Final_CRFQ_0810_DMT2700000001_1_WV_CRFQ_FORM.PDF
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- Solicitation number
- CRFQ 0810 DMT2700000001 1
- Issued by
- Kanawha County, West Virginia
About this file
Summary of CRFQ Document
This is a Competitive Request for Quotation (CRFQ) issued by the West Virginia Department of Transportation for rail tie replacement work on the Short Branch Valley Railroad (SBVR). The project involves replacing approximately 4,000 ties and installing gage on the railroad line. The CRFQ document establishes the framework for competitive bidding and outlines the requirements for qualified contractors to submit proposals. The solicitation defines the scope of work, technical specifications, and evaluation criteria that prospective bidders must address in their quotations. Bidders are required to demonstrate their qualifications, experience with similar railroad maintenance projects, and capability to meet the project timeline and specifications.
The document establishes pricing requirements whereby bidders must provide detailed cost breakdowns for labor, materials, equipment, and other direct costs associated with the tie replacement work. Specific terms regarding contract performance, insurance requirements, safety standards, and railroad operational compliance are included as mandatory conditions for award. The solicitation may include provisions for small business set-asides or other preferences in accordance with West Virginia procurement regulations. All bidders must comply with prevailing wage requirements if applicable to the project, and the selected contractor will be required to carry appropriate bonding and insurance coverage during the execution of the rail tie replacement work.
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Text version
Date Printed: Aug 18, 2026 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05
Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130
State of West Virginia Centralized Request for Quote
Construction
Proc Folder: 2022451 Reason for Modification:
Doc Description: Replace 4,000 ties on SBVR and gage installed tie
Proc Type: Central Purchase Order
Date Issued Solicitation Closes Solicitation No Version
2026-08-18 2026-09-17 13:30 CRFQ 0810 DMT2700000001 1
BID RECEIVING LOCATION
BID CLERK
DEPARTMENT OF ADMINISTRATION
PURCHASING DIVISION
2019 WASHINGTON ST E
CHARLESTON WV 25305
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
John W Estep 304-558-2566 john.w.estep@wv.gov
Vendor Signature X FEIN# DATE
All offers subject to all terms and conditions contained in this solicitation
Date Printed: Aug 18, 2026 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05
ADDITIONAL INFORMATION
REQUEST FOR QUOTATION:
West Virginia Purchasing Division is soliciting bids on behalf of WV State Rail Authority (SRA) to establish a contract for the following:
To replace 4,000 crossties and surface track on the South Branch Valley Railroad (SBVR). Per the Bid Requirements, Specifications, Terms and Conditions attached to this solicitation.
INVOICE TO SHIP TO
STATE RAIL AUTHORITY STATE RAIL AUTHORITY
120 WATER PLANT DR (DBA) SOUTH BRANCH
VALLEY RAILROAD
120 WATER PLANT DR
MOOREFIELD WV MOOREFIELD WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Replace 4,000 Ties between MP 43.0 and MP
51.0
4000.00000 EA
Comm Code Manufacturer Specification Model #
72141603
Extended Description:
Replace 4,000 Ties between MP 43.0 and MP 51.0 on SBVR (Installed tie will be gaged)
SCHEDULE OF EVENTS
Line Event Event Date 1 Prebid Meeting - WV Rail Authority Office 10:00am
Moorefield 2026-09-01
2 Tech Questions due by 10:00AM 2026-09-09
Document Phase Document Description Page
DMT2700000001 Final Replace 4,000 ties on SBVR and gage installed tie
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File details come from the government source that posted it. Updated .