Final_CRFQ_0803_DOT2700000012_1_WV_CRFQ_FORM.PDF
PDF 759 KB Posted
- Attached to
- Asphalt Material Pick Up by Agency
- Solicitation number
- CRFQ 0803 DOT2700000012 1
- Issued by
- Kanawha County, West Virginia
About this file
This is a Centralized Request for Quote (CRFQ) form issued by the West Virginia Department of Administration Purchasing Division on behalf of the West Virginia Department of Transportation to establish a multiple award, open-end contract for asphalt material pick-up by WVDOT at various agency locations. The solicitation (CRFQ 0803 DOT2700000012, Version 1) was issued on August 26, 2026, with a solicitation closing date of October 1, 2026, at 1:30 p.m. The contract encompasses 23 line items covering various asphalt material specifications including Section 401 and Section 402 asphalt types in multiple grades and sizes (Base I, Base II, 4.75mm, 9.5mm, 12.5mm, 19mm, and 25mm Superpave grades, Wearing I through IV, Patch and Level, and Scratch Course), Asphalt Plant Run, surcharges for different performance-grade binders (PG 58-28S, 64H-22, and 64E-22), and off-season plant opening charges. All line items are quoted with 0.00000 quantity units, indicating this is an open-end contract with pricing to be established for future orders as needed. Technical questions are due by September 10, 2026, at 10:00 a.m.
Bid evaluation will be based on the accurate completion and submission of solicitation documentation, with any pricing or notations entered into wvOASIS commodity line comment areas to be disregarded. Vendors are to provide unit pricing for each line item, with invoicing and shipping directed to various agency locations as indicated by individual orders. The contract is structured as a master agreement allowing WVDOT to call off materials on an as-needed basis. Bids should be submitted to the Department of Administration Purchasing Division at 2019 Washington Street East, Charleston, WV 25305. Inquiries regarding the solicitation should be directed to John W. Estep, the designated buyer, at 304-558-2566 or john.w.estep@wv.gov. All offers are subject to the terms and conditions contained in the complete solicitation documentation.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| CRFQ DOT2700000012 Specifications.pdf | ||
| CRFQ DOT2700000012 Inst to Vendors.pdf | ||
| CRFQ DOT2700000012 Exhibit A Pricing Page.xlsx | XLSX spreadsheet | |
| CRFQ DOT2700000012 Terms and Conditions.pdf |
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Text version
Date Printed: Aug 26, 2026 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05
Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130
State of West Virginia Centralized Request for Quote
Highways
Proc Folder: 2027104 Reason for Modification:
Doc Description: Asphalt Material Pick Up by Agency
Proc Type: Central Master Agreement
Date Issued Solicitation Closes Solicitation No Version
2026-08-26 2026-10-01 13:30 CRFQ 0803 DOT2700000012 1
BID RECEIVING LOCATION
BID CLERK
DEPARTMENT OF ADMINISTRATION
PURCHASING DIVISION
2019 WASHINGTON ST E
CHARLESTON WV 25305
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
John W Estep 304-558-2566 john.w.estep@wv.gov
Vendor Signature X FEIN# DATE
All offers subject to all terms and conditions contained in this solicitation
Date Printed: Aug 26, 2026 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05
ADDITIONAL INFORMATION
REQUEST FOR QUOTATION:
The West Virginia Purchasing Division is soliciting bids on behalf of the West Virginia Department of Transportation to establish a multiple award, open-end contract for WVDOT Agency pick-up of asphalt material. Per the Bid Requirements, Specifications, Terms and Conditions attached to this solicitation.
INVOICE TO SHIP TO
VARIOUS AGENCY
LOCATIONS
VARIOUS AGENCY
LOCATIONS
AS INDICATED BY ORDER AS INDICATED BY ORDER
No City WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Asphalt Section 401 - Base I 0.00000 TON
Comm Code Manufacturer Specification Model #
30121600
Extended Description:
Asphalt Section 401 - Base I
VENDOR NOTE: Bid evaluation will be based on the accurate completion and submission of solicitation documentation. Any pricing or notations entered into wvOASIS commodity line comment areas will not be considered.
INVOICE TO SHIP TO
VARIOUS AGENCY
LOCATIONS
VARIOUS AGENCY
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 Asphalt Section 401 - 25mm Superpave 0.00000 TON
Comm Code Manufacturer Specification Model #
30121600
Extended Description:
Asphalt Section 401 - 25mm Superpave
VENDOR NOTE: Bid evaluation will be based on the accurate completion and submission of solicitation documentation. Any pricing or notations entered into wvOASIS commodity line comment areas will not be considered.
Date Printed: Aug 26, 2026 Page: 3 FORM ID: WV-PRC-CRFQ-002 2020/05
INVOICE TO SHIP TO
VARIOUS AGENCY
LOCATIONS
VARIOUS AGENCY
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 3 Asphalt Section 401 - Base II 0.00000 TON
Comm Code Manufacturer Specification Model #
30121600
Extended Description:
Asphalt Section 401 - Base II
VENDOR NOTE: Bid evaluation will be based on the accurate completion and submission of solicitation documentation. Any pricing or notations entered into wvOASIS commodity line comment areas will not be considered.
INVOICE TO SHIP TO
VARIOUS AGENCY
LOCATIONS
VARIOUS AGENCY
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 4 Asphalt Section 401 - Patch and Level 0.00000 TON
Comm Code Manufacturer Specification Model #
30121600
Extended Description:
Asphalt Section 401 - Patch and Level
VENDOR NOTE: Bid evaluation will be based on the accurate completion and submission of solicitation documentation. Any
Date Printed: Aug 26, 2026 Page: 4 FORM ID: WV-PRC-CRFQ-002 2020/05
VARIOUS AGENCY
LOCATIONS
VARIOUS AGENCY
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 5 Asphalt Section 401 - Wearing IV 0.00000 TON
Comm Code Manufacturer Specification Model #
30121600
Extended Description:
Asphalt Section 401 - Wearing IV
VENDOR NOTE: Bid evaluation will be based on the accurate completion and submission of solicitation documentation. Any pricing or notations entered into wvOASIS commodity line comment areas will not be considered.
INVOICE TO SHIP TO
VARIOUS AGENCY
LOCATIONS
VARIOUS AGENCY
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 6 Asphalt Section 402 - Wearing IV 0.00000 TON
Comm Code Manufacturer Specification Model #
30121600
Extended Description:
Asphalt Section 402 - Wearing IV
VENDOR NOTE: Bid evaluation will be based on the accurate completion and submission of solicitation documentation. Any
Date Printed: Aug 26, 2026 Page: 5 FORM ID: WV-PRC-CRFQ-002 2020/05
VARIOUS AGENCY
LOCATIONS
VARIOUS AGENCY
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 7 Asphalt Section 401 - 19mm Superpave 0.00000 TON
Comm Code Manufacturer Specification Model #
30121600
Extended Description:
Asphalt Section 401 - 19mm Superpave
VENDOR NOTE: Bid evaluation will be based on the accurate completion and submission of solicitation documentation. Any pricing or notations entered into wvOASIS commodity line comment areas will not be considered.
INVOICE TO SHIP TO
VARIOUS AGENCY
LOCATIONS
VARIOUS AGENCY
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 8 Asphalt Section 401 - Scratch Course 0.00000 TON
Comm Code Manufacturer Specification Model #
30121600
Extended Description:
Asphalt Section 401 - Scratch Course
VENDOR NOTE: Bid evaluation will be based on the accurate completion and submission of solicitation documentation. Any
Date Printed: Aug 26, 2026 Page: 6 FORM ID: WV-PRC-CRFQ-002 2020/05
VARIOUS AGENCY
LOCATIONS
VARIOUS AGENCY
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 9 Asphalt Section 402 - 9.5mm Superpave 0.00000 TON
Comm Code Manufacturer Specification Model #
30121600
Extended Description:
Asphalt Section 402 - 9.5mm Superpave
VENDOR NOTE: Bid evaluation will be based on the accurate completion and submission of solicitation documentation. Any pricing or notations entered into wvOASIS commodity line comment areas will not be considered.
INVOICE TO SHIP TO
VARIOUS AGENCY
LOCATIONS
VARIOUS AGENCY
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 10 Asphalt Section 401 - Wearing I 0.00000 TON
Comm Code Manufacturer Specification Model #
30121600
Extended Description:
Asphalt Section 401 - Wearing 1
VENDOR NOTE: Bid evaluation will be based on the accurate completion and submission of solicitation documentation. Any
Date Printed: Aug 26, 2026 Page: 7 FORM ID: WV-PRC-CRFQ-002 2020/05
VARIOUS AGENCY
LOCATIONS
VARIOUS AGENCY
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 11 Asphalt Section 402 - Wearing I 0.00000 TON
Comm Code Manufacturer Specification Model #
30121600
Extended Description:
Asphalt Section 402 - Wearing I
VENDOR NOTE: Bid evaluation will be based on the accurate completion and submission of solicitation documentation. Any pricing or notations entered into wvOASIS commodity line comment areas will not be considered.
INVOICE TO SHIP TO
VARIOUS AGENCY
LOCATIONS
VARIOUS AGENCY
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 12 Asphalt Section 401 - 4.75mm Superpave 0.00000 TON
Comm Code Manufacturer Specification Model #
30121600
Extended Description:
Asphalt Section 401 - 4.75mm Superpave
VENDOR NOTE: Bid evaluation will be based on the accurate completion and submission of solicitation documentation. Any
Date Printed: Aug 26, 2026 Page: 8 FORM ID: WV-PRC-CRFQ-002 2020/05
VARIOUS AGENCY
LOCATIONS
VARIOUS AGENCY
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 13 Asphalt Section 402 - 4.75mm Superpave 0.00000 TON
Comm Code Manufacturer Specification Model #
30121600
Extended Description:
Asphalt Section 402 - 4.75mm Superpave VENDOR NOTE: Bid evaluation will be based on the accurate completion and submission of solicitation documentation. Any pricing or notations entered into wvOASIS commodity line comment areas will not be considered.
INVOICE TO SHIP TO
VARIOUS AGENCY
LOCATIONS
VARIOUS AGENCY
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 14 Asphalt Section 401 - Wearing III 0.00000 TON
Comm Code Manufacturer Specification Model #
30121600
Extended Description:
Asphalt Section 401 - Wearing III
VENDOR NOTE: Bid evaluation will be based on the accurate completion and submission of solicitation documentation. Any
Date Printed: Aug 26, 2026 Page: 9 FORM ID: WV-PRC-CRFQ-002 2020/05
VARIOUS AGENCY
LOCATIONS
VARIOUS AGENCY
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 15 Asphalt Section 402 - Wearing III 0.00000 TON
Comm Code Manufacturer Specification Model #
30121600
Extended Description:
Asphalt Section 402 - Wearing III
VENDOR NOTE: Bid evaluation will be based on the accurate completion and submission of solicitation documentation. Any pricing or notations entered into wvOASIS commodity line comment areas will not be considered.
INVOICE TO SHIP TO
VARIOUS AGENCY
LOCATIONS
VARIOUS AGENCY
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 16 Asphalt Section 401 - 12.5mm Superpave 0.00000 TON
Comm Code Manufacturer Specification Model #
30121600
Extended Description:
Asphalt Section 401 - 12.5mm Superpave
VENDOR NOTE: Bid evaluation will be based on the accurate completion and submission of solicitation documentation. Any
Date Printed: Aug 26, 2026 Page: 10 FORM ID: WV-PRC-CRFQ-002 2020/05
VARIOUS AGENCY
LOCATIONS
VARIOUS AGENCY
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 17 Asphalt Section 402 - 12.5mm Superpave 0.00000 TON
Comm Code Manufacturer Specification Model #
30121600
Extended Description:
Asphalt Section 402 - 12.5mm Superpave
VENDOR NOTE: Bid evaluation will be based on the accurate completion and submission of solicitation documentation. Any pricing or notations entered into wvOASIS commodity line comment areas will not be considered.
INVOICE TO SHIP TO
VARIOUS AGENCY
LOCATIONS
VARIOUS AGENCY
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 18 Asphalt Plant Run 0.00000 TON
Comm Code Manufacturer Specification Model #
30121600
Extended Description:
Asphalt Plant Run
VENDOR NOTE: Bid evaluation will be based on the accurate completion and submission of solicitation documentation. Any
Date Printed: Aug 26, 2026 Page: 11 FORM ID: WV-PRC-CRFQ-002 2020/05
VARIOUS AGENCY
LOCATIONS
VARIOUS AGENCY
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 19 Surcharge for PG Binder 58-28S 0.00000 TON
Comm Code Manufacturer Specification Model #
12161804
Extended Description:
Surcharge for PG Binder 58-28S
VENDOR NOTE: Bid evaluation will be based on the accurate completion and submission of solicitation documentation. Any pricing or notations entered into wvOASIS commodity line comment areas will not be considered.
INVOICE TO SHIP TO
VARIOUS AGENCY
LOCATIONS
VARIOUS AGENCY
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 20 Surcharge for PG Binder 64H-22 0.00000 TON
Comm Code Manufacturer Specification Model #
12161804
Extended Description:
Surcharge for PG Binder 64H-22
VENDOR NOTE: Bid evaluation will be based on the accurate completion and submission of solicitation documentation. Any
Date Printed: Aug 26, 2026 Page: 12 FORM ID: WV-PRC-CRFQ-002 2020/05
VARIOUS AGENCY
LOCATIONS
VARIOUS AGENCY
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 21 Surcharge for PG Binder 64E-22 - 400 ton increments.
0.00000 TON
Comm Code Manufacturer Specification Model #
12161804
Extended Description:
Surcharge for PG Binder 64E-22 - 400 ton increments.
VENDOR NOTE: Bid evaluation will be based on the accurate completion and submission of solicitation documentation. Any pricing or notations entered into wvOASIS commodity line comment areas will not be considered.
INVOICE TO SHIP TO
VARIOUS AGENCY
LOCATIONS
VARIOUS AGENCY
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 22 Off-Season Plant Opening - First Day 0.00000 DAY
Comm Code Manufacturer Specification Model #
30121600
Extended Description:
Off-Season Plant Opening - First Day
VENDOR NOTE: Bid evaluation will be based on the accurate completion and submission of solicitation documentation. Any
Date Printed: Aug 26, 2026 Page: 13 FORM ID: WV-PRC-CRFQ-002 2020/05
VARIOUS AGENCY
LOCATIONS
VARIOUS AGENCY
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 23 Off-Season Plant Opening - Each Additional
Day
0.00000 DAY
Comm Code Manufacturer Specification Model #
30121600
Extended Description:
Off-Season Plant Opening - Each Additional Day
VENDOR NOTE: Bid evaluation will be based on the accurate completion and submission of solicitation documentation. Any pricing or notations entered into wvOASIS commodity line comment areas will not be considered.
SCHEDULE OF EVENTS
Line Event Event Date 1 Tech Questions due by 10:00am 2026-09-10
Document Phase Document Description Page
DOT2700000012 Final Asphalt Material Pick Up by Agency
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