Final_CRFQ_0803_DOT2600000107_1_WV_CRFQ_FORM.PDF
PDF 731 KB Posted
- Attached to
- Content Management System RFQ (81260237)
- Solicitation number
- CRFQ 0803 DOT2600000107 1
- Issued by
- Kanawha County, West Virginia
About this file
This is a Centralized Request for Quote (CRFQ) form issued by the West Virginia Department of Administration Purchasing Division on behalf of the West Virginia Department of Transportation (WVDOT) for the establishment of an open-end contract for Content Management System services. The solicitation, numbered CRFQ 0803 DOT2600000107, was issued on June 24, 2026, with a solicitation closing date of July 21, 2026, at 1:30 PM. The procurement seeks continued licensing, maintenance, managed cloud hosting, and professional services support for WVDOT's existing Enterprise Content Management (ECM) environment, which currently operates on the Hyland OnBase platform. Technical questions from prospective bidders must be submitted by July 2, 2026, at 10:00 AM. The contract is classified as a Central Master Agreement under procurement type 2001924.
The solicitation requests quotes for Content Management Software Licenses, Support, Maintenance and Services as detailed in Exhibit A Pricing Page, with specifications and pricing requirements outlined in the bid documents and attachments. Bids should be submitted to the Department of Administration Purchasing Division located at 2019 Washington Street East, Charleston, West Virginia 25305. The contract will serve WVDOT, with invoicing and shipping directed to the Department of Transportation at 1900 Kanawha Boulevard East, Building 5, Room 720, Charleston, West Virginia. Questions regarding this procurement should be directed to John W Estep, the designated buyer, at 304-558-2566 or john.w.estep@wv.gov.
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Other files
| File | Type | Posted |
|---|---|---|
| CRFQ DOT2600000107 Inst to Vendors.pdf | ||
| CRFQ DOT2600000107 Specifications.pdf | ||
| WVCloud-SaaSProcurementAddendum (2) (2).pdf | ||
| CRFQ DOT2600000107 Exhibit A Pricing_Page.xlsx | XLSX spreadsheet | |
| CRFQ DOT2600000107 Terms and Conditions.pdf |
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Text version
Date Printed: Jun 24, 2026 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05
Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130
State of West Virginia Centralized Request for Quote
Info Technology
Proc Folder: 2001924 Reason for Modification:
Doc Description: Content Management System RFQ (81260237)
Proc Type: Central Master Agreement
Date Issued Solicitation Closes Solicitation No Version
2026-06-24 2026-07-21 13:30 CRFQ 0803 DOT2600000107 1
BID RECEIVING LOCATION
BID CLERK
DEPARTMENT OF ADMINISTRATION
PURCHASING DIVISION
2019 WASHINGTON ST E
CHARLESTON WV 25305
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
John W Estep 304-558-2566 john.w.estep@wv.gov
Vendor Signature X FEIN# DATE
All offers subject to all terms and conditions contained in this solicitation
Date Printed: Jun 24, 2026 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05
ADDITIONAL INFORMATION
REQUEST FOR QUOTATION:
The West Virginia Purchasing Division is soliciting bids on behalf of the West Virginia Department of Transportation (WVDOT) to establish an open-end contract for the continued licensing, maintenance, managed cloud hosting, and professional services support of its existing Enterprise Content Management (ECM) environment, which currently operates on the Hyland OnBase platform. Per the Bid Requirements, Specifications, Terms and Conditions attached to this solicitation.
INVOICE TO SHIP TO
DEPT. OF TRANSPORTATION DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E,
BLD. 5 RM-720
1900 KANAWHA BLVD E,
BLD. 5 RM-720
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Software
Comm Code Manufacturer Specification Model #
43232200
Extended Description:
Content Management Software Licenses, Support, Maintenance and Services in accordance with Exhibit A Pricing Page
SCHEDULE OF EVENTS
Line Event Event Date 1 Tech Questions due by 10:00am 2026-07-02
Document Phase Document Description Page
DOT2600000107 Final Content Management System RFQ ( 81260237)
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