CRFQ DOT2600000107 Exhibit A Pricing_Page.xlsx

This is a pricing exhibit for a Request for Quotation (RFQ) issued by the West Virginia Department of Transportation (WVDOT) for a Content Management System contract (RFQ 81260237). The procurement encompasses three sections: Section 1 addresses baseline inventory renewals and maintenance for existing OnBase software subscriptions and integrations expiring between 2026 and 2027; Section 2 covers open-end new software licenses and cloud hosting services for Hyland OnBase products and related modules, including user licenses at various tiers (Essential, Standard, and Premier), integrations with DocuSign and ESRI ArcGIS, Query APIs, Advanced Capture, and cloud hosting solutions; and Section 3 includes professional services and training with hourly consulting rates for various specialist roles and training courses. The contract term includes Year 1 pricing with optional renewals for Years 2 through 4 available by mutual agreement through Change Order. Estimated quantities for Section 1 represent fixed baseline requirements, while Sections 2 and 3 quantities are estimates only, with no guarantee of future use implied.

Pricing is structured with separate unit costs specified for each contract year. The vendor is responsible for all travel costs, mileage, and travel time associated with contract performance, which may be incorporated into flat fees or hourly rates but will not be reimbursed separately by the agency. Section 1 baseline items include OnBase Pricing Simplification on-premise licenses, per-user licenses across all three tiers totaling 356 users, integrations for ArcGIS Server and Query API functionality, and Document Composition & Packaging licenses. Section 2 open-end items allow for expansion to up to 500 users per license tier and include advanced features such as Intelligent Document Processing, Knowledge Discovery, Agent Builder, Automate, and Managed Services, with cloud hosting and storage options available through Databank. No incumbency restrictions or set-asides are specified in the pricing document.