Final_CRFQ_0231_OOT2700000002_1_WV_CRFQ_FORM.PDF
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- Solicitation number
- CRFQ 0231 OOT2700000002 1
- Issued by
- Kanawha County, West Virginia
About this file
This is a Centralized Request for Quote (CRFQ) form issued by the West Virginia Department of Administration Purchasing Division on behalf of the West Virginia Office of Technology (WVOT) for the procurement of an Enterprise Governance, Risk, and Compliance (GRC) automation platform. The solicitation seeks bids for GRC software maintenance and support services across a four-year contract term, with Year One representing the initial term and Years Two through Four serving as renewal options. Vendors must submit quotes for each year separately, with each line item requiring a lump sum yearly price that encompasses all specifications outlined in sections 4.1 through 4.9. Questions regarding the solicitation are due by 3:00 p.m. on July 22, 2026, and the bid submission deadline is July 30, 2026 at 1:30 p.m. The bidding materials should be directed to the Department of Administration Purchasing Division located at 2019 Washington Street East, Charleston, West Virginia 25305.
The solicitation does not specify pricing thresholds, set-asides, or incumbent contractor information in the provided documentation. All offers are subject to the terms and conditions contained within the complete solicitation documents. The primary contact for information regarding this opportunity is Toby L. Welch at the West Virginia Department of Administration Purchasing Division, reachable at (304) 558-8802 or toby.l.welch@wv.gov. The software and support services shall be invoiced to and shipped to the WV Office of Technology located at Building 5, 10th Floor, 1900 Kanawha Boulevard East, Charleston, West Virginia.
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| File | Type | Posted |
|---|---|---|
| CRFQ OOT2700000002 BID DOCUMENTS.pdf |
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Text version
Date Printed: Jul 15, 2026 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05
Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130
State of West Virginia Centralized Request for Quote
Info Technology
Proc Folder: 2012913 Reason for Modification:
Doc Description: Governance, Risk and Compliance Automation Platform
Proc Type: Central Contract - Fixed Amt
Date Issued Solicitation Closes Solicitation No Version
2026-07-15 2026-07-30 13:30 CRFQ 0231 OOT2700000002 1
BID RECEIVING LOCATION
BID CLERK
DEPARTMENT OF ADMINISTRATION
PURCHASING DIVISION
2019 WASHINGTON ST E
CHARLESTON WV 25305
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Toby L Welch
(304) 558-8802 toby.l.welch@wv.gov
Vendor Signature X FEIN# DATE
All offers subject to all terms and conditions contained in this solicitation
Date Printed: Jul 15, 2026 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05
ADDITIONAL INFORMATION
The West Virginia Purchasing Division is soliciting bids on behalf of the West Virginia Office of Technology (WVOT) to establish a contract for the purchase of Enterprise Governance, Risk, and Compliance (GRC) as more fully described in the specifications contained herein.
INVOICE TO SHIP TO
DEPARTMENT OF
ADMINISTRATION
WV OFFICE OF
TECHNOLOGY
OFFICE OF TECHNOLOGY BLDG 5, 10TH FLOOR
1900 KANAWHA BLVD E,
BLDG 5 10TH FLOOR
1900 KANAWHA BLVD E
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 GRC Software Maintenance and Support Year
One (Initial term)
1.00000 EA
Comm Code Manufacturer Specification Model #
43230000
Extended Description:
Enter a grand total lump sum yearly price that is all inclusive of specifications:
4.1 ; 4.2 ; 4.3 ; 4.4 ; 4.5 ; 4.6 ; 4.7 ; 4.8 ; 4.9
INVOICE TO SHIP TO
DEPARTMENT OF
ADMINISTRATION
WV OFFICE OF
TECHNOLOGY
OFFICE OF TECHNOLOGY BLDG 5, 10TH FLOOR
1900 KANAWHA BLVD E,
BLDG 5 10TH FLOOR
1900 KANAWHA BLVD E
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 GRC Software Maintenance and Support Year
2 renewal
1.00000 EA
Comm Code Manufacturer Specification Model #
43230000
Extended Description:
Enter a grand total lump sum yearly price that is all inclusive of specifications:
4.1 ; 4.2 ; 4.3 ; 4.4 ; 4.5 ; 4.6 ; 4.7 ; 4.8 ; 4.9
Date Printed: Jul 15, 2026 Page: 3 FORM ID: WV-PRC-CRFQ-002 2020/05
INVOICE TO SHIP TO
DEPARTMENT OF
ADMINISTRATION
WV OFFICE OF
TECHNOLOGY
OFFICE OF TECHNOLOGY BLDG 5, 10TH FLOOR
1900 KANAWHA BLVD E,
BLDG 5 10TH FLOOR
1900 KANAWHA BLVD E
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 3 GRC Software Maintenance and Support Year
3 renewal
1.00000 EA
Comm Code Manufacturer Specification Model #
43230000
Extended Description:
Enter a grand total lump sum yearly price that is all inclusive of specifications:
4.1 ; 4.2 ; 4.3 ; 4.4 ; 4.5 ; 4.6 ; 4.7 ; 4.8 ; 4.9
INVOICE TO SHIP TO
DEPARTMENT OF
ADMINISTRATION
WV OFFICE OF
TECHNOLOGY
OFFICE OF TECHNOLOGY BLDG 5, 10TH FLOOR
1900 KANAWHA BLVD E,
BLDG 5 10TH FLOOR
1900 KANAWHA BLVD E
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 4 GRC Software Maintenance and Support Year
4 renewal
1.00000 EA
Comm Code Manufacturer Specification Model #
43230000
Extended Description:
Enter a grand total lump sum yearly price that is all inclusive of specifications:
4.1 ; 4.2 ; 4.3 ; 4.4 ; 4.5 ; 4.6 ; 4.7 ; 4.8 ; 4.9
SCHEDULE OF EVENTS
Line Event Event Date 1 Questions are due by 3:00 p.m. 2026-07-22
Document Phase Document Description Page
OOT2700000002 Final Governance, Risk and Compliance Automation Platform
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