Final_CRFP_0506_MIS2700000001_1_WV_CRFP_FORM.PDF
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- Attached to
- IMMUNIZATION INFORMATION SYSTEM (IIS)
- Solicitation number
- CRFP 0506 MIS2700000001 2
- Issued by
- Kanawha County, West Virginia
About this file
This is a Comprehensive Request for Proposal (CRFP) form issued by the West Virginia Department of Health and Human Resources for the procurement of an Immunization Information System (IIS). The state seeks a comprehensive, web-based immunization registry system capable of managing immunization records for West Virginia residents across multiple healthcare settings. The project requires development and implementation of software that integrates with existing state health information infrastructure, supports real-time data exchange, and maintains compliance with national immunization data standards. The RFP solicits proposals for system design, development, testing, implementation, training, and ongoing technical support. Interested bidders were required to submit proposals by the specified due date, with contract award anticipated following evaluation of submissions. The contract term includes an initial implementation and operational period with provisions for renewal options to extend system support and maintenance services.
The procurement structure includes specific pricing terms for development phases, implementation milestones, and annual maintenance and support fees. Preference may be given to vendors with demonstrated experience in public health information systems and immunization registry platforms. The state will fund this initiative through designated public health appropriations and federal funding sources available for immunization infrastructure improvements. Evaluation criteria emphasize technical capability, system security and data protection measures, vendor experience with similar public health systems, implementation timeline feasibility, and cost-effectiveness. The successful vendor must demonstrate capacity to meet HIPAA compliance requirements, state data security standards, and interoperability with existing West Virginia health information systems.
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Text version
Date Printed: Jul 15, 2026 Page: 1 FORM ID: WV-PRC-CRFP-002 2020\05
Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130
State of West Virginia Centralized Request for Proposals
Info Technology
Proc Folder: 2009980 Reason for Modification:
Doc Description: IMMUNIZATION INFORMATION SYSTEM (IIS)
Proc Type: Central Master Agreement
Date Issued Solicitation Closes Solicitation No Version
2026-07-15 2026-08-19 13:30 CRFP 0506 MIS2700000001 1
BID RECEIVING LOCATION
BID CLERK
DEPARTMENT OF ADMINISTRATION
PURCHASING DIVISION
2019 WASHINGTON ST E
CHARLESTON WV 25305
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Crystal G Hustead
(304) 558-2402 crystal.g.hustead@wv.gov
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Jul 15, 2026 Page: 2 FORM ID: WV-PRC-CRFP-002 2020\05
ADDITIONAL INFORMATION
REQUEST FOR PROPOSAL - IMMUNIZATION INFORMATION SYSTEM (IIS)
THE STATE OF WEST VIRGINIA PURCHASING DIVISION FOR THE AGENCY, WEST VIRGINIA DEPARTMENT OF HEALTH, BUREAU OF PUBLIC HEALTH OFFICE OF EPIDEMIOLOGY AND PREVENTION SERVICES, IS SOLICITING PROPOSALS TO ESTABLISH AN OPEN-END CONTRACT FOR AN IMMUNIZATION INFORMATION SYSTEM (IIS) PER THE ATTACHED
DOCUMENTS.
***ONLINE RESPONSES ARE PROHIBITED FOR THIS SOLICITATION***
***QUESTIONS REGARDING THE SOLICITATION MUST BE SUBMITTED IN WRITING TO CRYSTAL.G.HUSTEAD@WV.GOV PRIOR TO THE QUESTION PERIOD DEADLINE CONTAINED IN THE INSTRUCTIONS TO VENDORS SUBMITTING BIDS***
INVOICE TO SHIP TO
HEALTH AND HUMAN RESOURCES
BUREAU FOR PUBLIC HEALTH CENTRAL FINANCE
350 CAPITOL ST, RM 206
CHARLESTON WV 25301-3717
US
HEALTH AND HUMAN RESOURCES
BUREAU FOR PUBLIC HEALTH CENTRAL FINANCE
350 CAPITOL ST, RM 206
CHARLESTON WV 25301-3717
US
Line Comm Ln Desc Qty Unit of Measure Unit Price Total Price 1 Software
Comm Code Manufacturer Specification Model # 43230000
Extended Description:
See attached Cost Sheet - Attachment A.
Vendor should clearly identify and segregate the cost proposal from the technical proposal in a separately sealed envelope.
**** Online responses have been prohibited for this solicitation. Follow all bidding instructions.
SCHEDULE OF EVENTS
Line Event Event Date
1 VENDOR QUESTION DEADLINE 2026-07-31
Document Phase Document Description Page
MIS2700000001 Final IMMUNIZATION INFORMATION
SYSTEM (IIS)
File details come from the government source that posted it. Updated .