Attachment A - Pricing Page .xlsx
XLSX spreadsheet 24 KB Posted
- Attached to
- IMMUNIZATION INFORMATION SYSTEM (IIS)
- Solicitation number
- CRFP 0506 MIS2700000001 2
- Issued by
- Kanawha County, West Virginia
About this file
This is a pricing proposal attachment for an Immunization Information System (IIS) procurement by the State of West Virginia. The document outlines a comprehensive cost structure for implementing and operating a new IIS solution, including migration of approximately 2.9 million patient records and 31.9 million vaccination records from the current system. The pricing page is organized into three primary categories: one-time implementation and setup fees, annual recurring operational fees, and optional feature costs, with a contract term spanning four years plus an optional fifth renewal year.
The one-time implementation costs encompass project management, software configuration, data migration and validation, interface development and testing, staff training and knowledge transfer, and acceptance testing/go-live support. Annual recurring fees include software licensing and subscription fees for the core IIS application, cloud hosting and infrastructure services meeting U.S. data residency requirements, and standard maintenance and support services covering help desk support, bug fixes, security patching, and version upgrades. Optional features with separate cost tracking include an Oral Health Module implementation and a Read Replica implementation for the Data Bridge, each with associated one-time setup costs and ongoing annual operational and maintenance fees. Vendors responding to the proposal must provide specific costs for these optional features if they offered them in their technical proposal, respond "At no Additional Cost" where applicable, or indicate "Service not offered" for features not provided. The total cost summary consolidates all one-time implementation fees, annual recurring fees, and optional feature costs across the five-year period.
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Implementation Costs
| This table must include all one-time fees necessary to transition from the current IIS to the proposed solution and prepare it for production use. | This table includes all one-time fees necessary for the implementation of the below optional features. This table will not be included in scoring the Vendor's Cost Proposal. If the vendor provided a response in Section 4.2.2.5, or Section 4.2.2.7 in their technical proposal, the Vendor MUST provide the cost associated or a response of "At no Additional Cost" in the below fields. If the Vendor did not provide a response for 4.2.2.5, or Section 4.2.2.7 they MUST respond "Service not offered" in the fields below. This table WILL NOT be used to score the Vendor's Technical Evaluation, but the Vendor MUST provide a response below. | ||||
| One-Time Implementation and Setup Fees | (OPTIONAL FEATURES) One-Time Implementation and Setup Fees | ||||
| Cost Item | Description | Cost ($) | Cost Item | Description | Cost ($) |
| A1. Project Management | Cost for Vendor’s PMO, project oversight, and coordination throughout the implementation phase. | B1. Oral Health Module Implementation | One-time fee for full implementation of the Oral Health Module (refer to Section 4.2.2.7). | ||
| A2. Software/System Configuration | One-time fees for configuring the system, workflows, reporting tools, and user roles to meet the specific requirements of the Jurisdiction. | B2. Read Replica Implementation | One-time configuration and deployment cost for the read-only replica and establishing the data replication process (refer to Section 4.2.2.5). | ||
| A3. Data Migration and Validation | All costs associated with migrating existing patient and vaccination data (2.9M Patient Records, 31.9M Vaccination Records) and non-patient data (e.g., user accounts, provider sites) from the current system to the new IIS, including quality assurance. | Total ONE-TIME IMPLEMENTATION FEE FOR OPTIONAL FEATURES (B) | |||
| A4. Interface Development & Testing | Cost for building, testing, and activating all mandatory and proposed interfaces (e.g., VTrckS, Data Bridge Read Replica). | ||||
| A5. Training & Knowledge Transfer | Cost for all required training of Agency staff and IIS partners during the implementation phase (refer to Section 4.2.3.10). | ||||
| A6. Acceptance Testing/Go-Live Support | Dedicated support costs for User Acceptance Testing (UAT) and the immediate post-go-live period. | ||||
| TOTAL ONE-TIME IMPLEMENTATION FEE (A) | $ - 0 |
Attachment A_Pricing Page_Implementation Costs
Annual Fees
| This table includes all recurring annual fees for hosting, licensing, maintenance, and support services. The total cost must be provided for Year 1 - Year 4, and Optional Renewal Year 5. | ||||||
| Annual Operational and Recurring Fees | ||||||
| Cost Item | Description | Year 1 Cost ($) | Year 2 Cost ($) | Year 3 Cost ($) | Year 4 Cost ($) | Optional Renewal Year 5 Cost ($) |
| C1. Software Licensing/Subscription Fee | Annual fee for the use of the core IIS application software and all mandatory modules to support the Jurisdiction's required data volume and user count. | |||||
| C2. Cloud Hosting/Infrastructure Fee | Annual fee for cloud hosting, including all data storage, compute resources, disaster recovery services, and continuous monitoring to meet U.S. data residency requirements (refer to Section 4.2.3.5). | |||||
| C3. Standard Maintenance and Support | Annual fee for maintenance, help desk support, bug fixes, security patching, and version upgrades (refer to Section 4.2.3.4). | |||||
| TOTAL ANNUAL RECURRING FEE (C) | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| This table includes all operational and maintenance fees associated with Read Replica Integration. This table will not be included in scoring the Vendor's Cost Proposal. If the Vendor provided a response in 4.2.2.5 of their technical proposal, the Vendor MUST provide the cost associated or a response of "At no Additional Cost" in the below fields. If the Vendor did not provide a response for 4.2.2.5, they MUST respond "Service not offered" in the fields below. This table WILL NOT be used to score the Vendor's Technical Evaluation, but the Vendor MUST provide a response below. | ||||||
| Annual Operational and Recurring Fees | ||||||
| Cost Item | Description | Year 1 Cost ($) | Year 2 Cost ($) | Year 3 Cost ($) | Year 4 Cost ($) | Optional Renewal Year 5 Cost ($) |
| D4. Read Replica Functionality | Annual fee for the operational hosting, database licensing, and management of the secure, read-only replica/equivalent mechanism for the Data Bridge (refer to Section 4.2.2.5). | |||||
| D5. Read Replica Maintenance Fee | Annual fee for maintaining and supporting the Read Replica/Equivalent Mechanism for the Data Bridge (refer to Section 4.2.2.5). | |||||
| TOTAL Read Replica ANNUAL RECURRING FEE (D) |
Attachment A_Pricing Page_Annual Fees
Total
| Cost Proposal Summary | |
| Summary Item | Total Cost ($) |
| Total One-Time Implementation Fee | $ - 0 |
| Total Annual Fees | $ - 0 |
| Total | $ - 0 |
| Cost for Optional Features (Unscored) | |
| Summary Item | Total Cost ($) |
| Total One-Time Implementation Fee for Optional Features | |
| Total Read Replica Annual Fees | |
| Total |
Attachment A_Pricing Page_Total
File details come from the government source that posted it. Updated .