Final_ASSD_0802_DMV2700000001_1_WV_ASSD_FORM.PDF
PDF 734 KB Posted
- Solicitation number
- ASSD 0802 DMV2700000001 1
- Issued by
- Kanawha County, West Virginia
About this file
This is an Agency Sole Source Determination form from the West Virginia Department of Administration Purchasing Division for the Department of Transportation Division of Motor Vehicles. The solicitation seeks annual warranty, software licensing, and service plan support for the Division of Motor Vehicles' customer queuing system. Four line items are included: Annual Blue Warranty for Hardware Replacement (1 unit), GALA Software for All Locations (1 unit), Annual SMS License Fee (1 unit), and Annual Blue Service Plan (1 unit). The solicitation was issued on August 6, 2026, with offers closing on August 13, 2026, at 10:30 a.m. Bids should be submitted to the Procurement Division of Highways, Building 6, Room 340A, 1900 Kanawha Boulevard East, Charleston, West Virginia 25305. The Division of Motor Vehicles will receive and process materials at 5707 MacCorkle Avenue, S.E., Suite 200, Charleston, West Virginia 25317.
This direct award procurement is being pursued pursuant to West Virginia Code 5A-3-10C, indicating the state has determined the commodity or service qualifies for sole source procurement. An approved WV-65 form provides additional justification for the direct award determination. The buyer is Angela L. Chaney, who can be contacted at (304) 558-0228 or angie.l.chaney@wv.gov. Questions regarding the solicitation must be submitted in writing to dotprocurementtechques@wv.gov. Unit prices and total contract prices are not displayed in the available document pages. All offers are subject to the terms and conditions contained in the solicitation documents.
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| ASSD_0802_DMV270000001 (1).pdf |
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Text version
Date Printed: Aug 6, 2026 Page: 1 FORM ID: WV-PRC-ASSD-002 2020/05
Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130
State of West Virginia Agency Sole Source Determination
Highways
Proc Folder: 2011982 Reason for Modification:
Doc Description: Annual Warranty, Gala Software, License Fee Customer Queuing
Proc Type: Agency Sole Source
Date Issued Solicitation Closes Solicitation No Version
2026-08-06 2026-08-13 10:30 ASSD 0802 DMV2700000001 1
BID RECEIVING LOCATION
PROCUREMENT DIVISION
DIVISION OF HIGHWAYS
BLDG 6 RM 340A
1900 KANAWHA BLVD E
CHARLESTON WV 25305
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Angela L Chaney
(304) 558-0228 angie.l.chaney@wv.gov
Vendor Signature X FEIN# DATE
Date Printed: Aug 6, 2026 Page: 2 FORM ID: WV-PRC-ASSD-002 2020/05
All offers subject to all terms and conditions contained in this solicitation
ADDITIONAL INFORMATION
THE STATE OF WEST VIRGINIA DEPARTMENT OF TRANSPORTATION PROCUREMENT DIVISION HAS BEEN REQUESTED TO APPROVE A DIRECT AWARD FOR ANNUAL WARRANTY, GALA SOFTWARE, LICENSE FEE CUSTOMER QUEUING PURSUANT TO WEST VIRGINIA CODE 5A-3-10C, THE WEST VIRGINIA DEPARTMENT OF TRANSPORTATION PROCUREMENT DIVISION IS ATTEMPTING TO DETERMINE WHETHER THE COMMODITY OR SERVICE IS A DIRECT
AWARD PROCUREMENT.
SEE ATTACHED APPROVED WV-65 FOR ADDITIONAL INFORMATION.
QUESTIONS REGARDING THE SOLICITATION MUST BE SUBMITTED IN WRITING TO
DOTPROCUREMENTTECHQUES@WV.GOV
INVOICE TO SHIP TO
DIVISION OF MOTOR VEHICLES
5707 MACCORKLE AVE. S.E., SUITE 200
CHARLESTON WV 25304
US
DIVISION OF MOTOR VEHICLES
RECEIVING AND PROCESSING
5707 MACCORKLE AVENUE, S.E. SUITE 200
CHARLESTON WV 25317
US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Annual Blue Warranty for Hardware
Replacement
1.00000 EA
Comm Code Manufacturer Specification Model # 46151507
Extended Description:
Annual Blue Warranty for Hardware Replacement
Date Printed: Aug 6, 2026 Page: 3 FORM ID: WV-PRC-ASSD-002 2020/05
INVOICE TO SHIP TO
DIVISION OF MOTOR VEHICLES
5707 MACCORKLE AVE. S.E., SUITE 200
CHARLESTON WV 25304
US
DIVISION OF MOTOR VEHICLES
RECEIVING AND PROCESSING
5707 MACCORKLE AVENUE, S.E. SUITE 200
CHARLESTON WV 25317
US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 GALA Software All Locations 1.00000 EA
Comm Code Manufacturer Specification Model # 43230000
Extended Description:
GALA Software All Locations
INVOICE TO SHIP TO
DIVISION OF MOTOR VEHICLES
5707 MACCORKLE AVE. S.E., SUITE 200
CHARLESTON WV 25304
US
DIVISION OF MOTOR VEHICLES
RECEIVING AND PROCESSING
5707 MACCORKLE AVENUE, S.E. SUITE 200
CHARLESTON WV 25317
US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 3 Annual SMS License Fee 1.00000 EA
Comm Code Manufacturer Specification Model # 93151517
Extended Description:
Annual SMS License Fee
Date Printed: Aug 6, 2026 Page: 4 FORM ID: WV-PRC-ASSD-002 2020/05
INVOICE TO SHIP TO
DIVISION OF MOTOR VEHICLES
5707 MACCORKLE AVE. S.E., SUITE 200
CHARLESTON WV 25304
US
DIVISION OF MOTOR VEHICLES
RECEIVING AND PROCESSING
5707 MACCORKLE AVENUE, S.E. SUITE 200
CHARLESTON WV 25317
US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 4 Annual Blue Service Plan 1.00000 EA
Comm Code Manufacturer Specification Model # 46151507
Extended Description:
Annual Blue Service Plan
SCHEDULE OF EVENTS
Line Event Event Date
Document Phase Document Description Page
DMV2700000001 Final Annual Warranty, Gala Software, License Fee Customer Queuing
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