Final_ASSD_0506_CME2600000007_1_WV_ASSD_FORM.PDF
PDF 730 KB Posted
- Attached to
- HOOTEN EQUIPMENT REPLACEMENT FREEZER DOOR
- Solicitation number
- ASSD 0506 CME2600000007 1
- Issued by
- Kanawha County, West Virginia
About this file
This is an Agency Sole Source Determination form submitted by the West Virginia Department of Administration Purchasing Division for the Health and Human Resources Bureau for Public Health Office of the Chief Medical Examiner. The procurement seeks a replacement freezer door for the Hooten Equipment facility, including both the door unit and installation services. The door specification calls for a Crowntonka model bolt-on door measuring 48.25 inches wide by 78 inches high with a finished opening for a 4-inch cooler, featuring a flat face frame for 4-inch walls, stainless steel interior and exterior construction, a new threshold with stainless steel cap trim, and an aluminum rail door bumper mounted at 40 inches high from the interior. The solicitation was issued on September 29, 2026, with offers closing on October 15, 2026, at 10:30 a.m. The bid receiving location is the Kanawha Valley Building in Charleston, West Virginia.
The procurement includes two line items: one for the bolt-on door unit (Quantity: 1) and one for installation services. The installation scope requires removal of the existing door and hardware, preparation of the area for the new frame, installation of the custom frame and back jamb, installation of hardware and trim, and removal of trash and the old door. The vendor is responsible for freight, with a lead time of 5 to 6 weeks for equipment shipment. Unit pricing and total price information fields are present on the form but were not completed in the documentation provided. The sole source justification indicates this is a specialized equipment replacement requiring specific technical specifications to match the existing cooler installation.
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Other files
| File | Type | Posted |
|---|---|---|
| TCA.pdf | ||
| Quote Hooten.pdf | ||
| FederalFundsContractClauseAddendum.pdf | ||
| DA Posting.doc | DOC document | |
| Approved WV-65A OCME Freezer Door.pdf |
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Text version
Date Printed: Sep 25, 2026 Page: 1 FORM ID: WV-PRC-ASSD-002 2020/05
Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130
State of West Virginia Agency Sole Source Determination
Proc Folder: 1971339 Reason for Modification:
Doc Description: HOOTEN EQUIPMENT REPLACEMENT FREEZER DOOR
Proc Type: Agency Sole Source
Date Issued Solicitation Closes Solicitation No Version
2026-09-29 2026-10-15 10:30 ASSD 0506 CME2600000007 1
BID RECEIVING LOCATION
KANAWHA VALLEY BUILDING
HEALTH AND HUMAN RESOURCES
300 CAPITOL ST
7TH FLOOR
CHARLESTON WV 25301
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Roberta A Wagner
(304) 558-0437 roberta.a.wagner@wv.gov
Vendor Signature X FEIN# DATE
Date Printed: Sep 25, 2026 Page: 2 FORM ID: WV-PRC-ASSD-002 2020/05
All offers subject to all terms and conditions contained in this solicitation
ADDITIONAL INFORMATION
INVOICE TO SHIP TO
HEALTH AND HUMAN RESOURCES
BUREAU FOR PUBLIC HEALTH OFFICE CHIEF MEDICAL
EXAMINER
619 VIRGINIA ST WEST
CHARLESTON WV 25302
US
HEALTH AND HUMAN RESOURCES
BUREAU FOR PUBLIC HEALTH OFFICE CHIEF MEDICAL
EXAMINER
619 VIRGINIA ST W
CHARLESTON WV 25302
US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
1 BOLT ON DOOR 1.00000 EA
Comm Code Manufacturer Specification Model # 31161606
Extended Description:
BOLT ON DOOR
CROWNTONKA MODEL NO DOOR 48.25 W X 78 H FINISHED OPENING IN-FIT OVERLAP WALK-IN 4" COOLER DOOR W/
FLAT FACE FRAME FOR 4'' WALLS W/ BACKJAMB W/O FLOOR
W/ HARDWARE
AX PART 4012 RAIL DOOR BUMPER 6061-T6 ALUM TEE 2 X 2 X 1/4 X 25FT ** MOUNTED ON DOOR DURING PRODUCTION
AT 40" HIGH FROM INTERIOR PAN OF DOOR**
STAINLESS STEEL INTERIOR AND EXTERIOR DOOR
NEW THRESHOLD
SS CAP TRIM
ADT/BRACKETS
Date Printed: Sep 25, 2026 Page: 3 FORM ID: WV-PRC-ASSD-002 2020/05
INVOICE TO SHIP TO
HEALTH AND HUMAN RESOURCES
BUREAU FOR PUBLIC HEALTH OFFICE CHIEF MEDICAL
EXAMINER
619 VIRGINIA ST WEST
CHARLESTON WV 25302
US
HEALTH AND HUMAN RESOURCES
BUREAU FOR PUBLIC HEALTH OFFICE CHIEF MEDICAL
EXAMINER
619 VIRGINIA ST W
CHARLESTON WV 25302
US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
2 INSTALL
Comm Code Manufacturer Specification Model # 72152400
Extended Description:
INSTALL
CUSTOM MODEL NO: NOTES
REMVOE DOOR AND HARDWARE
PREPARE AREA FOR NEW FRAME
INSTALL CUSTOM FRAME AND BACK JAMB
INSTALL HARDWARE AND TRIM
REMOVE TRASH AND OLD DOOR
ESTIMATE OF INSTALL AND FREIGHT
LEADTIME FOR EQUIPMENT TO SHIP IS 5-6 WEEKS
SCHEDULE OF EVENTS
Line Event Event Date
Document Phase Document Description Page
CME2600000007 Final HOOTEN EQUIPMENT
REPLACEMENT FREEZER DOOR
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