Final_ARFQ_0803_DOT2700000014_1_WV_ARFQ_FORM.PDF
PDF 753 KB Posted
- Attached to
- ASPHALT CRACK SEALANT District 5
- Solicitation number
- ARFQ 0803 DOT2700000014 1
- Issued by
- Kanawha County, West Virginia
About this file
This is an Agency Request for Quote (ARFQ) form issued by the West Virginia Department of Transportation, Division of Highways, for the procurement of asphalt crack sealant and related materials for District 5. The solicitation was issued on September 8, 2026, with bids due by September 22, 2026, at 10:30 AM. Technical questions must be submitted in writing by September 16, 2026. The solicitation covers nineteen line items including Fiber Asphalt Sealant 540 (540 LB and 45,000 LB full truck load quantities), HP Concrete Cold Patch (56 bags and 896 bags full truck load), Matrix 501 Mastic (2,400 LB and 45,000 LB full truck load), TECHCRETE-R (2,700 LB and 45,000 LB full truck load), RoadSaver 515 (2,250 LB and 45,000 LB full truck load), Mastic One (2,400 LB and 43,200 LB full truck load), TechCrete Primer (5-gallon bucket), Detack (5-gallon bucket), and machine rental equipment for application of the sealant products. All products are specified "or equal" and bids must be submitted through OASIS upload, hand delivery, mail, or fax.
Vendors must be registered with the West Virginia State Purchasing Division and compliant with the West Virginia Secretary of State, Tax Department, Worker's Compensation, and Unemployment Insurance. Bids will be received at the Procurement Division, Division of Highways, Building 6, Room 340A, 1900 Kanawha Boulevard East, Charleston, West Virginia 25305. Invoicing and shipment are designated to various state agency locations as indicated by order. The procurement is structured as an open-end purchase contract with unit pricing required for each line item. Contact for buyer inquiries is James F. Moffatt at 304-414-0815 or james.f.moffatt@wv.gov, and technical questions should be directed to dotprocurementtechques@wv.gov.
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Text version
Date Printed: Sep 3, 2026 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Highways
Proc Folder: 2036788 Reason for Modification:
Doc Description: ASPHALT CRACK SEALANT
District 5
Proc Type: Agency Master Agreement
Date Issued Solicitation Closes Solicitation No Version
2026-09-08 2026-09-22 10:30 ARFQ 0803 DOT2700000014 1
BID RECEIVING LOCATION
PROCUREMENT DIVISION
DIVISION OF HIGHWAYS
BLDG 6 RM 340A
1900 KANAWHA BLVD E
CHARLESTON WV 25305
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
James F Moffatt 304-414-0815 james.f.moffatt@wv.gov
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Sep 3, 2026 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05
ADDITIONAL INFORMATION
THE WEST VIRGINIA DEPARTMENT OF TRANSPORTATION - PROCUREMENT DIVISION - SOLICITATION OF AN OPEN-
END PURCHASE CONTRACT OF ASPHALT CRACK SEALANT
OR EQUAL FOR DISTRICT 05 PER THE ATTACHED DOCUMENTS.
QUESTIONS REGARDING THE SOLICITATION MUST BE SUBMITTED IN WRITING TO
DOTPROCUREMENTTECHQUES@WV.GOV PRIOR TO THE QUESTION PERIOD DEADLINE CONTAINED IN THE
INSTRUCTIONS TO VENDORS SUBMITTING BIDS.
*********NOTICE*********
WE DO NOT ACCEPT EMAIL BIDS
MUST USE ONE THE FOLLOWING TO SUBMIT A BID:
* UPLOAD TO OASIS
* HAND DELIVERY
* MAIL IN HARD COPY
* FAX TO 304-558-0047
MAKE SURE YOU DOWNLOAD ALL INFORMATION - THE COMPLETE SOLICITATION - PRICING PAGES - SIGN THE PAGES
THAT NEED SIGNED
PLEASE NOTE THAT TO BE AWARDED THIS CONTRACT YOU WILL NEED TO BE REGISTERED WITH WV STATE PURCHASING DIVISION, AND COMPLIANT WITH SEVERAL AGENCIES SUCH AS THE WVSOS, TAX DEPARTMENT, WORKER'S COMPENSATION, AND UNEMPLOYMENT INSURANCE.
INVOICE TO SHIP TO
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
VARIOUS LOCATIONS AS
INDICATED BY ORDER
No City WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
1 FIBER ASPHALT SEALANT 540 2250.00000 LB
Comm Code Manufacturer Specification Model # 31201700
Extended Description:
AS PER SPECIFICATIONS
Date Printed: Sep 3, 2026 Page:3 FORM ID: WV-PRC-ARFQ-002 2020/05
INVOICE TO SHIP TO
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
2 FIBER ASPHALT SEALANT 540 (FULL
TRUCK LOAD)
45000.00000 LB
Comm Code Manufacturer Specification Model # 31201700
Extended Description:
AS PER SPECIFICATIONS
INVOICE TO SHIP TO
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 3 Rent Machine to use Fiber ASPHALT
SEALANT 540
1.00000 EA
Comm Code Manufacturer Specification Model # 22101627
Rent Machine to use Fiber ASPHALT SEALANT 540
Date Printed: Sep 3, 2026 Page:4 FORM ID: WV-PRC-ARFQ-002 2020/05
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
4 HP CONCRETE COLD PATCH 56.00000 BAG
Comm Code Manufacturer Specification Model # 30111500
Extended Description:
HP CONCRETE COLD PATCH
INVOICE TO SHIP TO
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
5 HP CONCRETE COLD PATCH (FULL
TRUCK LOAD)
896.00000 BAG
Comm Code Manufacturer Specification Model # 30111500
HP CONCRETE COLD PATCH (FULL TRUCK LOAD)
Date Printed: Sep 3, 2026 Page:5 FORM ID: WV-PRC-ARFQ-002 2020/05
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
6 MATRIX 501 MASTIC 2400.00000 LB
Comm Code Manufacturer Specification Model # 30121715
Extended Description:
MATRIX 501 MASTIC
INVOICE TO SHIP TO
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 7 MATRIX 501 MASTIC (Full Truck Load) 45000.00000 LB
Comm Code Manufacturer Specification Model # 30121715
MATRIX 501 MASTIC (Full Truck Load)
Date Printed: Sep 3, 2026 Page:6 FORM ID: WV-PRC-ARFQ-002 2020/05
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 8 Rent Machine to use MATRIX 501 MASTIC 1.00000 EA
Comm Code Manufacturer Specification Model # 22101627
Extended Description:
Rent Machine to use MATRIX 501 MASTIC
INVOICE TO SHIP TO
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
9 TECHCRETE - R 2700.00000 LB
Comm Code Manufacturer Specification Model # 31201700
TECHCRETE - R
Date Printed: Sep 3, 2026 Page:7 FORM ID: WV-PRC-ARFQ-002 2020/05
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
10 TECHCRETE - R (FULL TRUCK LOAD) 45000.00000 LB
Comm Code Manufacturer Specification Model # 31201700
Extended Description:
TECHCRETE - R (FULL TRUCK LOAD)
INVOICE TO SHIP TO
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 11 Rent Machine to use TECHCRETE - R 1.00000 EA
Comm Code Manufacturer Specification Model # 22101627
Rent Machine to use TECHCRETE - R
Date Printed: Sep 3, 2026 Page:8 FORM ID: WV-PRC-ARFQ-002 2020/05
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 12 TechCrete Primer 5 Gal. Bucket 1.00000 EA
Comm Code Manufacturer Specification Model # 31201700
Extended Description:
TechCrete Primer 5 Gal. Bucket
INVOICE TO SHIP TO
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 13 Detack 5 Gallon Bucket 1.00000 EA
Comm Code Manufacturer Specification Model # 31201700
Detack 5 Gallon Bucket
Date Printed: Sep 3, 2026 Page:9 FORM ID: WV-PRC-ARFQ-002 2020/05
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 14 RoadSaver 515 2250.00000 LB
Comm Code Manufacturer Specification Model # 30111902
Extended Description:
RoadSaver 515
INVOICE TO SHIP TO
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 15 RoadSaver 515 (Full Truck Load) 45000.00000 LB
Comm Code Manufacturer Specification Model # 30111902
RoadSaver 515 (Full Truck Load)
Date Printed: Sep 3, 2026 Page:10 FORM ID: WV-PRC-ARFQ-002 2020/05
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 16 Rent Machine to use RoadSaver 515 1.00000 EA
Comm Code Manufacturer Specification Model # 22101627
Extended Description:
Rent Machine to use RoadSaver 515
INVOICE TO SHIP TO
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 17 Mastic One 2400.00000 LB
Comm Code Manufacturer Specification Model # 31201700
Mastic One
Date Printed: Sep 3, 2026 Page:11 FORM ID: WV-PRC-ARFQ-002 2020/05
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 18 Mastic One (Full Truck Load) 43200.00000 LB
Comm Code Manufacturer Specification Model # 31201700
Extended Description:
Mastic One (Full Truck Load)
INVOICE TO SHIP TO
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 19 Rent Machine to use Mastic One 1.00000 EA
Comm Code Manufacturer Specification Model # 22101627
Extended Description:
Rent Machine to use Mastic One
SCHEDULE OF EVENTS
Line Event Event Date
1 TECHNICAL QUESTION DUE BY 10AM EST 2026-09-16
Document Phase Document Description Page
DOT2700000014 Final ASPHALT CRACK SEALANT District 5
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