Final_ARFQ_0304_TOR2700000005_1_WV_ARFQ_FORM.PDF
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- Solicitation number
- ARFQ 0304 TOR2700000005 2
- Issued by
- West Virginia
About this file
This is an Agency Request for Quote (ARFQ) issued by the West Virginia Department of Tourism soliciting comprehensive audiovisual services for the Governor's Conference 2026. The event will be held September 20-23, 2026, at the Charleston Coliseum and Convention Center, 200 Civic Center Dr, Charleston, WV 25301. The solicitation requests all labor, equipment, materials, supervision, transportation, delivery, setup, operation, and removal necessary to provide audiovisual services for the conference. The solicitation was issued September 9, 2026, with vendor questions due by 12:00 PM on September 11, 2026, agency responses due by 4:00 PM on September 14, 2026, and bid opening scheduled for 2:00 PM on September 16, 2026. The contract will be established as an Agency Purchase Order under solicitation number ARFQ 0304 TOR2700000005, Version 1.
Pricing details and specific contract terms are not detailed in this ARFQ form. No incumbent information, set-asides, or renewal options are specified in the document. The buyer for this solicitation is Hanna E. Kroeger, who can be reached at 304-352-1501 or hanna.e.kroeger@wv.gov. Invoicing and shipping instructions direct vendors to the Division of Tourism at 1900 Kanawha Blvd E, Building 3, Suite 100, Charleston, WV. All offers are subject to the terms and conditions contained in the complete solicitation documentation.
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Text version
Date Printed: Sep 9, 2026 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Audio/Video
Proc Folder: 2061737 Reason for Modification:
Doc Description: AUDIO / VISUAL SERVICES - GOVERNOR'S CONFERENCE 2026
Proc Type: Agency Purchase Order
Date Issued Solicitation Closes Solicitation No Version
2026-09-09 2026-09-16 12:00 ARFQ 0304 TOR2700000005 1
BID RECEIVING LOCATION
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Hanna E Kroeger 304-352-1501 hanna.e.kroeger@wv.gov
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Sep 9, 2026 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05
ADDITIONAL INFORMATION
The West Virginia Department of Tourism ("Agency") is soliciting bids to establish a contract with a qualified Vendor to provide all labor, equipment, materials, supervision, transportation, delivery, setup, operation, and removal necessary to furnish comprehensive audiovisual services for the event scheduled for September 20-23, 2026, located at the Charleston Coliseum and Convention Center, 200 Civic Center Dr, Charleston, WV 25301.
INVOICE TO SHIP TO
DIVISION OF TOURISM DIVISION OF TOURISM
1900 KANAWHA BLVD E 1900 KANAWHA BLVD E
BUILDING 3 SUITE 100
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Audio Visual Services
Comm Code Manufacturer Specification Model # 80161507
Extended Description:
Audio Visual Services
SCHEDULE OF EVENTS
Line Event Event Date 1 Vendor Question Due 12PM 2026-09-11
2 Agency Response 4PM 2026-09-14
3 Bid Opening 2PM 2026-09-16
Document Phase Document Description Page
TOR2700000005 Final AUDIO / VISUAL SERVICES -
GOVERNOR'S CONFERENCE 2026
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File details come from the government source that posted it. Updated .