Federal Funds Addendum.pdf
PDF 5 MB Posted
- Attached to
- MEDICAID MANAGED CARE RATE SETTING/PROGRAM ADMIN
- Solicitation number
- CRFP 0511 BMS2700000001 1
- Issued by
- Kanawha County, West Virginia
About this file
This is a Federal Funds Addendum issued by the State of West Virginia Department of Administration, Purchasing Division, designed to modify a solicitation to comply with federal funding requirements under 2 C.F.R. 200.317 through 200.327. The addendum establishes a dual procurement structure: one for standard state procurements and state federal funds procurements, and a separate evaluation for county and local federal funds procurements. Vendors willing to extend their contracts to include federal funds procurement must sign the attached "Required Contract Provisions for Non-Federal Entity Contracts Under Federal Awards." The addendum clarifies that if the same vendor wins both evaluations, the two solicitations will be combined into a single contract award; however, if different vendors are identified as winners, multiple contracts may be awarded to satisfy all procurement requirements.
The evaluation process incorporates applicable preferences outlined in Sections 15, 15A, and 16 of the Instructions to Vendors Submitting Bids for the state-level solicitation, while these preferences are omitted for the county/local level evaluation to comply with federal regulations. Both state agencies and county/local government entities are cautioned to consult with the relevant federal funding agency to ensure contract compliance with federal requirements. Vendors unwilling to meet federal funds procurement requirements will not be considered for the full scope of the contract, and the State reserves the right to award additional contracts to vendors capable of satisfying all federal funds procurement requirements.
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Text version
FEDERAL FUNDS ADDENDUM
2 C.F.R. §§ 200.317 - 200.327
Purpose: This addendum is intended to modify the solicitation in an attempt to make the contract compliant with the requirements of 2 C.F.R. §§ 200.317 through 200.327 relating to the expenditure of certain federal funds. This solicitation will allow the State to obtain one or more contracts that satisfy standard state procurement, state federal funds procurement, and county/local federal funds procurement requirements.
Instructions: Vendors who are willing to extend their contract to procurements with federal funds and the requirements that go along with doing so, should sign the attached document identified as:
"REQUIRED CONTRACT PROVISIONS FOR NON-FEDERAL ENTITY CONTRACTS UNDER
FEDERAL AW ARDS (2 C.F .R. § 200.317)"
Should the awarded vendor be unwilling to extend the contract to federal funds procurement, the State reserves the right to award additional contracts to vendors that can and are willing to meet federal funds procurement requirements.
Changes to Specifications: Vendors should consider this solicitation as containing two separate solicitations, one for state level procurement and one for county/local procurement.
State Level: In the first solicitation, bid responses will be evaluated with applicable preferences identified in sections 15, 15A, and 16 of the "Instructions to Vendors Submitting Bids" to establish a contract for both standard state procurements and state federal funds procurements.
County Level: In the second solicitation, bid responses will be evaluated with applicable preferences identified in Sections 15, 15A, and 16 of the "Instructions to Vendors Submitting Bids" omitted to establish a contract for County/Local federal funds procurement.
Award: If the two evaluations result in the same vendor being identified as the winning bidder, the two solicitations will be combined into a single contract award. If the evaluations result in a different bidder being identified as the winning bidder, multiple contracts may be awarded. The State reserves the right to award to multiple different entities should it be required to satisfy standard state procurement, state federal funds procurement, and county/local federal funds procurement requirements.
State Government Use Caution: State agencies planning to utilize this contract for procurements subject to the above identified federal regulations should first consult with the federal agency providing the applicable funding to ensure the contract is complaint.
County/Local Government Use Caution: County and Local government entities planning to utilize this contract for procurements subject to the above identified federal regulation should first consult with the federal agency providing the applicable funding to ensure the contract is complaint. For purposes of County/Local government use, the solicitation resulting in this contract was conducted in accordance with the procurement laws, rules, and procedures governing the West Virginia Department of Administration, Purchasing Division, except that vendor preference has been omitted for County/Local use purposes and the contract terms contained in the document entitled "REQUIRED CONTRACT PROVISIONS FOR NON-FEDERAL ENTITY CONTRACTS UNDER FEDERAL AWARDS (2 C.F.R. § 200.317)" have been added.
Attachment 1
State of West Virginia
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