RAD_Reports_UserGuide_20070628.doc

Federal Election Commission User Guide

RAD Reports (R&S, T, W, and Misc) Revision Date: 06/28/2007 Version 2.0

Contents of This Guide

1Conventions Used in This Guide

2Introduction

3Logging onto RAD Reports

6Management Reports

8Management Summary Reports

9MMS3 Report

17FY Summary Report

25Ad Hoc Summary Report

32Compliance ShTrack

34RFAI Response Tracking for Authorized (ABSHTRACK)

37RFAI Response Tracking for Party/Non-Party (PNPSHTRACK)

40Candidate Information Changes

42Analyst Telephone Calls

45MS-H Response Tracking

47Administrative Termination

48Administrative Termination Report List

48Create a New Administrative Termination Authorized Report

48Create a New Administrative Termination Unauthorized Report

49Authorized Administrative Termination Report List

58Unauthorized Administrative Termination Report List

59Delete an Administrative Termination Report

61Change Thresholds and Criteria

63Refer to OGC

66Administrative Notice Tracking

68Analyst Activity

70Change Review Dates

72File Room Management

73File Room Check Out

75File Room Check In

75File Room Check In With Proper Check Out

77File Room Check In Without Previous Check Out

79File Room Check Out Report

80File Review

82Label Program

85Miscellaneous Reports

87MC Update

91Undex

92Cand Check

93CODE Check

95Form 1 Analysis

9712 G Tracking for Unauthorized

98Committee Address Program

List of Figures

3Figure 1. Federal Election Commission Logon Page

4Figure 2. Welcome Page

5Figure 3. RAD Reports Home Page

7Figure 4. Management Reports Page

8Figure 5. Management Summary Reports Page

10Figure 6. MMS3 Monthly Management Summary Page

11Figure 7. Calls by Branch – Authorized Page

12Figure 8. Calls by Analyst Page

13Figure 9. Calls by Branch – Party/Non-Party Page

14Figure 10. Calls by Analyst Page

15Figure 11. Calls by Branch Page

16Figure 12. Calls by Analyst Page

18Figure 13. FY Summary Report Page

19Figure 14. Calls by Branch Page

20Figure 15. Calls by Analyst Page

21Figure 16. Calls by Branch – Party/Non-Party Page

22Figure 17. Calls by Analyst Page

23Figure 18. Calls by Branch Page

24Figure 19. Calls by Analyst Page

26Figure 20. Ad Hoc Summary Reports Page

27Figure 21. By Month Page

28Figure 22. Ad Hoc Summary Report – Fiscal Year Page

29Figure 23. Ad Hoc Summary Report – Calendar Year Page

31Figure 24. Ad Hoc Summary Report – Election Cycle (2 Year)

32Figure 25. Compliance ShTRack Page

33Figure 26. Compliance ShTrack for MS-C, RQ-2, RQ-5, MS-H, MS-F Page

34Figure 27. RFAI Response Tracking For Authorized Committees Page

35Figure 28. RFAI Response Tracking for Authorized Committees Page

37Figure 29. RFAI Response Tracking For Party/Non-Party Committees Page

38Figure 30. RFAI Response Tracking For Party/Non-Party Committees Page

40Figure 31. Candidate Information Changes Search Page

41Figure 32. Candidate Information Changes Search Results Page

42Figure 33. Analyst Telephone Calls

43Figure 34. Calls by Branch Page

44Figure 35. Call by Analyst Page

45Figure 36. MS-H Response Tracking Search (ADAMANDEVE) Page

46Figure 37. MS-H Response Tracking Page

47Figure 38. Administrative Termination Page

48Figure 39. Administrative Termination Authorized Report

48Figure 40. Administrative Termination Unauthorized Report

49Figure 41. Administrative Termination Report List Page.

50Figure 42. Initialized List Authorized Page

51Figure 43. Administrative Termination Details - Authorized Committee Page

52Figure 44. Edit Authorized Committee Details Confirmation Page

53Figure 45. Reviewed and Accepted List Authorized Page

54Figure 46. Circulated List Authorized Page

55Figure 47. Letter Sent List Authorized Page

55Figure 48. Terminated and Processed List Authorized Page

56Figure 49. Summary Report for Administrative Termination Authorized Page

57Figure 50. R-Index Page

59Figure 51. Administrative Termination Report List Page

59Figure 52. Microsoft Internet Explorer Dialog Box

60Figure 53. Administrative Termination Report Confirmation Page

61Figure 54. Change Thresholds and Criteria Page

62Figure 55. Change Thresholds and Criteria Confirmation Page

63Figure 56. Refer to OGC Page

64Figure 57. Administrative Termination Details – Unauthorized Committee Page

65Figure 58. Edit Unauthorized Committee Details Confirmation Page

66Figure 59. Administrative Notice Tracking Page

67Figure 60. Administrative Termination Sent Tracking Page

68Figure 61. Analyst Activity Page

69Figure 62. Analyst Activity Page

70Figure 63. Change Review Dates Page

70Figure 64. Change Review Date for Committee Page

72Figure 65. File Room Management

73Figure 66. File Room Check Out Page

74Figure 67. File Room Check Out Confirmation Page

75Figure 68. File Room Check In Page

76Figure 69. File Room Check In Confirmation Page

77Figure 70. File Room Check In Page

77Figure 71. File Room Check In Without Check Out Page

78Figure 72. File Room Check In Confirmation Page

79Figure 73. File Room Check Out Report Page

80Figure 74. File Review Search Page

81Figure 75. File Review Search Page

83Figure 76. Label Program Page

84Figure 77. Label for Authorized Confirmation Page

86Figure 78. Miscellaneous Reports Page

87Figure 79. Complete MC Update List Page

88Figure 80. MC Update Committee Details Page

89Figure 81. Complete MC Update List Page

90Figure 82. MC Update Committee Details Page

91Figure 83. Undex Report Page

92Figure 84. Cand Check Search Page

92Figure 85. Cand Check Search Results Page

93Figure 86. CODE Check Search Page

94Figure 87. CODE Check Search Results Page

95Figure 88. Form 1 Analysis Search Page

96Figure 89. Form 1 Analysis Search Results Page

97Figure 90. 12G Tracking for Unauthorized Quarterly Filer

98Figure 91. Committee Address Program Search Page

99Figure 92. Committee Address Program Page

List of Tables

1Table 1. User Guide Conventions

Conventions Used in This Guide

This document uses figures to illustrate the results of the steps performed. The pages and windows shown in the figures are examples only.

The pages and windows that you see on your computer should resemble the figures, but the data that you enter in the fields may differ from the examples.

This user guides uses the following conventions, explained in Table 1.

Table 1. User Guide Conventions

Notes

While Notes do not describe critical information, we suggest that you stop and read them. Notes can deepen your understanding of a software feature and can also provide shortcuts that will help improve your productivity.

Warnings

Warnings provide information designed to prevent critical errors from occurring. If you see a warning, stop and read it before continuing.

Stop Messages

Think of Stop messages as severe warnings. If you see a Stop message, do not proceed to the next step until you have read and understood the content of the Stop message. Failure to heed the warning could result in loss of data or application failure.

Introduction

The Reports and Analysis Division (RAD) consists of three branches:

· Compliance

· Authorized

· Party/Non-Party

The RAD Reports application provides tools for management users and analysts to review data and perform various actions based upon the findings.

The RAD Reports application is divided into the following components:

· Management Reports: includes the Monthly Management Summary Report (MMS3), Fiscal Year Summary (FY Summary), RFAI Tracking System, and reports on the tasks completed by the analysts. These reports are accessible only to the RAD management.

· Administrative Termination: provides the ability to review committees for Administrative Termination.

· File Room Management: provides a list of functions for analysts and file room personnel to check in and check out files from the file room.

· Miscellaneous Reports: provides a list of miscellaneous reports to assist RAD in analyzing data related to committees and candidates.

Logging onto RAD Reports

This section explains how to logon onto the RAD Reports application.

1. From the Federal Election Commission logon page, in the Username field, enter your assigned username.

2. In the Password field, enter your assigned password.

3. Click Log In, shown in Figure 1.

Figure 1. Federal Election Commission Logon Page

The Welcome Page opens, shown in Figure 2.

Figure 2. Welcome Page

4. Click the RAD Reports link.

LISTNUM \l 1 \s 0 The RAD Reports Home page opens, shown in Figure 3.

Figure 3. RAD Reports Home Page

The RAD Reports Home page includes links to the following:

· Management Reports

· Administrative Termination

· File Room Management

· Miscellaneous Reports

Management Reports

This module contains seven management reports. Access to the reports is restricted to management users or users designated by management. When the operations log is used for reports, only verified documents are referenced.

From the Management Reports page, you can access the following, depending on your user privileges:

· Management Summary Reports: includes the Monthly Management Summary Report (MMS3) and the Fiscal Year Summary Report (FY Summary) reports. The list of reports is only accessible to management.

· Candidate Information Changes: provides a list of candidate status, election year, and district changes made by the analyst and also provides a transaction journal of changes.

· Compliance ShTrack: tracks the MS C, RQ2, RQ5, MS-H and MS F notices sent to the committees and candidates by compliance branch.

· RFAI Response Tracking for Authorized (ABSHTRACK): tracks the responses to RFAI that are mailed out to authorized committees during a specified time period.

· RFAI Response Tracking for Party/Non Party (PNPSHTRACK): tracks the responses to RFAI that are mailed out to party/non party committees during a specified time period.

· Analyst Telephone Calls: tracks the telephone calls received or made by the analyst. The report identifies telephone calls by analyst and branch.

· MS-H Response Tracking: tracks the committees that have not responded to an MS-H with a Form 2 or an MS I notice.

Figure 4. Management Reports Page

Management Summary Reports

It is important that you use the appropriate application links when accessing the Management Reports module within the RAD Reports application. Using the browser’s Back button will result in truncated and/or inaccurate data results.

The Management Summary Reports module includes the Monthly Management Summary Report (MMS3) and the Fiscal Year Summary Report (FY Summary) reports. The list of reports is only accessible to management.

5. From the Management Reports page, click the Management Summary Reports link.

LISTNUM \l 1 \s 0 The Management Summary Reports page opens, shown in Figure 5.

Figure 5. Management Summary Reports Page

MMS3 Report

The MMS3 report provides statistics by month for various categories outlined below. The system generates the report for the last four years. This report is generated five days after the end of the month. An e-mail notification is sent when the report is generated.

You can export the Monthly Management Summary Report by clicking the Export to Excel link. The report also has a link that opens the default mail system to facilitate e-mailing the report.

The report’s default month and year are the latest month and year for which the report has been generated. Totals are divided into paper and e-filing. Data for most of the report’s fields are derived from the operations log. The manager/supervisor can click on each category within the Telephone Assist and Meetings section to display details on communications within each branch.

6. From the Management Summary Reports page, click the MMS3 Report link.

The MMS3 Monthly Management Summary page opens, shown in Figure 6.

Figure 6. MMS3 Monthly Management Summary Page

7. Review the information.

8. You can also view the Analyst Calls by Branch for the following:

· Authorized

· Party/Non-Party

· Compliance

9. Click the Authorized link.

The Calls by Branch page opens, shown in Figure 7.

Figure 7. Calls by Branch – Authorized Page

10. Click the Analyst Name link to view specific information about the calls made by the analyst.

The Calls by Analyst page opens, shown in Figure 8.

Figure 8. Calls by Analyst Page

11. Click the Return to Calls by Branch link.

The Calls by Branch page opens.

12. Click the Return to MMS3 Monthly Management Summary link.

The MMS3 Monthly Management Summary page opens.

13. Click the Party/Non-Party link.

The Calls by Branch page opens, shown in Figure 9.

Figure 9. Calls by Branch – Party/Non-Party Page

14. Click the Analyst Name link to view specific information about the calls made by the analyst.

The Calls by Analyst page opens, shown in Figure 10.

Figure 10. Calls by Analyst Page

15. Click the Return to Calls by Branch link.

16. Click the Return to MMS3 Monthly Management Summary link.

The MMS3 Monthly Management Summary page opens.

17. Click the Compliance link.

The Calls by Branch page opens, shown in Figure 11.

Figure 11. Calls by Branch Page

18. Click the Analyst Name to view specific information about the calls made by the analyst.

The Calls by Analyst page opens, shown in Figure 12.

Figure 12. Calls by Analyst Page

19. Click the Return to Calls by Branch link.

20. Click the Return to MMS3 Monthly Management Summary link.

The MMS3 Monthly Management Summary page opens.

21. {Optional} You can export the report to MS Excel by clicking the Export to Excel link.

22. {Optional} You can also e-mail the report by clicking the E-mail Report link.

23. Click the Return to Management Summary page.

LISTNUM \l 1 \s 0 The Management Summary page opens.

FY Summary Report

The FY Summary report provides statistics by fiscal year. This report functions similar to an MMS3 report, however it is an indicator of activity over the entire fiscal year. In addition to the monthly totals, this report also has a total column which displays a fiscal year to month total. The report displays totals of all the months starting from October of the current fiscal year.

24. From the Management Summary Reports page, click the FY Summary Report link.

The FY Summary Report page opens, shown in Figure 13.

Figure 13. FY Summary Report Page

25. Review the information.

26. You can also view the Analyst Calls by Branch for the following:

· Authorized

· Party/Non-Party

· Compliance

27. Click the Authorized link.

The Calls by Branch page opens, shown in Figure 14.

Figure 14. Calls by Branch Page

28. Click the Analyst Name link to view specific information about the calls made by the analyst.

The Calls by Analyst page opens, shown in Figure 15.

Figure 15. Calls by Analyst Page

29. Click the Return to Calls by Branch link.

30. Click the Return to FY Summary Report link.

The FY Summary Report page opens.

31. Click the Party/Non-Party link.

The Calls by Branch page opens, shown in Figure 16.

Figure 16. Calls by Branch – Party/Non-Party Page

32. Click the Analyst Name link to view specific information about the calls made by the analyst.

The Calls by Analyst page opens, shown in Figure 17.

Figure 17. Calls by Analyst Page

33. Click the Return to Calls by Branch link.

34. Click the Return to FY Summary Report link.

The FY Summary Report page opens.

35. Click the Compliance link.

The Calls by Branch page opens, shown in Figure 18.

Figure 18. Calls by Branch Page

36. Click the Analyst Name to view specific information about the calls made by the analyst.

The Calls by Analyst page opens, shown in Figure 19.

Figure 19. Calls by Analyst Page

37. Click the Return to Calls by Branch link.

38. Click the Return to FY Summary Report link.

The FY Summary Report page opens.

39. {Optional} You can export the report to MS Excel by clicking the Export to Excel link.

40. {Optional} You can also e-mail the report by clicking the E-mail Report link.

41. Click the Return to Management Summary Reports link.

LISTNUM \l 1 \s 0 The Management Summary Reports page opens.

Ad Hoc Summary Report

The Ad Hoc Summary report includes a search capability to enable you to select specific MMS3 reports for viewing using any of the following categories:

· By Month

· By Fiscal Year

· By Calendar Year

· By Election Cycle (2 Year)

The report queries the database for MMS3 reports that were previously created and archived in the system. This report also includes the ability to view reports beyond the current fiscal year.

The By Month and By Fiscal Year reports have active links to view specific information about Authorized, Compliance, and Party/Non-Party information. You can access this information by clicking the links.

For the By Calendar Year and By Election Cycle (2 Year) reports, the links are not active. These reports are totals. The Analyst Telephone Calls report enables you to search for this information.

Detailed instructions for these sections are located in the FY Summary Report section located on page 17.

You can export and e-mail all Ad Hoc Summary Reports by clicking the appropriate link to Export to Excel or E-mail Report.

42. From the Management Summary Reports page, click the Ad Hoc Summary Report link.

The Ad Hoc Summary Reports page opens, shown in Figure 20.

Figure 20. Ad Hoc Summary Reports Page

43. You can view reports by any of the following:

· By Month

· By Fiscal Year

· By Calendar Year

· By Election Cycle (2 Year)

44. Click the By Month radio button and click Search.

The By Month Ad Hoc Summary Report opens, shown in Figure 21.

Figure 21. By Month Page

45. Click the Return to Ad Hoc Summary Reports link.

The Ad Hoc Summary Report page opens.

46. Select the By Fiscal Year radio button and click Search.

The AD Hoc Summary Report by Fiscal Year opens, shown in Figure 22.

Figure 22. Ad Hoc Summary Report – Fiscal Year Page

47. Click the Return to Ad Hoc Summary Reports link.

The Ad Hoc Summary Reports page opens.

48. Select the By Calendar Year radio button and click Search.

The Ad Hoc Summary Reports by Calendar Year page opens, shown in Figure 23.

Figure 23. Ad Hoc Summary Report – Calendar Year Page

49. Click the Return to Ad Hoc Summary Reports link.

The Ad Hoc Summary Reports page opens.

50. Select the By Election Cycle (2 Year) radio button and click Search.

The Ad Hoc Summary Report by Election Cycle (2 Year) opens, shown in Figure 24.

Figure 24. Ad Hoc Summary Report – Election Cycle (2 Year)

Compliance ShTrack The Compliance ShTrack report tracks the MSC, RQ2, RQ5, MSH and MSF notices sent to committees and candidates by the Compliance branch. The date range column is populated with default dates calculated from the System Date. The default start date is by system date -40 and the default end date is the system date -34 days.

51. From the Management Reports page, click the Compliance ShTrack link.

The Compliance ShTrack page opens, shown in Figure 25.

Figure 25. Compliance ShTRack Page

Unless otherwise noted with a Red asterisk, all fields are optional.

52. From the Type of Notice dropdown list, select the notices you want to view.

The Date Range Start and End fields display a default date. You can either accept the default date or manually change the date.

53. In the Date Range Start field, enter the start date, or accept the default date. You can enter a date manually by typing in the field, or you can click the Calendar icon and select a date from the dropdown menu. The date format is MM/DD/YYYY.

54. In the Date Range End field, enter the end date, or accept the default date. You can enter a date manually by typing in the field, or you can click the Calendar icon and select a date from the dropdown menu. The date format is MM/DD/YYYY.

55. Click Search.

The Compliance ShTrack for MS-C, RQ-2, RQ-5, MS-H, MS-F page opens, shown in Figure 26.

Figure 26. Compliance ShTrack for MS-C, RQ-2, RQ-5, MS-H, MS-F Page

56. Review the information.

57. Click the Return to Compliance ShTrack Search link.

The Compliance ShTrack page opens.

LISTNUM \l 1 \s 0 RFAI Response Tracking for Authorized (ABSHTRACK) The RFAI Response Tracking for Authorized (ABSHTRACK) report tracks the responses to RFAI that are mailed out to authorized committees during a specified time period. This is a tracking system for RQ1, RQ2, RQ4, RQ5 and MSH. A list of possible responses is displayed for review. The date range columns are populated with default dates calculated from the system date. The default start date is the system date -45 and the default end date is the system date -39 days.

58. From the Management Reports page, click the RFAI Response Tracking for Authorized (ABSHTRACK) link.

The RFAI Response Tracking For Authorized Committees page opens, shown in Figure 29.

Figure 27. RFAI Response Tracking For Authorized Committees Page

Unless otherwise noted with a Red asterisk, all fields are optional.

59. In the User Name field, enter a username.

60. Select the Type of Notice from the dropdown list.

The RFAI report search dates fields are auto-populated with the default dates used by the 1032 application. You have the flexibility to change the date range for generating the report.

61. In the Date Range Start field, enter the start date, or accept the default date. You can enter a date manually by typing in the field, or you can click the Calendar icon and select a date from the dropdown menu. The date format is MM/DD/YYYY.

62. In the Date Range End field, enter the end date, or accept the default date. You can enter a date manually by typing in the field, or you can click the Calendar icon and select a date from the dropdown menu. The date format is MM/DD/YYYY.

63. Click Search.

The RFAI Response Tracking for Authorized Committees page opens, shown in Figure 30.

Figure 28. RFAI Response Tracking for Authorized Committees Page

64. Review the information.

65. Click the Return to RFAI Response Tracking for Authorized Committees Search link.

LISTNUM \l 1 \s 0 The RFAI Response Tracking For Authorized Committees page opens.

RFAI Response Tracking for Party/Non-Party (PNPSHTRACK) The RFAI Response Tracking for Party/Non-Party (PNPSHTRACK) report tracks the responses to RFAI that are mailed out to party/non party committees during a specified time period. This is a tracking system for RQ1 and RQ2. You have the ability to print a list of responses. The date range columns are populated with default dates calculated from the system date. The default start date is the system date -38 and the default end date is the system date -32.

66. From the Management Reports page, click the RFAI Response Tracking for Party/Non-Party (PNPSHTRACK) link.

The RFAI Response Tracking For Party/Non-Party Committees page opens, shown in Figure 33.

Figure 29. RFAI Response Tracking For Party/Non-Party Committees Page

Unless otherwise noted with a Red asterisk, all fields are optional.

67. In the User Name field, enter a username.

68. Select the Type of Notice from the dropdown list.

The RFAI report search dates fields are auto-populated with the default dates used by the 1032 application. You have the flexibility to change the date range for generating the report.

69. In the Date Range Start field, enter the start date, or accept the default date. You can enter a date manually by typing in the field, or you can click the Calendar icon and select a date from the dropdown menu. The date format is MM/DD/YYYY.

70. In the Date Range End field, enter the end date, or accept the default date. You can enter a date manually by typing in the field, or you can click the Calendar icon and select a date from the dropdown menu. The date format is MM/DD/YYYY.

71. Click Search.

The RFAI Response Tracking For Party/Non-Party Committees page opens, shown in Figure 34.

Figure 30. RFAI Response Tracking For Party/Non-Party Committees Page

72. Review the information.

73. Click the Return to RFAI Response Tracking for Party/Non Party Committee Search link.

LISTNUM \l 1 \s 0 The RFAI Response Tracking For Party/Non-Party Committees page opens.

Candidate Information Changes The Candidate Information Changes report provides a list of candidate status, election year, and a district changes made by the analyst and also provides a transaction journal of changes. The Candidate Information Changes Search page provides you the ability to search for any records matching the specific search criteria entered. Each search criterion field is treated as an AND in the query.

74. From the Management Reports page, click the Candidate Information Changes link.

The Candidate Information Changes Search page opens, shown in Figure 37.

Figure 31. Candidate Information Changes Search Page

You must provide at least one search criterion or an error message will display.

75. In the User Name field, enter the username.

76. In the Candidate ID field, enter the candidate ID.

77. In the Candidate Name field, enter the candidate name.

78. In the Date Range Start field, enter the start date. You can enter a date manually by typing in the field, or you can click the Calendar icon and select a date from the dropdown menu. The date format is MM/DD/YYYY.

79. In the Date Range End field, enter the end date. You can enter a date manually by typing in the field, or you can click the Calendar icon and select a date from the dropdown menu. The date format is MM/DD/YYYY.

80. Click Search.

The Candidate Information Changes Search Results page opens, shown in Figure 38.

Figure 32. Candidate Information Changes Search Results Page

81. Review the information.

82. Click the Return to the Candidate Information Changes Search link.

LISTNUM \l 1 \s 0 The Candidate Information Changes Search page opens Analyst Telephone Calls The Analyst Telephone Calls tracks the telephone calls received or made by the analyst. The report identifies telephone calls by analyst and branch. It provides details on communication with committees.

83. From the Management Reports page, click the Analyst Telephone Calls link.

The Analyst Telephone Calls page opens, shown in Figure 41.

Figure 33. Analyst Telephone Calls

Unless otherwise noted with a Red asterisk, all fields are optional.

84. Select the Branch type from the dropdown list. You can select any of the following:

· All

· Authorized Branch

· Both Braches

· Compliance Branch

· Party/Non-Party Branch

85. In the Date Range Start field, enter the start date. You can enter a date manually by typing in the field, or you can click the Calendar icon and select a date from the dropdown menu. The date format is MM/DD/YYYY.

86. In the Date Range End field, enter the end date. You can enter a date manually by typing in the field, or you can click the Calendar icon and select a date from the dropdown menu. The date format is MM/DD/YYYY.

87. Click Search.

The Calls by Branch page opens, shown in Figure 42.

Figure 34. Calls by Branch Page

88. Click the Analyst Name link to view specific information about the calls made by the analyst.

The Calls by Analyst page opens, shown in Figure 43.

Figure 35. Call by Analyst Page

89. Click the Return to Calls by Branch link.

The Calls by Branch page opens MS-H Response Tracking The MS-H Response Tracking report tracks the committees that have not responded to an MS-H with a Form 2 or an MS I notice.

90. From the Management Reports page, click the MS-H Response Tracking link.

The MS-H Response Tracking Search (ADAMANDEVE) page opens, shown in Figure 47.

Figure 36. MS-H Response Tracking Search (ADAMANDEVE) Page

Unless otherwise noted with a Red asterisk, all fields are optional.

91. In the Date Range Start field, enter the start date. You can enter a date manually by typing in the field, or you can click the Calendar icon and select a date from the dropdown menu. The date format is MM/DD/YYYY.

92. In the Date Range End field, enter the end date. You can enter a date manually by typing in the field, or you can click the Calendar icon and select a date from the dropdown menu. The date format is MM/DD/YYYY.

93. Click Search.

The MS-H Response Tracking page opens, shown in Figure 48.

Figure 37. MS-H Response Tracking Page

94. Review the information.

95. Click the Return to MS-H Response Tracking Search link.

LISTNUM \l 1 \s 0 The MS-H Response Tracking Search (ADAMANDEVE) page opens.

Administrative Termination

It is important that you use the appropriate application links when accessing the Administrative Termination module within the RAD Reports application. Using the browser’s Back button will result in truncated and/or inaccurate data results.

The Administrative Termination module enables you to review a list of Administrative Termination runs that were created. You can access and edit a previous run, or create a new Administrative Termination Report.

96. From the RAD Reports Home page, click the Administrative Termination link.

The Administrative Termination page opens, shown in Figure 51.

Figure 38. Administrative Termination Page

The Administrative Termination module includes the following sections:

· Administrative Termination Report List

· Change Thresholds and Criteria

· Refer to OGC

· Administrative Notice Search

· Analyst Activity

· Change Review Dates

Administrative Termination Report List

Create a New Administrative Termination Authorized Report

97. From the Administrative Termination Report List, click Create new Administrative Termination Authorized report link.

The following message is displayed: The Admin Term report was created successfully, shown in Figure 52.

Figure 39. Administrative Termination Authorized Report

98. Click the Return to Administrative Termination Report List link.

The Administrative Termination Report page opens.

LISTNUM \l 1 \s 0 Create a New Administrative Termination Unauthorized Report

99. From the Administrative Termination Report List, click the Create new Admin Termination Report Unauthorized link.

The following message is displayed: The Admin Term report was created successfully, shown in Figure 53.

Figure 40. Administrative Termination Unauthorized Report

100. Click the Return to Administrative Termination Report List link.

The Administrative Termination Report page opens.

LISTNUM \l 1 \s 0 Authorized Administrative Termination Report List

There are several options available with the Administrative Termination runs. If you select Reviewed, the committee continues to appear on future runs. If you select Reviewed and Accepted, the committee is processed through the work flow to the next stage, known as Circulated. If you select Reviewed and Future Date of Review, the committee is removed from this run and will only appear once the date of review has past.

101. From the Administrative Termination page, click the Administrative Termination Report List link.

The Administrative Termination Report List opens, shown in Figure 54 Figure 41. Administrative Termination Report List Page.

102. Click the Report Number link for an Authorized Report. (For example, Report Number 1).

The Initialized List Authorized {Month/Year} page opens, shown in Figure 55.

Figure 42. Initialized List Authorized Page

Each committee has a Reviewed checkbox to indicate that the committee has been reviewed, as well as an Accepted checkbox to indicate that the committee has been accepted for Administrative Termination. You can also set the status from the detail report.

The Future Date for Review column enables you to enter a future date for review. When you enter a future date for review, the committee is removed from this list and does not appear on the review list until the review date has past. Committees that are not marked Reviewed, or are marked Reviewed but not Accepted are removed from the current run and appear in the next run for future verification.

Committees that have not yet been administratively terminated and have either filed a ‘TER’ report or another report type with an amendment indicator of ‘T’ are displayed on the same list. An MS-K is sent out to certain committees determined by you.

103. Check the Reviewed boxes for each committee that you have reviewed for administrative termination.

104. Click Save.

105. Click the Committee ID to review the Administrative Termination details for the authorized committee, shown in Figure 56.

Figure 43. Administrative Termination Details - Authorized Committee Page

106. Make the appropriate changes to the form.

107. Click Save.

The Edit Authorized Committee Details Confirmation page opens, shown in Figure 57.

Figure 44. Edit Authorized Committee Details Confirmation Page

108. Click OK.

You return to the Initialized List Authorized {Month/Year} page.

109. Check the Accepted boxes for each committee that you have accepted for administrative termination.

110. Click Save.

111. In the Change Status field, make sure Reviewed and Accepted is displayed and then click Go.

The Reviewed and Accepted List Authorized {Month/Year} page opens, shown in Figure 58.

Figure 45. Reviewed and Accepted List Authorized Page

112. By default the Circulate check boxes are checked once the committee has been reviewed and accepted. Uncheck any of the boxes if you do not want to circulate the committee through the next step in the workflow.

113. If you decide to uncheck the Circulate box, enter a Future Date for Review and then click Save.

114. In the Change Status field, make sure Circulate is displayed and then click Go.

The Circulated List Authorized {Month/Year} page opens, shown in Figure 59.

Figure 46. Circulated List Authorized Page

115. By default the Letter Sent check boxes are checked. If you do not want to the committee to proceed through the next step in the workflow, uncheck the box and then click Save.

116. In the Change Status field make sure Letter Sent is displayed and then click Go.

The Letter Sent List Authorized {Month/Year} page opens, shown in Figure 60.

Figure 47. Letter Sent List Authorized Page

117. By default the Admin Terminate check boxes are checked. If you do not want to terminate the committee, uncheck the box and then click Save.

118. In the Change Status field make sure Terminate and Process is displayed and then click Go.

The Terminated and Processed List Authorized {Month/Year} page opens, shown in Figure 61.

Figure 48. Terminated and Processed List Authorized Page

119. Click the Go to Summary Report link.

The Summary Report for Administrative Termination Authorized {Month/Year} page opens, shown in Figure 62.

Figure 49. Summary Report for Administrative Termination Authorized Page

120. Click the Return to Administrative Termination Processed List link.

The Terminated and Processed List Authorized page opens.

121. Click the R-Index link.

The R-Index is a query for the disclosure database that displays all filings for a particular committee, including miscellaneous documents and other communications.

The R-Index page opens, shown in Figure 64.

Figure 50. R-Index Page

122. Close the R-Index by clicking the X located in the upper right corner. The R-Index closes, returning you to the Terminated and Processed List Authorized {Month/Year} page.

Unauthorized Administrative Termination Report List

There are several options available with the Administrative Termination runs. If you select Reviewed, the committee continues to appear on future runs. If you select Reviewed and Accepted, the committee is processed through the work flow to the next stage, known as Circulated. If you select Reviewed and Future Date of Review, the committee is removed from this run and will only appear once the date of review has past.

The workflow to process an Unauthorized Administrative Termination Report is the same as processing an Authorized Administrative Termination Report. For more information, refer to Authorized Administrative Termination Report List on page 49.

Delete an Administrative Termination Report

You have the ability to delete an Authorized or Unauthorized Administrative Termination Report by clicking the delete link located on the Administrative Termination Report list page.

123. From the Administrative Termination Report List page, click the Delete link, shown in Figure 75.

Figure 51. Administrative Termination Report List Page

The Microsoft Internet Explorer dialog box opens, shown in Figure 76.

Figure 52. Microsoft Internet Explorer Dialog Box

124. Click OK, or Cancel to terminate the process.

125. By clicking OK, the Administrative Termination Report Confirmation page opens, shown in Figure 77.

Figure 53. Administrative Termination Report Confirmation Page

126. Click the Return to Administrative Termination Report List link.

The Administrative Termination Report List page opens.

Change Thresholds and Criteria

The Change Thresholds and Criteria module enables you to change the age and debt thresholds as well as the criteria for the COH threshold for authorized and unauthorized committees.

127. From the Administrative Termination page, click the Change Thresholds and Criteria link.

The Change Thresholds and Criteria page opens, shown in Figure 79.

Figure 54. Change Thresholds and Criteria Page

128. Make modifications to any of the following fields:

· Authorized Committee Threshold

· Unauthorized Committee Threshold

· Authorized Committee Debt and Age Criteria Year 1 through 10

129. Click Save.

The Change Thresholds and Criteria Confirmation page opens, shown in Figure 80.

Figure 55. Change Thresholds and Criteria Confirmation Page

130. Click OK.

You return to the Administrative Termination page.

Refer to OGC

This section enables you to finalize the list of committees that are sent to OGC. All committees that have been selected for refer to OGC in past runs are displayed on this page. Once the decision is made and changes are saved, the committees that are not referred to OGC are added back in the list of committees that are considered for Administrative Termination.

131. From the Administrative Termination page, click Refer to OGC link.

The Refer to OGC page opens, shown in Figure 82.

Figure 56. Refer to OGC Page

132. Click the Committee ID link to view specific details about the committee.

The Administrative Termination Details – Unauthorized Committee page opens, shown in Figure 83.

Figure 57. Administrative Termination Details – Unauthorized Committee Page

133. Scroll to Option 3 and make modifications to the Refer to OGC section.

134. Click Save.

The Edit Unauthorized Committee Details Confirmation page opens, shown in Figure 84.

Figure 58. Edit Unauthorized Committee Details Confirmation Page

135. Click OK.

You return to the Refer to OGC page.

Administrative Notice Tracking

This page enables you to search on MS-F’s that were sent out.

136. From Administrative Termination page, click the Administrative Notice Tracking link.

The Administrative Termination Notice Tracking page opens, shown in Figure 87.

Figure 59. Administrative Notice Tracking Page

You must provide at least one search criterion or an error message will display.

137. In the User Name field, enter a username.

138. In the Date Range Start field, enter a start date. You can enter a date manually by typing in the field, or you can click the Calendar icon and select a date from the dropdown menu. The date format is MM/DD/YYYY.

139. In the Date Range End field, enter an end date. You can enter a date manually by typing in the field, or you can click the Calendar icon and select a date from the dropdown menu. The date format is MM/DD/YYYY.

140. Click Search.

The Administrative Termination Sent Tracking page opens, shown in Figure 88.

Figure 60. Administrative Termination Sent Tracking Page

141. Review the information.

142. Click the Return to Administrative Notice Search link.

LISTNUM \l 1 \s 0 The Administrative Termination Notice Tracking page opens.

Analyst Activity

This page enables you to search on user name and terminations completed by analyst name and/or date range.

143. From the Administrative Termination page, click the Analyst Activity link.

The Analyst Activity page opens, shown in Figure 91.

Figure 61. Analyst Activity Page

You must provide at least one search criterion or an error message will display.

144. In the User Name field, enter a username.

145. In the Date Range Start field, enter a start date. You can enter a date manually by typing in the field, or you can click the Calendar icon and select a date from the dropdown menu. The date format is MM/DD/YYYY.

146. In the Date Range End field, enter an end date. You can enter a date manually by typing in the field, or you can click the Calendar icon and select a date from the dropdown menu. The date format is MM/DD/YYYY.

147. Click Search.

The Analyst Activity page opens, shown in Figure 92.

Figure 62. Analyst Activity Page

148. Review the information.

149. Click the Return to Analyst Activity Search link.

The Analyst Activity page opens.

150. Click Cancel to return to the Administrative Termination page.

The Administrative Termination page opens.

LISTNUM \l 1 \s 0 Change Review Dates

This screen enables you to view a history of committees that were assigned future review dates, including modifying the review dates. The committee does not appear on Administrative Termination Lists until the review date has passed.

151. From the Administrative Termination page, click the Change Review Dates link.

The Change Review Dates page opens, shown in Figure 95.

Figure 63. Change Review Dates Page

152. Click the Committee ID to modify the review date.

The Change Review Date for Committee page opens, shown in Figure 96.

Figure 64. Change Review Date for Committee Page

153. Modify the review date (as needed).

154. In the Notes field, enter specific information about the committee.

155. Click Save.

You return to the Change Review Dates page.

156. Click the Return to Administrative Termination page link.

The Administrative Termination page opens.

File Room Management

It is important that you use the appropriate application links when accessing the File Room Management module within the RAD Reports application. Using the browser’s Back button will result in truncated and/or inaccurate data results.

The File Room Management page enables you to check files in and out of the system, as well as review file reports, e-mail notifications, and create labels for authorized and unauthorized committees.

The File Room Management module includes the following sections:

· File Room Check Out: enables you to check out a file for review.

· File Room Check In: enables you to check in a file that was previously checked out or a file without a previous check out.

· File Room Check Out Report: enables you to view the list of files checked out and by whom. It also lists the analysts who checked in a file without a previous checkout.

· File Review: enables you to review the File Room status of a committee on an Ad hoc basis, also notifying you of any changes made to a committee name. After a 30 day time limit for check-ins, an e-mail notification is sent to the supervisor and to the person/analyst who has checked out the file. Similarly an e-mail notification is also sent if a check in is received without a previous checkout.

· Label Program: creates labels for authorized and unauthorized committees. You can enter multiple committee IDs by separating them with a comma. The program creates a printable label.

Figure 65. File Room Management

File Room Check Out

File Room Check Out enables you to check out a file for review.

157. From the File Room Management page, click the File Room Check Out link.

The File Room Check Out page opens, shown in Figure 100.

Figure 66. File Room Check Out Page

Fields marked with a Red asterisk are required.

158. In the Committee ID field, enter a committee ID.

159. In the Election Year field, enter an election year.

160. In the Volume # field, enter a volume number.

161. Click Check Out.

The File Room Check Out Confirmation page opens, shown in Figure 101.

Figure 67. File Room Check Out Confirmation Page

162. Click OK.

You return to the File Room Management page.

LISTNUM \l 1 \s 0 File Room Check In

File Room Check In enables you to check in a file that was previously checked out or a file without a previous check out.

File Room Check In With Proper Check Out

163. From the File Room Management page, click the File Room Check In link.

The File Room Check In page opens, shown in Figure 103.

Figure 68. File Room Check In Page

Fields marked with a Red asterisk are required.

164. In the Committee ID, enter a committee ID.

165. In the Election Year, enter an election year.

166. In the Volume # field, enter a volume number.

167. Click Check In.

The File Room Check In Confirmation page opens, shown in Figure 104.

Figure 69. File Room Check In Confirmation Page

168. Click OK. You return to the File Room Management page.

File Room Check In Without Previous Check Out

169. From the File Room Management page, click the File Room Check In link.

The File Room Check In page opens, shown in Figure 68.

Figure 70. File Room Check In Page

Fields marked with a Red asterisk are required.

170. In the Committee ID, enter a committee ID.

171. In the Election Year, enter an election year.

172. In the Volume # field, enter a volume number.

173. Click Check In.

The File Room Check In Without Check Out page opens, shown in Figure 107.

Figure 71. File Room Check In Without Check Out Page

174. Click Force Check In.

The File Room Check In Confirmation page opens, shown in Figure 108.

Figure 72. File Room Check In Confirmation Page

175. Click OK. You return to the File Room Management page.

File Room Check Out Report

File Room Check Out Report enables you to view the list of files checked out and by whom. It also lists the analysts who checked in a file without a previous checkout, and if the file has been checked out for more 30 days.

176. From the File Room Management page, click the File Room Check Out Report link.

The File Room Check Out Report page opens, shown in Figure 110.

Figure 73. File Room Check Out Report Page

177. Review the information

178. Click the Return to File Room Management link.

The File Room Management page opens.

LISTNUM \l 1 \s 0 File Review

File Review enables you to review the File Room status of a committee on an Ad hoc basis. The system also notifies you of any changes made to a committee name.

After a 30 day time limit for check-ins, an e-mail notification is sent to the supervisor and to the person/analyst who has checked out the file. Similarly an e-mail notification is also sent if a check in is received without a previous checkout.

179. From the File Room Management page, click the File Review link.

The File Review Search page opens, shown in Figure 112.

Figure 74. File Review Search Page

180. In the Committee ID field, enter a committee ID.

181. Click Search.

The File Review Search page opens, shown in Figure 113.

Figure 75. File Review Search Page

Figure 75 displays information on a file that was checked out. It includes the check out date and the name of the person who checked out the file.

182. Click the Return to File Room Management link.

The File Room Management page opens.

Label Program

The Label Program creates labels for authorized and unauthorized committees. You can enter multiple committee IDs by separating them with a comma. The program creates a printable label. The notes below explain the printed label text.

Authorized Committees (associated with a particular candidate)

Line 1:

· (A) Candidate's Name (the first 22 characters)

· (B) Candidate's Office, District Number, and State Code (five letter code)

· (C) Election Year (the last two digits) Lines 2 and 3:

· The committee name. It is wrapped onto Line 3 if necessary; otherwise Line 3 is blank Line 4:

· (A) Analyst ID (three digit)

· (B) Committee ID

· (C) Current Date

Unauthorized Committees

Lines 1 and 2:

· The committee name. It is wrapped onto Line 2 if necessary; otherwise Line 2 is blank.

Line 3:

· Blank

Line 4:

· (A) Committee ID

· (B) Current Date

· (C) Committee Type Code

· (D) Analyst ID (three digit)

183. From the File Room Management page, click the Label Program link.

The Label Program page opens, shown in Figure 115.

Figure 76. Label Program Page

Fields marked with a Red asterisk are required.

The Label Program enables you to create labels for the following:

· Authorized Committees

· Unauthorized Committees

184. In the Committee ID field, enter the committee ID.

Separate multiple Committee IDs with commas.

185. In the Number of Labels field, enter the number of labels you want to generate.

186. Click Search.

The Label for Authorized Confirmation page opens, shown in Figure 116.

Figure 77. Label for Authorized Confirmation Page

187. Click Print.

188. The label prints to your designated printer.

You return to the Label Program page.

189. Click Cancel.

LISTNUM \l 1 \s 0 You return to the File Room Management page.

Miscellaneous Reports

It is important that you only use the appropriate application links when accessing the Miscellaneous Reports module within the RAD Reports application. Using the browser’s Back button will result in truncated and/or inaccurate data results.

The Miscellaneous Reports page includes the following sections:

· MC Update: generates a report for committees qualifying for multi-candidate status. You have the ability to search for a committee to see if it qualifies for MC status or just view a list of committees that qualify.

· Undex: creates an index for all the party and non-party committees with the list of analysts responsible for reviewing the reports for the committees assigned to them. It is also used to route telephone calls by the secretary.

· CAND Check: enables you to search the Authorized Committees Linked to a Candidate.

· CODE Check: creates a list of itemized transactions for unauthorized committees. The transactions are receipts and disbursement to other committees.

· Form 1 Analysis: enables you to search and view the Form 1.

· 12 G Tracking of Unauthorized Committees: tracks unauthorized committees that did not file a 12G, including the quarterly filers.

· Committee Address Program: enables you to search for the most recent committee address by entering the committee ID.

190. From the RAD Reports Home page, click the Miscellaneous Reports link.

The Miscellaneous Reports page opens, shown in Figure 119.

Figure 78. Miscellaneous Reports Page

MC Update

MC Update generates a report for committees qualifying for multi-candidate status. You have the ability to search for a committee to see if it qualifies for MC status or just…