Administrative_Fines_UserGuide-20070710.doc

Federal Election Commission User Guide

Administrative Fines (Z) Revision Date: 06/29/2007 Version 2.0

Contents of This Guide

1Conventions Used in This Guide

2Introduction

2Purpose of This Guide

3Security Roles and Privileges

5Logging onto the Admin Fines Application

731-5 Report

10Processing a 31-5 Report

11Add a Committee to the Report

15RTB Processing

17Final Determination Processing

19Edit Committee

22Remove Committee Page

2448 Hour Notice Management

31Challenge Queue

33AF Case Search

35Management and Production Reports

List of Figures

5Figure 1. Federal Election Commission Logon Page

5Figure 2. Welcome Page

6Figure 3. Admin Fines Home Page

7Figure 4. 31-5 Report List Page (current calendar year)

8Figure 5. 31-5 Report List Page

9Figure 6. [Report Name] Page

11Figure 7. Add Committee Search Page

11Figure 8. Add Committee Search Page, Results List

12Figure 9. [Report Name] Page with Selected Committee

13Figure 10. Add Committee Page, Edit Fields

14Figure 11. Add Committee Confirmation Page

19Figure 12. Edit Committee Page, 31–5 Report

20Figure 13. Edit Violation Confirmation Page

22Figure 14. [Report Name] Page

22Figure 15. Remove Committee Confirmation Page

23Figure 16. [Report Name] Page

24Figure 17. 48 Hour Notice Management Page

25Figure 18. Edit Committee Page, 48 Hour Notice Entry

26Figure 19. Edit Violation Confirmation Page

27Figure 20. Confirm Committee Removal Window

27Figure 21. Remove 48H Report Confirmation Page

28Figure 22. 48 Hour Notice Management Page

29Figure 23. RTB Circulation Report Review Generated for 48H Page

30Figure 24. 48 Hour Notice Management Page

31Figure 25. Challenge Queue Page

32Figure 26. Edit Committee Page

33Figure 27. AF Case Search

34Figure 28. AF Case Search Results

35Figure 29. Management and Production Reports Page

35Figure 30. Page Reports Page

36Figure 31. OAR Production Log/Report Search Page

36Figure 32. OAR Production Log/Report Generated Page

37Figure 33. Status of Payments Search Page

38Figure 34. Status of Payments Search Results Page

38Figure 35. Transaction Log Search

39Figure 36. Transaction Log Page

39Figure 37. Treasury Referral Search Page

40Figure 38. Status of Treasury Referrals Page

41Figure 39. Enforcement Profile Fiscal Year Summary Reports

List of Tables

1Table 1. User Guide Conventions

3Table 2. Security Roles and User Accounts

Conventions Used in This Guide

This document uses figures to illustrate the results of the steps performed. The pages and windows shown in the figures are examples only.

The pages and windows that you see on your computer should resemble the figures, but the data that you enter in the fields may differ from the examples.

This user guides uses the following conventions, explained in Table 1.

Table 1. User Guide Conventions

Notes

While Notes do not describe critical information, we suggest that you stop and read them. Notes can deepen your understanding of a software feature and can also provide shortcuts that will help improve your productivity.

Warnings

Warnings provide information designed to prevent critical errors from occurring. If you see a warning, stop and read it before continuing.

Stop Messages

Think of Stop messages as severe warnings. If you see a Stop message, do not proceed to the next step until you have read and understood the content of the Stop message. Failure to heed the warning could result in loss of data or application failure.

Introduction

Purpose of This Guide Administrative Fines is a system that manages all administrative fines processing, including identification of who is in default, level of activity (fine amount), reason to believe, final determination, and fine collection. The Office of Administrative Review (OAR) and Reports Analysis Division (RAD) are the primary users of this system, although the Commission Office and Press may also access the application. This system is dependent on the Disclosure Database, as well as RAD’s Committee Filing Requirements data.

The Administrative Fines application is made up of four modules:

· 31-5 Report and Processing

· 48-Hour Notice Entry

· Challenge Management

· Management and Production Reports The 31-5 Report and Processing module is used primarily by the Compliance Branch of RAD to identify and process violations.

The 48-Hour Notice Entry module is used by Compliance to enter and process 48-Hour Notice violations.

The Challenge Management module includes the steps for OAR to process challenges and payments.

The Management and Production Reports module is a set of reporting tools used by OAR, Compliance, and Processing Staff to monitor the Admin Fines program.

In addition to containing links for each of the four modules described above, the Administrative Fines Home Page includes an AF Case Search link, which facilitates searches for particular records within Admin Fines.

Security Roles and Privileges

The Admin Fines application includes a broad range of functions, but not all functions are available to all users. The particular functions you are able to access are determined by which User Role is associated with your user login. The table below lists all Admin Fines privileges and shows which privileges are associated with which User Roles.

To request a different user role for your account, ask your supervisor to contact the Help Desk.

Table 2. Security Roles and User Accounts

31-5 Report (Edit)

31-5 Report List (Access)

31-5 Report Process

31-5 Report (View)

48 Hour Notice (Access)

Challenge Queue (Access)

Committee History Report (View)

Edit Committee Challenge (Edit)

Edit Committee Challenge File To Oar From RAD (Edit)

Edit Committee Challenge (View)

Edit Committee FD (Edit)

Edit Committee FD (View)

Edit Committee FOIA (Edit)

Edit Committee FOIA - FOIA to OGC Field (Edit)

Edit Committee Lockbox (Edit)

Edit Committee Lockbox (View)

Edit Committee Main (Edit)

Edit Committee Main (View)

Edit Committee RTB (Edit)

Edit Committee RTB (View)

Edit Committee Treasury Date RAD files to OAR (Edit)

Edit Committee Treasury (Edit)

Edit Committee Treasury (View)

O-Index (View)

OAR Email

OAR Production Report/Log (View)

R-Index (View)

RAD Email

Reports (Access)

Reports Enforcement Profile (View)

Reports Page Reports (View)

Reports Status of Payments (View)

Reports Trans Logs (View)

Reports Treasury Ref (View)

Logging onto the Admin Fines Application

This section explains how to logon onto the Admin Fines application.

1. From the Federal Election Commission logon page (as shown in Figure 1), enter your assigned username into the Username field, your assigned password into the Password field, and then click Log In.

Figure 1. Federal Election Commission Logon Page

The Welcome Page opens (as shown in Figure 2).

Figure 2. Welcome Page

2. Click the Admin Fines link.

The Admin Fines Home Page opens (as shown in Figure 3).

Figure 3. Admin Fines Home Page

The menu bar remains the same on all Administrative Fines pages, so you can go directly to any page from most other pages in the application.

The Home Page shown in Figure 3 reflects that of a user with full access to all of the application’s features. Depending on your username, your screen may not include all the functions shown here. To request changes to your username privileges, contact the Help Desk.

In most cases, a user has access either to the R-Index or O-Index link, but not both.

31-5 Report

The 31-5 Report lists all the committees that are considered late filers and non filers, and that also match other criteria as defined in the Filing Requirements Logic section. The 31-5 Report is used to process Reason-to-believes (RTBs) and Final Determination, which is accomplished via the dropdown list box.

When a new 31-5 Report is created, a notification e-mail is sent to the Compliance group. Initially, a system number is assigned to each committee in the 31-5 Report; however an AF Number is assigned to each committee once the report reaches a status of RTB Circulation Report Final. (At that point, the system number no longer applies and no longer appears.)

The 31-5 Report and Processing module includes four main functions:

· Add Committee

· RTB Processing

· Final Determination Processing

· Committee Processing (Accessible via Edit Committee)

3. From the Administrative Fines Home Page, click the 31-5 Report List link.

The 31-5 Report List page opens and displays reports for the current calendar year (as shown in Figure 4).

Figure 4. 31-5 Report List Page (current calendar year)

4. Click the Select Calendar Year dropdown, select another calendar year (e.g., 2006), and then click Go.

The 31-5 Report List page for the selected year opens (as shown in Figure 5).

Figure 5. 31-5 Report List Page

Click on any column heading to sort the entire list by that column. Click once to sort in ascending order; and again to sort in descending order. Once a list is sorted, the sort order is indicated by a + (plus sign for ascending) or – (minus sign for descending) next to the sort column name.

Navigation links are provided at the top and bottom of this page (and all pages with similar lists). Depending on the current page displayed, the navigation options include direct links to individual page numbers, as well as links for First, Last, Previous and Next pages.

5. Locate the desired Report from the 31-5 Report List, and then click the Report Type link for that report (e.g., 30S, Initialized).

The [Report Name] page opens for the selected report, and it displays the report’s Current Status and Change Status option (as shown in Figure 6).

LISTNUM \l 1 \s 0 Figure 6. [Report Name] Page

The Go button only appears next to the Change Status dropdown if the report is ready to be processed.

Processing a 31-5 Report

Except in cases of reports containing no committees (as described in the box below), each 31-5 Report follows a 16 step process, beginning with an “Initialized” status and concluding with a status of “Processed.” A status is changed (or “promoted”) to the next status by clicking the Change Status’ Go button, located in the upper right area of the [Report Name] page (as shown Figure 6 above). Report statuses are:

6. Initialized (see note for statuses 1 and 4)

7. Reason To Believe Statuses

8. RTB Circulation Report Review (see note for statuses 2 and 3)

9. RTB Circulation Report Final

10. RTB Certification Export

11. RTB Yes Global Change

(a) RTB Letter

12. RTB Global Letter Sent Date Change

13.

14. LISTNUM \l 1 \s 0

15. Final Determination Statuses

(b) FD 40 Day Notice Email Sent (see note for statuses 9 and 10)

16.

17. FD Circulation Report

18. FD Certification Export

19. FD Global Date Change

20. FD Letter

21. FD Global Sent Date Change

22. Processed or Processed – No Committees (see note for statuses 1 and 16)

Statuses 1 and 16: For any 31-5 report in “Initialized” status that contains no committees, the dropdown list box offers a status of “Processed – No Committees.” This permits the user to promote empty reports directly to the “Processed” level without having to promote through the intermediate statuses.

Statuses 9 and 10: Once a report reaches “FD 40 Day Notice Email Sent,” the system holds the report at that status for 40 days, and then automatically promotes the report to “FD Circulation Report.”

Add a Committee to the Report

The Add Committee page enables you to search for and then select a committee to add into a 31-5 Report.

23. From the [Report Name] page, click the Add Committee link (as shown above in Figure 6). The Add Committee Search page opens (as shown in Figure 7).

Figure 7. Add Committee Search Page

24. Enter either a Committee ID or Committee Name in the appropriate field, and then click Search. The search results list displays, (as shown in Figure 8).

Figure 8. Add Committee Search Page, Results List

25. Locate the desired committee and then click its Select link. The [Report Name] page opens and displays the selected committee (as shown in Figure 9).

Figure 9. [Report Name] Page with Selected Committee

The contents of the lower part of this page (under the gray bar) vary based on factors such as the given report type and the committee selected. For example, in some cases the Report List dropdown list box may already contain a default selection, or it may not appear at all.

In each case, the instructions provided above the Select button will direct you as to what procedure to follow.

26. Follow the instructions given in the [Report Name] page, and then click Select.

The Add Committee page opens (as shown in Figure 10).

Figure 10. Add Committee Page, Edit Fields

27. Change the contents of the fields as appropriate, and then click Save.

The Add Committee Confirmation page opens and reflects the edited contents of all fields (as shown in Figure 11).

Figure 11. Add Committee Confirmation Page

The Add Committee Confirmation page reflects the contents of all fields except the Notes field. Changes to the Notes field are still recorded in the database and will appear the next time the record is viewed.

28. Review the information displayed on the Add Committee Confirmation page and then click the Return to 31-5 Report link. (If there are any errors on the Add Committee Confirmation page, select the committee again from the [Report Name] page and make the desired changes.)

The [Report Name] page displays and the newly added committee appears in the committee list.

LISTNUM \l 1 \s 0 RTB Processing

As noted on page 10, each 31-5 Report is processed through sixteen statuses, beginning with “Initialized” and concluding with “Processed” or “Processed – No Committees.” The six statuses related to RTB Processing are:

· RTB Circulation Report Review

· RTB Circulation Report Final

· RTB Certification Export

· RTB-Yes Global Change

· RTB Letter

· RTB Global Letter Sent Date Change

A 31-5 report’s status is changed (or “promoted”) to the next status by clicking the Go button for the Change Status dropdown list box, located in the upper right area of the [Report Name] page (as shown in Figure 6, page 9 above). Statuses appear in the Change Status dropdown list box in sequence, so that the dropdown list box for a report with a status of RTB Circulation Report Final shows that the next available status is RTB Certification Export (and that status only); the dropdown list box for a report with a status of RTB Certification Export shows that the next available status is RTB-Yes Global Change (and that status only).

Create Batch R-Index This creates the R-Index for all committees found in the 31-5 Report.

RTB Circulation Report Review

This step generates a memo that serves to notify the commissioners of those committees that are being recommended for a Reason To Believe designation. It is created when a user selects the RTB Circulation Report Review option from the dropdown list box on the 31-5 Report. The resulting report is in a printer-friendly version that facilitates reviewing prior to changing its status officially with the Certification Export step.

RTB Circulation Report Final

This step creates the official RTB Circulation Report. The report’s format is identical to the report generated in the previous status except that it includes AF Numbers, which are assigned by the system as part of this step. The AF Number is a sequence number for all of the violations that have been circulated, and is generated by taking the last AF Number assigned and incrementing by one for each record.

RTB Certification Export

The RTB Certification Export is an XLS file that is created when the status of the 31-5 Report is changed to RTB Certification Export. The export contains the AF number, Committee Name, Treasure Name, and a string of six ones (i.e. ‘111111’). The RTB Certification Export option is only accessible once the RTB Circulation Report has been created.

The file is placed in an FTP directory (e.g., \\fecds004\tst\admfine) and an e-mail is generated that is sent to a mailbox (e.g., afc@fec.gov) from fecapp@fec.gov with the subject line being the name of the file. The naming convention for the file is “’RTB’+ report year + election sensitive (‘Y’ or ‘N’) + report type.XLS” (for example, RTB2004YQ2.XLS).

Once this step is completed, the user is not able to reset the report to a previous status in the workflow.

RTB Yes Global Change

After the Certification Export has been created, you may change all recommended RTBs on a 31-5 Report as a group to RTB-Yes. (RTB-Yes is a status that signifies the RTB has been voted on and the commission has certified the RTB.) To change all the committees to RTB-Yes, select the RTB-Yes Global Change option from the dropdown list box on the 31-5 Report. This changes all committees in this report to have an RTB Action of Yes, and also inserts an RTB Action Date (provided by the user). You may modify any individual committees to have an RTB Action of No, as needed.

In addition to changing each of the records in the 31-5 Report, the status of the Report is updated so the RTB Letter can be sent. Where appropriate, enter a date in the RTB Yes Global field; this date is not pre-filled and can be modified.

RTB Letter When a 31-5 Report is promoted to the RTB Letter status, the system automatically exports the report’s information to a series of MS Excel spreadsheets. These can then be downloaded to the local workstation and used as the basis for creating MS Word mail-merged documents. One Excel spreadsheet is created for each of the following categories: Non Filers, HS Non Filers, HS Late Filers, NP Late Filers, and Late Filers.

RTB Global Letter Sent Date Change

The system enables you to change the RTB Letter Sent Date field on a global basis for all committees in a report.

Final Determination Processing

As noted on page 10, each 31-5 Report is processed through sixteen statuses, beginning with “Initialized” and concluding with “Processed” or “Processed – No Committees.” The six statuses related to Final Determination Processing are:

· Final Determination 40 Day Notice Email Sent

· Final Determination Circulation Report

· Final Determination Certification Export

· Final Determination Global Date Change

· Final Determination Letter

· Final Determination Global Sent Date Change

A 31-5 report’s status is changed (or “promoted”) to the next status by clicking the Go button for the Change Status dropdown list box, located in the upper right area of the [Report Name] page (as shown in Figure 6, page 9 above). Statuses appear in the Change Status dropdown list box in sequence, so that the dropdown list box for a report with a status of Final Determination Circulation Report shows that the next available status is Final Determination Certification Export (and that status only); the dropdown list box for a report with a status of Final Determination Certification Export shows that the next available status is Final Determination Global Date Change (and that status only).

Final Determination 40 Day Notice Email Sent An e-mail is sent to the Compliance Branch within RAD to notify them that 40 days has passed since the RTB date for a particular filing. Once this e-mail is sent, the 31-5 Status must be updated

Generate R Index

This generates the R-Index for all committees found in the 31-5 Report that are eligible for Final Determination.

Final Determination Circulation Report

The Final Determination Circulation Report contains two reports that are attached to the Circulation Memo. These serve to notify the Commissioners of the list of committees that are being recommended for Final Determination. Each of the two reports is further divided into two categories: Paid and Not Paid. The reports are created when you select the FD Circulation Report option from the dropdown list box on the 31-5 Report. In addition to creating the Circulation Report, the system sets the status of the 31-5 Report to “FD Circulation Report,” to reflect that this step has taken place.

Final Determination Certification Export

The Final Determination Certification Export is an XLS file that is created when the status of the 31-5 Report is changed to FD Certification Export. The export contains the AF number, Committee Name, Treasurer Name, and a string of six ones (i.e. ‘111111’). The FD Certification Export option is only accessible once the FD Circulation Report has been created.

The file is placed in an FTP directory (e.g., \\ntsrv1\admfine) and an e-mail is generated that is sent to a mailbox (e.g., afc@fec.gov) from fecapp@fec.gov with the subject line being the name of the file. The naming convention for the file is FD year Election Sensitive (Y or N) and report XLS, no spaces (for example, FD2004YQ2.XLS).

This file is used as input for an external system (currently the Lotus Notes certification voting system).

Final Determination Global Date Change

After the FD Certification Export has been created, you have the option to update all Final Determination Dates for a report at one time (i.e., globally). To change all the committees, select the FD Date Global Change option from the dropdown list box, and then enter the FD date when prompted. Once this is done, you have access to the Update Committee page to modify any committees that were voted No for Final Determination. In addition to changing each of the records in the report, the status of the report is updated to enable the letters to be sent.

Final Determination Letter When a report is promoted to Final Determination Letter, the system automatically exports the report’s information to a series of MS Excel spreadsheets. These can then be downloaded to your local workstation and used as the basis for creating MS Word mail-merged documents. One Excel spreadsheet is created for each of the following categories: FD Paid (Late), FD Paid (Non Filer), FD Not Paid (Non Filer), FD Not Paid (Late), and FD Zero.

Final Determination Global Sent Date Change

The system enables you to change the FD Letter Sent Date field on a global basis for all committees in a report. This is the final stage in processing violations. The 31-5 Report status is changed to Processed; once a report completes this stage, the system automatically promotes it to Processed.

Processed

Once a report reaches a status of Processed, you may continue to view the report (and edit individual committees within it, for users with this privilege), but you may not promote or demote the report itself.

Edit Committee

The Committee Processing section is used to validate that the committee identified by the system has either filed late or has not filed the specific report. This section includes updating the violation records, as well as viewing the R-Index, O-Index, and the Committee History Report. You access to these functions from the Edit Committee page.

The Edit Committee page is used by Compliance, OAR, and Processing Staff to edit the information indicated in each section (for example, NAMES ). This page also acts as an entry point to research the committee, with links at the top of the page for R-Index or O-Index, and Committee History Report. Note that R-Index and O-Index have view privileges associated with them (meaning that only certain users have access to these links).

29. From the 31-5 Report page, click the desired Committee ID link. The Edit Committee page opens (as shown in Figure 12).

Figure 12. Edit Committee Page, 31–5 Report

30. Modify fields in various sections as needed. If changing criteria relating to calculations, click Recalculate Fine.

Depending on particular privileges assigned to your user account, you may not have access to edit all fields in all sections.

When entering or changing fine calculation criteria, you must click the Recalculate button if you wish the fine amount to change based on the new criteria.

If you save and then exit the page without clicking Recalculate, edited field contents are saved, but fine amounts do not change.

31. Click Save.

Each section on the Edit Committee page includes a Save button. Clicking any Save button in any section saves changes in all sections and displays the Edit Committee Confirmation page.

The Edit Violation Confirmation Page opens (as shown in Figure 13).

Figure 13. Edit Violation Confirmation Page

32. Click the Return to Edit Committee link.

The Edit Committee page opens again and reflects the saved changes.

33. Click the Return to 31-5 Report link.

The [Report Name] page opens again.

34. Click the Return to 31-5 Report List link.

The 31-5 Report List page opens (as shown in Figure 5).

LISTNUM \l 1 \s 0 Remove Committee Page

35. From the 31-5 Report List, select a report with a status of Initialized, Create Batch R-Index, or RTB Circulation Report Review.

For reports with a status of RTB Circulation Report Final (or later), the system no longer permits you to add or remove a committee from the report.

The [Report Name] page opens (as shown in Figure 14).

Figure 14. [Report Name] Page

36. Click the select box for one or more committees to be removed, and then click the Remove Selected Committees link.

The Remove Committees Confirmation page opens (as shown in Figure 15).

Figure 15. Remove Committee Confirmation Page

37. Click the Remove Committees link.

The [Report Name] page opens and the selected committee(s) no longer appears.

Figure 16. [Report Name] Page

38. Click the Return to 31-5 Report List link.

The 31-5 Report List page opens (as shown in Figure 5).

LISTNUM \l 1 \s 0 48 Hour Notice Management

The 48 Hour Notice Management page lists the outstanding 48 Hour Notice violations. You may edit records, remove certain records (depending on the status of the 48 Hour Notice) and, using the dropdown list box, process the violation through RTB and Final Determination.

Edit and Remove Records

39. From the Admin Fines Home Page, click the 48-Hour Notice Entry link. The 48 Hour Notice Management page opens (as shown in Figure 17).

Figure 17. 48 Hour Notice Management Page

40. Click the Edit link for one of the listed 48 hour notices.

The Edit Committee page opens (as shown in Figure 18).

Figure 18. Edit Committee Page, 48 Hour Notice Entry

41. Modify fields in various sections as needed.

Depending on particular privileges assigned to your user account, you may not have access to edit all fields in all sections.

When entering or changing fine calculation criteria, you must click the Recalculate button in order for the fine amount to reflect the new criteria.

42. Click Save.

Each section on the Edit Committee page includes a Save button. Clicking any Save button in any section saves changes in all sections, and then displays the Edit Violation Confirmation Page.

The Edit Violation Confirmation Page opens (as shown in Figure 19).

Figure 19. Edit Violation Confirmation Page

43. Click the Return to Edit Committee link. The Edit Committee page opens again and reflects the saved changes (as shown in Figure 18).

44. Click the Return to 48 Hour Notice Entry Results link. The 48 Hour Notice Management page opens again (as shown in Figure 17).

45. Click the Remove link for the committee to be removed.

The Confirm Committee Removal window opens (as shown in Figure 20).

Figure 20. Confirm Committee Removal Window

46. Click OK to remove the committee.

The Remove 48H Report Confirmation page opens (as shown in Figure 21).

Figure 21. Remove 48H Report Confirmation Page

47. Click the Return to 48-Hour Notice Entry link.

48. The 48 Hour Notice Management page opens and the previously selected committee no longer appears in the list.

LISTNUM \l 1 \s 0 Process a 48 Hour Notice

49. From the Admin Fines Home Page, click the 48-Hour Notice Entry link.

The 48 Hour Notice Management page opens (as shown in Figure 22).

Figure 22. 48 Hour Notice Management Page

50. Select a report with a dropdown option of RTB Circulation Report Review, and click that report’s Go button.

The RTB Circulation Report Review generated for 48H page opens (as shown in Figure 23).

Figure 23. RTB Circulation Report Review Generated for 48H Page

If desired, click the RTB Circulation Report Review for 48H link to download the report in Excel spreadsheet format. If prompted, choose either to open or save the downloaded file.

51. Click the Return to 48-Hour Notice Entry link.

The 48 Hour Notice Management page opens and the selected 48 Hour Notice dropdown shows RTB Circulation Report Final (as shown in Figure 24).

Figure 24. 48 Hour Notice Management Page

Once a report reaches “RTB Letter,” the system waits 40 days and then automatically sets the notice to “40 Day Notice Email Sent.” Before the forty day period passes, the system prevents you from promoting the notice manually.

52. Once the system automatically promotes the notice to a status of RTB Letter (following the 40 Day waiting period), you may promote the notice through the following statuses: FD 40 Day Notice Email Sent; FD Circulation Report; FD Letter; and Processed.

Challenge Queue

Challenge Queue includes a set of steps used by the OAR that enable users to manage the processing of challenges made. Challenge Queue includes the following:

· AF Case Search

· Challenge Queue

· Edit Committee

53. From the Admin Fines Home Page, click Challenge Queue link.

The Challenge Queue page opens (as shown in Figure 25).

Figure 25. Challenge Queue Page

54. Click the Edit link for one of challenged cases. The Edit Committee page opens, shown in Figure 26.

Figure 26. Edit Committee Page

55. Edit the information as needed.

Click Save. A confirmation page displays enabling you to accept your modifications.

You can click any of the Save buttons within any of the sections on the Edit Committee page.

56. Click the Return to Challenge Queue link. The Challenge Queue Page opens.

AF Case Search

AF Case Search searches the Admin Fines database for any matching records. Each field you complete on this page further refines the potential results. For example, if you enter “Congress” in the Committee Name field and “Jones” in the Treasurer Name field, the resulting list would only include committees that meet both those criteria.

57. From the Admin Fines Home Page, click the AF Case Search link.

The AF Case Search page opens (as shown in Figure 27).

Figure 27. AF Case Search

58. Enter search criteria appropriate to your search, and then click Search.

The AF Case Search Results page displays (as shown in Figure 28).

The more criteria entered, the more refined the search results will be. Too many search criteria, however, may eliminate all matches.

Figure 28. AF Case Search Results

Use the Export to Excel link to export the entire results list to .xls format.

59. Click the Edit link for the desired committee to display and edit the Edit Committee page as usual.

See the Edit Committee section on page 21 for more information on how to use the Edit Committee page.

Management and Production Reports

There are several reports available from the Management and Production Reports module.

Figure 29. Management and Production Reports Page

Depending on your login account’s privilege set, you may not have access to all reports. Contact your supervisor to request access to additional reports.

Page Reports

The four “pages” associated with page reports display as a single report divided into four sections. Scroll down the page to view Pages 1 through 4. Use the Export to Excel link to export the report to Excel, where each page appears as a separate worksheet within a single Excel spreadsheet.

Figure 30. Page Reports Page

OAR Production Log/Report

OAR Production Log is generated based on the From Date and To Date you enter.

Figure 31. OAR Production Log/Report Search Page

Once generated, the log contents can be viewed in Excel format by clicking either the OAR Production Log link or the OAR Production Report link (as shown in Figure 32).

Figure 32. OAR Production Log/Report Generated Page

Status of Payments Report To view a Status of Payments report, first search for the appropriate record using a Report Type/Report Year search method or a Committee ID/Committee Name search method.

Figure 33. Status of Payments Search Page

Figure 34. Status of Payments Search Results Page

The results of the search page (as shown in Figure 34) contain Select links to the report filings or committees that match the criteria entered. Each record also includes links to the payment reports for that report filing or committee. (Results to not include any challenged cases.)

Transaction Logs

A Transaction Log report displays all transactions for a give period of time. To generate the log, complete the Date From and Date To fields, and then click Submit.

Figure 35. Transaction Log Search

Figure 36. Transaction Log Page

Use the Export to Excel link to export the report to Excel.

Treasury Referrals

This report displays all of the items that have been referred to Treasury over a given period of time. To generate the referral list, complete the Date From and Date To fields, and then click Submit.

Figure 37. Treasury Referral Search Page

Figure 38. Status of Treasury Referrals Page

Use the Export to Excel link to export the report to Excel.

Enforcement Profiles

The Enforcement Profiles report is divided into two parts: the Summary Data and the Raw Data. Summary Data displays in separate sections on Enforcement Profile Fiscal Year Summary Reports page. Each section includes its own View Raw Data link, which enables you to export the profile in Excel format and to view the raw data for that fiscal year.

Figure 39. Enforcement Profile Fiscal Year Summary Reports

�Since we mention AF Case Search, why don’t we mention the R-Index and O-Index links here?

�We should talk a little about the summary table.

�This applies to the report at any stage before Processed, not only at Initiliazed.

�Move up to the 31-5 Report section as it’s a link and not a status.

�Reword? Seems to be missing something.

�Who updates it and to what?

�No longer needed.

�I don’t see a NAMES section. Should this be something else?

�Mention that they are mutually exclusive: you see one or the other but not both.

�There’s a conflict in the order of the statuses mentioned in the “Information” note and step #4.

UNITED STATES MINT

Office of the Chief Information Officer Office of Enterprise Information Services