FAC124_ Contract User Guide_050825.docx

FAC124: Building Maintenance Repair and Operations Product and Supplies UPDATED: May 8, 2025

This contract should not be used to purchase products for construction projects requiring labor that will not be performed by eligible entity employees.

Updates: OSD Contract Manager *The asterisk is required when referencing the contract in the Massachusetts Management Accounting Reporting System (MMARS).

Table of Contents:

Contract User Guide for FAC124

(NOTE: To access hyperlinks below, scroll over desired section and CTL + Click) `NOTE: Contract User Guides are updated regularly. Print copies should be compared against the current version posted on mass.gov/osd.

Updated: March 26, 2025 Template version: 8.2 Page 1 of 12 One Ashburton Place, Room 1608 Boston, MA, 02108-1552 Tel: (617) 720 - 3300 | www.mass.gov/osd | TDD: (617) 727 - 2716 | Twitter: @Mass_OSD | Fax: (617) 727 - 4527

NOTE: Contract User Guides are updated regularly. Print copies should be compared against the current version posted on mass.gov/osd.

Updated: May 8, 2025 Template version: 8.2 Page 4 of 12 One Ashburton Place, Room 1608 Boston, MA, 02108-1552 Tel: (617) 720 - 3300 | www.mass.gov/osd | TDD: (617) 727 - 2716 | Twitter: @Mass_OSD | Fax: (617) 727 - 4527

· Contract Summary

· Contract Categories

· Benefits and Cost Savings

· Find Bid/Contract Documents

· Who Can Use This Contract

· Subcontractors

· Supplier Diversity Requirements

· Pricing, Quotes and Purchase Options

· Instructions for MMARS Users

· Environmentally Preferable Products

· Contract Exclusions and Related Statewide Contracts

· Emergency Services

· Shipping/Delivery/Returns

· Additional Information/FAQ's

· Strategic Sourcing Team Members

· VENDOR LIST AND INFORMATION

· Appendix A: UNSPSC Codes

· Appendix B: FAC124 Mandatory Specifications and Desirable Criteria

· Appendix C: List of Apparent Successful Bidders

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Contract Summary This is a Statewide Contract for Building Maintenance Repair and Operations Product and Supplies. OSD is actively engaged in discussions to enhance environmental and climate preferable product offerings. Thus, the intention of this contract was to attract vendors who can provide a robust product catalog that includes environmentally preferable and climate preferable products. This includes products that assist the Commonwealth in achieving Net Zero emissions by 2050 and to further the Commonwealth’s efforts to combat the negative effects of climate change and protect vulnerable communities, improve energy, and water efficiency, acceleration of the decarbonization of fuels, reduce toxicity, promote sustainable manufacturing, and make recycling of products and supplies easier to meet Executive Order 594 and the Green Communities Program.

Product and supplies available on this contract are necessary to ensure proper function of electrical and outdoor lighting, plumbing, and heating, and building envelope and related materials. Items available on this contract are to be purchased and installed by purchasing entity. Eligible entities interested in purchasing off this contract can do so via PunchOut catalog which certain vendors offer. Otherwise, if you are not an eligible entity but are interested in purchasing off this contract, submit a request to utilize FAC124 to purchasing.agent@mass.gov and identifying the contract number and title, contact information, and an estimate of the amount of the anticipated purchase(s).

UPDATES: Be advised that the FAC124 Strategic Sourcing Team is finalizing contract awards for apparent successful bidders (Appendix C). As vendors are onboarded, the FAC124 Contract User Guide and COMMBUYS will be updated to reflect additional vendors. Therefore, we suggest that you check these resources prior to submitting RFQs for these services. The FAC124 contract will include vendors from FAC100, as well as newly awarded vendors.

Contract Categories This contract includes 5 categories of products, including 10 additional product types for Category 5: Building Envelope and Related Materials as listed below. Category 1 is for products only and does not include EV charging stations or the installation of such products. EV charging station equipment should be purchased through VEH102 and can be installed through VEH102 vendors or the use of the TRD01 contract.

Category 1: Electrical and Lighting Products and Supplies Category 2: LED Roadway and Outdoor Area Lighting Category 3: Plumbing and Heating Products and Supplies Category 4: HVAC and Refrigeration Products and Supplies Category 5: Building Envelope and Related Materials

· Roofing Products and Supplies

· Lumber Products and Supplies

· Envelope systems, products and supplies

· Cement and Masonry Products and Supplies

· Paint Product and Supplies

· Ceiling tiles and components

· Doors and Hardware

· Window Components and Hardware

· Drywall & Drywall Components

· Building Metal Materials and Components

· Other Building Envelope and Related Materials Category 6: Professional Grade Tools – Distinguished from general use or consumer grade products, professional grade tools are built for extended and repeated heavy use. Such tools are more durable with the expectation that they will work both better and longer in an environment where they are used more regularly and do not malfunction as often. Professional grade tools provide better features, options, which emphasize product repairs rather than throw-away and replacement.

· Diagnostic Equipment – Equipment that is used for discovering what is wrong with equipment or systems including automotive, electrical, plumbing, and other specialized areas and excluding medical equipment which require diagnostic analysis for evaluation and repair.

Benefits and Cost Savings Statewide contracts are an easy way to obtain benefits for your organization by leveraging the Commonwealth’s buying power, solicitation process, contracting expertise, vendor management and oversight, and the availability of environmentally preferable products.

· Covers a wide range of products and supplies in electrical and outdoor lighting, plumbing, and heating, HVAC, and refrigeration, and building envelopes and related materials, along with 10 additional product types

· Updated specifications and Environmental certifications and standards

· Environmental Climate Preferable Product Catalog provided by vendors

· Vendor Price Files with up-to-date pricing provided by vendors

Find Bid/Contract Documents To find all contract-specific documents, including the Contract User Guide, RFR, specifications, and other attachments, visit COMMBUYS.com and search for FAC124 to find related Master Blanket Purchase Order (MBPO’s) information. All common contract documents are located in the “Master Contract Record” Master Blanket Purchase Order (MBPO) for FAC124 and can be accessed directly by visiting [list the Master MBPO hyperlink here, for example, Master Blanket Purchase Order PO-24-1080-OSD03-SRC3-30508.

Who Can Use This Contract Applicable Procurement Law Executive Branch Goods and Services: MGL c. 7, § 22; c. 30, § 51, § 52; 801 CMR 21.00;

Eligible Entities

· Please see the standard list of Eligible Entities on our Eligible Entities Which May Use Statewide Contracts webpage.

· If you are not an eligible entity but are interested in purchasing off this contract, submit a request to utilize FAC124 to purchasing.agent@mass.gov and identifying the contract number and title, contact information, and an estimate of the amount of the anticipated purchase(s).

Subcontractors The awarded vendor’s use of subcontractors is subject to the provisions of the Commonwealth’s Terms and Conditions and Standard Contract Form, as well as other applicable terms of this Statewide Contract.

Supplier Diversity Requirements

When selecting vendor(s) without soliciting quotes or a statement of work, Executive Departments should follow below guidance:

When selecting contractors and placing orders, Executive departments shall utilize diverse and small businesses to the extent possible based on contract terms, SDO and departmental policies, laws, and regulations. Additionally, departments shall make a preference for contractors with higher SDP commitments and/or performance whenever such information is available (or is requested from contractors by the department) and the preference is feasible.

OSD provides up-to-date information on the availability of diverse and small businesses on statewide contracts through the Statewide Contract Index available on the COMMBUYS home page. See the “Programs (SDO and SBPP)” tab for current certification and small business status of contractors on this contract.

When selecting vendor(s) from multiple quotes and statement of work, Executive Departments should follow below guidance:

Requirements of the Small Business Purchasing Program for Small Procurements (expected annual value of $250,000 or less) or the Supplier Diversity Program for Large Procurements (expected annual value exceeding $250,000) apply to Executive Departments soliciting quotes or issuing statements of work.

Small Business Award Preference: In accordance with the Supplier Diversity Office’s SBPP Policy, Departments must award contracts for Small Procurements to SBPP-participating small business bidders if both of the following conditions are met:

· The response is received from an eligible small business; AND

· The response meets the Department’s best value criteria as defined in the RFR or RFQ.

SDP Commitment: Businesses awarded large Commonwealth contracts for goods and services (also called prime contractors or prime vendors) are required to make measurable financial commitments to do business with one or more diverse businesses (often called SDP Partners). This business-to-business relationship requirement applies to all Large Procurements for goods and services, which were historically defined as those expected to exceed $150,000 in total spending. Effective July 1, 2021, Large Procurements will be defined as those expected to exceed $250,000 in annual spending.

Executive departments should take into consideration contracted vendors SDP commitments when evaluating responses. Specifically, the following fields of the new SDP Plan Form correspond to the goals stated above:

SDP policy link or attachment (if any)

Additional creative initiatives (if any)

SDP commitment – subcontracting

Evaluate the bidder’s SDP commitment.

SDP commitment – ancillary

SDP commitment – total

Company prior year spending with the list of partners (if available)

Key Evaluation Requirements The following key requirements apply to the evaluation of submitted SDP Plans:

· At least 25% of the available evaluation score must be dedicated to the evaluation of the bidder’s SDP Commitment.

· The majority of the SDP evaluation score should be dedicated to the bidder’s SDP commitment.

· bidders offering more value in their SDP Plan submissions must receive higher scores.

Other Requirements:

· Include SBPP contract language and place it prominently within the RFQ. See SDO Template Language.

· Evaluate bids received from, and award a contract to, an SBPP-participating small business that meets the department’s best value criteria.

· Award to a large business only if there is no SBPP participating business meeting departments’ best value criteria.

· Conduct a clarification/BAFO/negotiation before disqualifying an SBPP-participating business based on price or desirable criteria.

· See the Best Value Evaluation of Responses to Small Procurements: A Guide for Strategic Sourcing Teams for additional guidance.

· Make a preference for contractors with higher SDP commitments and/or performance whenever such information is available (or is requested from contractors by the department) and the preference is feasible.

· See the Best Value Evaluation of SDP Plan Forms: A Guide for Strategic Sourcing Teams for additional guidance.

1. Note: Departments may ask the prime Contractor for an additional SDP commitment specifically related to the Department’s purchase or engagement. SDP spending for such a purchase or engagement must be reported by the Contractor using the SDP Reporting Form directly to the Department and may not be included in any other SDP reporting filed by the Contractor.

OSD provides up-to-date information on the availability of diverse and small businesses on statewide contracts through the Statewide Contract Index available on the COMMBUYS home page. See the “Programs (SDO and SBPP)” tab for current certification and small business status of contractors on this contract.

Pricing, Quote and Purchase Options Purchase Options Purchases made through this contract will be direct, outright purchases. This contract should not be used to purchase products for construction projects requiring labor that will not be performed by eligible entity employees.

Pricing Options

· Discount off Manufacturers Suggested Retail Price (MSRP): Contract pricing is a specified discount off the MSRP catalog price.

Product/Service Pricing and Finding Vendor Price Files

· Product pricing may be found by searching for the vendor on the vendor information page, where links to all the vendors MBPO’s are provided and includes information on PunchOut or Line-Item catalogs

· Eligible Entities: To receive contract item information and/or quotes, Non-Executive Department buyers may contact vendors directly.

Setting Up a COMMBUYS Account COMMBUYS is the Commonwealth’s electronic Market Center supporting online commerce between government purchasers and businesses. If you do not have one already, contact the COMMBUYS Help Desk to set up a COMMBUYS buyer account for your organization: (888)-627-8283 or OSDhelpdesk@mass.gov.

Per 801 CMR 21.00, Executive Branch Departments must use established statewide contracts for the purchase of commodities and services. Specifically, Executive Departments are required to use OSD’s statewide contracts, including designated statewide contracts, if available, for their specific commodity and service needs. Exceptions will only be permitted with prior written approval from the Assistant Secretary for Operational Services, or designee.

When contacting a vendor on statewide contract, always reference FAC124 to receive contract pricing.

Quick Search in COMMBUYS Log into COMMBUYS and use the Search box on the COMMBUYS header bar to locate items described on the MBPO or within the vendor catalog line items. Select Contract/Blanket or Catalog from the drop-down menu.

How To Purchase From The Contract The following variety of catalog types are available: PunchOut Catalogs, Line-Item Catalogs, Category based solutions

· Select items from a PunchOut catalog and purchase through COMMBUYS PunchOut catalogs offer the convenience of selecting Statewide Contract products from a vendor’s e-commerce website. The PunchOut or Government to Business (G2B) catalogs are available via COMMBUYS only (login to COMMBUYS and select the settings option in the upper right-hand corner [] and choose the G2B PunchOut option). G2B PunchOut can now also be accessed directly on COMMBUYS Landing Page when signed in. Click on Icon on left hand side of page. Select a vendor on the dropdown in COMMBUYS, you are then taken to the vendor’s e-commerce site. After shopping is complete on the vendor’s e-commerce site, selected items are pulled back into COMMBUYS, summarized on a COMMBUYS release Requisition, and ready to submit for approval. Once approved, it is released to the vendor for processing and fulfillment.

For a description of how to complete this purchase in COMMBUYS, visit the Job Aids for Buyers webpage and select either:

· The Quick Reference Guide (QRG) section and choose the QRG – Creating a Punch Out Order job aid

· The COMMBUYS Purchase Orders section and choose the How to Purchase from a COMMBUYS PunchOut job aid.

Please see below for the list of FAC118 Vendors who currently have PunchOut Catalogs:

· F.W. Webb

· Graybar Electric

· Republic Hardware

· Directly purchase fixed price items through COMMBUYS This contract allows buyers to find and quickly purchase specific products/services with pricing within COMMBUYS. In other words, it allows you to create a Release Requisition in COMMBUYS, submit the requisition for approval, and send the vendor a Release Purchase Order.

For a description of how to complete this purchase in COMMBUYS, visit the Job Aids for Buyers webpage and select:

· The COMMBUYS Requisitions section and choose the Make a Statewide Contract Purchase in COMMBUYS job aid.

· Solicit quotes and select and purchase quoted item in COMMBUYS This COMMBUYS functionality provides a mechanism to easily obtain quotes, as specified by the Contract. The buyer would create a Release Requisition, and then convert it to a Bid. After approval by the buyer approving officer, the bid is then sent to selected vendors to request quotes. Buyers must include “FAC124 RFQ” when entering information in the Description field.

FAC124 has five category specific Solicitation-Enabled MBPO records. See the Vendor Information table for more information.

For a description of how to complete this purchase in COMMBUYS, visit the Job Aids for Buyers webpage, and select:

· You can go to the COMMBUYS Purchase Orders section and choose the How to Create a Solicitation Enabled Bid Using a Release Requisition job aid or one of the quick reference guides.

· Directly purchase a non-fixed price item ($0 line item) through COMMBUYS Obtaining Quotes Contract users should always reference FAC124 when contacting vendors to ensure they are receiving contract pricing. Quotes, not including construction services, should be awarded based on best value.

For a full description of how to complete a quote in COMMBUYS visit the Job Aids for Buyers webpage, and select:

· The COMMBUYS Purchase Orders section and choose Request Quotes From Vendors on Statewide Contracts job aid.

Quotes Including Construction Services This contract is for the purchase of building materials only. Please note there are no specific requirements that apply for quoting construction services.

Instructions for MMARS Users MMARS users must reference the MA number in the proper field in MMARS when placing orders with any contractor.

Environmentally Preferable Products (EPP) Vendors on this contract are required to offer environmentally preferable products in all categories, in addition to mandatory specifications as defined in the Attachment A: FAC124 Mandatory Specifications and Desirable Criteria (Appendix B).

Massachusetts Appliance Efficiency Standards: Pursuant to G.L. c. 25B, the Department of Energy Resources (DOER) has adopted regulations at 225 CMR 9.00 for testing the energy efficiency of certain appliance and lamps (listed here). Beginning January 1st, 2023, products in the covered categories may only be sold or installed in Massachusetts if they are certified by their manufacturer as compliant with the regulations. Compliant products are listed in the Northeast Energy Efficiency Partnerships State Appliance Standards Database (SASD) which may be found at https://spl.mendixcloud.com/index.html. Products not certified on the SASD database within covered categories are prohibited to be sold on this contract.

Contract Exclusions and Related Statewide Contracts Unless for a specialty lighting project, incandescent light bulbs, incandescent exit sign lamps and fluorescent light bulbs, linear lamps, ballasts, and fixtures are not allowed to be purchased from this contract. The sale of the following product groups is prohibited under this contract because they are covered by other Statewide Contracts including but not limited to the following, and their successor contracts:

· OFF50: Audio, video and studio production and presentation equipment

· GRO39: Bottled Water

· CLT08: Clothing, uniform, footwear, accessories, and hygiene supplies that are not personal protective equipment or safety supplies

· FAC118: Cleaning Products- All cleaning products, Environmentally Friendly and Industrial Cleaning products

· GRO40: Commercial kitchen appliances

· GRO40: Foodservice supplies

· ITC80: Imaging equipment and supplies, including but not limited to photocopiers, fax machines, printers, multifunction devices and related supplies

· ITC73: IT Hardware, such as desktops, laptops, tablets, servers, and storage

· OFF45: Office, art, and school supplies

· FAC104: Playground equipment and structures

· ITC71: Security surveillance and access control systems

· VEH110: Passenger and utility vehicles

· PSE01: Professional-grade two-way radio systems, equipment, and services, including but not limited to trucking and Project 25, conventional radio systems, marine radios, public safety paging systems, fixed mobile data and automatic vehicle location systems and other similar equipment

· FAC116: Tractor, lawn and ground and farm equipment over 30 hp

· VEH109: Vehicle parts and tires Emergency Services Many statewide contracts are required to provide products or services in cases of statewide emergencies. ML - 801 CMR 21 defines emergency for procurement purposes. Visit the Emergency Response Supplies, Services and Equipment Contact Information for Statewide Contracts list for emergency services related to this contract.

Regarding Product Troubleshooting, it is the responsibility of the Contractor to supply a licensed engineer (either on staff or out-sourced contractor), for site visits, adjustment of product settings or professional advice as requested by the Eligible Entity. This service is intended to protect the Commonwealth from expenses incurred due to faulty or defective products purchased from said contractor. Therefore, it is expected that emergency services will be used minimally and only as necessary. There must not be a fee for this service.

Shipping/Delivery/Returns

Delivery Delivery is FOB Destination. Delivery for stock items is next day, and for non-stock items, all efforts are to be made for the items to be delivered within two (2) days.

Returns The vendor’s returned goods policy must allow for the return of products normally stocked by the vendor, within 90 days of delivery, free of charge including transportation back to the vendor’s facility, in cases when:

· The wrong product was ordered

· Product that was not ordered was delivered

· Unopened product is being returned, for any reason, in the same condition as received

· Product performance, appearance or other attributes do not meet the Eligible Entity’s requirements

Additional Information/FAQs Frequently Purchased Items on the Contract Products frequently purchased through this contract include:

· Electrical and Lighting Products and Supplies

· LED Roadway and Outdoor Area Lighting

· Plumbing and Heating Products and Supplies

· HVAC and Refrigeration Products and Supplies

· Building Envelope and Related Materials Geographical Service Area See the Vendor List and Information for regions covered.

Product Specifications, including Environmental Standards and Requirements See the Attachment A FAC124 Mandatory Specifications and Desirable Criteria for specifications in the Master Blanket Purchase Order PO-24-1080-OSD03-SRC3-30508.

Warranties Manufacturer warranties apply upon acceptance of the product.

Other Discounts

· Prompt Pay Discounts: A discount given to the buyer if paid within a certain time period. These discounts may be found in the Vendor List and Information section below. All discounts offered will be taken in cases where the payment issue date is within the specified number of days listed by vendor and in accordance with the Commonwealth’s Bill Paying Policy. Payment days will be measured from the date goods are received and accepted / performance was completed OR the date an invoice is received by the Commonwealth, whichever is later to the date the payment is issued as an EFT (preferred method) or mailed by the State Treasurer. The date of payment “issue” is the date a payment is considered “paid” not the date a payment is “received” by a Contractor.

If the Needed Product Can Not be Found If a product cannot be found in the vendor’s catalog, price sheet or PunchOut, it is recommended to contact the vendor directly to inquire if it is available for purchase on this contract. If the product meets the scope of the product category, the vendor may be able to add it to their product offerings. Vendor must consult with Commonwealth OSD Contract Manager to add product to contract.

If the product is not listed in the scope of the product category, a buyer may contact the Commonwealth OSD Contract Manager to inquire whether the product may be purchased.

Strategic Sourcing Team Members

· Jennifer Canela, Operational Services Division

· Julia Wolfe, Operational Services Division

· Sorraia Tavares (inactive), Operational Services Division

· Reann Rostamnezhad, Operational Services Division

· Catie Snyder, Leading by Example Division at Massachusetts Department of Energy Resources

· Ryan Kingston, Leading by Example Division at Massachusetts Department of Energy Resources

· Azinga Ming, Office of Facilities Management and Maintenance—Division of Capital Asset Management & Maintenance

· John Crisley, Office of Energy and Sustainability—Division of Capital Asset Management & Maintenance

· Julie Curti, Metropolitan Area Planning Council

· Takary Connor, Massachusetts Bay Transportation Authority

· Maureen Barends, Massachusetts Bay Transportation Authority

· Sean Corbin (inactive), Operational Services Division

· Raydi Soto, Operational Services Division (Inactive)

· Richard Levesque - Operational Services Division

Vendor List and Information* Updating as vendors become available in COMMBUYS

Out Available

(PPD,

Dock Delivery, Other)

any other important items

PPD10- 2%

413-568-3308

INFO@BETTSPLUMBING.COM

1, 3, 4, 5

F.W. Webb Company

PunchOut Catalog Available

PO-23-1080-OSD03-SRC3-30791

PunchOut Catalog:

PO-23-1080-OSD03-SRC3-30791

Graybar Electric Company Inc.

PunchOut Catalog Available

PO-24-1080-OSD03-SRC3-30749

PunchOut Catalog:

PO-24-1080-OSD03-SRC3-30749

PPD15 – 0% PPD20 – 0%

N/A

PPD15 – 1.5%

PPD20 – 1%

PPD15 – 1%

PPD20 – 1%

PPD30 – 1%

Kaufman Company

PO-23-1080-OSD03-SRC3-30609

Metropolitan Pipe

PPD15 – 0% PPD20 – 0%

Republic Hardware

PunchOut Catalog Available

PO-23-1080-OSD03-SRC3-30788

PunchOut Catalog:

PO-23-1080-OSD03-SRC3-30788

262-656-4762

IndContractAdmin@snapon.com

PPD15 – 0% PPD20 – 0%

PPD15 – 0% PPD20 – 0%

The Granite Group

PunchOut Catalog Available

PO-23-1080-OSD03-SRC3-30755

PunchOut Catalog:

PO-23-1080-OSD03-SRC3-30755

PPD15 – 2% PPD20 – 1.5%

*Note that COMMBUYS is the official system of record for vendor contact information.

**The Master Contract Record MBPO is the central repository for all common contract files. Price files may be found in the individual vendor’s MBPO.

*** The Solicitation Enabled MBPO can be used for requesting quotes from multiple vendors.

Appendix A: United Nations Standard Uniform Product and Services Codes used in FAC124 30-13-00- Structural Building Products 30-15-15- Roofing Material 30-18-00- Plumbing Fixtures 30-19-00- Construction & Maintenance Support Equipment 30-26-00- Structural Materials 31-21-00- Paint & Primers & Finishes 39-11-00- Lighting Fixtures & Accessories 39-10-00- Lamps & Light bulbs & Lamp Components 39-11-16- Exterior Lighting & Fixtures 39-12-00- Electrical Equipment & Components & Supplies 39-13-00- Electrical Wire Management Devices & Accessories & Supplies 40-17-00- Pipe, Piping & Pipe Fittings 40-10-00- Heating & Ventilation & Air Circulation 72-15-12- Heating & Cooling & Air Conditioning HVAC Construction 26-11-00- Batteries Generators and Kinetic Power Transmission 26-13-00- Power Generation 83-10-19- Utilities- Energy Conservation

Appendix B: FAC124 Mandatory Specifications and Desirable Criteria Refer to COMMBUYS PO-24-1080-OSD03-SRC3-30508 Attachment A: FAC124 Mandatory Specifications and Desirable Criteria

Appendix C: List of Apparent Successful Bidders Refer to COMMBUYS PO-24-1080-OSD03-SRC3-30508 FAC124 List of Apparent Successful Bidders (Intent to Award Notification) image2.png image3.png image1.png