11357-10-001 Panelboard Replacement - Group 1 - SOW.pdf

11357-10-001

Spec. No. 11357-10-001 19 May 2010

STATEMENT OF WORK

FOR

REFURBISHMENT OR REPLACEMENT OF

LOW VOLTAGE PANELBOARDS & MOLDED CASE CIRCUIT BREAKERS – Group 1

ARNOLD ENGINEERING DEVELOPMENT CENTER

ARNOLD AIR FORCE BASE, TENNESSEE 37389

NOT AEDC STINFO

Table of Contents

Table of Contents

Section/Paragraph

1. SCOPE

2. APPLICABLE DOCUMENTS

2.1 Government Documents

2.2 Non-Government Documents

3. REQUIREMENTS

3.1 General

3.2 Safety Requirements

3.3 Work Description

3.4 Wiring

3.5 Panelboards

3.6 Breakers

Appendix A – Panelboard List

Appendix B – Existing Panelboard Schedules

Appendix C – New Panelboard Schedules

Appendix D – Submittal Procedure

1. SCOPE

1.1 This statement of work is for the removal, repair, and replacement of 480 volt panelboards and molded case circuit breakers (MCCBs) at Arnold Air Force Base, Tennessee.

1.2 A Government representative will perform technical surveillance and provide Contracting Officer with recommendations for acceptance or rejection of materials and work.

1.3 All work will be inspected by a Government representative to ensure compliance with all local and national electrical codes (NFPA 70 and NFPA 70E).

2. APPLICABLE DOCUMENTS

2.1 Government Documents:

A. AEDC Safety Standard:

1. A6 User and Subcontractor Safety, 2009.

2. A10 Job Safety Analysis, 2009.

3. B1 Master Work Permit, 2009.

4. B2 Lockout / Tagout (LOTO), 2009.

5. B3 Control of Hazardous Areas, 2009.

6. B6 Low Voltage Electrical Safety Related Work

Practices, 2010.

7. B7 Audible Alarms and Visual Signals, 2009.

8. C5 Welding and Cutting, 2008.

9. D1 Powered Industrial Vehicles, 2009.

10. D3 Identification of Piping Systems, 2009.

11. D5 Hoisting Devices, 2009.

12. D7 Grinding Wheels, 2009.

13. D8 Portable Power Tools, 2009.

14. D9 Fixed and Portable Ladders, 2009.

15. D10 Scaffolds, 2010.

2.2 Non-Government Documents:

A. Institute of Electrical and Electronics Engineers:

1. IEEE 1015-07 Applying Low-Voltage Circuit Breakers Used in

Industrial and Commercial Power Systems, IEEE Blue Book.

2. IEEE 1458-05 Recommended Practice for the Selection, Field Testing and Life Expectancy of Molded Case Circuit Breakers for Industrial Applications.

B. International Organization for Standardization:

1. ISO 9001-08 Quality Management Systems.

C. National Fire Protection Association:

1. NFPA 70-08 National Electrical Code.

2. NFPA 70E-09 Standard for Electrical Safety in the Workplace.

D. National Electrical Manufacturers’ Associations:

1. NEMA 250-08 Enclosures for Electrical Equipment (1000

Volts Maximum).

2. NEMA AB4-09 Guidelines for Inspection and Preventive

Maintenance of Molded Case Circuit Breakers used in Commercial and Industrial Applications.

3. NEMA PB1-06 Panelboards.

4. NEMA PB1.1-07 General Instructions for Proper Installation, Operation, and Maintenance of Panelboards Rated 600 Volts or Less.

E. Underwriters Laboratories, Inc.:

1. UL 67-09 Panelboards.

2. UL 486A-486B-10 Wire Connectors.

3. UL 489-09 Molded-Case Circuit Breakers, Molded-Case

Switches and Circuit-Breaker Enclosures.

3. REQUIREMENTS

3.1 General:

3.1.1 All new material, equipment, and parts and those used in the refurbishment and repair process shall be in accordance with the manufacturer’s new equipment specifications, and which comply with manufacturer’s standard materials and with the design and construction in accordance with published product information.

3.1.2 All work shall be performed in accordance with NFPA 70.

3.1.3 All drawings are for reference only. Contractor shall verify all dimensions.

3.1.4 Work on all panels requires outages. All outages shall be coordinated with the Government representative. Each outage request shall be submitted at least two weeks prior to need date. Outage approvals will be based on Air Force test schedule.

3.1.5 All work shall be accomplished on weekends and in shifts.

3.1.6 Contractor is responsible for all material delivery, storage, and off-loading, and material condition until work completion and acceptance by the Government representative.

3.1.7 Before beginning work submit the following manufacturer information and drawings. The information shall be submitted to Contracting Officer in electronic (.pdf or AutoCAD 2006 compatible .dwg) with three paper copies for review and acceptance:

A. Breaker layout drawing with dimensions indicated and nameplate designation.

B. Component list.

C. Conduit entry/exit locations

D. Assembly ratings including NEMA Enclosure Type, Short-circuit, Voltage, and Continuous current ratings.

E. Cable terminal sizes.

F. Product data sheets.

G. Updated wiring diagrams.

H. Accessory information.

3.1.8 Submit three hard copies and one electronic copy (in .pdf or .doc form) of all equipment manuals, resulting from any retrofits or equipment changes.

3.1.9 Contractor shall warrant the work against defects in material and workmanship for a minimum of two years after acceptance.

3.2 Safety Requirements:

3.2.1 All work shall be accomplished in compliance with AEDC Safety Standards A6, A10, B1, B2, B3, B6, B7, C5, D1, D3, D5, D7, D8, D9, and D10, and NFPA 70E.

3.3 Work Description:

3.3.1 Asbestos testing has been performed on a representative sampling of the panelboards and cables with negative results. Notify Government representative if further asbestos testing is desired, or asbestos is suspected.

3.3.2 Panelboards shall be replaced or retrofitted as outlined below and as referenced in Appendices A, B, and C.

3.3.3 Breakers shall be replaced with new equipment per IEEE 1015, IEEE 1458, and NEMA AB4 and meet UL listing (UL 489). See Appendices A, B, and C for specific equipment requirements.

3.3.4 Panels shall be labeled with a permanently affixed label to include the panel nomenclature per Attachments and per NEMA PB1 and NEMA PB1.1.

3.4 Wiring:

3.4.1 Color code all 480 volt wiring for the connected phase with colored tape or insulation. 480V color coding shall be Brown, Orange, Yellow, with a Grey Neutral, and Green grounding conductor. Where existing color coding does not match this specification, new marking shall be installed adjacent to the old marking, and shall be clearly visible.

3.4.2 Inspect all cables for damage.

A. Branch and feeder circuit conductors shall be inspected for “as found” condition. Any excessive wear or indication of overloading shall be brought to the attention of the Government representative.

B. All circuit conductors shall be marked prior to removal with circuit designation and phase.

C. Where necessary to splice conductors, contractor shall provide, and install, junction boxes acceptable for the purpose.

D. Mark unused conduits and conductors and leave in place as found.

3.4.3 Testing: Test all conductors prior to final connection.

A. Feeder conductors shall be insulation tested at 500V. Submit results to the Government representative.

B. Check new conductors for insulation resistance of at least 100 mega-ohms.

C. Certify existing conductors to be free from any additional damage resulting from Contractor’s work. Submit certification information.

D. Check feeder and branch circuit conductors for phase rotation both prior to removal and upon being returned to service. Mark conductors prior to removal.

3.5 Panelboards: Refurbish or replace panelboards as detailed below. Before starting work Contractor shall submit plans indicating if each panelboard will be refurbished or replaced.

3.5.1 Finished Product:

A. New / refurbished panelboards shall be of equal or greater rating than existing panelboards. This includes continuous current, voltage, short circuit, and NEMA ratings. Minimum short circuit rating shall be 65,000 Amps.

B. All bus sections shall enable the use of bolt-on type circuit breakers.

C. All products shall be UL listed (UL 67) and meet NEMA PB1.1.

D. All terminals shall be approved for use with copper conductors.

E. Panelboards shall have a main breaker with a continuous current trip rating equal to the bus rating, and shall be capable of interrupting the available fault current per Attachments. Where existing panelboards do not have a main breaker, one shall be installed. Main lug terminating panelboards shall not be used.

F. Main and load bus bars shall be plated copper and sized in accordance with UL standards to limit temperature rise on any current carrying part to a maximum of 65 degrees C above an ambient of 40 degrees C maximum.

G. Include a plated copper ground bus in all panels.

H. Bus bars shall make use of as much of the enclosure as allowed to maximize enclosure space for possible future additions.

I. Install filler plates for unused spaces in panelboards.

J. Distribution panelboard trims shall cover all live parts. Switching device handles shall be accessible and shall be capable of being locked in the open position.

K. Panelboard schedules shall remain the same as current schedule, unless impractical to do so. If it is necessary to move breaker locations to accommodate panelboard size or wiring, the schedule shall be updated.

L. Panelboards shall have spares installed as space allows. This is to include one spare for each of the utilized current ratings within the panelboard.

M. Provide a clearly typed and labeled directory card with a clear plastic cover, mounted on the inside of each door showing the final breaker connections.

N. All panel door locks shall be keyed alike.

O. Mechanically anchor panels firmly and permanently to walls and structural surfaces.

P. Connectors and terminals, including screws and bolts, shall be tightened in accordance with equipment manufacturer’s published torque tightening values for equipment connectors. Where manufacturer’s torque requirements are not indicated, tighten connectors and terminals to comply with tightening torques specified in UL 486A-486B.

Q. Trims for branch circuit panelboards shall be provided with a hinged door over all circuit breaker handles. Trim shall be hinged and capable of being locked. Doors in panelboard trims shall not uncover any live parts. Doors over 48 inches in height shall have auxiliary fasteners.

3.5.2 Refurbished Product: Panelboard interiors being replaced and enclosures being refurbished in accordance with NEMA 250.

A. Replacement parts shall be all new and of equal or greater rating.

B. Existing enclosures shall be identified for retrofit suitability in advance. The structural integrity of all existing enclosures shall be verified. Any enclosure that is damaged shall be replaced with a new enclosure and panelboard under Section 3.5.3 of this specification.

C. The new interiors shall be specifically designed for retrofit applications in existing panelboard boxes. Submit complete application instructions and information on the retrofit panelboards.

D. Replacement parts shall be designed such that switching and protective devices can be replaced without disturbing adjacent units and without removing the main bus connectors.

E. Panelboard interiors shall be cleaned, and all foreign material removed.

Any rust shall be removed and affected area primed and painted to match the existing painting.

F. Where retrofit parts are used, permanently attach a new tag to the panelboard exterior of the enclosure with all ratings clearly marked.

G. Replacement parts shall be standard for the manufacturer. Parts being manufactured for a particular purpose shall be approved for this use only.

3.5.3 Replaced Product: Panelboards being replaced completely.

A. Panelboards shall be replaced with all new parts of equal or greater rating.

B. Panelboards identified as having overhead lines shall be replaced with weatherproof enclosures.

C. The manufacturer of the assembly shall be the manufacturer of the major components within the assembly.

D. For the equipment specified herein, the manufacturer shall be ISO 9001 certified.

E. The manufacturer of this equipment shall have produced similar electrical equipment for a minimum period of five (5) years.

F. Enclosures shall be galvanized steel, in sizes required, NEMA Type 1 unless otherwise indicated, and code gauge (minimum 16 gauge) thickness per NEMA 250.

G. Interiors shall be completely factory assembled, and shall be designed such that switching and protective devices can be replaced without disturbing adjacent units and without removing the main bus connectors.

H. Surface trims shall be same height and width as box. Flush trims shall overlap the box by 3/4 of an inch on all sides.

I. Removal:

1. Removal of existing panelboard shall be accomplished without damaging existing branch circuit conductors.

2. Where necessary, conduit may be temporarily removed to facilitate panelboard removal.

J. Replacement:

1. Replace panelboards so that the top of the new panelboard is at the same height as the old panelboard.

2. Contractor shall be responsible for all conduit routing and junction boxes necessary resulting from panelboard replacement.

3. Any conduit that is re-routed, or new conduit installed shall have an orange label stating “ELECTRIC” on the conduit in accordance with AEDC Safety Standard D-3.

3.6 Breakers:

3.6.1 General:

A. Where possible, breakers shall be replaced such that the existing panel schedule remains valid. Where not possible, a new panel schedule shall be created and installed by the contractor per IEEE 1015 and per IEEE 1458.

B. Replacement breakers shall be of the same continuous current rating as current breakers in accordance with NEMA AB4, unless otherwise noted in Attachments.

C. Where existing breakers incorporate ground fault or other adjustable trip functions, replacement breakers shall also incorporate these functions.

D. Where existing breakers are switch or HACR rated, replacement breakers shall be likewise rated.

E. Breakers shall be capable of being locked in the open position and include a permanently attached mechanism on the breaker hardware.

F. Tandem circuit breakers shall not be used.

G. Where existing branch circuit conductors are not sufficient to carry the breaker current in accordance with the latest edition of the NEC, the breaker shall be sized to the maximum allowed for the conductor size.

H. Where existing breakers have multiple conductors terminated at each terminal, loads shall be separated and fed from separate breakers as noted in the Attachments.

3.6.2 Specifications:

A. Protective devices shall be bolt-on type molded case circuit breakers with inverse time and instantaneous tripping characteristics.

B. Breakers shall be UL listed (UL 489) with the UL label displayed on the face of the breaker. Breaker continuous current rating shall be prominently displayed on the face of the breaker.

C. Circuit breakers shall be operated by a toggle-type handle and shall have a quick-make, quick-break over-center switching mechanism that is mechanically trip-free. Automatic tripping of the breaker shall be clearly indicated by the handle position.

D. Circuit breakers shall be of equal or greater interrupting rating than the highest rated breaker currently in the panelboard, but not less 65,000 Amps.

3.7 Submittal Summary:

3.7.1 Provide all submittals in accordance with Appendix D.

3.7.2 Submittal summary table:

No. Section Reference Submittal Description Due 1 3.1.4 Outage Request 2 weeks prior to need date 2 3.1.7.A Breaker Layout Drawings Before beginning work 3 3.1.7.B Component List Before beginning work 4 3.1.7.C Conduit Entry/Exit Locations Before beginning work 5 3.1.7.D Assembly Ratings Before beginning work

6. 3.1.7.E Cable Terminal Sizes Before beginning work 7 3.1.7.F Product Data Sheets Before beginning work 8 3.1.7.G Updated Wiring Diagrams Before beginning work

9. 3.1.7.H Accessory Information Before beginning work 10 3.1.8 Equipment Manuals Before beginning work 11 3.4.3.A Insulation Test of Feeder Conductors Day of test 12 3.4.3.C Damage Free Certification of existing

Conductors After installation

13 3.5 Refurbish or Replace Panelboards Plans

Before beginning work

14 3.5.2.C Complete Application Instructions and Information on Retrofit Panelboards

Before beginning work

Table I. Required submittal list - Completed.

END OF SOW

Appendix A-Page 1

APPENDIX A

PANEL BOARD LIST

VKF

Panel board Manufacturer Cat Number

Panel / Main Amp

Rating

Number Circuits Location Powered from

Minimum Short

Circuit Rating (kA)

Notes

P4-1 Westinghouse NYB 600 / MLO 16 Bldg 676, Under Tunnel A

SB4-1-5, Bldg 676 NW Test Area 65

3 phase / 4 wire

P4-2 Square D MLS-457362 600 / MLO 12 Bldg 676, NW Test Wall

SB4-2-11, Bldg 676 NW Test Area 65

3 phase / 4 wire

P4-2A Westinghouse CDP-3HL225 225 / MLO 12 Bldg 676, NE Test Cell

P4-2-11, Bldg 676 NW Test Wall 65

3 phase / 4 wire

P4-2B Westinghouse CDP-3HL225 225/MLO 14 Bldg 676, W Wall P4-2-10 - Bldg 676

NW 65

3 phase / 4 wire

P4-2C Square D MLS-372129 225 / MLO 8 Bldg 676, SW Test Area

P4-2-12, Bldg 676 NW Test Area 65

3 phase / 4 wire

P4-2D Cutler- Hammer

NH1B-

694706 225 / MLO 8

Bldg 676, SW Test Area

P4-2-5, Bldg 676 NW Test Area 65

3 phase / 4 wire

P4-3 Westinghouse

CONV-

POWER C-

421423 600 / 600 10 Bldg 607, North

SB4-2-9, Bldg 676 NW Test Area 65

3 phase / 4 wire

P4-3A Trumball C885991 100/100 6 Bldg 680 E Wall P4-3-6 - Bldg 607 NW 65 3 phase / 4 wire

P4-3B Westinghouse CDP-3L225 225/MLO 8 Bldg 607, S of Shop Area P4-3-5 - Bldg 607 NW 65

3 phase / 4 wire

APPENDIX A - Complete

Appendix B-Page 1

APPENDIX B

EXISTING PANEL BOARD SCHEDULES

Appendix B-Page 2

Appendix B-Page 3

Appendix B-Page 4

Appendix B-Page 5

Appendix B-Page 6

Appendix B-Page 7

Appendix B-Page 8

Appendix B-Page 9

Appendix B - Complete

Appendix C-Page 1

APPENDIX C

NEW PANEL BOARD SCHEDULES

Appendix C-Page 2

Appendix C-Page 3

Appendix C-Page 4

Appendix C-Page 5

Appendix C-Page 6

Appendix C-Page 7

Appendix C-Page 8

Appendix C-Page 9

APPENDIX C – Complete

Appendix D-Page 1

APPENDIX D

SUBMITTAL PROCEDURE

PART 1 GENERAL

1.1 DESCRIPTION OF REQUIREMENTS. This section specifies procedural requirements for non-administrative submittals, including but not limited to shop drawings, product data, manufacturer’s certificate, design data, calculations, and verifications, manufacturer’s instructions, manufacturer’s field service reports, samples, operation and maintenance manuals, and other miscellaneous work-related submittals. These submittals are required to amplify, expand, and coordinate other information contained in the contract.

Non-work-related submittals are addressed elsewhere in the contract rather than in the specification and may include items such as: contract progress schedule, permits, payment applications, performance and payment bonds, insurance certificates, and progress reports.

The Contracting Officer may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective sections of the specification or statement of work.

1.2 SUBMITTAL PROCEDURE

A. Definition: For the purposes of this section, the term “Contractor” denotes the prime contractor.

B. Listing: Paragraph 3.7.2 of the statement of work contains a summarized listing of item submittals requiring approval for the work. The listing is included for the convenience of users of the contract documents. The listing may not be all inclusive and additional item submittals may be required.

C. Risk: Do not proceed with the part of the work covered by an item submittal including purchasing, fabricating, and delivering until approval is received. Machinery, equipment, material, and articles that do not have the required approval shall be installed or used at the risk of subsequent rejection. Any fabrication or other work performed in advance of the receipt of accepted item submittals and approvals shall be entirely at the Contractor’s risk and expense.

D. Transmittal Timing: Coordinate the preparation and processing of item submittals with the performance of the work. Prepare and transmit each item submittal to the Contracting Officer sufficiently in advance of the performance of related work and other applicable activities. Transmit related item submittals for the same unit of work so that processing will not be delayed by the Government's need to review submittals concurrently

Appendix D-Page 2 for coordination. No delay damages or time extensions will be allowed for time lost in late submittals.

E. Content: Each submittal shall be complete and in sufficient detail to allow ready determination of compliance with contract requirements. All submittals which are generic and list more information than is specifically required shall be marked to identify required information. Complete AF Form 3000 and attach as cover sheet for each submittal. Contractor may include multiple item numbers on an AF Form 3000.

F. Units: All item submittals shall be marked or show dimensions and values in the same units as specified in the contract documents.

G. Review Time: Allow sufficient time so that contract performance will not be delayed as a result of the time required to properly process submittals, including time for re-submittals, if necessary. Allow 14 calendar days for initial Government processing of each submittal. No extension of time will be authorized because of the Contractor's failure to transmit submittals to the Government sufficiently in advance of the work.

H. Contractor Certification: All submittals shall be carefully reviewed by an authorized representative of the Contractor prior to submission to the Government. Each submittal shall be dated, signed, and certified by the Contractor as being correct and in strict conformance with the contract documents. No consideration for review by the Government of any Contractor’s submittal will be made for any items which have not been so certified by the Contractor. All noncertified submittals will be returned to the Contractor without action taken by the Government, and any delays caused thereby shall be the total responsibility of the Contractor.

I. Deviations: Should any item submittals required by the contract documents show deviations from the contract requirement, the Contractor shall make specific mention of such deviations in the letter of transmittal, including stating cost effects, and product and system limitations which may adversely affect the work, in order that if acceptable, suitable action may be taken for proper adjustment of the contract; otherwise the Contractor will not be relieved of the responsibility for executing the work in accordance with the contract documents and the approved submittals.

Contractor shall clearly mark the proposed variation in all documentation and specifically point out deviations from contract requirements in transmittal letters. Failure to point out deviations may result in the Government requiring rejection and removal of such work at no additional cost to the Government. Deviations from contract requirements require Government approval and will only be considered when advantageous to the Government. When proposing deviations, deliver written request to the Contracting Officer, with documentation of the nature and features of the deviation and why the deviation is desirable and beneficial to the Government. If lower cost is a benefit, include an estimate of the cost

Appendix D-Page 3 savings. In addition to documentation required for deviation, include the submittal information required for the item. Allow an additional 14 calendar days beyond normal submittal review period for consideration by the Government of submittals with deviations.

J. Approved Submittals: The part of the work covered by the approved item submittal may proceed provided it complies with the requirements of the contract documents. Final acceptance will depend upon that compliance.

The term “Approved” shall only indicate that there is no exception taken to the submittal. Approval of the item submittal shall not be construed as a complete check, and indicates only that the general method or other information appears to meet the contract requirements. Approval does not relieve the Contractor of the responsibility for any error which may exist.

After item submittals have been approved by the Contracting Officer, no resubmittal for the purpose of substituting materials or equipment, or changes to any other information will be considered unless accompanied by an explanation of why a substitution or change is necessary.

K. Disapproved Submittals: Contractor shall correct disapproved item submittals and resubmit for approval within timeframe noted. If no date is given, Contractor shall submit corrected submittal within 14 calendar days.

If the Contractor considers any correction or notation on the returned submittal to constitute a change to the contract drawings, specification, or statement of work the Contractor shall notify the Contracting Officer.

L. Responsibility: The Government’s review of Contractor submittals shall not relieve the Contractor of the entire responsibility for the correctness of details and dimensions and conformance to the specifications. The Contractor shall assume all responsibility and risk for any mistakes and/or costs due to any errors in submittals.

M. Inconsistencies: If a conflict or inconsistency arises between an approved item submittal and the contract documents, the contract documents shall govern.

1.3 SPECIFIC SUBMITTAL DESCRIPTIONS AND REQUIREMENTS: Submittal requirements for individual units of work are specified in the applicable specification section or Statement of Work (SOW). Except as otherwise indicated in the individual specification sections or SOW, comply with the following requirements for each type of submittal.

A. Shop Drawings: These are technical drawings and data specially prepared for this contract including fabrication and installation drawings, setting and seaming diagrams, and coordination drawings (for use on-site). Shop drawings include drawings, diagrams and schedules specifically prepared to illustrate some portion of the work, diagrams and instructions from a manufacturer or fabricator for use in producing the product and as aids to the Contractor for integrating the product or system into the project, or

Appendix D-Page 4 drawings prepared by or for the Contractor to show how multiple systems and interdisciplinary work will be coordinated. Information required on shop drawings includes dimensions, identification of specific products and materials which are included in the work, compliance with specified standards, and notations of coordination requirements with other work.

Provide special notations of dimensions that have been established by field measurements. Highlight, encircle, or otherwise indicate deviations from the contract documents on the shop drawings. Furnish one hard copy and one electronic copy.

B. Product Data: This data includes standard printed information on manufactured products that has not been specially prepared for this contract, including manufacturers' product specifications illustrating size, physical appearance and other characteristics of materials, installation instructions, standard color charts, catalog cuts, illustrations, schedules, standard wiring diagrams, standard product operating and maintenance manuals, and samples of warranty language when the contract requires extended product warranties. General information required specifically as product data includes manufacturers' standard printed recommendations for application and use, compliance with recognized standards of trade associations and testing agencies, the application of their labels and seals (if any), special notation of dimensions which have been verified by way of field measurement, and special coordination requirements for interfacing the material, product, or system with other work. Furnish three hard copies and one electronic copy.

C. Samples: These are physical examples of work, including, swatches showing color, texture, and pattern, color-range sets, and units of work to be used for independent inspection and testing. Samples include fabricated or unfabricated physical examples of materials, equipment or workmanship that illustrate functional and aesthetic characteristics of a material or product and establish standards by which the work can be judged, color samples from the manufacturer’s standard line (or custom color samples if specified) to be used in selecting or approving colors for the project, and field samples and mock-ups constructed on the project site to establish standards by which the ensuring work can be judged. This includes assemblies or portions of assemblies which are to be incorporated into the project and those which will be removed at conclusion of the work. Submit samples for the Contracting Officer's visual review of general kind, color, pattern, and texture for a final check of the coordination of these characteristics with other related elements of the work and for quality control comparison of these characteristics between the final sample submittal and the actual work as it is delivered and installed. Submit one each.

D. Design Data: Design data includes design calculations, mix designs, analyses or other data pertaining to a part of work. Refer to individual sections of the specification or statement of work for required quantities, Appendix D-Page 5 formats, and signatures or certifications required. Furnish three hard copies and one electronic copy.

E. Test Plans and Reports: Test plans shall include planned testing, including a description of the test, equipment and supplies needed, and step-by-step notation of test activities and tasks. Test reports include reports signed by an authorized official of a testing laboratory that a material, product or system identical to the material, product or system to be provided has been tested in accordance with the specified requirements.

Testing shall have been within three years of date of contract award for the project. Reports also include findings of tests required to be performed by the Contractor on an actual portion of the work or prototype prepared for the project before shipment to the job site, findings of tests made at the job site or on a sample taken from the job site, investigation reports, daily logs and checklists, and final acceptance test and operational test procedures. Furnish three hard copies and one electronic copy of each such report required.

F. Certificates: These include statements printed on the manufacturer’s letterhead and signed by the responsible officials of the manufacturer of a product, system or material attesting that the product, system or material meets specification requirements. Certificates include documentation required of the Contractor, or of a manufacturer, supplier, installer or subcontractor through the Contractor, to further demonstrate the quality of orderly progressions of a portion of the work by documenting procedures, acceptability of methods or personnel qualifications. Examples include confined space entry permits, and text of posted operating instructions.

Certificates shall be dated after award of the project contract and clearly name the project. Furnish three hard copies and one electronic copy of each certificate required.

G. Manufacturer’s Instructions: Preprinted material describing installation of a product, system or material, including special notices and Material Safety Data sheets concerning impedances, hazards and safety precautions.

Furnish three hard copies and one electronic copy.

H. Manufacturer’s Field Reports: Documentation of the testing and verification actions taken by a manufacturer’s representative at the job site, in the vicinity of the job site, or on a sample taken from the job site, on a portion of the work, during or after installation, to confirm compliance with the manufacturer’s standards or instructions. The documentation shall be signed by an authorized official of a testing laboratory or agency and shall state the test results, and indicate whether the material, product, or system has passed or failed the test. Furnish three hard copies and one electronic copy.

I. Operation and Maintenance Data: Data furnished by the manufacturer, or the system provider, to the equipment operating and maintenance

Appendix D-Page 6 personnel, including manufacturer’s help and product line documentation necessary to maintain and install the equipment, and needed by operating and maintenance personnel for the safe and efficient operation, maintenance, and repair of the item. The data is intended to be incorporated in an operations and maintenance manual or control system.

Furnish two hard copies and one electronic copy.

J. Final Design Drawings and Documentation: Final design documentation including drawings, specifications, estimates, and other required deliverables. Electronic documentation submitted shall include every associated component file of drawings and other documentation, including raster images, jpeg, tiff, Excel, and any related items required to view, modify, or manipulate the electronic files. Furnish a CD-ROM of all final design documentation, and drawings in AutoCAD 2005 format or later, to the Contracting Officer for approval prior to applying for final payment.

K. Record (As-Built) Drawings: Record drawings showing final configuration of work accomplished. Show all changes, additions, and deviations from the original contract drawings and documentation. If no changes occur, furnish certification to that effect. Drawings may be redlined hardcopies or electronic drawings, and shall accurately show as-built conditions during the progress of the job. If electronic, furnish drawings on a CD-ROM, in AutoCAD 2005 format or later, including every associated component file of the drawings, including raster images, jpeg, tiff, Excel, and any related items required to view, modify, or manipulate the electronic files. Submit to the Contracting Officer for approval prior to applying for final payment.

L. Miscellaneous Submittals: These are work-related, non-administrative submittals that do not fit in the previous categories, including the following:

1. Maintenance agreements. Furnish one hard copy and one electronic copy.

2. Survey data and reports. Furnish one hard copy and one electronic copy.

3. Project photographs. Furnish both hard copies and digital files.

4. Keys and other security protection devices.

5. Maintenance tools, spare parts, and overrun or maintenance stock.

Refer to individual sections of the specification for required quantities of spare parts, extra and overrun stock, maintenance tools and devices, keys, and similar physical units to be submitted.

6. Qualification certificates. Furnish one hard copy and one electronic copy.

7. Warranties.

APPENDIX D – Complete