JB_CHS_QRP_Business_Plan_and_Commodoty_Market_Analysis.pdf

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CHARLESTON AIR FORCE BASE

QUALIFIED RECYCLING PROGRAM

BUSINESS MANAGEMENT PLAN

FINAL PLAN

Qualified Recycling Program (QRP) Business Plans for

Air Mobility Command Installations

Contract FA8903-08-D-8775 Task Order 0017

CDRL DID A007B

Security Classification: Unclassified

MACTEC Project 8270-08-F334

Prepared for:

Laura Maxwell

AFCEE Contracting Officer’s Representative (COR)

HQ AFCEE/EXEC

3300 Sidney Brooks

Brooks City-Base, TX 78235-5112

3 May 2010

Submitted by:

MACTEC Engineering and Consulting, Inc.

5001 South Miami Boulevard, Suite 300 Research Triangle Park, NC 27703

(919) 941-0333

This Business Management Plan for the above subject task order was produced under the direction of the assigned Project Manager and reviewed by a Principal Professional.

Prepared by: Date Reviewed by: Date Sean B. Mulligan Project Manager

Gregory M. Pagett Principal Professional

Charleston AFB Qualified Recycling Program Business Management Plan 3 May 2010 Final Plan

FA8903-08-D-8775• 0017 • 827008F334 ii

NOTICE

This plan has been prepared for the Air Force Center for Engineering and the Environment (AFCEE) and Charleston Air Force Base (AFB) by MACTEC Engineering and Consulting, Inc. (MACTEC) for the purpose of supporting Charleston AFB’s Qualified Recycling Program. This report is not an endorsement of any product.

FA8903-08-D-8775• 0017 • 827008F334 iii

TABLE OF CONTENTS

Section Page

LIST OF APPENDICES ....................................................................................................................... vi LIST OF FIGURES ............................................................................................................................... vi LIST OF ACRONYMS ........................................................................................................................ vii EXECUTIVE SUMMARY ................................................................................................................... ix

1.0 INTRODUCTION .................................................................................................................. 1-1

1.1 QRP MISSION .......................................................................................................... 1-1

1.2 PURPOSE ................................................................................................................. 1-1

2.0 GOALS, OBJECTIVES, AND ACTION ITEMS ................................................................. 2-1

2.1 GOALS AND OBJECTIVES ................................................................................... 2-1

2.1.1 Continuous .................................................................................................... 2-1

2.1.2 Semiannual .................................................................................................... 2-1

2.1.3 Annual ........................................................................................................... 2-1

2.1.4 During Fiscal Year 2010 ............................................................................... 2-1

2.1.5 During Fiscal Year 2011 ............................................................................... 2-2

2.1.6 During Fiscal Year 2012 ............................................................................... 2-2

2.2 ACTION ITEMS ....................................................................................................... 2-2

2.2.1 Continuously ................................................................................................. 2-2

2.2.2 Quarterly ........................................................................................................ 2-3

2.2.3 Semiannually ................................................................................................. 2-3

2.2.4 Annually ........................................................................................................ 2-3

2.2.5 Every Three Years ......................................................................................... 2-4

2.2.6 Every Five Years ........................................................................................... 2-4

3.0 ROLES AND RESPONSIBILITIES ...................................................................................... 3-1

3.1 INSTALLATION COMMANDER .......................................................................... 3-1

3.2 ENVIRONMENTAL, SAFETY, AND OCCUPATIONAL HEALTH COUNCIL . 3-2

3.3 ENVIRONMENTAL MANAGEMENT SYSTEM/NATURAL

INFRASTRUCTURE MANAGEMENT CROSS FUNCTIONAL TEAM ............. 3-2

3.4 437TH CIVIL ENGINEERING SQUADRON/ASSET MANAGEMENT FLIGHT –

NATURAL RESOURCES MANAGEMENT ELEMENT ...................................... 3-3

3.5 QRP MANAGER ...................................................................................................... 3-3

3.6 ENVIRONMENTAL PROTECTION SPECIALIST ............................................... 3-5

3.7 CHARLESTON COUNTY RECYCLING SERVICE ............................................. 3-5

3.8 CUSTODIAL CONTRACTOR ................................................................................ 3-6

3.9 REFUSE CONTRACTOR ........................................................................................ 3-6

3.10 437TH CIVIL ENGINEERING SQUADRON/CIVIL ENGINEERING –

OPERATIONS FLIGHT/MAINTENANCE ENGINEERING................................. 3-6

3.11 REFUSE CONTRACT QUALITY ASSURANCE PERSONNEL .......................... 3-6

3.12 CUSTODIAL CONTRACT QUALITY ASSURANCE PERSONNEL .................. 3-6

3.13 HAZARDOUS WASTE YARD ............................................................................... 3-7

3.14 437TH CIVIL ENGINEERING SQUADRON’S RESOURCE MANAGEMENT

FLIGHT ..................................................................................................................... 3-7

3.15 437TH COMPTROLLER SQUADRON .................................................................. 3-7

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3.16 437TH CONTRACTING SQUADRON .................................................................. 3-8

3.17 STAFF JUDGE ADVOCATE .................................................................................. 3-8

3.18 PUBLIC AFFAIRS ................................................................................................... 3-8

3.19 SECURITY FORCES ............................................................................................... 3-8

3.20 FACILITY MANAGERS ......................................................................................... 3-9

3.21 UNIT ENVIRONMENTAL COORDINATORS ..................................................... 3-9

3.22 DEFENSE REUTILIZATION AND MARKETING OFFICE ................................ 3-9

3.23 CES GROUNDS MAINTENANCE ......................................................................... 3-9

3.24 GROUNDS MAINTENANCE CONTRACTOR ................................................... 3-10

3.25 OTHER RECYCLING CONTRACTORS ............................................................. 3-10

3.26 DEFENSE COMMISSARY AGENCY ................................................................. 3-10

3.27 ARMY AIR FORCE EXCHANGE SERVICE ...................................................... 3-10

3.28 OTHER TENANT ORGANIZATIONS ................................................................. 3-11

3.29 MILITARY FAMILY HOUSING .......................................................................... 3-11

4.0 QRP OPERATIONS .............................................................................................................. 4-1

4.1 OVERVIEW OF RECYCLING AND REFUSE OPERATIONS ............................ 4-1

4.2 COMMODITIES RECYCLED OR REUSED ......................................................... 4-3

4.2.1 Batteries ........................................................................................................ 4-3

4.2.2 Compostable Material ................................................................................... 4-4

4.2.3 Fluorescent Lamps ........................................................................................ 4-4

4.2.4 Used POL Products ....................................................................................... 4-5

4.2.5 Cardboard ...................................................................................................... 4-5

4.2.6 Mixed Paper .................................................................................................. 4-6

4.2.7 Comingled Recyclable Materials .................................................................. 4-7

4.2.8 Compact Disks .............................................................................................. 4-7

4.2.9 Cooking Oil ................................................................................................... 4-7

4.2.10 Electronics .................................................................................................. 4-8

4.2.11 Fat and Bones .............................................................................................. 4-8

4.2.12 Pallets .......................................................................................................... 4-8

4.2.13 Printer Cartridges ........................................................................................ 4-8

4.2.14 Scrap Metal ................................................................................................. 4-9

4.2.15 Tires .......................................................................................................... 4-10

4.2.16 Wooden Crates and Packing Materials ..................................................... 4-11

4.2.17 Other Commodities ................................................................................... 4-11

4.3 COLLECTION SCHEDULE.................................................................................. 4-11

4.4 CONSTRUCTION AND DEMOLITION DEBRIS DIVERSION ........................ 4-11

4.5 CONTINGENCY PLAN FOR OPERATION INTERRUPTION .......................... 4-12

5.0 COMMODITY MARKETS AND ECONOMICS ................................................................ 5-1

5.1 ESTIMATED COMMODITY GENERATION RATES ......................................... 5-1

5.2 COMMODITY MARKET FEASIBILITY STUDY ................................................ 5-1

5.3 COMMODITY BUYERS/BROKERS/VENDORS LIST ........................................ 5-1

6.0 FINANCIAL MANAGEMENT ............................................................................................ 6-1

6.1 USE OF THE F3875 ACCOUNT ............................................................................. 6-1

6.2 F3875 ACCOUNT AUDIT PROCEDURES ............................................................ 6-1

6.3 ANNUAL OPERATING COSTS ............................................................................. 6-2

6.3.1 Charleston County Recycling Operations ..................................................... 6-2

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6.3.2 Custodial Recycling Operations .................................................................... 6-2

6.3.3 MFH Composting Operations ....................................................................... 6-3

6.3.4 QRP Manager’s Salary .................................................................................. 6-3

6.3.5 Environmental Protection Specialist’s Salary ............................................... 6-3

6.3.6 Recycling Equipment Maintenance Costs ..................................................... 6-3

6.3.7 Promotion of the Recycling Program Costs .................................................. 6-3

6.3.8 Amortization of Government-Furnished Recycling Equipment ................... 6-4

6.3.9 Miscellaneous Expenses ................................................................................ 6-4

6.3.10 Leases and/or Rental Agreements ............................................................... 6-4

6.3.11 Capital Improvement Costs ......................................................................... 6-4

6.3.12 Property Taxes, Insurance, and General and Administrative Charges ........ 6-4

6.4 COST AVOIDANCE ................................................................................................ 6-4

6.4.1 Recycling and Reuse Operations ................................................................... 6-5

6.4.2 Construction and Demolition Debris Diversion ............................................ 6-5

6.5 ANNUAL INCOME ................................................................................................. 6-5

6.5.1 Income from Direct Sales .............................................................................. 6-5

6.5.2 Income from DRMO Sales ............................................................................ 6-6

6.5.3 Income from Other Sales ............................................................................... 6-6

6.6 ALLOCATION OF INCOME .................................................................................. 6-7

6.6.1 QRP Operating Costs .................................................................................... 6-7

6.6.2 Pollution Prevention and Similar Projects and MWR Activities .................. 6-7

6.6.3 QRP Reserve ................................................................................................. 6-7

6.7 ANNUAL QRP BUDGET ........................................................................................ 6-7

7.0 RECORDS MANAGEMENT ................................................................................................ 7-1

7.1 SALES DOCUMENTATION ................................................................................... 7-1

7.1.1 Direct Sales ................................................................................................... 7-1

7.1.2 DRMO Sales ................................................................................................. 7-1

7.1.3 Other Sales .................................................................................................... 7-1

7.2 DISPOSITION OF SALES PROCEEDS .................................................................. 7-2

7.2.1 F3875 Account Deposits ............................................................................... 7-2

7.2.2 Allocation of Income ..................................................................................... 7-2

7.3 QRP OPERATING COSTS ...................................................................................... 7-3

7.4 MISCELLANEOUS RECORDS .............................................................................. 7-3

7.5 RECORDS RETENTION ......................................................................................... 7-3

8.0 EDUCATION, AWARENESS, AND OUTREACH PROGRAMS ...................................... 8-1

8.1 PUBLICATIONS ...................................................................................................... 8-1

8.2 BRIEFINGS .............................................................................................................. 8-1

8.3 SPECIAL EVENTS .................................................................................................. 8-2

8.4 AWARDS, CONTESTS, AND PROMOTIONAL MATERIALS ........................... 8-2

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LIST OF APPENDICES

A Charleston AFB QRP Business Management Plan Tabular Data B Analysis of Charleston AFB Recycling Operations and Options, July 2009

LIST OF FIGURES

Figure Page

3.1 Chain of Command for the Charleston AFB QRP ................................................................. 3-1

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LIST OF ACRONYMS

AAFES Army Air Force Exchange Service AFB Air Force Base AFCEE Air Force Center for Engineering and the Environment AFI Air Force Instruction AGE aerospace ground equipment AMC Air Mobility Command BRAC Base Realignment and Closure BX Base Exchange C&D construction and demolition CD Deputy Commander CDRL contractor data requirements list CEAN Natural Resources Management Element CEOE Civil Engineering – Operations Flight/Maintenance Engineering CERF Resource Management Flight CES Civil Engineering Squadron CFR Code of Federal Regulation CFT Cross Functional Team CLIN contract line item number COM Communications Squadron CONS Contracting Squadron COR Contracting Officer’s Representative CPTS Comptroller Squadron DeCA Defense Commissary Agency DFAS Defense Finance and Accounting Service DLA Defense Logistics Agency DoD Department of Defense DRMO Defense Reutilization and Marketing Office EMS Environmental Management System EPA Environmental Protection Agency ESOH Environmental, Safety, and Occupational Health ESOHCAMP Environmental, Safety, and Occupational Health Compliance Assessment and

Management Program ESOH-EMR Environmental, Safety, and Occupational Health Environmental Management

Review FTE full time equivalent FY fiscal year G&A general and administrative GOV Government-owned vehicle HQ headquarters ISWMP Integrated Solid Waste Management Plan LGRVM Transportation Shop MFH military family housing MOA Memorandum of Agreement MSG Mission Support Group

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LIST OF ACRONYMS (concluded)

MSW municipal solid waste MXMT Wheel and Tire Shop MWR Morale, Welfare, and Recreation NIM Natural Infrastructure Management NWS Naval Weapons Station O&M operations and maintenance OSD Office of the Secretary of Defense P2 pollution prevention POL petroleum, oils, and lubricants POV Privately-owned vehicle QAP Quality Assurance Personnel QRP Qualified Recycling Program RBRC Rechargeable Battery Recycling Corporation RCRA Resource Conservation and Recovery Act TSDF treatment, storage, and disposal facility USAF United States Air Force USC United States Code

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EXECUTIVE SUMMARY

The Air Force, Air Mobility Command (AMC), and Charleston Air Force Base (AFB) are committed to reducing solid waste, identifying and implementing pollution prevention (P2) strategies, and conserving natural resources. Charleston AFB has established a Qualified Recycling Program (QRP) as a means to accomplish these goals. This document defines the Business Management Plan under which the QRP will be operated in an efficient and cost-effective manner.

Under a Memorandum of Agreement (MOA) between Charleston AFB and Charleston County, Charleston County collects recyclable materials from the Base and transports them to an off-site recycling center. Recyclable materials that the County collects from the Main Base include cardboard, commingled recyclables (i.e., aluminum, glass, mixed plastic, and bimetal cans), and mixed paper. Materials collected from military family housing (MFH) residences include commingled recyclables and mixed paper.

Additional organizations are responsible for recycling some of the materials generated on Base. The

Base’s custodial contractor transports recyclable materials from centralized collection points within

Main Base buildings to recycling collection stations serviced by Charleston County. The hazardous waste yard is responsible for collecting universal and other regulated wastes while the Army Air

Force Exchange Service (AAFES) and the Defense Commissary Agency (DeCA) are responsible for recycling cardboard they generate as well as reusing pallets they receive. The Defense Reutilization and Marketing Office (DRMO) assists the Base with recycling regulated wastes, electronics, scrap metal, and tires. Finally, the Base uses local vendors to collect, transport, and recycle items including cooking oil, printer cartridges, scrap metal, and vehicle batteries.

Operating costs associated with the Charleston AFB QRP are projected to be between $24,308 and

$25,788 over the next three fiscal years (2010 to 2012). Over the same time period, the QRP’s income is expected to range from $36,143 to $38,344. The income will be used to cover the QRP’s operating costs; fund pollution prevention, energy conservation, or occupational safety and health projects; and to fund morale, welfare, and recreation projects. These values do not include projected cost avoidance of $417,073 to $441,174 per year if these materials are disposed of as refuse instead of recycled.

On the basis of the commodity market feasibility study, the 437th Civil Engineering Squadron’s

Asset Management Flight - Natural Resources Management Element (437 CES/CEAN) may make future modifications to the Base’s QRP. If implemented, these changes are projected to provide the

FA8903-08-D-8775• 0017 • 827008F334 x

Base some level of economic benefit and allow the recycling program to operate more cost effectively.

In accordance with the 2005 Base Realignment and Closure (BRAC) Law, Naval Weapons Station

(NWS) Charleston will be realigned and installation management functions will be transferred to the

Air Force, specifically Charleston AFB. Because the joint basing service agreements have not been finalized, this business plan focuses on the QRP at Charleston AFB and not the future joint base.

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1.0 INTRODUCTION

The Air Force, AMC, and Charleston AFB are committed to reducing solid waste, identifying and implementing P2 strategies, and conserving natural resources. Charleston AFB has established a

QRP as a means to accomplish these goals. This document defines the Business Plan under which the

QRP will be operated in a cost-effective manner.

1.1 QRP MISSION

The mission of the Charleston AFB QRP is to enhance and sustain mission resources by establishing a cost-effective recycling program that reduces waste generation, increases waste diversion, makes efficient investments in pollution prevention, and optimizes cost avoidance. By meeting this mission, the QRP provides resource capability for the war fighter and improves human health and the environment.

1.2 PURPOSE

This Business Plan defines the most efficient and cost-effective means of operating the

Charleston AFB QRP. It identifies roles and responsibilities, the types and quantities of commodities that are recycled, recycling markets, costs, income, and budgets associated with the operation of the program. The financial information provided in this Business Plan allows program managers to make informed decisions regarding the future operation of the program.

This Business Plan consists of seven sections and two appendices in addition to this introduction.

Section 2 describes the QRP’s goals and objectives as well as actions that should be taken to ensure that these goals and objectives are met. Section 3 identifies the individuals and groups that are involved with the operation of the QRP and describes their roles and responsibilities. Section 4 describes the commodities that are recycled as well as the operations that are conducted to recycle these commodities. Commodity markets and economics are discussed in Section 5. Section 6 discusses the QRP’s expected operating costs, cost avoidance, income, and budget, while QRP records management is described in Section 7. Finally, Section 8 presents the recycling education, awareness, and outreach programs that the Base has undertaken as part of the QRP.

To assist the QRP Manager with the maintenance of this Business Plan, tabular data referenced throughout the Plan are presented in Appendix A. In addition, Appendix B contains the economic analysis upon which this Business Plan is based.

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2.0 GOALS, OBJECTIVES, AND ACTION ITEMS

This section summarizes the goals and objectives of the Charleston AFB QRP as well as the actions that should be taken on a recurring basis to ensure that these goals and objectives are met.

2.1 GOALS AND OBJECTIVES

2.1.1 Continuous

• Comply with Department of Defense (DoD), United States Air Force (USAF), state, and local requirements.

• Maintain a cost-effective recycling program that reduces waste generation, increases waste diversion, makes efficient investments in pollution prevention, and optimizes cost avoidance.

• Provide comprehensive solid waste diversion services to Charleston AFB.

2.1.2 Semiannual

• Accurately report solid waste and recycling data to Headquarters, AMC (HQ AMC).

2.1.3 Annual

• Achieve a 40 percent municipal solid waste (MSW) diversion rate (excluding construction and demolition [C&D] debris).

• Achieve a 50 percent C&D debris diversion rate.

• Achieve and sustain financial self-sufficiency.

2.1.4 During Fiscal Year 2010

• Evaluate consolidating the community refuse area and the scrap metal yard.

• Evaluate conducting direct sales of scrap metals.

• Evaluate implementing a cell phone recycling program.

• Implement procedures to capture data regarding the following materials that the Base recycles or reuses:

- Trees, limbs, and storm debris transported off-site for subsequent composting by the

437th Civil Engineering Squadron/Grounds Maintenance and by the Grounds

Maintenance Contractor;

- Pallets reused by AAFES, DeCA, and the 437th Aerial Port Squadron; and

- Materials reused at the Airman’s Attic and the Base’s Thrift Store.

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• Update the Base Integrated Solid Waste Management Plan (ISWMP) to meet all of the requirements stipulated in the latest version of Air Force Instruction (AFI) 32-7042.

• Maintain documentation regarding the disbursement of income from the F3875 Budget

Clearing Account (Suspense).

• Implement procedures to ensure that income generated from the sale of nonqualified recyclable materials, such as reclaimed JP-8 and diesel fuel, is transferred to the Treasury

Department rather than the F3875 account.

2.1.5 During Fiscal Year 2011

• Re-evaluate recycling procedures to ensure that improvements to the Base QRP are being implemented properly.

2.1.6 During Fiscal Year 2012

• Modify this QRP Business Plan to incorporate NWS Charleston recycling activities.

• Modify this QRP Business Plan to incorporate the privatization of MFH.

2.2 ACTION ITEMS

The following are actions that Charleston AFB will implement in order to achieve the goals and objectives described above.

2.2.1 Continuously

• Address any Environmental, Safety, and Occupational Health Compliance Assessment and

Management Program (ESOHCAMP) findings.

• Consult with HQ AMC and the Air Force Center for Engineering and the Environment

(AFCEE) to identify cost effective recycling options.

• Screen recyclable materials to ensure ineligible materials are not sold through the QRP.

Refer to Section 3 of the latest version of the USAF QRP Guide for a list of ineligible materials.

• Maintain a filing system for QRP-related files such as direct sales records, operating and expense records, cost avoidance records, the QRP Business Plan, and audit reports.

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2.2.2 Quarterly

• Compile necessary refuse and recycling data to complete the Environmental, Safety, and

Occupational Health Environmental Management Review (ESOH-EMR) Data Call (e.g., amounts of waste disposed, amounts recycled, and diversion rates).

• Review the revised QRP Guide when available (updates of the USAF QRP Guide are released on a quarterly or semiannual basis).

• Publish articles to support QRP education, awareness, and outreach programs.

• Request an F3875 account summary from 437th Civil Engineering Squadron/Resource

Management Flight (437 CES/CERF) and verify that any checks submitted to the account have been deposited to the account and that any withdrawals from the account have been approved by the Environmental, Safety, and Occupational Health (ESOH) Council.

2.2.3 Semiannually

• Prepare and submit solid waste and recycling data for the ESOH-EMR Data Call.

2.2.4 Annually

• Calculate an annual diversion rate for the fiscal year and compare it to the 40/50 percent diversion rate goals (see guidance in Section 7 of the latest version of the USAF QRP Guide).

• Initiate and conduct an internal self audit to verify costs, revenues, cost avoidance, and cost effectiveness of the QRP.

• Evaluate the Base’s refuse streams to identify materials that are currently being recycled that are being inappropriately disposed of as refuse and to identify materials that might be economically diverted from the refuse stream.

• Evaluate procedures used to recycle each commodity to identify areas for improved efficiency such as modifications to the collection schedule or the placement of recycling containers.

• Conduct a market feasibility study. This study will evaluate commodity generation rates, the continued adequacy of local recycling markets, the costs and income associated with the existing recycling program, and alternatives to allow the QRP to operate more cost-effectively and efficiently.

• Review records and records management procedures to ensure that appropriate records are being maintained.

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• Evaluate the awards, contests, promotional materials, and other means used to recognize successes and to encourage additional participation in the recycling program and present findings/recommendations to the Environmental Management System (EMS)/Natural

Infrastructure Management (NIM) Cross Functional Team (CFT) and ESOH Council for approval.

• Review this QRP Business Plan and update it as required to reflect current operations, vendors, income, costs, records management procedures, outreach programs, and future plans. Obtain ESOH Council approval for revisions to the Business Plan.

2.2.5 Every Three Years

• Coordinate with the Installation Commander to request an external audit of the QRP’s financial condition from the local office of the Air Force Audit Agency (AFAA).

• Coordinate with HQ AMC and/or AFCEE to schedule a Staff Assistance Visit to review QRP operations and provide recommendations for improvements.

2.2.6 Every Five Years

• Conduct a solid waste characterization study to fully characterize the installation’s waste streams and identify opportunities for further waste reductions.

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3.0 ROLES AND RESPONSIBILITIES

The success of Charleston AFB’s QRP is dependent on the support and actions of numerous groups and individuals on Base. This section provides a summary of the roles and responsibilities of the

QRP participants. Figure 3.1 shows the chain of command for the QRP.

Figure 3.1 Chain of Command for the Charleston AFB QRP

3.1 INSTALLATION COMMANDER

The 437th Airlift Wing Commander serves as the Installation Commander at Charleston AFB. The

Installation Commander maintains overall responsibility for implementing the QRP and ensuring that it meets all applicable federal, state, local, and Base regulations. Management controls enacted by the

Installation Commander ensure the following:

• Establishment and operation of an efficient and cost-effective QRP that meets legal and policy requirements,

• The written designation of a QRP Manager, FA8903-08-D-8775• 0017 • 827008F334 3-2

• Maintenance of required records,

• Appropriate disposition of recycling proceeds, and

• Regular audits of the QRP and/or Staff Assistance Visits.

The Installation Commander is also responsible for:

• Reviewing the disposition of proceeds from recyclable sales to ensure that proceeds are used in accordance with 10 United States Code (USC) 2577; specifically, that QRP costs are covered before proceeds are used for either safety or environmental projects, or shared with morale, welfare, and recreation (MWR) activities;

• Promoting the recycling program and encouraging participation through policy, memos, and presentations;

• Directing internal and external QRP audits from the USAF Audit Agency;

• Requesting Staff Assistance Visits from HQ AMC and AFCEE; and

• Investigating complaints and, if appropriate, alerting investigative organizations to pursue allegations of fraud, corruption, or theft of services.

3.2 ENVIRONMENTAL, SAFETY, AND OCCUPATIONAL HEALTH COUNCIL

The ESOH Council is an executive–level group that is chaired by the Installation Commander and includes Group Commanders and representatives from other associate organizations on Base. The

ESOH Council meets quarterly to review policies and programs that have environmental, safety, or worker safety components. QRP responsibilities include the following:

• Reviewing and approving the QRP fiscal year budget,

• Approving any updates to this QRP Business Plan,

• Administering distribution of funds generated through the sale of recycled materials and paid from the QRP account [i.e., the Base’s F3875 Budget Clearing Account (Suspense)], and

• Reviewing QRP metrics and financial soundness.

3.3 ENVIRONMENTAL MANAGEMENT SYSTEM/NATURAL INFRASTRUCTURE

MANAGEMENT CROSS FUNCTIONAL TEAM

The EMS/NIM CFT serves as a subcommittee to the ESOH Council. The EMS/NIM CFT is chaired by the Mission Support Group Deputy Commander (437 MSG/CD) and was chartered to ensure successful implementation of the installation-wide EMS. The team meets at least six times annually at the direction of the Chairperson. QRP responsibilities of the EMS/NIM CFT include:

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• Assisting with management review preparation and developing the decision-based agenda for the ESOH Council;

• Preparing DoD metric reports as required by the Office of the Secretary of Defense (OSD), Environmental Protection Agency (EPA), and the Office of Management and Budget

Scorecard;

• Reviewing and approving the QRP fiscal year budget for submission to the ESOH Council;

and

• Reviewing and approving any updates to this QRP Business Plan for submission to the ESOH

Council.

There is no QRP Subcommittee at Charleston AFB at this time, although future plans call for the establishment of a QRP Subcommittee to report to the EMS/NIM CFT.

3.4 437TH CIVIL ENGINEERING SQUADRON/ASSET MANAGEMENT FLIGHT –

NATURAL RESOURCES MANAGEMENT ELEMENT

Responsibilities of the 437 CES/CEAN with respect to the QRP include the following:

• Establishing objectives and implementing all aspects of the Base’s QRP,

• Providing 50 percent of one full time equivalent (FTE) person to serve as the QRP Manager,

• Providing 25 percent of one FTE, an Environmental Protection Specialist, to supervise operation of the scrap metal collection yard and assist with other recycling operations, and

• Ensuring that income generated by recycling activities is returned to the QRP to offset operating expenses.

3.5 QRP MANAGER

The QRP Manager oversees proper execution of the entire QRP operation and is responsible for its compliance with federal, state, installation, and local guidance. QRP responsibilities include the following:

• Preparing the annual QRP operating budget, and submitting budgeting documentation to the

EMS/NIM CFT and ESOH Council for approval;

• Submitting the approved QRP operating budget for inclusion in the 437 CES financial plan;

• Obtaining ESOH Council approval for expenditures outside the QRP fiscal year budget;

• Establishing QRP objectives;

• Overseeing QRP operations;

• Identifying and resolving issues regarding the operation of the QRP;

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• Ensuring environmental compliance and DoD Measure of Merit goals are met;

• Developing, maintaining, and executing this QRP Business Plan;

• Securing EMS/NIM CFT and ESOH Council approval for any updates to the QRP Business

Plan;

• Conducting commodity market feasibility studies and economic analyses for all commodities recycled;

• Preparing cost-benefit studies for various recycling program options;

• Completing DD Forms 1131 – Cash Collection Voucher and submitting the forms along with checks received from recycling vendors to the 437 CES/CERF for review prior to submission to the 437th Comptroller Squadron (437 CPTS) for deposit into the F3875 account;

• Establishing an accounting and tracking system for QRP finances and materials, serving as the F3875 account treasurer, and maintaining accounting records and supporting documentation for all proceeds and disbursements from the QRP;

• Recommending projects to be funded from recyclable sales proceeds and assuring that such projects qualify for funding in accordance with Title 32 of the Code of Federal Regulations, Part 172 (32 CFR 172);

• Administering distribution of funds generated through the sale of recycled materials and paid from the F3875 account;

• Tracking and maintaining records of diverted commodities’ weights for all QRP activities;

• Tracking actual diversion costs versus potential disposal costs for all commodities diverted;

• Attending and participating in EMS/NIM CFT and ESOH Council meetings and providing the EMS/NIM CFT and ESOH Council with QRP status and progress reports;

• Screening recyclable materials to ensure excluded materials are not sold through the QRP;

• Providing Base personnel and unaccompanied airman dormitory residents with general QRP awareness and education regarding Base requirements and procedures;

• Requesting QRP audits and Staff Assistance Visits;

• Reviewing QRP audit reports;

• Submitting semiannual ESOH-EMR Data Call reports to HQ AMC;

• Consolidating reports from all installation recycling activities;

• Advising all organizations on the collection and disposition requirements for recyclables; and

• Coordinating with contracting officers, contractors, and installation personnel in support of all recycling operations (shared responsibility with Quality Assurance Personnel [QAP]).

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3.6 ENVIRONMENTAL PROTECTION SPECIALIST

An Environmental Protection Specialist, who is a 437 CES/CEAN employee, supports the Base’s hazardous waste and recycling programs. QRP responsibilities include the following:

• Manning and overseeing the operation of the scrap metal collection yard;

• Transferring recyclable materials from shops to the Base’s centralized recycling collection stations for subsequent collection by Charleston County;

• Palletizing used toner cartridges; and

• Collecting and transferring used fluorescent lamps to the hazardous waste yard.

3.7 CHARLESTON COUNTY RECYCLING SERVICE

Under an MOA between Charleston AFB and Charleston County, Charleston County collects recyclable materials from the Base and transports them to an off-site recycling center. QRP responsibilities include the following:

• Providing curbside recycling services to MFH units on a biweekly basis;

• Collecting cardboard, commingled recyclable materials, and mixed paper from 11 Main Base recycling collection stations three times per week (Monday, Wednesday, and Friday);

• Providing recycling containers for MFH units and for the recycling collection stations;

• Weighing vehicles before and after collections;

• On a monthly basis, providing the QRP Manager with documentation regarding weights of materials recycled by commodity type;

• Providing education regarding the benefits of recycling and composting to Base personnel and encouraging the widest possible participation; and

• Proving no-cost access to an off-Base composting facility and an off-Base C&D landfill.

Recyclable materials, including aluminum, glass, mixed paper, plastic, and bimetal cans are collected in a commingled fashion from MFH. Commingled recyclable materials collected from the Main Base recycling collection stations include aluminum, glass, plastic, and bimetal cans.

Charleston County does not charge the installation for providing recycling services. However, under the MOA, the Base has agreed to pay a tipping fee to Charleston County in the amount of $66 per ton of material delivered to either the Charleston County waste-to-energy incinerator or the Bees Ferry

Municipal Solid Waste Landfill. In addition, the County maintains all proceeds from the subsequent sale of the recyclable materials collected from the Base.

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3.8 CUSTODIAL CONTRACTOR

The custodial contractor is responsible for collecting recyclable materials from the collection points located within the Base’s administrative buildings and transferring these materials to the Base’s centralized recycling collection stations for subsequent collection by Charleston County.

3.9 REFUSE CONTRACTOR

The refuse (municipal solid waste) contractor’s QRP responsibilities include:

• Collecting and transporting municipal solid waste (MSW) to the Charleston County waste-to-energy incinerator or the Bees Ferry Municipal Solid Waste Landfill for disposal,

• Collecting compostable material from MFH residences and transporting the material to an off-site composting facility, and

• Providing tonnage reports to the QAP for subsequent transmission to the QRP Manager.

A single contractor has been responsible for the collecting and transporting MSW generated on the

Main Base as well as in MFH.

3.10 437TH CIVIL ENGINEERING SQUADRON/CIVIL ENGINEERING – OPERATIONS

FLIGHT/MAINTENANCE ENGINEERING

The 437th Civil Engineering Squadron/Civil Engineering – Operations Flight/Maintenance

Engineering’s (437 CES/CEOE) QRP responsibilities include programming funding for the refuse and custodial contracts. In addition, the 437 CES/CEOE is responsible for providing the QAPs for these contracts.

3.11 REFUSE CONTRACT QUALITY ASSURANCE PERSONNEL

The refuse contract QAP’s QRP responsibilities include:

• Advising all organizations on the collection and disposition requirements for solid waste; and

• Coordinating with the refuse contractor to ensure that refuse weight data are provided on a monthly basis.

3.12 CUSTODIAL CONTRACT QUALITY ASSURANCE PERSONNEL

The custodial contract QAP’s QRP responsibilities include:

• Advising organizations on the collection and disposition requirements for recyclables (shared responsibility with the QRP Manager);

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• Coordinating with contracting officers, contractors, and installation personnel in support of recycling operations (shared responsibility with the QRP Manager); and

• Working with the custodial contractor to assure success of the QRP program and to resolve programmatic issues (the QAP is the primary point of contact with the custodial contractor and receives input from the QRP Manager).

3.13 HAZARDOUS WASTE YARD

Charleston AFB manages a hazardous waste treatment, storage, and disposal facility (TSDF).

Operation of the hazardous waste yard is overseen by 437 CES/CEAN personnel. Most of the duties performed by hazardous waste yard personnel are related to the management of the installation’s hazardous wastes. However, hazardous waste yard personnel are also responsible for some QRP activities. QRP responsibilities include the following:

• Collecting and/or receiving lead acid batteries, universal waste batteries, fluorescent lamps, and used oil and contaminated fuel from Base shops and tenants;

• Preparing these materials from subsequent transfer and off-site recycling by vendors; and

• Providing the QRP Manager with documentation regarding weights of materials recycled by commodity type.

3.14 437TH CIVIL ENGINEERING SQUADRON’S RESOURCE MANAGEMENT FLIGHT

The 437 CES/CERF’s QRP responsibilities include:

• Providing F3875 account balance information to the QRP Manager upon request;

• Reviewing DD Forms 1131 prepared by the QRP Manager prior to submission to the

437 CPTS;

• Assisting the QRP Manager with the development of Standard Forms 1049 – Public Voucher for Refund and Standard Forms 1081 – Voucher and Schedule of Withdrawal and Credits are used to transfer funds from the F3875 account to MWR and Operations and Maintenance

(O&M) accounts, respectively; and

• Assisting the QRP Manager with performing quarterly reviews of the F3875 account and associated deposit and withdrawal forms.

3.15 437TH COMPTROLLER SQUADRON

The 437 CPTS is responsible for providing financial assistance to the QRP Manager. Specifically, the 437 CPTS transfers direct sales payments received from the QRP Manager or 437 CES/CERF

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into the Base’s F3875 account and provides copies of all completed DD Forms 1131 – Cash

Collection Voucher to the QRP Manager.

3.16 437TH CONTRACTING SQUADRON

The 437 CONS QRP responsibilities include:

• Negotiating and/or renegotiating the refuse and custodial contracts at Charleston AFB;

• Ensuring all project and service contracts include clauses for management, diversion, and minimization of project-related recyclables;

• Ensuring that contracts mandate the recycling of industrial type wastes and C&D debris, and include clauses to report recycled tonnages for C&D debris; and

• Being available to assist the QRP Manager in conducting direct sales of recyclable materials that are anticipated to have proceeds greater than $15,000. [Note. Direct sales are not anticipated to exceed $15,000 per sale during the foreseeable future.]

3.17 STAFF JUDGE ADVOCATE

The Staff Judge Advocate is responsible for providing legal opinions on applicable federal, state, local, DoD, and Air Force instructions/regulations.

3.18 PUBLIC AFFAIRS

Public Affairs QRP responsibilities include:

• Acting as the focal point for media inquiries, and

• Assisting the QRP Manager with QRP promotion by disseminating to the Base population education, awareness, and outreach materials through various media channels.

3.19 SECURITY FORCES

Security Forces QRP responsibilities include:

• Enforcing requirements of solid waste management to include illegal dumping or theft of services, and

• Issuing a formal report and citation for major offenses.

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3.20 FACILITY MANAGERS

Facility Managers are responsible for managing recycling programs at their buildings and/or work centers. Specific QRP duties and responsibilities performed by Facility Managers include the following:

• Assisting building/facility staff with proper reuse and diversion procedures;

• Ensuring that each office in their building and/or work center contributes to the QRP;

• Ensuring an adequate and clearly identified collection site is provided;

• Ensuring the recycled products are free of contaminants;

• Conducting periodic walk-through inspections;

• Ensuring dumpster areas and recycle collection points are kept clean;

• Ensuring dumpster lids are kept closed to prevent disease vectors and reduce harborage for pests; and

• Detailing all questions, complaints, or arrangements for refuse/recycling services to the QRP

Manager and the appropriate QAP.

3.21 UNIT ENVIRONMENTAL COORDINATORS

Unit Environmental Coordinators are responsible for:

• Serving as the recycling point of contact for their unit,

• Assisting unit personnel with proper reuse and diversion procedures, and

• Assisting Facility Managers with reuse and diversion procedures.

3.22 DEFENSE REUTILIZATION AND MARKETING OFFICE

There is no DRMO located at Charleston AFB; however, the local DRMO (at Fort Jackson in

Columbia, SC) accepts several types of items for recycling and/or disposal. DRMO contractors assist the Base with the recycling of universal waste batteries, fluorescent tubes, and nonhazardous wastes transferred through the hazardous waste yard. In addition, DRMO contractors assist the Base with the recycling of scrap metal collected at the scrap metal yard, electronics, and aircraft and ground vehicle tires.

3.23 CES GROUNDS MAINTENANCE

The CES Grounds Maintenance section maintains some of the grassy areas, landscaping, and trees at

Charleston AFB. In particular, this unit is in charge of mowing near the flight line, where they leave the grass clippings in place. They also oversee the trimming and removal of trees and are responsible

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for removal of storm debris. Currently, no information regarding the quantities of trees, limbs, and storm debris transported off-site for subsequent composting is provided to the QRP Manager.

3.24 GROUNDS MAINTENANCE CONTRACTOR

CES Grounds Maintenance does not perform all grounds keeping activities on the Base. Instead, a contractor, Joppa, maintains most of the commonly used areas. The contractor mows the grassy areas of Charleston AFB except the MFH areas, flight line, and golf courses. The contractor leaves grass clippings in place and collects pine needles, branches, and other organic debris around the Base.

Currently, no information regarding the quantities of pine needles, branches, and other organic debris transported off-site for subsequent composting is provided to the QRP Manager.

3.25 OTHER RECYCLING CONTRACTORS

Charleston AFB uses local, off-site contractors to collect, transport, and recycle used oil, contaminated fuel, cooking oil, printer cartridges, scrap metal, and tires. Each of these contractors is responsible for providing recycling weight documentation to the QRP Manager or their respective

QAP. In addition, contractors that purchase recyclable materials from the Base are responsible for providing payment to the QRP Manager.

3.26 DEFENSE COMMISSARY AGENCY

DeCA operates a Commissary that is located on Charleston AFB and DeCA personnel are responsible for coordinating their recycling activities with the QRP Manager. In addition, DeCA personnel are responsible for crushing and baling waste cardboard generated at the Commissary. This cardboard is sold directly to a local recycling commodity broker. On a monthly basis, DeCA personnel provide the QRP Manager with recycling weight data. DeCA collects and keeps income from the sale of cardboard; these funds are not transferred to the Base’s QRP.

3.27 ARMY AIR FORCE EXCHANGE SERVICE

AAFES personnel are responsible for coordinating their recycling activities with the QRP Manager.

In addition, AAFES personnel are responsible for crushing and baling waste cardboard generated at the Base Exchange (BX). This cardboard is sold directly to a local recycling commodity broker. On a monthly basis, AAFES personnel provide the QRP Manager with recycling weight data. AAFES collects and keeps income from the sale of cardboard; these funds are not transferred to the Base’s

QRP.

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3.28 OTHER TENANT ORGANIZATIONS

The QRP provides recycling services for all other tenants on the Base. Participation in the QRP is mandatory and the tenants are responsible for…