16_Attachment_10B_EELV_Phase_2_Award_Fee_Plan.docx

PRE-DECISIONAL

Attachment 10b Award Fee Evaluation Plan for Launch Service Support Contract No. FA8811-19-R-0002

Award Fee Review Board Chairperson

TIMOTHY COLE, Colonel, USAF Division Chief Mission Procurement Launch Enterprise Systems Directorate

Director of Contracting

DAVID BLOCK, GS-15

Director of Contracting (Acting)

APPROVAL:

Fee Determination Official

ROBERT BONGIOVI, Colonel, USAF Director Launch Enterprise Systems Directorate

TABLE OF CONTENTS

Section Number and Title

1. INTRODUCTION

This Award Fee Plan is the basis for the Launch Enterprise Systems Directorate (LE) evaluation of the Contractor's performance and for presenting an assessment of that performance to the Fee Determining Official (FDO). The specific criteria used to assess contractor performance and to determine the amount of award fee earned are described herein. Award fee deals with those areas under the control of the Contractor, which are susceptible to qualitative and subjective evaluation.

a. The principal goal of the Award Fee Plan is to provide an incentive for the Contractor to satisfy performance criteria in the following categories: Support to Government Mission Assurance, Support to Fleet Surveillance, and Program Management. The award fee plan describes specific criteria and procedures used to assess the Contractor's performance and to determine the amount of award fee earned. In general, award fee is used to incentivize those areas under the control of the Contractor susceptible to qualitative and subjective evaluation.

b. The award fee earned and payable under this plan is determined by the FDO based upon review of the Contractor's performance against the criteria established in Annex 2. The Contractor begins each evaluation period with the potential to earn 100% of the available Award Fee (see Table 1: Evaluation Periods with Available Award Fee). The Award Fee amount earned is based upon the FDO rating of the Contractor's overall performance during the evaluation period. The earned amount is provided to the Contractor through contract modifications. The methodology for determining Award Fee is a unilateral decision made solely at the discretion of the Government. The FDO's Award Fee determination is subject to the Contract "Disputes" clause.

2. ORGANIZATIONAL RESPONSIBILITIES

a. The Award Fee organization consists of the following: an FDO, the Award Fee Review Board (AFRB) with a chairperson and other membership approved by the FDO, a Procuring Contracting Officer (PCO), a recorder, and performance monitors. The members of this AFRB are identified in Annex 1 by their title and position in order to eliminate administrative changes to the plan when an individual member changes. The Performance Monitors are also identified in Annex 1 by their title, position.

b. Fee Determining Official. SMC/CC (with authority to Delegate) will serve as the FDO. The FDO approves the Award Fee Plan, reviews the AFRB recommendation, considers the Contractor self-assessment report and other pertinent data, and unilaterally determines the amount of Award Fee earned and payable to the Contractor for each evaluation period.

c. Award Fee Review Board. The LE Director will serve as the AFRB Chairperson. AFRB members review the Performance Monitors' evaluation of the Contractor's performance, review the Contractor self-assessment report, other pertinent data and provide briefings as required, and recommend changes to this plan as necessary. Upon consideration of all information obtained from pertinent sources, the AFRB will arrive at a fee recommendation to be presented to the FDO by the AFRB Chairperson.

d. Procuring Contracting Officer. The PCO is the liaison between the Contractor and Government personnel. The PCO transmits the FDO's award fee determination letter to the Contractor, prepares and distributes the contract modification awarding the fee authorized by the FDO after the FDO decision, and maintains appropriate award fee documentation as part of the official contract file.

e. Performance Monitors. The Government will identify the Performance Monitors by position and assigned evaluation area at least fifteen (15) days before the Performance Monitor begins to evaluate the Contractor. Performance Monitors will continually monitor and maintain written records of the Contractor's performance in their assigned evaluation area(s) so that a fair and accurate evaluation is obtained. Performance Monitors shall prepare end-of period evaluation reports. The Contractor may submit a written response to the Performance Monitors end-of-period evaluation reports. The Contractor's written response shall not exceed ten (10) pages. Performance Monitors shall not be members of the AFRB.

f. Recorder. The AFRB recorder is responsible for coordinating the administrative actions of the performance monitors, AFRB, and FDO and accomplishing other actions as required ensuring the smooth operation of the award fee process.

3. AWARD FEE PROCESS

a. The LE Director will chair the AFRB. Board members (Annex 1) are approved by the FDO. The AFRB will convene at the time, date, and place established by the Chairperson, and will consider information submitted by the following sources to make an award fee recommendation to the FDO:

1) Evaluations submitted by designated performance monitors.

2) Assessments or inputs from other sources (e.g. NRO, DCMA, DCAA, GAO, IG and users) as considered appropriate by the AFRB.

3) Optional written contractor self-assessment of performance may be submitted to the AFRB Chairperson through the PCO for each end-of-period evaluation period under consideration. Self-assessments shall be no more than twenty (20) pages in length and shall be submitted no later than ten (10) working days following the close of an evaluation period.

b. The Contractor will not be present during the deliberations or voting, as the AFRB is not a forum for arbitration. The participation by contractor personnel is limited to providing data and/or answering questions from AFRB members.

c. The AFRB members, after receiving the presentations of the performance monitors' evaluation and point score recommendations and reviewing all available information as appropriate, shall individually vote on each evaluation area by signed ballot (each member shall have only one vote).

d. The AFRB will brief the FDO on the AFRB's recommendations of the award fee amount to be paid to the Contractor and any recommended significant changes to the Award Fee Plan.

e. After the FDO decides an overall rating and the award fee amount for the evaluation period, an FDO determination letter will be sent to the Contractor within thirty (30) calendar days after the end of the evaluation period. The determination letter will inform the Contractor of the earned award fee amount and the major strengths and weaknesses of the Contractor for that evaluation period. When the FDO's determination differs from the AFRB recommendation, the FDO must provide written justification/rationale explaining why the difference and the justification/rationale shall become a part of the official contract file.

f. After the FDO determination letter is sent to the Contractor, the PCO will unilaterally modify the contract within fifteen (15) calendar days to award the fee for the earned amount. Contractor receipt of the modification will constitute formal notification of the amount of award fee earned as determined by the FDO.

4. FEE ALLOCATIONS BY EVALUATION PERIOD

The award fee earned by the Contractor will be determined at the completion of the evaluation periods shown below. The percentage and dollars shown corresponding to each period is the maximum amount that can be earned during that particular period.

Table 1: Evaluation Periods with Available Award Fee and Rollover

*These years are included to capture the fly-out period of launch services and may not be funded if funded through a follow on contract.

Due to contract award not occurring until, XX XXX 2020 the Government and Contractor recognize that the first award fee period is XX XXX XX – 31 Mar 20.

5. AREAS OF EVALUATION/CRITERIA

a. The Contractor will be evaluated using the criteria contained in Annex 2 and additional criteria, as proposed in Paragraph b. below, tailored to events specific to one or more award fee periods. The Areas of Evaluation and their corresponding percentage weightings are set forth below:

Total: 100%

b. If the PCO does not give specific notice in writing to the Contractor of any change to the evaluation areas prior to the start of a new evaluation period, then the same standards for the preceding period will be used in the new award fee evaluation period. However, subsequent evaluation areas may require greater or lesser emphasis and other evaluation areas may surface as the effort becomes clearer or as emphasis shifts. Prior to the beginning of any period, the Contractor may provide Award Fee Plan inputs for the upcoming period. Any changes to the Evaluation Areas, Evaluation Criteria, or the corresponding percentage weightings will be unilaterally made by the PCO, with written notice to the contractor prior to the start of the evaluation period. Subsequent to the start of an evaluation period, changes may only be made by mutual agreement of both parties.

c. The Contractor will earn award fee by achieving a level of effectiveness in accordance with the evaluation criteria set forth in Annex 2 below. The contractor's effort in a particular area shall receive a recommended point score from the performance monitor for that area. The individual area point scores are weighted (per paragraph 5.a. above) and then summed to get a Total (aggregated) performance point score. See Annex 3 for a sample computation. If the Contractor's "overall performance" (Total Weighted Point Score in Annex 3) is rated 49 or below, the Contractor shall receive zero award fee dollars ($0) for the award fee period and will be rated "Unsatisfactory". Otherwise, the earned award fee amount is a linear point-to-percentage conversion of overall (Total) performance at or above 50% as per Table 2 below.

Table 2: Award Fee Adjectival Rating and Corresponding Award Fee Earned

6. INTERIM FEEDBACK

Interim Feedback shall be conducted on a Semi-Annual basis. Every effort will be made to provide routine feedback to the Contractor addressing the Contractor's overall performance. The AFRB Chairperson may issue letters at any time when it is deemed necessary to highlight areas of Government concern or commendation. For each letter issued, the Contractor is required to provide a written response within 30 days. The response should set forth plans for increasing effectiveness in the areas addressed or explain why it is not feasible to do so.

7. AWARD FEE INTEGRITY

Although the award fee process is recognized to be subjective in nature, every effort will be made to ensure reasonableness and fairness. The written records of performance provides the checks and balances necessary to ensure award fee integrity.

8. AWARD FEE PLAN CHANGE PROCEDURE

All significant changes to the Award Fee Plan are approved by the FDO; the AFRB Chairperson approves other changes. Examples of significant changes include changing evaluation criteria, adjusting weights to redirect the Contractor's emphasis to areas needing improvement, changing AFRB membership, and revising the distribution of the award fee dollars. After approval by the FDO or AFRB Chairperson, the PCO shall notify the contractor in writing of any change(s). Unilateral changes may be made to the Award Fee Plan if the Contractor is provided written notification by the PCO before the start of the upcoming evaluation period. Changes affecting the current evaluation period must be by bilateral agreement.

9. TERMINATION FOR CONVENIENCE

In the event of termination of this contract for convenience, the award fee period, in which termination occurs, shall end, and the award fee process shall be implemented as if the period had been completed. The Government will evaluate the Contractor's performance for the period in which the termination occurs and the amount of award fee will be prorated, based upon the amount of work completed as determined by the PCO. The determination of the earned award fee and the amount of work completed are subject to the Contract Disputes. In the event of a termination for default, the award fee is payable only to the extent earned through the last period prior to termination.

Annexes:

1. AFRB Membership

2. Evaluation Criteria

3. Sample Computation of Award Fee Earned

ANNEX 1

AWARD FEE BOARD MEMBER IDENTIFICATION

1. Division Chief, Mission Procurement Division (LEM), Chairperson

2. Chief Engineer, Launch Systems Enterprise Directorate (SMC/LEE)

3. Commander, 30 SW/LCG

4. Commander, 45 SW/LCG

5. Director, Office of Space Launch (OSL)

6. Contracting Officer, Phase 2 (SMC/LEK)

7. Commander, Cognizant DCMA

Advisors: Non-Voting Members

1. Director of Contracting Representative (SMC/PKX)

2. AFRB Recorder (SMC/LEG)

3. LE Division Chiefs

4. OSL Mission Managers

5. OSL Contracting Officer

Performance Monitors

ANNEX 2

EVALUATION CRITERIA

SUPPORT TO GOVERNMENT MISSION ASSURANCE

· Maintains an effective team relationship with the Government Mission Assurance team

· Meets Mission Assurance requirements and ensures delivery of quality products and services

· Provides timely notification to the Government for any significant Mission Assurance issue

· Responds to government inquiries in timely and complete manner

· Conducts all contractually required meetings, reviews, etc. in an organized and comprehensive manner

· Provides timely updates on outstanding issues and risk items

· Maintains and complies with current approved policies, practices, and procedures

· Identifies, tracks, and provides updates on key risks

· Supports execution of Mission Assurance processes IAW PWS

· IDE has high MTBF and low MTTR

Meets all “Meets Expectations” requirements plus the following:

· Establishes an efficient battle rhythm with the Government, Mission Assurance team

· Identifies and executes efficiencies for mission assurance activities in partnership with mission stakeholders

· Holds special meetings, reviews, etc. to address specific issue areas

· Provides continuous updates on issues and risk items

· Submits improvement recommendations for existing policies, practices, and procedures with analysis and rationale

· IDE has very high MTBF and low MTTR

Meets all “Meets Expectations and “Exceeds Expectations” requirements plus the following:

· Proactively engages the Government, FFRDC, and support contractors to resolve Mission Assurance issues

· Exceeds Mission Assurance data requirements and delivers exceptional quality products and services

· Anticipates Government, FFRDC, and support contractors’ requests for information and analysis

· IDE has very high MTBF & very low MTTR

Doesn’t Meet Expectations - Contractor fails to meet criteria for “Meets Expectations” performance.

SUPPORT TO FLEET SURVEILLANCE

· Maintains an effective team relationship with the Government, Fleet Surveillance team

· Meets Fleet Surveillance requirements and ensures delivery of quality products and services

· Provides timely notification to the Government for any significant Fleet Surveillance issue

· Responds to government inquiries in timely and complete manner

· Provides timely updates on outstanding issues and risk items

· Maintains and complies with current approved policies, practices, and procedures

· Identifies, tracks, and provides updates on key fleet risks

· Supports execution of Fleet Surveillance processes IAW the PWS

Meets all “Meets Expectations” requirements plus the following:

· Establishes an efficient battle rhythm with government, FFRDC, and support contractors

· Identifies and executes efficiencies in partnership with mission stakeholders such as launch operations, subcontractors, etc.

· Identifies and executes efficiencies for Fleet Surveillance activities in partnership with mission stakeholders

· Holds special meetings, reviews, etc. to address specific fleet issue areas

· Provides continuous updates on fleet issues and risk items

· Submits improvement recommendations for existing policies, practices, and procedures with analysis and rationale

Meets all “Meets Expectations and “Exceeds Expectations” requirements plus the following:

· Proactively engages the Government, FFRDC, and support contractors to resolve Fleet Surveillance issues

· Exceeds Fleet Surveillance requirements and delivers exceptional quality products and services

PROGRAM MANAGEMENT

· Maintains an effective team relationship with the Government, FFRDC, and support contractors

· Meets PWS requirements and ensures delivery of quality products and services

· Provides timely notification to the Government for any significant management issue

· Responds to government inquiries in timely and complete manner

· Conducts all contractually required meetings, reviews, etc. in an organized and comprehensive manner

· Provides timely updates on outstanding issues and risk items

· Maintains and complies with current approved policies, practices, and procedures

· Identifies, tracks, and provides updates on key risks

· Supports execution of the contract IAW the PWS

Meets all “Meets Expectations” requirements plus the following:

· Establishes an efficient battle rhythm with government, FFRDC, and support contractors

· Identifies and executes efficiencies in partnership with mission stakeholders such as satellite SPO, launch operations, subcontractors, etc.

· Identifies and executes efficiencies for program activities in partnership with mission stakeholders Holds special meetings, reviews, etc. to address specific issue areas

· Provides continuous updates on issues and risk items

· Submits improvement recommendations for existing policies, practices, and procedures with analysis and rationale

Meets all “Meets Expectations and “Exceeds Expectations” requirements plus the following:

· Proactively engages the Government, FFRDC, and support contractors to resolve issues

· Exceeds PWS requirements and delivers exceptional quality products and services

ANNEX 3

SAMPLE COMPUTATION OF AWARD FEE EARNED

(in accordance with Paragraph 5c above)

*The steps to calculate the overall Award Fee Percentage Earned are outlined below:

Step l: Multiply each Performance Category's Weight (column 2) by the corresponding Recommended Point Score (column 4) to get the Weighted Point Score in column 5.

Step 2: Sum the Weighted Point Scores in column 5 to get the Total Point Score.

Step 3: The earned award fee amount is a linear point-to-percentage conversion of overall (Total) performance above 50%. If the Total Weighted Point Score is 49 or less, then overall contractor performance for that particular evaluation period is deemed unsatisfactory, and no award fee is awarded. In the above example, the contractor is awarded 78.5% of the total Available Award Fee Pool.

PRE-DECISIONAL

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