18q106_ATTACH_1_SOR.docx

STATEMENT OF REQUIREMENTS

FOR

Provide Wood Dust Collection System with Ducting:

B101 Wood Shop

PREPARED BY AFRL/RIOCV

AIR FORCE RESEARCH LABORATORY

INFORMATION DIRECTORATE

ROME, NEW YORK

PROJECT NR: ULDF 18-0020 DATED: 8 NOV 2018

1.01

SCOPE

The work covered under this contract consists of furnishing all labor, equipment, devices, materials, and performing all work required for the installation of a Wood Dust Collection System, with Plenum kit and associated ducting/fittings/hangers to serve the B101 Wood Shop.

1.02 LOCATION

The work area is in Building 101 located at the AFRL/RI Main Campus, Rome, NY

1.03 PRINCIPLE FEATURES

1.03.1 Refer to the contract drawings for specific project features.

1.03.2 Wood Dust Collection System will be equivalent or equal to the Oneida Air Systems 20 HP System 3PH Direct Drive Kit (XXK200300) with Plenum Cart Kit (FXK042001)

1.03.3 The ducting and fittings will be the equivalent or equal to the Gorilla Duct TM (Quick Clamp Ducting).

1.03.4 Hangers will be the equivalent or equal to the Gripple Hang-Fast Systems.

1.04 GENERAL NOTES

1.04.1 The locations of all items shown on the drawings that are not definitely fixed by dimensions are approximate only. The exact locations necessary to secure the best conditions and results must be determined by the project site conditions and shall have the approval of the Government before being installed.

1.04.2 Contract document drawings for mechanical work are diagrammatic only and are intended to convey scope and general arrangement only. It is the contractor’s responsibility to verify existing field conditions prior to construction.

1.04.3 The above description of work is for the purpose of general information only and is not intended to include and describe every feature of work or to define the scope of the work.

1.04.4 The Contractor will complete the installation using the manufacturer’s instructions for all equipment, ducting, fasteners and related.

1.04.5 Contractor is responsible for delivery and installation to include the transportation of all materials to the site and within the site.

1.04.6 The Contractor or its representative (approved by the Government), must be on site at all times during the contract, including deliveries.

1.04.7 The Contractor will provide a schedule within ten days after contract award and at least one week notice prior to work start.

1.04.8 AFRL/RI will be responsible for the electrical work.

1.05 EXECUTION

1.05.1 Specifications: All work shall be performed in strict accordance with the contract Summary of Requirements and Divisions 01 through 49 of the Unified Facilities Guide Specifications (UFGS). These guide specifications are available from the Construction Criteria Base on the WBDG web site; Construction Criteria Base on the WBDG web site, these guide specs have been updated to include EPA recycled-content requirements.

1.05.2 Safety Requirements: It shall be the responsibility of the contractor to initiate and maintain such programs as to comply with the provisions of the Air Force Occupational Safety and Health Standards. These programs shall include the education and training of employees and subcontractors' personnel in the recognition, avoidance and prevention of unsafe conditions.

1.05.3 Disposal of Materials: Unless designated as salvageable, all waste materials generated by any work under this contract shall be handled, transported, stored and disposed of off Government property by the Contractor at the end of each days work. Such materials shall be disposed of in accordance with applicable federal, state or local laws, ordinance or regulations.

1.05.4 Fire Protection: The contractor shall be responsible for furnishing adequate and proper fire protection for all phases of the contract work.

1.05.5 Scaffolding and Ladders: The Contractor shall provide all electric/hydraulic lifts, scaffolding and/or staging as necessary to accomplish the Work of this contract. Material is located from 10-40 ft. A.F.F. Scaffolding may be of suspension type or standing type such as metal tube and coupler, tubular welded frame, pole or outrigger type or cantilever type. The type, erection, and use of all scaffolding and ladders shall comply with all applicable OSHA construction industry standards including OSHA 29 CFR 1926 Safety and Health Regulations for Construction Subpart L- Scaffolds, and M- Fall Protection. The Contractor shall allow the Government/Government’s Representative to use lifts, scaffolding and ladders at the Governments discretion.

1.05.6 Minimize Impacts to Existing Operations: The Government shall be consulted to minimize the disruption of installation activities and minimize disruption of natural and cultural resources. All necessary permits and coordination shall be completed prior to commencement of individual sampling operations. Frequent communication and coordination with installation personnel shall be necessary to accomplish these goals.

1.05.7 Clean-up: The contractor shall at all times, keep the construction area, including storage areas used by him, free from accumulation of waste materials or rubbish. Prior to completion of the work each day, remove from the construction site all waste materials or rubbish. Upon completion of the construction, the contractor shall leave the work premises in a clean, neat condition.

1.05.8 Pollution Control/Hazardous Substances: The Contractor shall report any spill of oil or hazardous material to the Government, and take every reasonable precaution to prevent the spillage of oil or other hazardous substances. The Contractor will perform all work consistent with the requirements of all Federal, State and Local laws, rules and regulations pertaining to pollution control. Additionally, Contractors using HAZMAT on this installation must comply with the procedures outlined in the RRS Hazardous Materials Management Plan (HMMP), section 2.4.4 (see below). Any clarification of these procedures can be provided by the Government.

1.06 SUBMITTALS

1.06.1 Reproducible Shop drawings, manufacturer’s data, including catalogs and operating instructions, dated certifications and test reports, and samples constitute the project submittals. All submittals shall have an AF Form 3000 attached.

1.06.2 Hazardous Materials usage- refer to the Hazardous Materials Usage Specification

1.07 Period of Performance: 120 days from Contract Award.

HAZARDOUS MATERIALS USAGE SPECIFICATION

{Excerpt from Rome Research Site Hazardous Materials Management Plan Section 2.4.4}

Pertaining to Contractor Usage

For the purposes of this contract, the “Hazardous Materials Management Plan (HMMP) Team” and the “HAZMART” are the EOH Office.

2.4.4 HAZMAT Determination and Authorization Procedures for Contractors

2.4.4.1 Contractors using HAZMAT on Air Force installations must comply with the authorization procedures below.

2.4.4.1.1 If a contract is expected to require a Contractor to bring or to use HAZMAT on an installation, the Contracting Office shall include both Federal Acquisition Regulation (FAR) Clause 52.223-3, Hazardous Material Identification and Material Safety Data, current edition, AFFARS Clause 5352.223-9003, and installation-specific contract requirements.

2.4.4.1.2 HMMP team representatives will provide the contracting office with installation-specific contract requirements (for inclusion in the contract) regarding how contractors must request AF Form 3952 authorization and report the required HAZMAT usage data to the HAZMART.

2.4.4.1.3 IAW FAR Clause 52.223-3, each offeror must provide the Contracting Office with a list of proposed HAZMAT that it plans to use on the installation during the performance of the contract. Contractors must obtain Air Force authorization prior to using HAZMAT on an Air Force installation and must report usage data to the HAZMART.

2.4.4.1.4 Contractors must submit to the Contracting Office the information and supporting documentation (including MSDS) necessary to obtain HAZMAT usage authorization. The Contracting Office will transmit the contractor submittal to the HAZMART for processing. No Class I ODS’s can be used.

2.4.4.1.5 For each Contractor-identified HAZMAT that the HMMP team determines does not meet the Air Force definition of a HAZMAT, the AFRL/RI HMP requirements do not apply. The HMMP team will notify the Contracting Office that the Contractor has authorization to bring and use that material on the installation without reporting usage.

2.4.4.1.6 For each Contractor-identified HAZMAT that the AFRL/RI HMMP team determines does meet the Air Force definition of a HAZMAT, the Air Force will require CE authorization and AFRL/RI review of the AF Form 3952 information. The AFRL/RI authorization is for environmental, fire protection concerns, and emergency response purposes. The AFRL/RI Saftey Office review is “for information purposes only” (see AF Form 3952) and does not involve evaluation and approval of the Contractor’s safety and health programs. The purpose of the SE review is to identify potential risks to government personnel and resources and advise the COR and the CO and the Contracting Office on how to mitigate identified hazards from planned Contractor HAZMAT usage.

2.4.4.1.7 The HAZMART ensures entry of the Contractor supplied information into the EESOH-MIS program. This action includes the addition of the Contractor to the Authorized User List (AUL).

2.4.4.1.8 Report data on the HAZMAT used during the performance of the contract at intervals and in the format specified by the HMMP team. For the purposes of this contract, total gallons of each HAZMAT used must be reported.

2.4.4.1.9 If the contractor needs to bring a material on the installation that was not included in the original HAZMAT listing, the contractor must first notify the CO and then obtain prior authorization, if the HMMP team determines the material to be a HAZMAT.

AFRL/RI Supplemental Requirements

1. INTRODUCTION.

The following paragraphs are also considered be a part of the technical requirements and the Contractor is responsible for compliance to the same extent as the rest of the requirements.

2. VISIT REQUESTS.

The work to be done on this project is located in and around areas that are under the scrutiny of the Department of Defense Police assigned to the AFRL/RI Information Directorate. To gain access to the area(s) to examine the work to be done for job estimation purposes, arrangements must be made through the Contracting Office. Contractor personnel will be escorted into the area(s) for the purpose of project estimation.

When it has been determined which Contractor will accomplish the project, a Request for Visit Authorization Form (RRS Form 31) from the company, will be necessary prior to initial work commencement. The form needs to be signed by the Company President or Director of Human Resources. The form will also be used as the Entry Authority List. The Contractor will supply the form to Security (AFRL/RIOF) as instructed on the form.

This information will be used to do a Local Files Check. This check will provide Drivers License Info, Wants & Warrants and Protection Orders and will also provide information on Illegal Immigration and suspected terrorist affiliations. The Local Files Check will also be accomplished prior to work commencing. If the individual is not a US Citizen they will not be allowed within the complex or facilities. There will be no foreign national workers allowed on the Information Directore site. For work at DFAS (adjacent to RI), an additional Form SF 85 must be submitted for each contractor working in the facility.

Additional information regarding access to Air Force facilities and Government information technology networks:

(a) Contractor employees requiring access to U.S. Air Force bases, AFRL facilities, and/or access to U.S. Government Information Technology (IT) networks in connection with the work on this contract/order must be U.S. citizens. For the purpose of base and network access, possession of a permanent resident card (“Green Card”) does not equate to U.S. citizenseuhip. This requirement does not apply to foreign nationals approved by the U.S. Department of Defense or U.S. State Department under international personnel exchange agreements with foreign governments. Any waivers to this requirement must be granted in writing by the Contracting Officer prior to providing access. The above requirements are in addition to any other contract requirements related to obtaining a Common Access Card (CAC).

(b) If an IT network/system does not require AFRL to endorse a Contractor’s application to said network/system in order to gain access, the organization operating the IT network/system is responsible for controlling access to its system. If an IT network/system requires a U.S.

Government sponsor to endorse the application in order to gain access to the IT network/system, AFRL will only endorse the following types of applications, consistent with the requirements above: (1) Contractor employees who are U.S. citizens performing work under this contract/order; or (2) Contractor employees who are non-U.S. citizens and who have been granted a waiver. Any additional access restrictions established by the IT network Owner apply.

Provide the Company’s phone number and a Project Leader or Supervisor/Foremen cell-phone number is necessary for the Law Enforcement Desk Sergeant.

All facilities are entered using a magnetic media entry badge. Any personnel such as Supervisor/Foreman or Project Leader who may need building access for meetings etc. during the contract period can acquire a Local Contractor Entry Badge through the Division/Branch with oversight of the work. This will be accomplished with the RRS Form 110 (Unescorted Visitor Badge). The Security Visitation Office is located in the lobby of Bldg 3, West Wing. This badge will be worn at all times within the facility. These badges will be returned to the Contracting Officer’s Representative (COR) upon completion of the final inspection and Acceptance of Work. Any badges lost during the period of work will be reported to Security as soon as possible.

Access to the Information Directorate complex is controlled by a Main Gate on Brooks Rd, located just west of the Otis & Brooks intersection. Identification for the Contractor to enter with a vehicle will be an access list supported by the electronic badge issued.

All commercial vehicles entering the gate will be searched. One-time deliveries can be escorted from the gate to delivery point by project personnel.

All commercial vehicles are searched prior to entry into the Information Directorate complex. Vehicle operators will be aware of the vehicle search pull-off area prior to approaching the Main Gate. A search of the vehicle will be conducted prior to its entry. All vehicles not needed for delivery of equipment or tools will be parked in the visitor parking area unless cleared through Security. There are no vehicles allowed within 25 meters (80 ft) of the Information Directorate facilities.

All personnel should be aware that the Information Directorate site is property of the United States Air Force. All personnel will follow all posted signage.

Contractor personnel will be notified by Information Directorate Police of any emergencies which would require an evacuation or work stoppage, such as an increase in the Force Protection Condition.

Building/Room Keys: If the Contractor needs access to area(s) that are locked (i.e. mechanical rooms, janitor’s closet, etc.), a request for entry of at least 2 working days prior to the need for access will be submitted to AFRL/RIOC construction representative. The area(s) will be provided on a daily basis. The area(s) will be locked down at the end of the day’s work.

Dumpsters: Per UFC 04-010-02, all construction dumpsters shall be located no less than 25 meters (80 feet) from any facility, unless otherwise approved by Information Directorate Security. All dumpster locations will be reviewed and evaluated on a case by case basis.

The 24 hour Desk Sgt can be reached at 315-330-2961.

Photographs or slides of AFRL/RI facilities will not be taken without prior approval by AFRL/RI, base security and other approving officials. All photographic products will be the property of the government. The Contractor shall take photographs to document work and to be used by AFRL/RI.

3. COMSEC MONITORING.

RESERVED

4. REGARDING EXPORT CONTROL.

RESERVED

5. IMPLEMENTATION OF DISCLOSURE OF INFORMATION.

RESERVED

6. BASE SUPPORT.

7. INSURANCE CLAUSE IMPLEMENTATION.

The Contractor shall obtain and maintain the minimum kinds and amounts of insurance during performance of this contract as specified by FAR 28.307-2, Liability, and contemplated by FAR 52.228-5, Insurance--Work on a Government Installation, and/or 52.228-7, Insurance--Liability to Third Persons.

8. CONTRACTOR IDENTIFICATION.

RESERVED

9. INFORMATION REGARDING NON-US CITIZENS ASSIGNED TO THIS PROJECT.

INFORMATION REGARDING NON-US CITIZENS ASSIGNED TO THIS PROJECT

(a) Contractor employees requiring access to USAF bases, AFRL facilities, and/or access to U.S. Government Information Technology (IT) networks in connection with the work on this contract must be U.S. citizens. For the purpose of base and network access, possession of a permanent resident card (“Green Card”) does not equate to U.S. citizenship. This requirement does not apply to foreign nationals approved by the U.S. Department of Defense or U.S. State Department under international personnel exchange agreements with foreign governments. It also does not apply to dual citizens who possess US citizenship, to include Naturalized citizens. Any waivers to this requirement must be granted in writing by the Contracting Officer prior to providing access. Specific format for waiver request will be provided upon request to the Contracting Officer. The above requirements are in addition to any other contract requirements related to obtaining a Common Access Card (CAC).

(b) For purposes of paragraph (a) above, if an IT network/system does not require AFRL to endorse a contractor’s application to said network/system in order to gain access, the organization operating the IT network/system is responsible for controlling access to its system. If an IT network/system requires an U.S. Government sponsor to endorse the application in order for access to the IT network/system; AFRL will only endorse the following types of applications; consistent with the requirements above:

(1) Contractor employees who are U.S. citizens performing work under this contract.

(2) Contractor employees who are non-U.S. citizens and who have been granted a waiver.

Any additional access restrictions established by the IT network/system owner apply.

10. CONTRACTOR MANPOWER REPORTING APPLICATION (CMRA) REPORTING REQUIREMENTS (Only required for DOD funded contracts).

11. CONTRACT HOLIDAYS

a) The prices/costs in Section B of the contract include holiday observances; accordingly, the Government will not be billed for such holidays, except when services are required by the Government and are actually performed on a holiday.

b) The following days are contract holidays:

New Year’s Day Jan 01 (except weekends, then it will be either Mon or Fri) Martin Luther King’s Birthday 3rd Monday in Jan President’s Day 3rd Monday in Feb Memorial Day Last Monday in May Independence Day Jul 4 (except weekends, then it will be either Mon or Fri) Labor Day 1st Monday in Sep Columbus Day 2nd Monday in Oct Veteran’s Day Nov 11 (except weekends, then it will be either Mon or Fri) Thanksgiving Day 4th Thursday in Nov Christmas Day Dec 25 (except weekends, then it will be either Mon or Fri)

c) In addition to the federal holidays identified above, the AFRL Site Director may limit access due to other circumstances. These events may include such things as inclement weather conditions, power outages, unscheduled federal closures and/or other unexpected emergency situations.

d) In the event of an emergency situation the Director will announce through public channels either delayed reporting or closure of RRS facilities due to emergency conditions. This announcement is made solely for safety and security purposes and to inform all personnel (Government and Contractor) of site closure/delayed reporting. The Director is not authorizing time off for contractor employees and is not authorizing payment for work not performed. Contractor's shall take all appropriate actions to notify their employee's of closure/delayed reporting and make alternate work/schedule arrangements, if necessary.

e) Facilities may remain open for contractor personnel during unscheduled federal closures (e.g., National Day of Mourning) or other instances where Government employees are granted administrative leave in non-emergency situations.

FA875118Q0106

ATTACHMENT 1

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