15r24_a15_Attachment_1_SOW_AMENDED.pdf

STATEMENT OF WORK

FOR

MODERNIZE SURVEILLANCE SYSTEM, ROME RESEARCH

SITE

PREPARED BY AFRL/RIOC

AIR FORCE RESEARCH LABORATORY

ROME RESEARCH SITE

ROME, NEW YORK

PROJECT NR: ULDF 15-0027 DATED: 04/23/2015

AMENDED 9 JUL 2015

FA8751-15-R-0024 ---- ATTACHMENT 1 ---- AMENDMENT NUMBER 1, 9 JULY 2015

1.01 SCOPE

The work covered under this Contract consists of furnishing all labor, equipment, and materials and performing all work required to replace existing video surveillance/recording system with a new system as shown and described herein and on included drawings.

1.02 REFERENCED CODES AND STANDARDS

A. Codes and standards referred to in this specification shall be the latest adopted issue at the Date of Proposal, unless otherwise specifically indicated.

1.03 LOCATION

A. The work area is designated throughout B/101, B/106, B/2 and B/3 at the Air Force Research Laboratory, Rome Research Site, within the city of Rome, New York and the Tanner Hill Test Site , Newport, New York.

1.04 PRINCIPAL FEATURES

A. The work to be performed involves the following principal features:

1. Provide and install new Axis IP cameras to replace existing analog cameras. Install camera type according to attached drawings. New cameras shall utilize existing coaxial and fiber optic infrastructure. Include 32GB, class 10 SD memory cards for each new camera.

2. Provide and install all necessary transceivers, receivers, switches, power supplies and other equipment to ensure proper operation of new cameras.

3. Provide and install DVR equipment to maintain up to six (6) month backup of all camera feeds.

4. Provide and install new rack mounted windows servers at each site.

5. Provide and install all software and equipment for control and monitoring of cameras for Building 3

Law Enforcement Desk.

6. Remove and dispose of equipment that is no longer necessary to operate the surveillance system.

7. Provide 4 hours of operational instruction to security personnel.

B. The above description of work is for the purpose of general information only and is not intended to include and describe every feature of work or to define the scope of the work.

1.06 UTILITIES

A. All reasonable quantities of electricity and water will be made available to the Contractor without cost to the Contractor. The Contractor will be responsible for all connections of utilities from the existing supply points. The Government will identify service tie-in points. The Government will not be held responsible for interruptions of utility service and will not be liable for Contractor delays, damages, or increased costs occasioned by any such interruption of service.

1.07 SANITARY FACILITIES

A. The Contractor and his work force may use the existing sanitary facilities in the work area buildings, subject to the regulations governing their use by Government personnel. Maintain a sanitary condition at all times.

1.08 FIRE PROTECTION

A. The Contractor shall perform all work in a fire-safe manner in accordance with fire prevention standards of the Rome Research Site. The Contractor shall have an approved fire extinguisher at the site at all times during working operations. HALON AND C02 TYPE FIRE EXTINGUISHERS ARE NOT AUTHORIZED FOR USE. The Contractor will call the City of Rome Fire Department, 315-339-7734, before working with any flame or spark producing equipment such as tar buckets, grinders, or welders, for approval of the contractors safety measures and to obtain a "Burn Permit" for this type of work.

1.09 POLLUTION CONTROL

A. The Contractor will perform all work consistent with the requirements of all Federal, State and Local laws, rules and regulations pertaining to pollution control.

1.10 WORK CONDITIONS

A. All work on this project will be performed while the building and military and civilian personnel occupy rooms adjacent to the work area. The Contractor is required to protect persons and property throughout the progress of the work. The work area will be kept clean of all debris at all times. All flammables and combustibles stored on-site must be kept in a designated storage area and an approved locker for flammables, both of which are approved by the Contracting Officer or his designated representative.

B. The offerors will be required to have or obtain SECRET security clearances for work contemplated under this announcement. Storage capabilities for classified is NOT required. Contract is for equipment maintenance services on equipment located in areas which process classified information.

1.11 WORKMANSHIP

A. All work to be performed under this Contract shall be under the supervision of workmen skilled in the trades involved. Special qualifications for certain work are listed in the appropriate sections of this specification.

1.12 SUBMITTALS

A. Provide submittal information for all cameras, communication equipment, and control station equipment for approval:

1. Any other items required, per specifications, that cannot be visually verified shall be submitted for approval when requested by the Contracting Officer or the designated representative.

2. Submittals that may be required by this Contract, if submitted in printed matter, shall be made in four copies. One copy of the printed submittals will be returned to the Contractor.

3. The Contractor must submit for approval those items that deviate from the specifications.

Submission will be on an AF Form 3000.

B. At the pre-construction conference, the Contractor, Contracting Officer’s Representative, and the Contract Administrator will review the submittal requirements. The Contractor must be prepared to discuss the delivery dates for those submittals that are required, or for the items the Contractor plans to submit for approval. Once approved, the submission deadlines shall be incorporated into the Schedule of Materials submittals.

C. The Contractor is reminded that any item(s) installed prior to the Contracting Officer's approval is done at the contractor’s risk. If any item does not meet the Contract requirements as determined by the Contracting Officer, the Contractor will be required to remove these items at his/her own expense.

D. Equipment submittals, unless otherwise specified, shall conform to the following:

1. Submittals shall be complete with the manufacturer's product description literature. SUBMITTALS

WITH INSUFFICIENT LITERATURE WILL BE DISAPPROVED.

2. Submittals shall include a complete listing of all associated parameters contained in the Technical Specifications and Drawings (materials, finishes, capacities, temperatures, pressures, electrical characteristics, etc.). THE CONTRACTING OFFICER OR HIS/HER TECHNICAL

REPRESENTATIVE WILL NOT TRANSFER INFORMATION FROM THE TECHNICAL

SPECIFICATIONS AND DRAWINGS TO THE SUBMITTALS. INCOMPLETE SUBMITTALS

WILL BE DISAPPROVED.

3. Submittals shall be clearly marked to differentiate between the applicable and extraneous portions.

THE CONTRACTING OFFICER OR HIS/HER TECHNICAL REPRESENTATIVE WILL NOT

MARK THE SUBMITTALS. UNMARKED SUBMITTALS WILL BE DISAPPROVED.

4. Shop drawings shall be stamped and signed by a qualified licensed Professional Engineer.

1.13 INTERRUPTION OF UTILITIES

A. No utility services shall be interrupted to make connections, to relocate, or for any purpose, without approval of the Contracting Officer.

B. Request for permission to shut down services shall be submitted in writing to the Contracting Officer fourteen (14) days prior to date of proposed interruption. The request shall give the following information:

1. Location of shut-off.

2. Services affected.

3. Hours and date of shut-off.

4. Approximate length of time shut-off will be in effect.

C. Services shall not be interrupted until receipt of approval of the proposed hours and date from the

Contracting Officer.

1.14 FIELD MEASUREMENTS

A. The Contractor shall verify all measurements and be responsible for dimensions, fitting and proper trimming of items directly connected with all work described in this Contract. The Contractor shall immediately notify the Contracting Officer of any discrepancy prior to starting the work.

1.15 SECURITY REQUIREMENTS

A. The work to be done on this project is located in and around area’s that are under the scrutiny of the Department of Defense Police assigned to the RRS Information Directorate. To gain access to the area(s) to examine the work to be done for job estimation purposes; arrangements must be made through the Contracting Office. Contractor personnel will be escorted into the area(s) for the purpose of project estimation.

B. When it has been determined which Contractor will accomplish the project a Visit Request from the company, preferably on Company letterhead, will be necessary prior to initial work commencement. The Visit Request letter needs to be signed by the Company President or Director of Human Resources. The Visit Request will also be used as the Entry Authority List. The Contractor will supply the Visit Request to Security (AFRL/RIOF) through the Contracting Office. The Visit Request can be done via RRS Visit Request Form, AFMC Form 97 (found on the AFRL web page, https://rlweb.rl.af.mil/security/) or a simple Company Letterhead letter identifying all personnel who will be employed during the work. The request will contain a full name to include a middle initial (Frank A. Dude), date of birth (14 Dec 1953), state of driver’s license issuance and place of birth (Austin, Texas). This information will be used to do a Local Files Check. This check will provide Drivers License Info, Wants & Warrants and Protection Orders and will also provide information on Illegal Immigration and suspected terrorist affiliations. The Local Files Check will also be accomplished prior to work commencing. If the individual is not a US Citizen they will not be allowed within the complex or facilities. If, the individual is not a US Citizen but has a Green Card, Form I-551 or has the I-551 stamp on their passport, Security will need to see either one. There will be no foreign national workers allowed on the Rome Research Site.

C. Provide the Company’s phone number and a Project Leaders or Supervisor/Foremen cell-phone number is necessary for the Law Enforcement Desk Sergeant.

D. All facilities are entered using a magnetic media entry badge. Any personnel such as Supervisor/Foremen or Project Leaders who may need building access for meetings etc, during contract period, can acquire a Local Contractor Entry Badge through the Division/Branch with oversight of the work. This will be accomplished with the RRS Form 110 (Unescorted Visitor Badge). The Security Visitation Office is located in the lobby of Bldg 3, West Wing. This badge will be worn at all times within the facility. These badges will be returned to the Contracting Officer’s Technical Representative upon completion of the final inspection and Acceptance of Work. Any badges lost during the period of work will be reported to Security as soon as possible.

E. Access to the RRS Complex is controlled by a Main Gate on Brooks Rd, located just west of the Otis & Brooks intersection. Identification for the contractor to enter with a vehicle will be an access list supported by the electronic badge issued. All commercial vehicles entering the gate will be searched. One-time deliveries can be escorted from the gate to delivery point by project personnel.

F. All commercial vehicles are searched prior to entry into the RRS Complex. Vehicle operators will be aware of the vehicle search pull-off area prior to approaching the Main Gate. A search of the vehicle will be conducted prior to its entry. All vehicles not needed for delivery of equipment or tools will be parked in the visitor parking area unless cleared through Security. There are No vehicles allowed within 25 meters (80 ft) of the RRS facilities.

G. All personnel should be aware that the Rome Research Site is Property of the United States Air Force. All personnel will follow all posted signage.

H. Contractor personnel will be notified by RRS Police of any emergencies which would require an evacuation or work stoppage, such as an increase in the Force Protection Condition.

I. Building/Room Keys: If the contractor needs access to area(s) that are locked (i.e. mechanical rooms, janitor’s closet, etc.), a request for entry of at least 2 working days prior to the need for access will be submitted to AFRL/RIOCO construction representative. The area(s) will be provided on a daily basis. The area(s) will be locked down at the end of the days work.

J. The 24 hour Desk Sgt can be reached at 330-2961.

1.16 DELIVERY AND STORAGE

A. Materials shall be delivered to the work area in undamaged condition, stored in fully covered, well-ventilated areas, and protected from extreme changes in humidity and temperature.

B. The Contractor is responsible for securing materials in the storage area to protect from pilferage and vandalism.

C. The storage area for this project will be located in the northeast parking lot approximately eighty (80) feet from the building 3. Access to the work area is provided off main routes within the Griffiss Business and Technology Park Complex.

1.17 SAFETY REQUIREMENTS AND REPORTS.

The contractor shall comply with all applicable Occupational Safety and Health Administration (OSHA) standards, federal, state, and local laws, regulations, and requirements regarding worker safety while performing on the Air Force Research Laboratory, Rome Research Site. Compliance shall also include following industry standards concerning worker safety and personal protective equipment. Comply with all safety and health requirements necessary for the protection of personnel, facilities and equipment.

1.17.1. Safety Reports. Provide a verbal report to the CO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the CO within five calendar days of each occurrence.

1.17.2. Site Specific Safety Requirements. Comply with all safety and health requirements necessary for the protection of personnel, facilities and equipment including, but not limited to all applicable Occupational Safety and Health Administration (OSHA) standards, while performing this contract at the AFRL/Rome Research Site.

1.17.2.1 Maintain a written Safety Program, as required by OSHA and make said plan available for review by the Government upon request by the contracting officer.

1.17.2.2 In the event of a mishap during the performance of this contract on AFRL/RRS premise, notify the contracting officer in an expeditious manner.

1.17.2.3 Notification shall include the following information:

a. Contract, Contract number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (events leading to accident/incident)

d. Cause of accident/incident (if known)

e. Estimated cost of accident/incident (material and labor to replace/repair)

f. Nomenclature of equipment and personnel involved in accident/incident

g. Corrective Actions (taken or proposed)

h. Other pertinent information

1.2.4 If working more than 1000 cumulative hours per quarter on site, the Contractor must provide an OSHA Form 300, Log of Work-Related Injuries and Illnesses, to the DET 4 Safety Office by the end of the contract work season and for work seasons of any subsequently awarded option years.

1.18 PROPRIETARY EQUIPMENT

A. Reference to any equipment, material, article or patented process by trade name, mark or catalog number shall be regarded as establishing a standard of quality and shall not be construed as limiting competition.

The Contractor may use any equipment, material article or process that is equal to that named as approved by the Contracting Officer.

1.19 PROTECTION

A. Protection of existing work:

1. The Contractor shall take all necessary precautions to insure against damage to the existing work to remain in place, to be reused, or to remain the property of the Government; i.e. walls, light fixtures, carpet, etc.

2. The Contractor shall insure that structural elements are not overloaded and additional structural supports required as a result of any cutting, removal, or demolition work performed under any part of this Contract are added.

B. Dust control:

1. The amount of dust resulting from demolition shall be controlled to prevent the spread of dust to occupied portions of the building and to avoid creation of a nuisance in the surrounding areas.

C. Protection of personnel:

1. Where the safety of non-Contractor personnel is endangered in the area of removal work and new construction, barricades shall be used.

1.20 REMOVED MATERIALS AND EQUIPMENT

A. General:

1. All materials and equipment indicated to be removed as part of the work become the property of the Contractor for removal from the job site, unless otherwise shown on the drawings or specified.

B. Items re-used as part of the work:

1. Items indicated to be re-used will be stored by the Contractor until such time as they may be reinstalled.

1.21 DISPOSAL OF REMOVED MATERIALS

A. General:

1. Materials removed from the project which are designated as unusable by the Government shall be disposed of by the Contractor off the Griffiss Business and Technology Park in accordance with applicable regulations.

2. All debris to be removed from the work site shall be transported in canvas covered trucks with the canvas tied down to prevent loss of materials while in route to the disposal areas.

3. The Contractor shall police the truck routes continuously and all debris, which has dropped, shall be picked up immediately.

B. Materials for Contractor salvage:

1. This material shall be removed from Government property before completion of the Contract.

2. Materials for salvage shall not be sold on the site.

1.22 REMOVAL AREAS

A. Patch existing construction and finishes damaged or left incomplete due to removals. Patching, unless otherwise indicated, will be limited to areas where removals occurred and will match existing in material, color and finish.

B. Patch and remove all wiring for readers indicated as removal only.

1.23 SPECIAL CONDITIONS

A. Should any materials be encountered during construction which are suspected to contain hazardous materials and are not indicated as such on the drawings, immediately stop work in that area and report the encountered condition to the Contracting Officer’s Technical Representative.

B. Reserved.

1.24 SEQUENCING AND SCHEDULING

A. Provisions must be made to leave each entrance secured at the end of work each day and to minimize the duration of time each entrance is worked on from start to completion. Any work, which affects the use of a required building exit, must be coordinated with the Rome Research Site Safety and Security Offices.

B. The Contractor is required to maintain circulation corridors, exits and exit stairs in all building areas occupied by the Government.

C. Traffic control:

1. Routes of ingress and egress on the grounds and within existing buildings to the location of the work shall be over routes as directed by the Government.

2. Areas for parking vehicles belonging to the Contractor and his employees will be designated by the

Contracting Officer’s Technical Representative. Maintain the parking areas free of debris and obstructions.

1.25 CONSTRUCTION SCHEDULING

A. The Contractor may be paid for materials on site; however, they must appear on the Contract Progress Schedule and be inventoried by the Contracting Officer’s Technical Representative prior to payment.

1.26 WORK SCHEDULE

A. Working hours for the Contractor will normally be between the hours of 0700 and 1600 hours (7:00 a.m.

and 4:00 p.m.), excluding Saturdays, Sundays and Federal holidays.

B. If the Contractor desires to work during periods other than above, additional government inspection forces may be required:

1. The Contractor must make his/her request to the Contracting Officer three (3) days in advance of his/her intention to work during other periods to allow assignment of additional inspection forces.

2. If such force is reasonably available, the Contracting Officer may authorize the Contractor to perform work during periods other than normal duty hours/days.

3. However, if inspectors are required to perform in excess of their normal duty hours/days solely for the benefit of the Contractor, the actual cost of inspection at overtime rates will be charged to the Contractor. These adjustments to the Contract Price may be made periodically as directed by the Contracting Officer.

1.27 REMOVAL OF TEMPORARY FACILITIES

A. Maintain all temporary facilities and controls as long as needed for the safe and proper completion of the work.

B. Remove all such temporary facilities and controls as rapidly as progress of the work will permit or as directed by the Contracting Officer.

C.

1.28 CLEAN-UP

A. Debris and rubbish control:

1. Remove all debris and rubbish daily from the site.

2. Remove debris and rubbish into a dumpster; then transport in a manner that will prevent spillage on streets or adjacent areas.

3. The Contractor shall make his/her own arrangements for dumping off the Griffiss Business and

Technology Park.

4. Burning of waste material on Griffiss Business and Technology Park is prohibited.

B. Regulations:

1. All disposal and hauling equipment and methods used shall comply with Federal, State, OSHA, and local regulations.

C. If the Contractor utilizes a collector box, it must be provided with a cover.