workstatement.doc

PERFORMANCE WORK STATEMENT

FOR

GROUNDS MAINTENANCE SERVICES

AT

AIR FORCE RESEARCH LABORATORY

ROME RESEARCH SITE

Project 08‑0523

28 Jan 08

TABLE OF CONTENTS

Section Page

1.0 Description of Services

1.1 Maintain Improved Grounds

1.2 Maintain Trees/Shrubs/Hedges

1.3 Maintain Flower Beds and Flower Planters

1.4 Additional Policing/Cleanup of RRS Grounds

1.5 General Information

2.0 Safety

3.0 Environmental Protection

4.0 Appendices

A. Planting Schedule

B. Bid Schedule

C. Map of Improved Grounds

Performance Work Statement (PWS)

1.0 Description of Services. The contractor shall provide all personnel, equipment, tools, supervision, and other items and services necessary to ensure that grounds maintenance is performed at Rome Research Site, in a manner that will maintain healthy grass, trees, shrubs and plants and present a clean, neat, and professional appearance. The contractor's work force shall perform all services associated with general ground maintenance duties. The contractor shall take precautions to prevent scalping, uneven mowing, cutting by equipment, and damage to trees, and shrubs. The contractor shall repair damaged turf and replace flowers, shrubs, and trees damaged during mowing operations at no additional cost to the government.

1.1. Maintain Improved Grounds

1.1.1. Mow Improved Grounds. Grass cutting shall be accomplished on all areas of improved grounds areas as necessary to maintain grass on improved grounds between 1 1/2 inches to 2 inches. Grass clippings shall be removed or mulched when visible after mowing. During an extremely hot and dry period, a reduced frequency and increased height of mowing as required by RIOC shall be accomplished so as not to kill or damage lawn areas. Performance is required at the start of May through the end of November.

1.1.2. Edging. Sidewalks located in the improved grounds areas shall be edged every other mowing. Edging shall include removal of vegetation from edge of sidewalks within .5 inch of the edge and to a depth of 1.0 inches. Grass and weeds shall be removed and disposed of immediately after edging is performed. Performance is required at the start of May through the end of November.

1.1.3. Trimming. Grass/weeds shall be trimmed around trees, shrubs, buildings, fences, poles, posts, fire hydrants, parking lot bumper blocks, boulders, and other fixed obstacles. Trimming shall be accomplished as required to match surrounding area. This task involves all improved grounds areas. All mowed areas shall be trimmed concurrent with mowing. This includes all areas inside fence enclosures. Performance is required at the start of May through the end of November.

1.1.4. Remove Debris/Police Grounds. General litter patrol shall be performed by the contractor in all areas of improved grounds and parking lot areas. Contractor's policing responsibilities shall include, but not be limited to, the removal and disposal of all natural debris, (tree limbs, dry brush, rodent habitats, sand, stones, leaves, etc.) and man‑made debris. Contractor shall police prior to each mowing. Performance is required at the start of May through the end of November.

1.1.5. Fall Leaf Pickup. During the month of November, fallen leaves shall be removed weekly from all improved grounds areas. The contractor shall dispose of all leaves at an off‑base location in accordance with existing local, state and federal regulations.

1.1.6. Aerate Soil. Aerate soil on all areas of improved grounds annually to maintain grounds in a healthy state. Aeration shall be done prior to the first mowing.

1.1.7. Spring Grounds Cleanup. All improved grounds shall be cleared of all debris prior to the first mowing. All trash, papers, limbs, and other debris shall be removed and disposed of off site by the contractor. Spring cleanup is to include the cleanup and removal of all trash, papers, limbs, sand, leaves, and other debris within all improved and semi-improved grounds areas.

1.1.8. Fall Grounds Cleanup. All improved and semi-improved grounds shall be cleared of all debris after the last mowing. All trash, papers, limbs, and other debris shall be removed and disposed of off site by the contractor. Fall cleanup is to include the cleanup and removal of all trash, papers, limbs, sand, leaves, and other debris within all improved and semi-improved grounds areas.

1.2. Maintain Trees/Shrub/Hedges

1.2.1. Trimming/Pruning. Trimming/Pruning shall be accomplished in accordance with the most current industry standards (ANSI Z133.1). Class II medium pruning shall be used in general on all trees. Class IV pruning shall be used only for lifting, removal, and/or cutback of branches that conflict with normal traffic or safety in the vicinity of the trees.

1.2.1.1 Trees shall be maintained for a minimum safety clearance of 14 feet over streets, 12 feet over driveways, 8 feet over walk areas, and 4 feet from buildings. Other trees shall be pruned annually to provide safety, clearances and/or to prevent structural damage. Topping and de‑horning shall not be permitted. Trimming/pruning of trees around utility poles/power lines is the responsibility of the contractor. Notify the inspector when trimming/pruning around utility poles/power lines is needed. Contractor shall prune trees in improved grounds areas annually.

1.2.1.2 Shrubs, small trees, and other plants shall be pruned as required to maintain their natural growth characteristics. Shrubs and small trees shall be trimmed and pruned to enhance the beauty and health of the plant. Performance is required at the start of May through the end of November.

1.2.1.3 Hedges shall be maintained to their natural mature height and shape. Broadleaf evergreens shall be pruned annually or as required maintaining clearances of minimum of 3 inches from buildings, sidewalks, or other obstructions. Performance is required at the start of May through the end of November.

1.2.2. Tree Removal. Trees, their stumps, and above ground roots shall be removed to 6 inches below ground elevation. All debris shall be disposed of the day of removal. The stump hole and any other surface damage caused by removal shall be filled with topsoil, fertilized, raked, and seeded. Total number of trees to be removed shall not exceed 6. Tree removal shall be on an on call basis, contractor response is expected within the agreed upon time frame after a request from the requiring agency RIOC.

1.3. Maintain Flower Beds and Flower Planters

1.3.1. Maintain Flower Beds and Planters. Fertilize, water, edge, eliminate weeds, maintain wood chips/mulch, and repair or replace damaged plants in shrub and plant beds in improved grounds areas. All weeds shall be removed or eradicated.

1.3.2. Flower Bed and Planter Planting. Annual plants shall be planted in designated and established flower beds and flower planters two times annually according to Schedule I. After planting contractor shall maintain beds and planters to have good drainage, adequate nutrients, water, and mulch to maintain plants in healthy and vigorous condition. The contractor shall replace all dead plants at his expense. It is the contractor’s responsibility to provide topsoil, mulch, and/or fertilizer to the existing planters/planting areas. At the conclusion of the fall growing season, the contractor shall remove seasonal plants and prepare planters and beds for the spring growing season.

1.4. Additional Policing/Cleanup of RRS Grounds. Additional policing/cleanup of RRS grounds are to be provided as an hourly on call service, contractor response is expected within the agreed upon time frame after a request from the requiring agency RIOC. This policing/cleanup shall cover any materials/debris, which is considered above and/or beyond the scope of general litter policing operations as per paragraph 1.1.4. Items falling under these additional cleanups include but are not limited to wood pallets, cable reels/spools, old concrete curbs, broken picnic tables, and clearing of unwanted brush, additional weeding, and etc.

1.5. General Information

1.5.1. QUALITY CONTROL. Contractor shall develop and maintain a quality program to ensure services are performed in accordance with commonly accepted commercial practices for temporary labor support. The contractor shall develop and implement procedures to identify and prevent defective services from recurring.

1.5.2. QUALITY ASSURANCE. The Government will periodically evaluate the contractor's performance by appointing a representative(s) to monitor performance to ensure services are received. The Government representative will evaluate the contractor's performance through intermittent on-site inspections and receipt of complaints from RIOCO. The Government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated RIOCO complaints. Likewise, the Government may decrease the number of quality control inspections if merited by performance.

1.5.3. GOVERNMENT REMEDIES. The contracting officer shall follow the requirements of FAR 52.212-4(a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, for contractor’s failure to correct nonconforming services.

1.5.4. HOURS OF OPERATION. 0700-1600 Monday – Friday excluding federal holidays. The contractor may work weekends and holdays if additional trimming is needed at his convenience coordinated with RIOC and RRS Security forces.

1.5.5. SECURITY REQUIREMENTS.

1.5.5.1. The work to be accomplished on this project is located in and around areas that are under the scrutiny of the Department of Defense Police assigned to the RRS Information Directorate. Contractor personnel will be escorted into the areas for the purpose of project estimation.

1.5.5.2. When it has been determined which contractor will accomplish the project a Visit Request will be necessary prior to initial work commencement. The contractor will supply this request to Security through the Contracting Office. The Visit Request may be done via the RRS Visit Request Form, AFMC Form 97, or a simple company letterhead letter identifying all personnel who will be employed at the site. The request will contain a full name to include a middle initial, social security number, date of birth, and place of birth; if the individual is not a US Citizen they will not be allowed within the complex or facilities. If the individual is not a US Citizen but has a Green Card, Form I-551, or has the I-551 stamp on their passport, Security will need to see either one.

1.5.5.3. Company phone number and a supervisor/foreman cell-phone number are necessary for the Law Enforcement Desk Sergeant at building 3.

1.5.5.4. Access to the RRS complex is controlled by a main gate on Brooks Road, located just west of the Otis Street and Brooks Road intersection. Identification for the contractor to enter with a vehicle will be an access list supported by the electronic badge issued.

1.5.5.5. All commercial vehicles are searched prior to entry into the RRS complex. Vehicle operators will be aware of the vehicle search pull-off area prior to approaching the main gate. A search of the vehicle will be conducted prior to its entry. All vehicles not needed for delivery of equipment or tools will be parked in the visitor parking area unless cleared through Security. There are NO vehicles allowed within 25 meters (80 ft) of the RRS facilities.

1.5.5.6. All personnel should be aware that the Rome Research Site is Property of the United States Air Force. All personnel will follow all posted signage.

1.5.5.7. Contractor personnel will be notified by RRS Police of any emergencies which would require an evacuation or work stoppage, such as an increase in the Force Protection Condition.

1.5.5.8. The 24 hour Desk Sergeant can be reached at 330-2961.

1.5.6. PERFORMANCE. The performance of these services is not considered to be mission essential during time of crisis. Should a crisis be declared, the Contracting Officer or his/her representative will advise the contractor of any revised requirements, followed by written direction.

1.5.7. PERIOD OF PERFORMANCE. The base period of performance is from 01 May 2008 through 30 April 2009. Option Period One (1) is from 01 May 2009 through 30 April 2010 Option Period Two (2) is from 01 May 2010 through 30 April 2011. Option Period Three (3) is from 01 May 2011 through 30 April 2012. Option Period Four (4) is from 01 May 2012 through 30 April 2013

1.5.8. PLACE OF PERFORMANCE. See Map of Improved Grounds (Appendix C).

2.0. SAFETY. Comply with all applicable Occupational Safety and Health Administration (OSHA) standards, federal, state, and local laws, regulations, and requirements regarding worker safety while performing on the Air Force Research Laboratory, Rome Research Site. Compliance shall also include following industry standards concerning worker safety and personal protective equipment. Comply with all safety and health requirements necessary for the protection of personnel, facilities and equipment including utilizing proper guards on equipment and powering down equipment when pedestrians and vehicles are within range of possible projectiles being thrown from equipment.

3.0. ENVIRONMENTAL PROTECTION

3.0.1. Fueling of equipment. Care will be taken to minimize or avoid fuel spills when refueling equipment. If a fuel spill does occur, it shall be reported immediately to the Environmental Safety and Occupational Health Office (RIOCV) at 330-2098. The fuel spill will be contained and cleaned up immediately upon notification. If the fuel is spilled after regular working hours security police will be called at 330-2961.

3.0.2. Use of Fertilizer. Specific to sections 1.2 and 1.3, any nutrient compounds to be used for the care of plantings on site require a Materials Safety Data Sheet (MSDS). The MSDS must be provided to RIOCV prior to use. RIOCV can be contacted at 315-330-3553.

3.0.3. Protection of trees and shrubs during mowing. Care will be taken to avoid damage to tree bark, branches, and shrub foliage during mowing. If mechanical damage to trees and shrubs occurs during mowing it shall be reported immediately to RIOC at 315-330-4229. If deemed necessary, the contractor shall replace any mechanically damaged trees or shrubs at his expense.

4.0. APPENDICES

APPENDIX A. PLANTING SCHEDULE

Spring 3rd Week of May to 30 Jul Location

Variety

Qty

Concrete Planter Boxes

Geraniums (mixed)

10 ea box 10 ea

RI Flower Beds

Geraniums (mixed)

200 ea (except B/106 near sign)

Marigolds

100 ea

B/106 Flower Bed

Geraniums (mixed)

300 ea

(near sign) Fall 15 Sept to 15 Oct

Concrete Planter Boxes Chrysanthemums

8 ea box

10 ea. (in front of B/106)

Chrysanthemums

300 ea Early Blooming Bulbs, Planted 15 Oct

Daffodils

Tulips

APPENDIX B. BID SCHEDULE

SUPPLIES OR SERVICES AND PRICES/COST

Grounds Maintenance, Basic Year

Provide all labor, tools, materials, equipment and transportation necessary to perform Grounds Maintenance in accordance with the Performance Work Statement and Drawings for Project ULDF 08‑0523

ITEM

UNIT

NO.

SUPPLIES/SERVICES

QTY

UNIT

PRICE

AMOUNT

Performance Period

01 May 2008 – 30 Apr 2009

0001AA

Mow Improved areas as

Mo

Identified in Paragraph 1.1.1

0001AB

Edge grass as identified in 6

Paragraph 1.1.2

0001AC

Trim grass as identified in

Paragraph 1.1.3.

0001AD

Police Grounds as identified in Paragraph 1.1.4.

0001AE

Fall Leaf pickup as identified in Paragraph 1.1.5.

0001AF

Aeration as identified in 1 Jb

Paragraph 1.1.6.

0001AG

Spring grounds cleanup as identified in Paragraph 1.1.7.

0001AH

Fall grounds cleanup as identified in Paragraph 1.1.8.

0001AJ

Prune trees as identified in 1

Paragraph 1.2.1.1

0001AK

Prune shrubs as identified in 6

Paragraph 1.2.1.2

0001AL

Prune hedges as identified in

Paragraph 1.2.1.3

SUPPLIES/SERVICES

QTY

UNIT

PRICE

AMOUNT

01 May 2008 – 30 Apr 2009, cont’d

0001AM

Tree Removal as identified

6 Ea in Paragraph 1.2.2. (4” – 12”)

0001AN

Maintain Flower Beds/Planters 6 Mo as identified in Paragraph 1.3.1.

0001AP

Plant Flowers per attached 3 Jb

Schedule and as identified in Paragraph 1.3.2.

0001AQ

Additional Policing/Cleanup Hrs as identified in Paragraph 1.4

TOTAL BASIC YEAR

NOT TO EXCEED

SUPPLIES OR SERVICES AND PRICES/COST

Grounds Maintenance, Option Year 1 Provide all labor, tools, materials, equipment and transportation necessary to perform Grounds Maintenance in accordance with the Performance Work Statement and Drawings for Project ULDF 08‑0523

SUPPLIES/SERVICES

QTY

UNIT

PRICE

AMOUNT

01 May 2009 – 30 Apr 2010

1001AA

1001AB

Edge grass as identified in 6

1001AC

Trim grass as identified in

1001AD

Police Grounds as identified

1001AE

Fall Leaf pickup as identified

1001AF

Aeration as identified in 1

1001AG

Spring grounds cleanup as

1001AH

1001AJ

Prune trees as identified in 1

1001AK

Prune shrubs as identified in 6

1001AL

Prune hedges as identified in

SUPPLIES/SERVICES

QTY

UNIT

PRICE

AMOUNT

01 May 2009 – 30 Apr 2010, cont’d

1001AM

1001AN

Maintain Flower Beds/Planters

1001AP

Plant Flowers per attached

1001AQ

Additional Policing/Cleanup

TOTAL OPTION YEAR 1

NOT TO EXCEED

SUPPLIES OR SERVICES AND PRICES/COST

Grounds Maintenance, Option Year 2 Provide all labor, tools, materials, equipment and transportation necessary to perform Grounds Maintenance in accordance with the Performance Work Statement and Drawings for Project ULDF 08‑0523

SUPPLIES/SERVICES

QTY

UNIT

PRICE

AMOUNT

01 May 2010 – 30 Apr 2011

2001AA

2001AB

Edge grass as identified in 6

2001AC

Trim grass as identified in

2001AD

Police Grounds as identified

2001AE

Fall Leaf pickup as identified

2001AF

Aeration as identified in 1

2001AG

Spring grounds cleanup as

2001AH

2001AJ

Prune trees as identified in 1

2001AK

Prune shrubs as identified in 6

2001AL

Prune hedges as identified in

SUPPLIES/SERVICES

QTY

UNIT

PRICE

AMOUNT

01 May 2010 – 30 Apr 2011, cont’d

2001AM

2001AN

Maintain Flower Beds/Planters

2001AP

Plant Flowers per attached

2001AQ

Additional Policing/Cleanup

TOTAL OPTION YEAR 2

NOT TO EXCEED

SUPPLIES OR SERVICES AND PRICES/COST

Grounds Maintenance, Option Year 3 Provide all labor, tools, materials, equipment and transportation necessary to perform Grounds Maintenance in accordance with the Performance Work Statement and Drawings for Project ULDF 08‑0523

SUPPLIES/SERVICES

QTY

UNIT

PRICE

AMOUNT

01 May 2011 – 30 Apr 2012

3001AA

3001AB

Edge grass as identified in 6

3001AC

Trim grass as identified in

3001AD

Police Grounds as identified

3001AE

Fall Leaf pickup as identified

3001AF

Aeration as identified in 1

3001AG

Spring grounds cleanup as

3001AH

3001AJ

Prune trees as identified in 1

3001AK

Prune shrubs as identified in 6

3001AL

Prune hedges as identified in

SUPPLIES/SERVICES

QTY

UNIT

PRICE

AMOUNT

01 May 2011 – 30 Apr 2012, cont’d

3001AM

3001AN

Maintain Flower Beds/Planters

3001AP

Plant Flowers per attached

3001AQ

Additional Policing/Cleanup

TOTAL OPTION YEAR 3

NOT TO EXCEED

SUPPLIES OR SERVICES AND PRICES/COST

Grounds Maintenance, Option Year 4 Provide all labor, tools, materials, equipment and transportation necessary to perform Grounds Maintenance in accordance with the Performance Work Statement and Drawings for Project ULDF 08‑0523

SUPPLIES/SERVICES

QTY

UNIT

PRICE

AMOUNT

01 May 2012 – 30 Apr 2013

4001AA

4001AB

Edge grass as identified in 6

4001AC

Trim grass as identified in

4001AD

Police Grounds as identified

4001AE

Fall Leaf pickup as identified

4001AF

Aeration as identified in 1

4001AG

Spring grounds cleanup as

4001AH

4001AJ

Prune trees as identified in 1

4001AK

Prune shrubs as identified in 6

4001AL

Prune hedges as identified in

SUPPLIES/SERVICES

QTY

UNIT

PRICE

AMOUNT

01 May 2012 – 30 Apr 2013, cont’d

4001AM

4001AN

Maintain Flower Beds/Planters

4001AP

Plant Flowers per attached

4001AQ

Additional Policing/Cleanup

TOTAL OPTION YEAR 4

NOT TO EXCEED

APPENDIX C. MAP OF IMPROVED GROUNDS (attached copy .dwg) HARD COPIES AVAILABLE THROUGH THE FOLLOWING OFFICE:

AFRL/RIKO Bryant R. Soule, Contract Specialist, Phone 315-330-4723, FAX, 315-330-8136, Email bryant.soule@rl.af.mil

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