RFIs_30JUL2020.xlsx
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- WPAFB Basewide Paint IDIQ Federal contract opportunity
- Solicitation number
- FA8601-20-R-0017
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Sheet1
| Solicitation FA8601-20-R-0017 | ||
| RFI's Submitted | Government Responses | |
| 1 | What is the cut-off for questions/RFI’s? | 31-Jul-20 |
| 2 | Is there a scheduled site visit for bidders? | 28-Jul-20 |
| 3 | Could a drawing be provided for PN-201700 which would graphically identify the work? | Currently there are no drawings available. We could provide pictures if necessary. |
| 4 | Is it permissible for bidders to visit F/30001 and F/30003 to inspect the SEED Task Order work areas? | Site Visit for F30001 on 28 July 2020 |
| 5 | On Attachment 8 the following LI’s are described as “for work above 12' H" (0002, 0004, 0006, 0008, 0010, 0012, 0014, 0016, 0024, 0037, 0039, 0041, 0043, 0045, 0047, 0049, 0051, 0053, 0057, 0059, 0065, 0067, 0069, 0071, 0073, 0075, 0077, 0079, 0081, 0083, 0085, 0087, 0089, 0091, 0093, 0095, 0103, 0105, 0119, 0123, 0125, 0133, 0135). On Attachment 9 references to Attachment 8 Work Item #’s are described as “work above 12' H (RS Means +25% for equipment)”. Please clarify, are Attachment 8 and 9 LI’s 0002, 0004, 0006, 0008, 0010, 0012, 0014, 0016, 0024, 0037, 0039, 0041, 0043, 0045, 0047, 0049, 0051, 0053, 0057, 0059, 0065, 0067, 0069, 0071, 0073, 0075, 0077, 0079, 0081, 0083, 0085, 0087, 0089, 0091, 0093, 0095, 0103, 0105, 0119, 0123, 0125, 0133, and 0135 to include necessary equipment for working at elevations above 12FT? This cut-off is not reasonable: equipment cost for work on a 14’ interior wall or ceiling will be significantly less than equipment cost for exterior work at 20’+, or in unique areas, such as the dome roof/ceiling over F/30001 train rail area. Please consider allowing equipment and equipment related expenses to be priced with a separate coefficient when negotiating individual task orders, which could be priced/determined prior to the IDIQ program award? | Yes. Quotes will be in accordance with the equipment required to perform the work. Quote should reflect all costs whether interior or exterior project. |
| 6 | Please clarify the following language in window LI’s 0070, 0072, 0074 on Attachment 8/9: “Use window square footage"? On Attachment 9, what actual quantity of window frame should be included in 742SF? How many LF of window frame? | Total sqft of windows was calculated by taking total height x width, we did not subtract any amount for the glass. |
| 7 | Please clarify Attachment 9 LI#0070, are the frames steel, and what is the extent of “prepare window frames”? Are the steel frames rusting through which would require steel/welding modifications, or is preparation limited to cleaning off dirt/dust? | Preparing window frames should include removing loose paint, prep surface for paint. They will not be repairing any frames. |
| 8 | A pattern is noticed as I am developing a pricing scheme for the Attachment 8 Call Sheet: LI 0001 “prepare wall surface for painting…” vs. LI 0003 “remove loose and flaking paint on wall surfaces…”. This is repeated at LI’s 0009/0011 for ceilings, at LI’s 0036/0038 for exterior wood siding, at LI’s 0046/0048 for exterior stucco, concrete and CMU, at LI’s 0052/0054 for metal wall surfaces, at LI’s 0060/0061 for roof surfaces, at LI’s 0078/0080 for fascia/trim, at LI’s 0088/0090 for pipes, and at LI’s 0096/0097 for stairs. Is the intent for the combination of LI’s indicated here, that the first line “prepare surface” should be priced as a typical light wipe down/wash where the second line “remove loose and flaking paint” should be priced for a heavier scrape, sand and clean? There are many nuances to take into consideration when evaluating surface preparation which is not addressed well in Attachment 8 Call Sheet. Couple Examples: A: LI 0001 can be priced to repair imperfections left by wall hangings, dings, dents, scratches, gouges, etc., or LI 0001 can be priced as a simple wipe down prior to paint. By limiting task order scopes to LI’s from Attachment 8 Call Sheet, both the contractor and government are unable to apply the most effective Call Sheet scope lines to the specific work. B: LI 0046 can be priced using as a typical pressure wash of an exterior wall, but if CMU walls requires block filler or concrete walls are required to be rubbed out, or if there are other repairs to be made, the Call Sheet LI may not cover the true cost of preparing the wall surfaces “as specified by the Government for painting”. | The break-out is by types of surface and heights. |
9 LI#0068 on Atch8 identifies Tex-Cote finish. Please clarify, what Tex-Cote product(s)/build-up specifically is to be priced on this LI? Attachment was updated. These line items were not supposed to be included.
10 LI#0069 on Atch 8 identifies “for work above 12’H”. Please confirm that LI#0069 is for Tex-Cote applied above 12’, and clarify, what Tex-Cote product(s)/build-up specifically is to be priced on this LI? Attachment was upldated. These line items were not supposed to be included.
11 I went through the 07JUL20 updated solicitation and wasn’t able to find that the bidder had to be located in Ohio. Can you please advise as to whether or not the bidder must be headquartered within the state of Ohio? : While it is not necessary that the bidder be headquartered in Ohio, the successful bidder(s) must be able to meet contract requirements such as (but not limited to) the following:·
| · 1.2 The Contractor shall provide all management, supervision, labor, materials, equipment, and transportation to accomplish multiple concurrent painting projects | ||
| · 1.3 The contractors shall be required to manage and execute various fluctuations in the workload. | ||
| · 2.2.1.1. Throughout the life of this contract, whenever there are active TOs, the CM shall be available to meet with the CO at Building 30001 promptly ** after notification by telephone during normal business hours. The CM shall be available to meet with the CO at Building 30001 within 24 hours when there are no active TOs. The CO must be able to contact the CM by phone at all times. The CM shall provide overall contract management, including full authority to develop TO proposals, negotiate and sign TOs, provide subcontract purchasing and administration, review material submittals and shop drawings, and shall attend all bi-weekly status meetings, site visits and pre-final/final inspections. Contractor should be able to remobilize within 24 hours. **Here, “promptly” can be reasonably inferred to mean less than 24 hours when there are active TOs. | ||
| · 2.2.2 The CQCM shall visit each active project site daily to ensure full compliance with all safety requirements, and verify that the materials and workmanship are in accordance with the approved TO’s. | ||
| · 2.2.3 Contractor’s Project Superintendent (PS): Provides on-site supervision. The PS cannot be the CQCM and subcontractors may not perform duties of the PS. | ||
| · 3.2. Contractor shall be required to submit proposals on all Task Order Request for Proposal’s under the IDIQ Submittals. | ||
| · 3.3. The site visit will be scheduled at the earliest possible time, but in most cases not more than ten (10) business days from the date of notification. | ||
| · IAW FAR 52.219-14(c)(4), the concern will perform at least 25% of the cost of the contract, not including the cost of materials, with its own employees – on a per order basis. | ||
| 12 | 1. In Attachment 02, Section L, Paragraph 3.2.4 PROPOSAL GUARANTEE (BID BOND) |
states:
The Offeror shall submit a bond electronically with the proposal in the amount of 20% of the proposed sample project price in accordance with FAR Clause 52.228-1 found in Section I of this solicitation.
Offerors shall ensure all seals and signatures are plainly visible in electronically-submitted bonds.
The solicitation document indicates that all documents must be submitted via hard copies.
Does the government want the bonds to be submitted via email or electronically? Please clarify.
| All documents should be submitted in electronic copy only. The contractor should provide an electronic scan of the bid bond. | |
| 13 | 1. The next paragraph, 3.2.5 Financial Resources Offerors shall submit a financial capability letter from their financial institution and a letter from the |
bonding company confirming bonding capability. Offerors shall submit income statement and balance sheet for the previous 5 fiscal years. The letter from the bonding company must indicate the Offeror’s bonding capacity. This letter will be used in the Contracting Officer’s determination of capacity. Please clarify what information must be included in the financial capability letter from their financial institution?
We are assuming that the government is asking for a letter from our primary banking institution but we would like to know what information should be stated in the letter.
The financial capability letter should be on the financial institutions letterhead and should state that the offeror has had an account for X years in good standing, has an average balance of $___, and any information on open lines of credit and how much the lines of credit are.
14 Section L Para 2.0 states "The proposal acceptance period is specified in Section A of the solicitation. The Offeror shall make a clear statement on Block 17 of SF 1442 that the proposal is valid in accordance with Block 13d of SF 1442." I could not find the acceptance period identified in Section A. SF1442 Block 13.d indicates bids are to be held for 120 days. Please confirm that offerors should insert a minimum of "120" in SF1442 Block 14 for the duration the offer is acceptable? 120 is the correct duration.
15 Section L Para 4.2.3.2 states "All Experience Overview and Information Sheets must be filled out completely." There are no templates provided in the solicitation package. Please provide the Experience Overview and Information Sheet template to offerors? Also - when answering this question, please consider the page limitation specified at Attachment 2 Section L paragraph 2.2. An increase to the page limitation may be neccessary to corresponde with the Experience Overview and Information Sheet template. A Experience Overview and Information Sheet has been added as Attachment 10.
16 Section J of the Solicitation skips from "Number 04" to "Number 06". The electronic file names as uploaded to beta.sam.gov identify 05 as WPAFB Master Specs (Number 11 in Section J). Please confirm, throughout the solicition package, that the WPAFB Master Specs is Attachment Number 05 The Government had a technical issue with attaching documents in our contract writing system. The WPAFB Master Specs is Attachment 5 but was uploaded as attachment 11 in our writing system.
17 Section L Para 5.2.4 states "...Sample Project shall also include a completed bid schedule, found in Section J, Attachment 10, as a cover page." There was no Attachment 10 document provided in the solictation. Solicitation Section J identifies an Attachment 10 as "Appendix A", but does not provide it. Please provide Appendix A / Attachment 10? Langauge has been updated in Section L and Section M to reflect that attachment 08 is the Call Sheet and Attachment is the Seed Task Call Sheet.
| 18 | Section L Para 5.2.4 states "The Offeror shall use the Cost Sheet Breakdown for Sample Project, Section J, Attachment 09." Attachment 09 was provided to offerors as an electronic PDF file. Section L Para 5.3 indicates the electronic price volume is to be provided in Microsoft Excel. Please clarify: Is Attachment 09 the only pricing document to be included with Volume 3, and if it is, will the government provide the Microsoft Excel template of Attachment 09 so that offerors can complete and provide the native Excel document per Section L Para 5.3? | The Government has uploaded the excel spreadsheet to Beta SaM. The total evaluated price will be the Attachment 9 and Attachment 8 prices combined |
| 19 | Section L Para 5 does not indicate if Attachment 08 "Painting Call Sheet" is to be included. Is Attachment 08 to be provided in Volume 3? | Yes, Attachment 08 is to be provided in Volume 3 |
| 20 | Section L Para 5 does not indicate if Soliciation Section B "Supplies or Services and Prices/Cost" is to be included in Volume 3. Where, if anywhere, should Solicitation Section B be included in offeror's proposals? | Solicitation Section B should be included in Volume 3 |
| 21 | Attachment 08 "Painting Call Sheet" Excel row 140 states "TOTAL FOR PAINT ITEMS". Are offerors to sum the contents of Excel column D from row 6 through row 138 (line items 0001 through 0135) and place that value in column D row 140 for each worksheet in the Excel workbook, and place those sum values in the worksheet labled "Wrap-up", in worksheet "Wrap-up" column C for the base and option years, and then sum the contents of worksheet "Wrap-up" column C rows 2 through 6 and place the result in that worksheets cell C/8? Where is this data to be provided to the government (proposal volume and instruction)? | Yes, the offerors should sum each year (base and all options), add those totals to the "wrap-up" section on the final Tab of the excel spreadsheet. This should be provided to the Government in Volume 3. |
| 22 | PCI-19: Attachment 3 Section M paragraph 1.1 indicates that offerors PRICE evaluation is based on offeror's completed Attachment 09 - please confirm? | Total evaluated price is the combination of Attachment #8's price and Attachment # 9's price |
| 23 | Section L Para 2.2 places a 5 page maximum on Volume 1. Volume 1 is to contain: 3.1.1 "Cover Letter", 3.1.2 "Narrative Summary", 3.1.3 "Table of Contents", 3.2.1 "SF1442", 3.2.2 "SF30(s)", 3.2.3 "Clauses & Provisions", 3.2.4 "Proposal Guarantee", 3.2.5 "Financial Resources", 3.2.6 "8(A) Status" letter at minimum. Of these items the only one identified to not count against the page limitation 3.1.3 "Table of Contents". Please modify the maximum page count of Volume 1 to account for the required documentation? | This language has been edited in the Section L. The only page limit in Volume I now is a 2-page limit on the narrative statement |
24 "Section L Para 2.2.1 indicates that each volume is to be separately bound in a 3 ring binder. Please confirm that a total of 3 binders are desired: (1) for VOL1 Executive Summary & Contract Docs, (1) for VOL 2 that will include both the unsanitized and sanitized copy of ""Tech SubFactor 1 Management Approach"", and ""Tech SubFactor2 Prior Experience"",(1) for VOL3 Price" Print copies will no longer be required. Contractors can submit proposals through either DoD SAFE via the instructions in Section L Para 2.2.2 or through a CD submission which should be delivered through commercial carriers to the Bldg 1 address in the Section L. If the CDs are delivered, then they much be delivered by the proposal due date.
25 Section L Para. 3.2.4 states that bonds are to be submitted electronically. Please confirm that the proposal is to be submitted in 1 hard copy with 2 CD's as outlined at Section L Para 2.2.1 and 2.2.2, with the original hard copy bond in VOL1 and its electronic scanned copy on CD "A"?
| The proposals are no longer required to be deivered via hard copies. Please see Section L Para 2.2.2 for more information | ||
| 26 | Section M Para. 1.5 states "Offerors may only bid in one of the two pools for initial contract award." Please provide additional information explaining each pool? | This language was deleted out of Section M. |
| 27 | : Section M Para. 2.2 states "Pricing will be evaluated by reviewing the seed task and taking the seed task value and adding it to the total bottom dollar value of the call sheet. This will allow the Government to review the total evaluated price of each proposal." Would the government provide an example describing/showing how the "seed task value" and "total bottom dollar value of the call sheet" will be evaluated? | The total "wrap-up" price (total of base year+all option years) on Attachment 8 + The total price at the bottom of Attachment 9 = The total evaluated price. Additionally, proposals will be evaluated to make sure that all pricing is reasonable, balanced and complete. |
| 28 | Section M Para. 2.2.1 states "In addition, the completed bid schedule (Attachment 09), and the Call Sheet Breakdown for Sample Project (Section J, Attachment 10) must be completed as directed in Section L, paragraph 5.2.4. Prices that are not properly supported may cause the Government to find an Offeror’s proposal unreasonable, unbalanced, or incomplete." Please clarify, Attachment 10 is not provided with the solicitation, Attachment 9 is the Sample Project bid sheet? What is meant by "prices that are not properly supported", what price and/or cost support data does the government require offerors to include in VOL3? | Prices that are not properly supported refer to FAR 15.404-1 Proposal Analysis Techniques. An example of unbalanced pricing would be a unit price that is significantly higher than other offerors or historical prices, but due to the low quantity the total price does not drastically raise. Langauge has been updated in Section L and Section M to reflect that attachment 08 is the Call Sheet and Attachment is the Seed Task Call Sheet. |
| 29 | In Attachment 02- Section L, Paragraph 2.3 states: |
2.3 PROPOSAL SUBMISSION
The Offeror’s proposal shall be prepared and submitted in the three (3) volumes as shown in Table 1, Proposal Organization and Page Limits, Section L Paragraph 2.2. All volumes must be received via two
(2) different media types: electronic (CD-R/DVD-R) and paper. Proposal shall be sent to the PCO via commercial carriers or hand-delivered at the address below, IAW page 1 of the solicitation, Standard Form 1442, Block 7:
AFLCMC/PZICB
ATTN: Sydney Reeder (PAINT IDIQ Acquisition) 1940 Allbrook Drive Building 1, Room 111 Wright Patterson AFB, OH 45433-5344
The address listed on Form 1442, Block 7 is listed as:
FA8601 AFLCMC PZIO
1940 ALLBROOK DR RM 109
BLDG 1
WRIGHT PATTERSON AFB, OH 45433-5344
United States Melanie Angle, Email: melanie.angle@us.af.mil Telephone: 937-522-4554
It would be great if you could clarify which address the bid documents should be sent to.
The Government is no longer required hard copies of the proposals. The proposals can be delivered to the Government via two methods, either by DoD SAFE )See Section L, Para 2.2.2 for instructions) or by CD. If the proposal is submitted by CD, 2 copies must be provided, and they must be mailed by commercial carrier to: AFLCMC/PZICB ATTN: Sydney Reeder (PAINT IDIQ Acquisition) 1940 Allbrook Drive Building 1, Room 111 Wright Patterson AFB, OH 45433-5344. If proposals are submitted via CD, then they should arrive at this required access by the proposal due date.
30 We filed an extension for our 2019 tax. Should we submit documentation that states we filed an extension? Since the past 5 years are required – we will include 2015, 2016, 2017 and 2018 tax returns and financial statements. We will not have an actual return to submit for 2019, but we will include 2019 financials. The requirement for financial statements has been removed. The only requirements now are a financial capability letter from the offerors financial institution, as well as a letter from the offerors bonding company.
File details come from the government source that posted it. Updated .