Attachment_1_DRAFT_SABER_STATEMENT_OF_WORK.docx

STATEMENT OF WORK

FOR

SIMPLIFIED ACQUISITION OF BASE ENGINEERING REQUIREMENTS SABER

ZHTV 15-1004

10 June 2015 88th ABW CIVIL ENGINEER DIRECTORATE

5151 WRIGHT AVENUE

WRIGHT-PATTERSON AFB, OH

STATEMENT OF WORK

TABLE OF CONTENTS

Abbreviations

ZHTV 10-1002

SIMPLIFIED ACQUISITION OF BASE ENGINEERING REQUIREMENTS (SABER)

STATEMENT OF WORK

1.0 PROJECT DESCRIPTION

1.1 The Contractor shall provide all management, labor, material, equipment, (unless furnished by the Government), transportation, supervision and design capabilities to accomplish up to one hundred (100) simultaneous projects for a broad range of maintenance, repair and minor construction work on real property at Wright Patterson AFB, OH. The base encompasses over 120 tenant and host organizations on four areas of land totaling 8,145 acres, and 850 facilities containing 16.4 million SF, with missions varying tremendously in complexity and nature. In addition, over 20 General Officers reside or work at WPAFB. The size and diversity of WPAFB necessitates expeditious response and efficient management of the heavy volume of task orders (TO) placed against the SABER contract. Facilities include, but are not limited to, research and development, hospital, secure areas, airfields, flight line, infrastructure, administrative, residential, pavements, industrial, etc. Prompt response and execution of all task orders is required. The Contracting Officer (CO) will issue a request for proposal (RFP) describing basic requirements for each individual task order. Following review of the Contractor’s proposal, the CO will negotiate with the Contractor if elevated, and award an individual TO. The Contractor will be required to maintain a local office to facilitate services as described in Section 3.0 – PERFORMANCE CAPABILITIES.

1.2 The Government will provide a Statement of Objectives (SOO) that will define the design effort and general objectives for each RFP. The contractor shall be required to manage and execute the normal workload of up to one hundred plus (100+) concurrent projects, and up to one hundred fifty plus (150+) projects annually. The contractor may on occasion be required to provide for large unexpected fluctuations in the workload. It is estimated that less than five percent (5%) of all work will be required during other than normal working hours.

2.0 WORK BY THE GOVERNMENT:

The Government is not obligated to issue any particular type of work under this contract and reserves the right to accomplish work using Government workforces or by other contracts, as the Government deems necessary or desirable, and to do so will not breach or otherwise violate this contract.

3.0 PERFORMANCE CAPABILITIES

3.1 Contractor Personnel - The Contractor shall furnish sufficient technical, supervisory, and administrative personnel to insure satisfactory accomplishment of the work specified in each individual contract including accomplishment of work by agreed milestone dates and progress schedule.

3.1.1 Contractor’s Contract Manager (CM): Provide a single point of contact on site within 10 days of the notice to proceed (NTP) and continuing throughout the performance of all Task Orders capable of managing the development of renovation and minor new construction designs and estimates, as well as, acting as the single point of contact capable of communicating and interfacing with Government officials in all aspects of contract execution. This individual shall be directly employed by the contract holder.

3.1.2 Contractor’s Quality Control Manager (QCM): Provide a single point of contact on site capable of managing the implementation of the contractor’s approved Quality Control Plan and Accident Prevention Plan, as well as the most current version of the 29 CFR 1926 OSHA Standards for the Construction Industry. This individual shall be directly employed by the contract holder and shall not have other duties.

3.1.3 Contractor’s Project Superintendent (PS): Provide a single point of contact on site for each Task Order capable of supervising and coordinating the timely and safe execution of construction tasks in accordance with quality standards and approved design. The Contractor shall directly superintend the work or assign and have on the worksite a competent superintendent who is satisfactory to the Contracting Officer and has authority to act for the Contractor. The PS shall visit each active project site daily and shall be capable of communicating and interfacing with Government officials in all aspects of Task Order execution.

3.1.4 Contractor’s Environmental Manager (EM): Provide a single point of contact on site capable of managing the implementation of the contractor’s approved Environmental Control Plan as well as WPAFB Specifications 01 02 20, 02 08 10, 02 09 00 and 02 09 10.

3.1.5 The Contractor shall also provide and maintain the following capabilities, at a local or remote office, to support the WPAFB SABER contract.

3.1.5.1 Design/Drafting: Provide technical design and computer aided design and drafting (CADD) support capable of producing accurate design and drawings for each individual TO within the time constraints specified in Section 16.0 – ORDERING PROCEDURES.

3.1.5.2 Cost Estimating/Negotiating -- Provide estimating/negotiating support capable of producing accurate quantity take-offs and cost proposals, using the contractor’s automated estimating system (AES), within the time constraints specified.

3.2 Contractor Employee Requirements: The contractor shall ensure that employees and subcontractor employees have current, valid licenses and certifications necessary to perform their functions. Any cost or time associated with obtaining licenses or certifications shall be at the contractor’s expense.

3.3 SUBCONTRACTORS: All work shall be performed by commercial contractors that are licensed by The Ohio Construction Industry Licensing Board (OCILB) for the Electrical, HVAC, Hydronics, Plumbing, and Refrigeration trades. For all other commercial contractor trades a minimum of two (2) years of experience is required in projects of similar size and scope.

3.4 Throughout the life of this contract, the CM shall be readily available. The CO must be able to contact the CM by phone at all times. The CM shall provide overall contract management, including full authority to develop TO proposals, negotiate and sign TOs, provide subcontract purchasing and administration, review material submittals and shop drawings, and shall attend all recurring status meetings, site visits and pre-final/final inspections. Contractor should be able to remobilize within 24 hours.

4.0 TECHNICAL DESIGN SUPPORT:

The Contractor’s staff shall have multidiscipline design experience. Provide technical design capabilities to achieve the required design (as defined in SECTION 6.0) within the prescribed delivery period. Required technical design capabilities include, but are not limited to communications, architectural, structural, civil, mechanical, and electrical.

5.0 MANAGEMENT PLAN: Included in the Contractor’s response to the initial RFP must be a management plan detailed as follows:

5.1 Describe the organization, responsibilities and lines of authority established for the contract on each response to the RFP. Describe your plan for managing execution and administration. Describe your material delivery plan. Contractor must have resources readily available and be capable to support multiple contracts concurrently with other on-going or new work. This includes being capable to manage and execute several concurrent task orders. Clearly delineate on-site from off-site personnel, Quality Control and Safety representatives for the TO.

5.2 Contractor shall describe how they plan to support an on-site management team, including a sole source of responsibility for both design and construction for all task orders. Describe the plan to manage, supervise, and coordinate the subcontractor’s work and who in the organization will be responsible for this management and coordination. Describe the role of the design team. Describe how warranty support will be handled by your organization on each TO.

5.3 The Contractor shall have thirty (30) days from the time of award for mobilization activities associated with this contract to fully execute the requirements of the contract. For computer requirements, the contractor shall submit its proposed set up and connection design for Government approval within seven (7) days after the date of the contract award. The computer system shall be operating as required, and training for Government personnel shall be completed within fourteen (14) days of government approval.

6.0 DESIGN AND CONSTRUCTION REQUIREMENTS

6.1 The Government will provide a Statement of Objectives for each RFP. The Contractor shall provide a 35% design based on the SOO in response to the RFP. The Contractor’s design and drawings must comply with the Government’s SOO and concept design requirements as well as all governing codes. Following Government acceptance of the Contractor’s proposal and award, the contractor shall complete a 100% design over the course of the TO. As-Built drawings will be required upon completion of each TO before final acceptance can be achieved.

6.1.1 A 35% design represents a clear interim design. 35% design submissions shall be of sufficient detail to show how the users’ functional and technical requirements will be met, indicate the designer’s approach to the solution of technical problems and show compliance with design criteria. 35% design drawings shall clearly establish scope of work for the overall project.

6.1.2 A 100% design represents a complete design. This may include but is not limited to final drawings of Government-issued modifications, field changes, structural details, mechanical, plumbing, electrical, fire protection and communications (data) layouts, etc. Full, comprehensive 100% designs are not required to be submitted for approval by the Government during the course of the project; however, as-built drawings incorporating 100% design criteria shall be due after construction is complete.

6.2 All design and construction accomplished pursuant to this contract shall comply with the latest edition of the following codes, unless the CO directs the Contractor otherwise. Any exception must be approved in writing by the CO prior to construction start-up.

1. International Building Code

2. International Mechanical Code

3. International Plumbing Code

4. National Electrical Code

5. National Fire Code

6. Uniform Federal Accessibility Standards

7. Base Facilities Standards (BFS) Design Guide and all associated WPAFB specifications, shall be the design guide used for submitting project drawings and as-built drawings to the Government.

8. Unified Facilities Guide Specifications (UFGS), including Appendix B. The specifications can be accessed and downloaded on line at http://specsintact.ksc.nasa.gov

6.3 If there is a conflict between these codes the most stringent requirements shall apply unless specifically requested in writing by the Government.

6.4 The following WPAFB Environmental Specifications shall be the specifications used to address environmental protection and controls on all projects.

6.4.1 WPAFB Specification # 01 02 20 WPAFB General Environmental Requirements:

6.4.2 WPAFB Specification # 02 08 10 WPAFB Removal and Disposal of Asbestos Containing Materials

6.4.3 WPAFB Specification # 02 09 00 WPAFB Removal and Disposal of Paint Containing Lead Material.

6.4.4 WPAFB Specification # 02 09 10 WPAFB Ozone Depleting Substance Recovery

6.4.5 The contractor shall perform all activities of this contract in accordance with all applicable Federal, State, Local and WPAFB specifications.

7.0 QUALITY CONTROL: It is the Contractor’s responsibility to provide, inspect, and document the level of quality that has been established by the standards of this Statement of Work (SOW). The QCM shall direct the execution of the Contractor’s QC Plan.

7.1 A finalized version of the quality control plan submitted with the technical proposal shall be submitted to the Contracting Officer within thirty (30) days of award. Any changes to the plan shall be submitted to the Government. The QC plan shall include, but not limited to the following:

7.1.1 Inspection System: Details of the contractors inspection system which monitors the execution of any task completed under this contract must specify the areas to be inspected on a scheduled or unscheduled basis, how often inspections will be accomplished, and titles of the individuals who will perform the inspections.

7.1.2 Deficiency Prevention: A method for identifying and preventing quality deficiencies and their causes.

7.1.3 Response Times: Routine warranty calls shall be no later than forty eight (48) hours after the initial notification by the government. Emergency calls shall be no later than two (2) hours after initial notification by the government. Punch list items on individual task orders shall be resolved within ten (10) working days of notification by the government unless more timely completion is noted elsewhere in the contract requirements.

7.1.4 Inspection Files: The contractor shall maintain on site records of all the inspections conducted by the contractor and the necessary corrective actions taken. This documentation shall be made available to the Government throughout the performance period of this contract.

8.0 SITE OFFICE: The site office shall be manned continuously during standard working hours and include the following functions: contract manager, task order managers, estimating, negotiating, scheduling, communications, and construction quality control. The facility requirements for the on-base site are as follows:

8.1 The contractor will be required to locate and make connections to nearby electric, water and sewer services.

8.2 The contractor shall pay for the use of all utilities.

8.3 The facility shall be of temporary office quality and used only for office functions. It shall not be used for storage of materials and equipment. It shall be painted according to WPAFB standards.

8.4 In lieu of an on base office site, the contractor may locate a site office off base within 15 miles of BLDG 30011, Area A.

9.0 PROTECTION OF CONTRACTOR’S EQUIPMENT AND GOVERNMENT PROPERTY

9.1 All Contractor supplied equipment is the sole responsibility of the Contractor. The Government is not liable for the theft, vandalism, or damage of any Contractor supplies, equipment or property. The Contractor shall secure his materials and protect all equipment from damage.

9.2 Any equipment/material the Contractor removes and which requires reinstallation as part of the job requirements shall be the responsibility of the Contractor. All damaged material shall be replaced with equipment/material of equal quality and function by the Contractor at his own expense.

10.0 PROVISIONS ON CONTRACTING OFFICER’S AUTHORITY: Only the CO is authorized to make changes to the contract or any TO issued thereunder. No other Government or non-Government official may alter this contract or any TO issued in accordance with the basic contract terms and conditions. The Contractor is to report any attempts to alter this contract or any TO to the CO. In the event the Contractor effects any such changes at the direction of any person other than the CO, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof.

11.0 TASK ORDER PRICING: Contractor task order pricing shall be accomplished as described below and based on the most economical standard construction practices. Cost effective practices and products and a design review shall be used in project design and scope development. Unreasonable methods and or estimates to accomplish task orders will not be accepted.

11.1 Terms Explained:

11.1.1 Line Item Costs: The cost of a line item shall be the item’s total bare cost based on a national average as defined by RS MEANS Pricing Book, a non pre-priced item at bare cost, or a service/permit/fee as defined by the lowest price from competitive bids. The RS MEANS labor costs are included as line items of work.

11.1.2 Contract Unit Pricing Book (UPB): Contract line item unit prices are to be used as the basis on task order pricing. Estimates shall be composed of the RS MEANS pricing data. They are non-negotiable.

11.1.3 RS MEANS Pricing Book (MPB): Includes all items of work from a current year RS MEANS Facilities Cost Data Guide, RS MEANS Assemblies and RS MEANS Master Composite Cost Data Guides. The line items are priced primarily using contractor furnished RS MEANS electronic data bases: The RS MEANS labor costs are included as line items of work.

11.1.4 Non Pre-Priced Items (NPP): Items of work not included in the UPB required for execution of a TO and within the scope and general intent of the contract, these items must be submitted, approved and or negotiated if necessary. If no comparable line item exists in RS MEANS for unique equipment and materials then a NPP item may be developed.

11.1.5 Local Area Adjustment Factor: The RS MEANS total weighted average city cost index for the city of Dayton Ohio, or the nearest city.

11.1.6 Coefficient: Coefficients are multiplied against the standard unit prices in the UPB, non pre-priced items and specialized services and permits to calculate task order prices. A coefficient is defined as a numerical factor that compensates the Contractor for any and all costs (generally indirect costs) and profit not included in the UPB unit pricing. The coefficients shall include all costs not covered in the UPB line items, or not allowed, (such as Division 1 – General Requirements) in the RS MEANS. The coefficients shall include but not be limited to overhead, profit, labor burden for the prime Contractor and subcontractors, bond premiums, insurance, taxes, any adjustment factors for average TO size, proposal preparation costs for withdrawn TOs, costs associated with procurement of required tools, equipment, software, specifications, computers, compliance with environmental laws, engineering services if required, and Contractor’s perception of the accuracy of the UPB. Coefficients should also include cost for design, daily cleanup, protection or incidental moving of Government property including furniture, portable toilets, and administrative and technical support. No allowance will be considered later for these costs. There will be three separate coefficients to define costs: Coefficients A, B & C.

11.1.6.1 Coefficient A: The unit prices as established by the UPB are multiplied against Coefficient A to arrive at the actual price for a unit of work. Labor line items from Division 01 of the RS MEANS Pricing book shall not be used when preparing an estimate. The costs of items associated with DIV 01 labor shall be included in the contractor’s adjustment factor for normal working hours prevailing wage, unless otherwise stated in Sections 11.1.6.2 – 11.1.6.4. The minimum for Coefficient A shall be no less that 1.025 percent. No maximum range is specified.

11.1.6.2 Coefficient B: The non pre-priced items such as specialized equipment and material deemed not to be included in the RS MEANS but within the general scope of the work for the TO are multiplied against Coefficient B to arrive at the actual price for a unit of work. The Government reserves the right to adjust the general scope of work to match RS MEANS line item descriptions which would eliminate the need of the non pre-priced item. The Government reserves the right to request proof of payment of the same when the work is complete. Reference Section 11.4.1.3 for applying to TO estimate. The range for Coefficient B shall be between 1.00 – 1.15 percent.

11.1.6.3 Coefficient C: Specialized architecture and engineer (AE) services, permits and fees not included in RS MEANS but within the general scope of work for the TO shall be multiplied by Coefficient C to arrive at the actual price for a unit of work. Proof of cost shall be provided by submitting the associated AE proposal or permit fee schedule with the estimate. The Government reserves the right to request proof of payment of the same when work is complete. The range for Coefficient C shall be between 1.00 – 1.10 percent.

11.1.6.4 Contingencies such as changes to labor wages and inflation shall be adjusted annually by the annual economic price adjustment to the UPB. Any change in the applicable minimum hourly rates of wages during the contract period shall not affect the unit prices to be paid by the Government for work performed under the contract.

11.1.6.5 The Contractor shall consider the following factors that affect the calculation of the coefficients:

1. The coefficients are fixed for the term of the contract.

2. The UPB prices are for “in-place” quantities. There shall be no allowances added for waste, compaction, storage, shipping, staging, handling, etc.

3. Daily clean up shall be performed at all active project sites. It shall not be a direct TO cost but shall be paid from the coefficients. Final cleanup will be a direct cost added to each TO.

4. The coefficients shall cover all the items typically designated as general conditions, profit and overhead including administrative/technical support and labor burden for the prime Contractor’s office staff and workforce.

5. All vehicles, office supplies/setup, administrative requirements, and equipment/tools which are customary to the trade shall be part of overhead, and therefore included in the coefficients.

6. Common trade tools and equipment shall be included in the coefficients; they shall not be allowed as a direct cost to any TO except under special circumstances. Only heavy equipment such as large scaffolding, dumpsters, generators, cranes, lifts, excavators and earthmoving equipment may be allowed as a direct cost to the TO. If any specialty equipment rental is necessary, the contractor may request Government approval to add the specified equipment as a direct cost to the TO. Common hand tools, ladders, power tools, laser levels, flatbed trailers, pick-up trucks or vans, cleaning equipment and other common equipment to the trade shall not be used as a direct cost to any TO. The cost of maintaining, fueling, operating, mobilizing, demobilizing and transporting the Contractor’s equipment shall be included in the coefficients and shall not be used as a direct cost to any TO.

7. RS MEANS unit prices are based on projects ranging from $10,000 to $1,000,000. An average SABER TO will range from $5,000 to $150,000. Any cost adjustment for the lower average SABER TO size shall be included in the Contractor’s coefficient. No adjustment for TO size will be allowed as a direct TO cost.

11.2 How To Calculate a Task Order Price:

11.2.1 Total UPB Costs: The sum of all UPB line item costs.

11.2.2 Total NPP Costs: The sum of all NPP line item costs.

11.2.3 Total AE Service Costs: The sum of all specialized AE permit and fee line item costs.

11.2.4 Government Furnished Material and Equipment: The Government may provide materials and/or equipment for installation. When furnished, the respective RS MEANS material/equipment shall be deleted from the RS MEANS line item cost, and the remaining line item cost shall be treated as UPB line item. If an item does not exist in the UPB, the cost for that line item shall be calculated exactly as an NPP item or AE service item.

11.2.5 Project Total Bare Costs: The sum of the total UPB cost. The sum of the total NPP costs. The sum of the total AE services costs.

11.2.6 Localized Total Bare Costs: The UPB total bare costs multiplied by the local adjustment factor.

11.2.7 Task Order Costs: The total sum of the localized total bare cost multiplied by the contractor’s Coefficient A, the NPP cost multiplied by the contractor’s Coefficient B, and the AE services cost multiplied by the contractor’s Coefficient C.

11.3 Keeping Prices Current:

11.3.1 (UPB) Unit Price Book: The list and price information for all pre-priced items covered in this contract. UPB consisting of the current year RS MEANS Facilities Cost Data Guide, RS MEANS Assemblies and the RS MEANS Master Composite Cost Data Guides shall be updated each year effective 15 January. (Example: The contract is awarded on 30 June, the 2016 UPB shall remain in effect through December 31, and be updated on 15 January 2017).

11.3.1.1 The RS MEANS Construction Data Books: (MPB) shall be updated quarterly through the life of the contract. This quarterly update shall only pertain to new projects estimated in that particular quarter. Each year on 15 January, all projects that were previously estimated, but not yet awarded, will be updated to the current year costs. If the new RS MEANS Price Book covers a line item listed as NPP, the line item in the new RS MEANS price book will be used and the existing NPP line item shall be discarded.

11.3.1.2 RSMEANS national average historical cost figures shall be used to calculate the percentage of change from last year. Each year on 01 January, RS MEANS provides a new construction cost data. (Ex. 2009 RS MEANS Facilities Book p. 1273 Actual costs: July 2008=180.4, July 2007=169.4, Percent of Change = (180.4/169.4 = +11.0% national average localized to Dayton Ohio)

11.4 RS MEANS Instructions for Application to Task Order Estimates:

11.4.1 Unless otherwise specified below, Division 01 thru Division 48 UPB Line Items are allowable in the development of Task Oder Estimates and unless otherwise noted the final price paid by the Government for a UPB Line Item shall be the RS MEANS Total Bare Cost for that Line Item multiplied by the City Cost Index for Dayton Ohio and then multiplied by Coefficient A.

11.4.1.1 RS MEANS Facilities Construction Cost Data, Division 01 specific use instructions are as follows:

A. Section 01.11.31.10 Architectural Fees. Not Used in UPB (Firm Price Quote adjusted by Coefficient C, if required by Government in individual Task Orders) B. Section 01.11.31.20 Construction Management Fees. Not Used in UPB (Calculated in Coefficient A as applied to UPB allowable line items) C. Section 01.11.31.30 Engineering Fees. Not Used in UPB (Firm Price Quote adjusted by Coefficient C, if required by Government in individual Task Orders) D. Section 01.11.31.50 Models. Not Used in UPB (Firm Price Quote adjusted by Coefficient C, if required by Government in individual Task Orders) E. Section 01.11.31.75 Renderings. Not Used in UPB (Firm Price Quote adjusted by Coefficient C, if required by Government in individual Task Orders) F. Section 01.21.16 Contingency Allowances. Not Used in UPB (Calculated in Coefficient A as applied to UPB allowable line items) G. Section 01.21.53 Factors Allowances. Not Used in UPB (Calculated in Coefficient A as applied to UPB allowable line items) H. Section 01.21.55 Job Conditions Allowance. Not Used in UPB (Calculated in Coefficient A as applied to UPB allowable line items) I. Section 01.21.57 Overtime Allowance. Not Used in UPB (Calculated as a percent increase to Trade Labor as defined in the UPB and as required by the Government in individual Task Orders) J. Section 01.21.63 Taxes. Not Used in UPB (Calculated in Coefficient A as applied to UPB allowable line items) K. Section 01.31.13.20 Field Personnel. Not Used in UPB (Calculated in Coefficient A as applied to UPB allowable line items) L. Section 01.31.13.30 Insurance. Not Used in UPB (Calculated in Coefficient A as applied to UPB allowable line items) M. Section 01.31.13.40 Main Office Expense. Not Used in UPB (Calculated in Coefficient A as applied to UPB allowable line items) N. Section 01.31.13.50 General Contractor’s Mark-Up. Not Used in UPB (Calculated in Coefficient A as applied to UPB allowable line items) O. Section 01.31.13.70 Overhead. Not Used in UPB (Calculated in Coefficient A as applied to UPB allowable line items) P. Section 01.31.13.90 Performance Bond. Not Used in UPB (Calculated in Coefficient A as applied to UPB allowable line items) Q. Section 01.32.13.50 Scheduling. Not Used in UPB (Calculated in Coefficient A as applied to UPB allowable line items) R. Section 01.32.33 Photographic Documentation. Not Used in UPB (Calculated in Coefficient A as applied to UPB allowable line items) S. Section 01.41 Regulatory Requirements. Not Used in UPB (Firm Price Quote adjusted by Coefficient C, if required by Government in individual Task Orders) T. Section 01.45.23.50-0010 through 01.45.23.50-0150 Testing and Inspection Services. Not Used in UPB (Firm Price Quote adjusted by Coefficient C, if required by Government in individual Task Orders) U. Section 01.51.13.80 Temporary Utilities. Not Used in UPB (Calculated in Coefficient A as applied to UPB allowable line items) V. Section 01.52.13 Field Offices and Sheds. Not Used in UPB (Calculated in Coefficient A as applied to UPB allowable line items) W. Section 01.91.13.50 Building Commissioning. Not Used in UPB (Calculated in Coefficient A as applied to UPB allowable line items)

11.4.1.2 RS MEANS Facilities Construction Cost Data, Division 01 (unless otherwise stated above) through Division 48 specific use instructions.

A. Final price paid by the Government for a UPB Line Item shall be the RS MEANS Total Bare Cost for that Line Item multiplied by the City Cost Index for Dayton Ohio and then multiplied by Coefficient A.

B. The following are the only adjustments allowable to RS MEANS Facilities Construction Cost Data UPB Line Items. No adjustments are allowable as a result of inferences, references and/or direction contained on pages i thru xii of the RS MEANS Facilities Construction Cost Data UPB. The adjusted line item final price paid by the Government shall be the RS MEANS Total Bare Cost for that Line Item multiplied by the City Cost Index and then multiplied by Coefficient A.

1) The derivation of demolition line item from UPB line item by changing the material unit cost to $0.00 and multiplying the labor unit cost by 0.5.

2) The derivation of remove and reset line item from UPB line item by changing the material unit cost to $0.00 and multiplying the labor unit cost by 1.5.

3) The derivation of Government Furnished Material line item from UPB line item by changing the material unit cost to $0.00.

11.4.1.3 When the Government issues a RFP for a Task Order containing work not included in RS MEANS Facilities Construction Cost Data, the contractor shall develop a Non-Pre-Priced (NPP) Line Item using the following NPP process development. Final price paid by the Government for a NPP Line Item shall be the lowest competitive price for that Line Item multiplied by Coefficient B. NOTE: The allowable use for a NPP Line Item shall be limited to material and equipment only. The Labor associated with the work shall be estimated using the UPB Trade Labor Lines in the UPB. In the event that a NPP Line Item is required, the contractor shall have an additional 10 working days to prepare and submit the Task Order Proposal.

A. Develop a specification for the NPP material or equipment Line Item.

B. Provide the specification to the Government for review and approval.

C. Solicit quotes - a minimum of (2) quotes from venders/supplies/subcontractors.

D. Determine final price paid by the Government for a NPP Line Item by multiplying the lowest competitive price by Coefficient B.

12.0 COMPUTER REQUIREMENTS

12.1 Each TO proposal shall be prepared using e4Clicks Project Estimator (or equal as provided by the contractor) and the RS MEANS Facilities master file AES. Each line item in the UPB includes appropriate material, equipment and labor costs indexed to the Dayton area. The RS MEANS prices in the UPB shall be updated annually per agreement, using the MEANS referenced local percentage (in the section titled City Cost Index) for materials and labor for the Dayton area. The contractor shall provide the estimating software, licenses, training requirements and all current updates for fourteen (14) Government users. The software will be required to be installed on two (2) servers and be operational within twenty-one (21) days after contract award.

12.2 The software estimating package shall have the capability to include quarterly, and yearly RS MEANS price updates by 15 January each year including the current year local adjustment factor for Dayton, OH. The software estimating package shall have the capability to adjust for different coefficients.

12.3 The contractor shall provide and maintain the current year Unit Price Book (UPB) consisting of the RS MEANS (MPB) (electronic database of pre-priced items) and Custom Price Book (CPB).

12.4 The contractor shall provide the Government with six (6) hard copies of the applicable RS MEANS Cost Data books (MEANS Price Book MPB) (6) copies of the Custom Price book(CPB) annually. Failure to deliver and install the updated price books may result in awarded costs of negotiated proposals with the previous year’s UPB costs. These books shall be delivered to the SABER Contract Managers office no later than 15 January each year.

12.5 The Contractor shall provide, install, and maintain the Contractor’s computer hardware and software. As a minimum, the Contractor shall maintain equipment and software throughout the term of this contract to operate the specified AES, web-based document share site and AutoCAD.

12.6 Any Contractor furnished hardware not operating properly shall be promptly repaired by the Contractor so as to maintain all schedules and deliver all documents to the Government within the timeframes specified.

12.7 The Contractor shall furnish and install the RS MEANS annual unit price updates on the Contractor’s PC each year at option renewal throughout the term of this contract.

12.8 All drawings submitted by the Contractor shall be created from Computer-Aided Design and Drafting (CADD) software. Drawing files shall be compatible with the current version of AutoCAD being used by the Government, without any need for translation or modification by the Government.

12.9 The Contractor shall submit all CADD drawings on a compact disk (CD).

12.9.1 All design work to be provided under this contract shall be accomplished and developed using computer-aided design and drafting (CADD) software and procedures conforming to the following criteria.

12.9.2 The “Base Facilities Standard” Appendix- A, WPAFB, CADD Standards, is the applicable specification for developing design drawings and submitting as-built drawings.

12.9.3 The contractor shall submit As-Built drawings, in the form of CADD files, to the Government, for review and approval, for each individual task order prior to submitting a 100% invoice for the project.

12.10 The Contractor shall provide SharePoint or equivalent automated web-based document transfer system and storage (unlimited storage) for project document transfers. The electronic system shall be accessible through the secured network, capable of transferring encrypted documents, sending automatic email alerts when documents are imported and exported, have estimating software or stand alone with smart phone APP. Contractor shall administer and use system with CE and Contracting. The system shall be organized and capable of securely storing all contract records and will include the capability of automated request for information (RFI) and SUBMITTAL document creation, initiation, review and approval processes. Contractor shall use the automated web-based document transfer system as a basis of providing and receiving documents for the above mentioned processes. Contractor will provide hard copies to the CO for every submitted document.

13.0 COMMUNICATION: The Contractor shall provide and maintain a cellular telephone for the CM throughout the period of this contract.

13.1 The contractor shall be required to provide and service eighteen (18) mobile Smart telephones to the Government SABER Contract Manager for the life of the contract. Provide the most current Iphone available at point of award capable of receiving and processing Government automated information. Provide cases (Otter Box case or equivalent), holders and insurance plan for each phone. Phones and cases shall be replaced with new, most current model available every 2 years from point of purchase for the duration of the contract. These Contractor provided phones and cases will be considered Government property.

13.2 The minimum requirements for the telephones are: An unlimited data plan with unlimited two way communication capabilities, five-hundred (500) monthly minutes talk time, unlimited texting, picture and group messaging. The contractor shall provide compatible phones and service for all on site contractor personnel for the life of the contract.

14.0 CONSTRUCTION START-UP PERIOD: The first 30 calendar days following contract award shall be designated as a start-up period, after which the Contractor shall have all equipment, facilities and personnel in place to fully execute the requirements of this contract.

15.0 PRE-PERFORMANCE CONFERENCES: Prior to issuance of a NTP for any TO, the CO may elect to host a Pre-Performance Conference. The Contractor shall be represented at the scheduled conference and be prepared to discuss potential difficulties and obstacles.

16.0 ORDERING PROCEDURES

16.1 Site Visit

16.1.1 The CO will provide the CM an RFP that shall include a written SOO, a preliminary list of any required shop drawings/material submittals, and possibly concept design drawings (if available upon request). The site visit will be scheduled within 2 working days from the date of notification. The CM shall attend the site visit and obtain whatever measurements and information is necessary to develop the design and produce a complete and accurate TO proposal. The scope validation/site visit discussions will include:

1. Site access;

2. Methods and alternatives for accomplishing the work;

3. Definition and refinement of requirements;

4. Requirements for proposal (in addition to those enumerated in this SOO);

5. Detailed scope of work; and

6. Special time requirements for completion, phasing requirements, and liquidated damages.

16.1.2 The Contract Administrator (CA) accomplishes a Memorandum for Record of site visit. Questions or clarifications should be directed to the CA/CO concerning the discussions above.

16.2 Contractor’s Proposal: A TO proposal shall consist of drawings, detailed TO cost proposal, proposed timeline and a Statement of Work. These documents shall describe in detail the project scope.

16.2.1 Drawings: Each TO proposal shall have one (1) set of blueline/bond paper drawings (in addition to the digital drawings on the automated web-based document share system) that clearly locate, define, and quantify the SOW. Each item in the Contractor’s detailed cost proposal shall be accounted for in the drawings. The Contractor’s drawings shall clearly indicate compliance with the requirements of the Government’s concept design and building codes. The Contractor shall provide the necessary civil, structural, architectural, mechanical, and electrical drawings in enough detail to allow the Government to evaluate the Contractor’s detailed cost proposal for completeness and accuracy. For example, the electrical drawings shall indicate outlet locations, wire sizes, panel locations and load requirements, transformer sizes and locations, actual routing of circuits and any other pertinent information. Examples of required drawings include site plans to show utilities, landscaping and topographical elevations; foundation plans and details; floor plans, elevation drawings, reflected ceiling plans, roof plans, typical details, structural framing plans, door/window/hardware/equipment/ finish schedules, etc. All drawings shall bear a standard Government furnished title block indicating the sheet number, project name, project number, designer’s signature, CM signature, Contractor’s letterhead and (3) blanks for revision dates.

16.2.2 Detailed TO Cost Proposal: Two (2) copies of the Contractor’s complete detailed line-item TO cost proposal shall be submitted for each proposal. The Contractor’s TO cost proposal shall consist of an itemized listing of line items from the UPB and any NPP items with written quotes as required. Each line item shall be described using the following categories:

1. LI Description

2. LI Crew

3. LI Daily Output

4. LI Labor Hours per Unit

5. LI Bare Cost Material per Unit

6. LI Bare Cost Labor per Unit

7. LI Bare Cost Equipment per Unit

8. LI Notes (shall include the calculation used to deliver the total line item quantity)

16.2.3 Timeline: Each TO proposal shall include a brief critical path timeline, taking into account the major work elements from the detailed cost proposal, as well as submittal reviews, mobilization, material delivery times, anticipated weather delays and Final Inspection.

16.2.4 Scope of Work: Each TO proposal shall include a Scope of Work defining the project contact information, performance period, general conditions, anticipated submittals, environmental and/or hazardous material issues, and a thorough description of the demolition and construction scope.

16.3 Estimation Of Projects In Advance Of Funding

16.3.1 During the course of the contract, the contractor may be required to estimate and negotiate projects in advance of funding. These projects may not have funding available and there is no guarantee that funds will become available for award of the project. No separate compensation for any Pre Order costs including proposal preparation and attendance during negotiations or site visits will be due to the contractor for projects that are negotiated and funding is not provided.

16.3.2 Fiscal Year-end Procedures: The contractor may be given a list of projects that the base reasonably expects funding for. The list may be revised for both additions and deletions based on the Governments’ requirements. These projects will be estimated and negotiations completed. The Government shall incur no obligation until such time as funding becomes available and a task order is executed for the project. The negotiated total quantities shall remain binding until funding becomes available. Projects that are funded and awarded after the exercise of an option will be re-priced (not renegotiated) utilizing the current UPB. Agreed upon total prices that contain non-priced items shall be verified with the contractor prior to execution of the task order. In the event the non-priced items have undergone a substantial change in the market (i.e., 10% difference), the items shall be re-negotiated and an agreement reached prior to executing a task order.

17.0 TASK ORDER PROPOSAL EVALUATION

17.1 CE will evaluate the Contractor’s TO proposal and provide the CO with a mark-up copy of the contactor’s TO proposal identifying quantities and/or line items requiring review through the automated web-based document share site.

17.2 Proposal Review

17.2.1 If necessary, the CO will notify the CM and schedule a review of the proposal to determine the correct scope, products and methods for the project. The CM shall be available to meet within 2 working days of notification.

17.2.2 If necessary, the CO will review each line item in the cost estimate with the Contractor. The proposal review will establish the appropriate line items for the TO, and quantities for each line item. The Contractor must be prepared to provide quantity calculations justifying the material quantities contained in the proposal.

17.2.3 At the conclusion of line item proposal review, the CO will negotiate a reasonable and expeditious performance period based upon input from the Government Project Manager (GPM), the Contractor’s proposed critical path timeline, and RS Means daily output data. Provisions for assessing liquidated damages (LD) will be determined on each individual TO by the CO.

17.2.4 Within 5 working days after the TO price and performance time have been determined, the Contractor shall provide revised drawings, corrected for any deficiencies and negotiated changes. A revised set (blueline/bond & digital copy via web-share site) shall be provided to the CO for review. Incomplete drawings may be annotated and returned to the CM for revision. Approved drawings will be signed by the GPM and returned to the CM for use as construction documents. The construction drawings must be on the jobsite at all times.

18.0 COMMENCEMENT, PROSECUTION, COMPLETION AND PAYMENT FOR WORK

18.1 Notice to Proceed (NTP): Once the CO has issued a NTP for an individual DO, the Contractor shall submit a progress schedule and material submittals for approval, and commence work. The NTP will not be issued until the construction drawings have been approved by the GPM. The Notice to Proceed for written task orders will normally be the date the contractor receives the order. In rare circumstances, on projects deemed emergencies, the Contracting Officer may issue verbal direction confirming order prior to the issuance of the written task order. In that instance, the NTP shall be the date the Contractor received the verbal notice to proceed from the Contracting Officer, written notification to follow within 72 hours.

18.2 Change Orders: The maximum time for submission of change orders shall not exceed five (5) calendar days from receipt of request.

18.3 Submittals, Contract Progress Schedules (CPS): Contract Progress Schedules shall be provided no later than (5) days after NTP. The first submittal is required no later than (10) days after NTP and shall comply with the progress schedule. Contractor shall allow at least 2 weeks for Government review of all submittals and Contract Progress Schedules.

18.4 Inspection by the Government: The GPM will monitor the Contractor’s progress on each active TO and provide technical surveillance of workmanship. The GPM must have access to the jobsite at all times. The construction drawings must be on the jobsite and available for review.

18.5 Progress Reports: The CM shall coordinate with the GPM at Building 30011 every week to review the amount of progress for each TO, and discuss any issues (weather delays, etc.) for that week. This review will ensure accurate progress is reported on the bi-weekly progress report (AF Form 3065). Disputes will be referred to the Contracting Officer for resolution. The Contractor will be paid monthly (upon the submission of proper invoices) for the work performed during the preceding month for each individual TO.

18.6 Meetings: The CM shall attend meetings as scheduled to discuss each active TO. The Contractor shall prepare minutes of the meetings and provide a copy to all parties in attendance. Should any party not concur with the minutes, they shall state the areas of nonconcurrence in writing to the contractor within (4) calendar days of receipt of the minutes.

18.7 Distribution of Correspondence: A Contractor representative shall visit the Base Contracting Office at least once each workday to pick up and deliver correspondence.

18.8 Payment: Final payment for each TO will be withheld until all discrepancies are corrected and as-built drawings are approved by the GPM. Payment up to 90% will be made for performance, and CO may withhold up to10% pending receipt of approved as-built drawings/CADD disks for 100% TO amount.

19.0 WEATHER DAYS

19.1 Contractor’s TO proposals shall stipulate the number of weather days and performance days included in the total performance time. For outside work, the published average number of weather days shall be included in any negotiated performance time. Should inclement weather over and above the published average occur, the Contractor may request additional time if the work was affected.

20.0 HOURS OF WORK

20.1 Normal work hours shall be Monday through Friday from 7:30 A.M. to 4:30 P.M. excepting days observed as Federal holidays as listed below:

Holidays falling on Saturday are observed on the preceding Friday. Holidays falling on Sunday are observed on the succeeding Monday.

20.2 The Contractor may request to work on a weekend, after hours, or on a holiday. All such requests must be submitted in writing to the CO with a description of the type of work to be accomplished on…