SABER 5-year SOW

STATEMENT OF WORK

FOR

SIMPLIFIED ACQUISITION OF BASE ENGINEERING REQUIREMENTS

SABER

ZHTV 10-1002

12 January 2011 88th ABW CIVIL ENGINEER DIRECTORATE

5151 WRIGHT AVENUE

WRIGHT-PATTERSON AFB, OH

STATEMENT OF WORK

TABLE OF CONTENTS

Abbreviations

ZHTV 10-1002

SIMPLIFIED ACQUISITION OF BASE ENGINEERING REQUIREMENTS (SABER)

STATEMENT OF WORK

1.0 PROJECT DESCRIPTION

1.1 The contractor shall provide all management, labor, material, equipment, (unless furnished by the Government), transportation, supervision and minimal designs to accomplish up to one hundred (100) simultaneous projects for a broad range of maintenance, repair and minor construction work on real property at Wright Patterson AFB, OH. The base encompasses over 120 tenant and host organizations on four areas of land totaling 8,145 acres, and 850 facilities containing 16.4 million SF, with missions varying tremendously in complexity and nature. In addition, over 20 General Officers reside or work at WPAFB. The size and diversity of WPAFB necessitates expeditious response and efficient management of the heavy volume of task orders placed against the SABER contract. Facilities include, but are not limited to, research and development, hospital, secure areas, airfields, flight line, infrastructure, administrative, residential, pavements, industrial, etc. Prompt response and execution of all delivery orders is required. The Contracting Officer (CO) will issue a request for proposal (RFP) describing basic requirements for each individual delivery order (DO). Following review of the Contractor’s DO proposal, the CO will negotiate with the Contractor, and award an individual DO. The Contractor will be required to maintain a local office to facilitate receipt of each RFP and provide other services as described in Section 3.0 – PERFORMANCE CAPABILITIES.

1.2 The contractor shall have thirty (30) days from the time of award for mobilization activities associated with this contract to fully execute the requirements of the contract. For computer requirements, the contractor shall submit its proposed set up and connection design for Government approval within seven (7) days after the date of the contract award. The computer system shall be operating as required, and training for Government personnel shall be completed within fourteen (14) days of government approval.

1.3 The Government will provide only basic design information for each RFP. The Contractor shall complete the design and provide construction and complete as-built drawings. The Contractor shall provide sufficient technical support and project management to assure quality and completeness of DO proposals, accommodate a number of concurrent “active” projects, provide flexibility of design staff and subcontractor pool to handle rapid increases in work volume, process submittals in a timely manner, and perform according to schedule. The contractor shall be required to manage and execute the normal workload of up to one hundred plus (100+) concurrent projects, and up to one hundred fifty plus (150+) projects annually. The contractor may on occasion be required to provide for large unexpected fluctuations in the workload. It is estimated that less than five percent (5%) of all work will be required during other than normal working hours.

2.0 WORK BY THE GOVERNMENT: The Government is not obligated to issue any particular type of work under this contract and reserves the right to accomplish work using Government workforces or by other contracts, as the Government deems necessary or desirable, and to do so will not breach or otherwise violate this contract.

3.0 PERFORMANCE CAPABILITIES

3.1 Contractor Personnel

3.1.1 Contractor’s Contract Manager (CM): The contract manager will be responsible for the overall performance of this contract. The contract manager shall have a minimum of a bachelor’s degree in civil or structural engineering, or a bachelor’s degree in architecture. This individual(s) shall have direct oversight of all project design and planning activities. The name of this person and alternates, who shall act for the contractor when the CM is absent, shall be designated in writing to the Contracting Officer.

The CM will receive each RFP. The Contractor shall provide quality, cost effective design for multiple DOs simultaneously within the time constraints stated in Section 16.0 – ORDERING PROCEDURES. The Contractor shall complete the design and drawings to a point where the architectural, civil, structural, mechanical, and electrical drawings clearly indicate the proposed method of accomplishing the work, and annotate the description, size, and location of each item listed in the detailed cost proposal. The Contractor’s design and drawings must comply with the Government’s concept design requirements as well as all governing codes (See Section 6.0 – DESIGN AND CONSTRUCTION REQUIREMENTS). The Contractor is expected to use recognized industry standard practice in determining their proposed design materials and methods, unless the Government specifies otherwise.

3.1.2 Contractor’s Quality Control Manager (QCM): Provides quality control management for all active DOs and executes the QC plan. The QCM shall visit each active project site daily to ensure full compliance with all safety requirements, and verify that the materials and workmanship are in accordance with the approved construction drawings, shop drawings, material submittals and technical specifications. The QCM shall prepare and coordinate material submittal sheets and shop drawing submittals, prepare QC reports, schedule and coordinate testing procedures and attend all bi-weekly status meetings, site visits, and pre-final/final Inspections. The QCM shall be someone other than the CM or PS.

3.1.3 Contractor’s Project Superintendent (PS): Provides on-site supervision. The PS shall visit each active project site daily, submit detailed bi-weekly progress reports (AF Form 3065) for each DO, schedule and coordinate subcontractors and material suppliers, and attend all bi-weekly status meetings, site visits and pre-final/final inspections. The PS cannot be the QCM and subcontractors may not perform duties of the PS.

3.1.4 Contractor’s Environmental Manager (EM): The environmental manager shall ensure environmental compliance on all projects. The EM shall have and maintain the credentials necessary to be considered a “competent person” as defined by the Federal Asbestos Regulations. This individual shall be located at the site office, and may perform these duties in conjunction with other duties.

3.1.5 The Contractor shall also provide and maintain the following capabilities, at a local or remote office, to support the WPAFB SABER contract.

3.1.5.1 Design/Drafting: Provide technical design and computer aided design and drafting (CADD) support capable of producing accurate design and drawings for each individual DO within the time constraints specified in Section 16.0 – ORDERING PROCEDURES.

3.1.5.2 Cost Estimating/Negotiating -- Provide estimating/negotiating support capable of producing accurate quantity take-offs and cost proposals, using the contractor’s automated estimating system (AES), within the time constraints specified.

3.2 Contractor Employee Requirements: The contractor shall ensure that employees and subcontractor employees have current, valid licenses and certifications necessary to perform their functions. Any cost or time associated with obtaining licenses or certifications shall be at the contractor’s expense.

3.3 The contractor shall not employ any person who is or was an employee of the US Government, if the employment of that person would create a conflict of interest.

3.4 SUBCONTRACTORS: All subcontractor firms shall be licensed in the State of Ohio in their specialty where required. They shall have a minimum of two (2) years experience in related projects of similar size and scope.

3.5 Throughout the life of this contract, whenever there are active DOs, the CM shall be available to meet with the CO at Building 30001 promptly after notification by telephone during normal business hours. The CM shall be available to meet with the CO at Building 30001 within 24 hours when there are no active DOs. The CO must be able to contact the CM by phone at all times. The CM shall provide overall contract management, including full authority to develop DO proposals, negotiate and sign DOs, provide subcontract purchasing and administration, review material submittals and shop drawings, and shall attend all bi-weekly status meetings, site visits and pre-final/final inspections. Contractor should be able to remobilize within 24 hours.

4.0 TECHNICAL DESIGN SUPPORT:

4.1 The Contractor’s design capabilities are of utmost importance. The Contractor’s staff shall have multidiscipline design experience. Areas of required technical design competence shall include, but are not limited to communications, architectural, structural, civil, mechanical, and electrical.

5.0 MANAGEMENT PLAN: Included in the Contractor’s response to the initial RFP must be a management plan detailed as follows:

5.1 Home Office Management and Support. Describe the home office organization, responsibilities and lines of authority established for the contract. Describe your plan for managing subcontract acquisition, execution, and administration. Describe your material purchasing system and capabilities. Describe resources available and your capabilities to support this contract concurrently with other on-going or new work, including your capabilities to manage and execute several concurrent delivery orders. Include an organizational chart detailing the organization described in your proposal. Include names of assigned personnel and proposed subcontractors and their areas of responsibility for each portion. Clearly delineate on-site from off-site personnel. Quality Control and Safety should be included in the chart.

5.2 Support for Delivery Orders. Describe your capability and commitment to support an on-site management team, including a sole source of responsibility for both design and construction for any delivery order. Describe how they will manage, supervise, and coordinate the subcontractor’s work and who in the organization will be responsible for this management and coordination. Discuss which resources are available but will not be present at the site. Describe the role of the design team in response to a delivery order. Describe how warranty support for individual delivery orders will be handled by your organization.

6.0 DESIGN AND CONSTRUCTION REQUIREMENTS

6.1 All design and construction accomplished pursuant to this contract shall comply with the latest edition of the following codes, unless the CO directs the Contractor otherwise. Any exception must be approved in writing by the CO prior to construction start-up.

1. International Building Code

2. International Mechanical Code

3. International Plumbing Code

4. National Electrical Code

5. National Fire Code

6. Uniform Federal Accessibility Standards

7. Base Facilities Standards Design Guide, shall be the design guide used for submitting project drawings and as-built drawings to the

Government.

8. Unified Facilities Guide Specifications (UFGS), including Appendix B. The specifications can be accessed and downloaded on line at http://specsintact.ksc.nasa.gov

6.2 If there is a conflict between these codes the most stringent requirements shall apply unless specifically requested in writing by the Government.

6.3 The following WPAFB Environmental Specifications shall be the specifications used to address environmental protection and controls on all projects.

6.3.1 WPAFB Specification # 01 02 20 WPAFB General Environmental

Requirements:

6.3.2 WPAFB Specification # 02 08 10 WPAFB Removal and Disposal of Asbestos Containing Materials

6.3.3 WPAFB Specification # 02 09 00 WPAFB Removal and Disposal of Paint Containing Lead Material.

6.3.4 WPAFB Specification # 02 09 10 WPAFB Ozone Depleting Substance

Recovery

6.3.5 The contractor shall perform all activities of this contract in accordance with all applicable Federal, State, Local and WPAFB specifications.

7.0 QUALITY CONTROL: It is the Contractor’s responsibility to provide, inspect, and document the level of quality that has been established by the minimum standards of this Statement of Work (SOW). The QCM shall direct the execution of the Contractor’s QC Plan.

7.1 A finalized version of the quality control plan submitted with the technical proposal shall be submitted to the Contracting Officer within thirty (30) days of award. Any changes to the plan shall be submitted to the Government. The QC plan shall include, but not limited to the following:

7.1.1 Inspection System: Details of the contractors inspection system which monitors the execution of any task completed under this contract must specify the areas to be inspected on a scheduled or unscheduled basis, how often inspections will be accomplished, and titles of the individuals who will perform the inspections.

7.1.2 Deficiency Prevention: A method for identifying and preventing quality deficiencies and their causes.

7.1.3 Response Times: Routine warranty calls shall be no later than forty eight (48) hours after the initial notification by the government. Emergency calls shall be no later than two (2) hours after initial notification by the government. Punch list items on individual delivery orders shall be resolved within ten (10) working days of notification by the government unless more timely completion is noted elsewhere in the contract requirements.

7.1.4 Inspection Files: The contractor shall maintain on site records of all the inspections conducted by the contractor and the necessary corrective actions taken. This documentation shall be made available to the Government throughout the performance period of this contract.

8.0 SITE OFFICE: The site office shall be manned continuously during standard working hours and include the following functions: contract manager, delivery order managers, estimating, negotiating, scheduling, communications, and construction quality control. The facility requirements for the on-base site are as follows:

8.1 The contractor will be required to locate and make connections to nearby electric, water and sewer services.

8.2 The contractor shall pay for the use of all utilities.

8.3 The facility shall be of temporary office quality and used only for office functions. It shall not be used for storage of materials and equipment. It shall be painted according to WPAFB standards.

8.4 In lieu of an on base office site, the contractor may locate a site office off base within 15 miles of BLDG 30011, Area C

9.0 PROTECTION OF CONTRACTOR’S EQUIPMENT AND GOVERNMENT PROPERTY

9.1 All Contractor supplied equipment is the sole responsibility of the Contractor.

The Government is not liable for the theft, vandalism, or damage of any Contractor supplies, equipment or property. The Contractor shall secure his materials and protect all equipment from damage.

9.2 Any equipment/material the Contractor removes and which requires reinstallation as part of the job requirements shall be the responsibility of the Contractor. All damaged material shall be replaced with equipment/material of equal quality and function by the Contractor at his own expense.

10.0 PROVISIONS ON CONTRACTING OFFICER’S AUTHORITY: Only the CO is authorized to make changes to the contract or any DO issued thereunder. No other Government or non-Government official may alter this contract or any DO issued in accordance with the basic contract terms and conditions. The Contractor is to report any attempts to alter this contract or any DO to the CO. In the event the Contractor effects any such changes at the direction of any person other than the CO, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof.

11.0 DELIVERY ORDER PRICING: Contractor delivery order pricing shall be accomplished as described below and based on the most economical standard construction practices. Value engineering and design review shall be used in project design and scope development. Unreasonable methods and or estimates to accomplish delivery order tasks will not be accepted.

11.1 Terms Explained:

11.1.1 Line Item Costs: The cost of a line item shall be the item’s total bare cost based on a national average as defined by RS MEANS Price Book. The

RS MEANS labor costs are included as line items of work.

11.1.2 Contract Unit Price Book (UPB): Contract line item unit prices are to be used as the basis on delivery order pricing. Estimates composed of the RS

MEANS price book line items and the Custom price book line items bare costs per unit, based on a national average are used. They are non-negotiable.

11.1.3 RS MEANS Price Book (MPB): Includes all items of work from a current year RS MEANS Facilities Cost Data Guide, RS MEANS Assemblies and RS

MEANS Master Composite Cost Data Guides. The line items are priced primarily using contractor furnished RS MEANS electronic data bases: The RS

MEANS labor costs are included as line items of work.

11.1.4 Custom Price Book (CPB): Is a pre-priced line item book that will allow for the addition of line items not included in the RS MEANS Price Book.

Non Priced Line Items may be added to the CPB after negotiation and they are used on a delivery order at the discretion of the CO.

11.1.5 Non Pre-priced Items (NPP): Items of work not included in the UPB required for execution of a DO and within the scope and general intent of the contract, these items must be submitted, approved and or negotiated if necessary.

11.1.5.1 Items from sources such as Engineered Performance Standards, Prevenative Maintenance Standards and Service Call Standards shall not be negotiable; however their costs shall be used in calculating the NPP percentage of the total delivery order cost.

11.1.5.2 Non-Means NPP item prices taken from local area sources shall be the lowest price offered from at least two (2) acceptable vendors. Equipment and material prices shall be based on the contractors cost. The contractor may be required to show proof of its cost upon request. Labor costs shall be derived using the RS MEANS productivity and crew cost rates.

11.1.5.3 The contractor shall submit a worksheet for each NPP item which shows all of the costs and calculations used to develop the NPP item’s price.

11.1.6 Local Area Adjustment Factor: The RS MEANS total weighted average city cost index for the city of Dayton Ohio, or the nearest city.

(Example 2009 RS MEANS Facility Guide, p. 1300, Dayton, OH=91.1)

11.1.7 Coefficient: The coefficient is multiplied against the standard unit prices in the UPB to calculate delivery order prices.

11.1.7.1 The unit prices as established by the UPB are multiplied by the coefficient to arrive at the actual price for a unit of work.

11.1.7.2 Coefficient is defined as a numerical factor that compensates the

Contractor for any and all costs (generally indirect costs) and profit not included in the UPB unit pricing. The coefficients shall include all costs not covered in the UPB line items, or not allowed, (such as Division 1 – General

Requirements) in the RS MEANS. The coefficients shall include but not be limited to overhead, profit, labor burden for the prime Contractor and subcontractors, bond premiums, insurance, taxes, any adjustment factors for average DO size, proposal preparation costs for withdrawn DOs, costs associated with procurement of required tools, equipment, software, specifications, computers, compliance with environmental laws, engineering services if required, and Contractor’s perception of the accuracy of the UPB.

Coefficient should also include cost for design, daily cleanup, protection or incidental moving of Government property including furniture, portable toilets, and administrative and technical support. No allowance will be considered later for these costs.

11.1.7.3 Contingencies such as changes to labor wages and inflation shall be adjusted annually by the annual economic price adjustment to the UPB.

Any change in the applicable minimum hourly rates of wages during the contract period shall not affect the unit prices to be paid by the Government for work performed under the contract.

11.1.7.4 The Contractor shall consider the following factors that affect the calculation of the coefficients:

1. The coefficients are fixed for the term of the contract.

2. The UPB prices are for “in-place” quantities. There shall be no allowances added for waste, compaction, storage, shipping, staging, handling, etc.

3. Daily clean up shall be performed at all active project sites. It shall not be a direct DO cost but shall be paid from the coefficient.

Final cleanup will be a direct cost added to each DO.

4. The coefficient shall cover all the items typically designated as general conditions, profit and overhead including administrative/technical support and labor burden for the prime Contractor’s office staff and workforce.

5. All vehicles, office supplies/setup, administrative requirements, and equipment/tools which are customary to the trade shall be part of overhead, and therefore included in the coefficients. Equipment/tool rental will be allowed as a direct cost to any DO for specialty equipment required for a DO. For example, scaffolding, lifts, earthmoving equipment etc. The Contractor shall provide and maintain equipment/tools such as a generator, gasoline powered pump with hoses, laser level, flatbed trailer, pick-up trucks or vans, etc. The cost of maintaining, operating, mobilizing, demobilizing and transporting the Contractor’s equipment shall be included in the coefficient.

6. Equipment rental shall not be allowed as a direct cost to any

DO, except under special circumstances as described.

7. RS Means unit prices are based on projects ranging from

$10,000 to $1,000,000. An average SABER DO will range from

$5,000 to $150,000. Any cost adjustment for the lower average

SABER DO size shall be included in the Contractor’s coefficient.

No adjustment for DO size will be allowed as a direct DO cost.

11.2 How To Calculate A Delivery Order Price:

11.2.1 Total UPB Costs: The sum of all UPB line item costs.

11.2.2 Total NPP Costs: The sum of all NPP line item costs.

11.2.3 Government Furnished Material and Equipment: The Government may provide materials and/or equipment for installation. When furnished, the respective RS MEANS material/equipment shall be deleted from the RS

MEANS line item cost, and the remaining line item cost shall be treated as

UPB line item. If an item does not exist in the UPB, the cost for that line item shall be calculated exactly as an NPP item.

11.2.4 Project Total Bare Costs: The sum of the total UPB and NPP costs.

11.2.5 Localized Total Bare Costs: The UPB total bare costs multiplied by the local adjustment factor.

11.2.6 Delivery Order Costs: The localized total bare cost multiplied by the contractor’s coefficient.

11.2.7 NPP Percentage: The NPP total bare cost divided by the total project bare costs.

11.3 Keeping Prices Current:

11.3.1 (UPB) Unit Price Book: The list and price information for all pre-priced items covered in this contract. UPB consisting of the current year RS MEANS Facilities Cost Data Guide, R.S. Means Assemblies and the R.S.

Means Master Composite Cost Data Guides shall be updated each year effective 15 January. (Example: The contract is awarded on 30 March, the 2010 UPB shall remain in effect through December 31, and be updated on

15 January 2011).

11.3.1.1 The RS MEANS Construction Data Books: (MPB) shall be updated quarterly through the life of the contract. This quarterly update shall only pertain to new projects estimated in that particular quarter.

Each year on 15 January, all projects that were previously estimated, but not yet awarded, will be updated to the current year costs. If the new RS

Means Price Book covers an existing Custom Price Book line item, the line item in the new RS MEANS price book will be used and the existing line item in the CPB shall be discarded.

11.3.1.2 Custom Price Book (CPB): The CPB shall be updated to current year pricing on 15 January each year. This inflation factor shall be determined by the following:

11.3.1.2.1 RS MEANS national average historical cost figures shall be used to calculate the percentage of change from last year. Each year on 01January, RS MEANS provides a new construction cost data. (Ex. 2009 RS MEANS Facilities Book p. 1273 Actual costs: July 2008=180.4, July 2007=169.4, Percent of Change =

(180.4/169.4 = +11.0% national average localized to Dayton Ohio)

12.0 COMPUTER REQUIREMENTS

12.1 Each DO proposal shall be prepared using e4Clicks Project Estimator (or equal as provided by the contractor) and the RS MEANS Facilities master file

AES. Each line item in the UPB includes appropriate material, equipment and labor costs indexed to the Dayton area. The RS MEANS prices in the UPB shall be updated annually per agreement, using the MEANS referenced local percentage (in the section titled City Cost Index) for materials and labor for the

Dayton area. The contractor shall provide the estimating software, licenses, training requirements and all current updates for fourteen (14) Government users.

The software will be required to be installed on two (2) servers and be operational within twenty one (21) days after contract award.

12.2 The software estimating package shall have the capability to include quarterly, and yearly RS MEANS price updates by 15 January each year including the current year local adjustment factor for Dayton, OH. The software estimating package shall have the capability to adjust for different coefficients.

12.3 The contractor shall provide and maintain the current year Unit Price Book

(UPB) consisting of the RS MEANS (MPB) (electronic database of pre-priced items) and Custom Price Book (CPB).

12.4 The contractor shall provide the Government with twelve (12) hard copies of the applicable RS MEANS Cost Data books (MEANS Price Book MPB)

(12) copies of the Custom Price book(CPB) annually. Failure to deliver and install the updated price books may result in awarded costs of negotiated proposals with the previous year’s UPB costs. These books shall be delivered to the SABER

Contract Managers office no later than 15 January each year.

12.5 The Contractor shall provide, install, and maintain the Contractor’s computer hardware and software. As a minimum, the Contractor shall maintain equipment and software throughout the term of this contract to operate the specified AES and MicroStation.

12.7 Any Contractor furnished hardware not operating properly shall be promptly repaired by the Contractor so as to maintain all schedules and deliver all documents to the Government within the timeframes specified.

12.8 The Contractor shall furnish and install the RS MEANS annual unit price updates on the Contractor’s PC each year at option renewal throughout the term of this contract.

12.9 All drawings submitted by the Contractor shall be created from Computer-Aided Design and Drafting (CADD) software. Drawing files shall be compatible with the current version of MicroStation being used by the Government, without any need for translation or modification by the Government.

12.10 The Contractor shall submit all CADD drawings on a compact disk (CD).

12.10.1 All design work to be provided under this contract shall be accomplished and developed using computer-aided design and drafting

(CADD) software and procedures conforming to the following criteria.

12.10.2 The “Base Facilities Standard” Appendix- A, WPAFB, CADD

Standards, is the applicable specification for developing design drawings and submitting as-built drawings.

12.10.3 The contractor shall submit As-Built drawings, in the form of

CADD files, to the Government, for review and approval, for each individual delivery order prior to submitting a 100% invoice for the project.

13.0 COMMUNICATION: The Contractor shall provide and maintain a cellular telephone for the CM throughout the period of this contract.

13.1 The contractor shall be required to provide and service eighteen (18) mobile telephones to the Government SABER Contract Manager for the life of the contract.

13.2 The minimum requirements for the telephones are, unlimited two way communication capabilities, three hundred (300) monthly minutes talk time. The contractor shall provide compatible phones and service for all on site contractor personnel for the life of the contract.

14.0 CONSTRUCTION START-UP PERIOD: The first 30 calendar days following basic contract award shall be designated as a start-up period, after which the Contractor shall have all equipment and personnel in place to fully execute the requirements of this contract. Also, the Contractor will be required to meet with the 88 ABW/CEPT concerning CADD requirements and drafting standards during said start-up period.

15.0 PRE-PERFORMANCE CONFERENCES: Prior to issuance of a NTP for any DO, the CO may elect to host a Pre-Performance Conference. The Contractor and subcontractors shall be represented at the scheduled conference and be prepared to discuss potential difficulties and obstacles.

16.0 ORDERING PROCEDURES

16.1 Site Visit

16.1.1 The CO will provide the CM an RFP that shall include a written SOW, a preliminary list of required shop drawings/material submittals, and possibly concept design drawings. The site visit will be scheduled at the earliest possible time, but in no case more than 2 working days from the date of notification. The CM and subcontractors shall attend the site visit and obtain whatever measurements and information is necessary to develop the design and produce a complete and accurate DO proposal, to be submitted to the CO within 10 working days from the date of the site visit. Due to mission requirements, it may be necessary to require the Contractor’s DO proposal in less than 10 working days. For more complex projects, additional time may be granted by the CO. The scope validation/site visit discussions will include:

1. Site access;

2. Methods and alternatives for accomplishing the work;

3. Definition and refinement of requirements;

4. Requirements for proposal (in addition to those enumerated in this SOW);

5. Detailed scope of work; and

6. Special time requirements for completion, phasing requirements, and liquidated damages.

16.1.2 The Contract Administrator (CA) accomplishes a Memorandum for

Record of site visit. Questions or clarifications should be directed to the

CA/CO concerning the discussions above.

16.2 Contractor’s Proposal: A DO proposal shall consist of (1) drawings, (2) detailed DO cost proposal, (3) proposed timeline, (4) cover sheet including the Statement of Work, describing in detail the project scope.

16.2.1 Drawings: One (1) set of blueline/bond paper drawings that clearly locate, define, and quantify each item in the Contractor’s detailed cost proposal. The Contractor’s drawings shall clearly indicate compliance with the requirements of the Government’s concept design and building codes. The

Contractor shall provide civil, structural, architectural, mechanical, and electrical drawings in enough detail to allow the Government to evaluate the

Contractor’s detailed cost proposal for completeness and accuracy. For example, as a minimum the electrical drawings shall indicate outlet locations, wire sizes, panel locations and load requirements, transformer sizes and locations, and actual routing of circuits. Examples of required drawings include site plans to show utilities, landscaping and topographical elevations;

foundation plans and details; floor plans, elevation drawings, reflected ceiling plans, roof plans, typical details, structural framing plans, door/window/ hardware/equipment/ finish schedules, etc. All drawings shall bear a standard

Government furnished title block indicating the sheet number, project name, project number, designer’s signature, CM signature, Contractor’s letterhead,

(3) blanks for revision dates, and signature/date approval block for the GPM.

16.2.2 Detailed DO Cost Proposal: Two (2) copies of the Contractor’s complete detailed line-item DO cost proposal shall be submitted for each proposal. The Contractor’s DO cost proposal shall consist of an itemized listing of line items from the UPB and any NPIs with written quotes as required.

16.2.3 Timeline: Each DO proposal shall include a brief critical path timeline, taking into account the major work elements from the detailed cost proposal, as well as submittal reviews, mobilization, material delivery times, anticipated weather delays and Final Inspection.

16.2.4 Cover sheet including the SOW and scope: Each DO proposal shall include a cover sheet defining the project contact information, performance period, general conditions, anticipated submittals, environmental and/or hazardous material issues, and a thorough description of the demolition and construction scope.

16.3 Negotiation

16.3.1 The CO will notify the CM and schedule negotiations. The CM shall be available to negotiate within 2 working days of notification.

16.3.2 The CO will negotiate, on a line item by line-item basis, a firm fixed price for the DO. Unit prices will not be discussed, except for NPIs. The negotiations will establish the appropriate line items for the DO, and quantities for each line item. The Contractor must be prepared to provide quantity calculations justifying the material quantities contained in the proposal.

16.3.3 At the conclusion of line item cost negotiations, the CO will negotiate a reasonable and expeditious performance period based upon input from the

GPM, the Contractor’s proposed critical path timeline, and RS Means daily output data. Provisions for assessing liquidated damages (LD) will be determined on each individual DO by the CO.

16.3.4 Within 5 working days after the DO price and performance time have been negotiated, the Contractor shall provide revised drawings, corrected for any deficiencies and negotiated changes. One revised set (blueline/bond) shall be provided to the CO for signature. Incomplete drawings may be annotated and returned to the CM for revision. Approved drawings will be signed by the GPM and returned to the CM for use as construction documents. The construction drawings must be on the jobsite at all times.

16.4 Estimation Of Projects In Advance Of Funding

16.4.1 During the course of the contract, the contractor may be required to estimate and negotiate projects in advance of funding. These projects may not have funding available and there is no guarantee that funds will become available for award of the project. No separate compensation for any Pre

Order costs including proposal preparation and attendance during negotiations or site visits will be due to the contractor for projects that are negotiated and funding is not provided.

16.4.2 Fiscal Year-end Procedures: The contractor may be given a list of projects that the base reasonably expects funding for. The list may be revised for both additions and deletions based on the Governments’ requirements.

These projects will be estimated and negotiations completed. The

Government shall incur no obligation until such time as funding becomes available and a task order is executed for the project. The negotiated total quantities shall remain binding until funding becomes available. Projects that are funded and awarded after the exercise of an option will be re-priced (not renegotiated) utilizing the current UPB. Agreed upon total prices that contain non-priced items shall be verified with the contractor prior to execution of the task order. In the event the non-priced items have undergone a substantial change in the market (i.e., 10% difference), the items shall be re-negotiated and agreement reached prior to executing a task order.

17.0 DELIVERY ORDER PROPOSAL EVALUATION

17.1 CE will evaluate the Contractor’s DO proposal and provide the CO with a mark-up copy of the contactor’s DO proposal identifying quantities and/or line items requiring negotiations.

18.0 COMMENCEMENT, PROSECUTION, COMPLETION AND PAYMENT FOR WORK

18.1 Notice to Proceed (NTP): Once the CO has issued a NTP for an individual

DO, the CM shall submit a progress schedule and material submittals for approval, and commence work. The NTP will not be issued until the construction drawings have been approved by the GPM. The Notice to Proceed for written delivery orders will normally be the date the contractor receives the order. In rare circumstances, on projects deemed emergencies, the Contracting Officer may issue verbal direction confirming order prior to the issuance of the written delivery order. In that instance, the notice to proceed shall be the date the contractor received the verbal notice to proceed from the Contracting Officer, written notification to follow within 72 hours.

18.2 Change Orders: The maximum time for submission of change orders shall not exceed five (5) calendar days from receipt of request.

18.3 Submittals, Contract Progress Schedules (CPS): Submittals and Contract

Progress Schedules shall be provided in a logical timely manner.

18.4 Inspection by the Government: The GPM will monitor the Contractor’s progress on each active DO, and identify any non-compliance items while performing technical surveillance of workmanship. The GPM must have access to the jobsite at all times. The construction drawings must be on the jobsite and available for review.

18.5 Progress Reports: The CM shall coordinate with the GPM at Building 30011 each Friday morning to review the amount of progress for each DO, and discuss any weather days requested for that week. This review will ensure accurate progress is reported on the bi-weekly progress report (AF Form 3065). Disputes will be referred to the Contracting Officer for resolution. The Contractor will be paid monthly (upon the submission of proper invoices) for the work performed during the preceding month for each individual DO.

18.6 Meetings: The CM shall attend a bi-weekly meeting as scheduled by the contractor to discuss each active DO. The contractor shall prepare minutes of the meeting and provide a copy to all parties in attendance. Should any party not concur with the minutes, they shall state the areas of nonconcurrence in writing to the contractor within 4 calendar days of receipt of the minutes.

18.7 Distribution of Correspondence: A Contractor representative shall visit the

Base Contracting Office at least once each workday to pick up and deliver correspondence.

18.8 Payment: Final payment for each DO will be withheld until all discrepancies are corrected and as-built drawings are approved by the GPM. Payment up to

90% will be made for performance, and 10% will be withheld for receipt of approved as-built drawings/CADD disks for 100% payment.

19.0 WEATHER DAYS

19.1 Contractor’s DO proposals shall stipulate the number of weather days and performance days included in the total performance time. For outside work, the published average number of weather days shall be included in any negotiated performance time. Should inclement weather over and above the published average occur, the Contractor may request additional time if the work was affected.

20.0 HOURS OF WORK

20.1 Normal work hours shall be Monday through Friday from 7:30 A.M. to 4:30

P.M. excepting days observed as Federal holidays as listed below:

New Year’s Day

1 January

Martin Luther King’s Birthday Third Monday in January

President’s Day

Third Monday in February

Memorial Day

Last Monday in May

Independence Day

4 July

Labor Day

First Monday in September

Columbus Day

Second Monday in October

Veterans Day

11 November

Thanksgiving Day

Fourth Thursday in November

Christmas Day

25 December

Holidays falling on Saturday are observed on the preceding Friday. Holidays falling on Sunday are observed on the succeeding Monday.

20.2 The Contractor may request to work on a weekend, after hours, or on a holiday. All such requests must be submitted in writing to the CO with a description of the type of work to be accomplished on that date. Any request to work a weekend shall be submitted by close of business on the prior Wednesday.

Requests to work other than weekends shall be submitted a minimum of 36 hours prior to the requested date. The Government reserves the right to approve or deny the request. Contractor’s request to work outside standard work hours shall not justify non-standard rates.

21.0 JOBSITE VERIFICATION / GOVERNMENT-FURNISHED RECORD DRAWINGS: The Government agrees to provide access to all known and relevant drawings the Contractor may need. Prior to starting each DO proposal, the CM shall schedule an appointment with the GPM to review the Government record drawings at Building 30011. Upon request, the CM shall be provided one copy any such drawing which is relevant to the DO. The CM shall sign a receipt listing the specific drawing sheets requested and received. The integrity of these drawings is not guaranteed, and the Contractor must field verify all items on the drawings. The existing dimensions and locations shown on the drawings are for approximation purposes only. Failure to verify the dimensions, conditions, and locations of items on Government furnished record drawings shall not relieve the Contractor of responsibility for his design, and shall not constitute a basis for reimbursement for cost increases resulting from inaccuracies of drawings furnished to the Contractor. The Contractor’s construction drawings must show existing conditions in the project area.

22.0 MATERIAL SUBMITTALS / SHOP DRAWINGS

22.1 Once an individual DO is awarded, the Contractor shall submit all required material/shop drawing submittals to the CO within 10 calendar days for approval.

No materials shall be installed prior to approval.

22.2 All material submittals and shop drawings shall be attached to an AF Form 3000 with the DO title, project number, and DO number clearly indicated. Three copies of each submittal shall be submitted to the CO for approval. One copy will be returned to the Contractor. The Contractor may submit a catalog of standard material data sheets for selected items that are used repetitively for SABER DOs.

The catalog number for these items can be referenced on the AF Form 3000 without attaching copies of the data sheets.

22.3 Material submittals and shop drawings shall be checked and signed by the QCM prior to submission to the CO.

22.4 Submittals shall be legible, and shall include all technical data needed to verify that the item meets requirements of the UPB line item description, specifications, and applicable codes.

22.5 Refer to the Technical Specifications for special requirements such as a PE stamp for roof and pre-engineered building shop drawings.

23.0 BURN PERMITS: Contractor shall obtain a burn permit prior to conducting any burning or welding. Copies shall be submitted to the CO and posted at the jobsite. All fire and safety regulations are to be followed stringently.

24.0 EXCAVATION PERMITS AND DIGGING

24.1 It is the Contractor’s responsibility to verify as-built conditions. The Government does not guarantee the accuracy or adequacy of existing as-built drawings. The GPM will provide a standard AF Form 103, excavation permit to be filled out by the Contractor. The Contractor shall coordinate with each office listed on the permit form, obtain all appropriate approval signatures, follow procedures stated on the form, and provide a copy of the approved permit to the GPM prior to performing any excavation. The Contractor shall provide drawings showing the exact location, depth and description of the type of excavation to be accomplished.

24.2 The Government will exercise reasonable attempts to identify/locate buried lines. The Contractor shall ensure that the appropriate CE shops and the Phone

Company have marked existing underground utilities prior to starting excavation.

“In the area” is typically considered 3 feet on either side, except when the CO deems otherwise. This 3-foot zone on either side of the mark provided is a hand-dig only area. Since depth of the utility will not be provided, the contractor assumes responsibility for any depth determination necessary.

24.3 Any lines identified by flags or on the drawings/digging permit shall be avoided by the Contractor. If these lines are broken, cost for damages shall be the responsibility of the Contractor. If the Contractor is deemed responsible for a damaged line, he shall immediately repair the line to its prior condition. In an emergency situation, or if the CO determines the Contractor is not responding within a reasonable time, the Government reserves the right to repair the damage and bill the Contractor at CE shop rates.

24.4 If a broken line is not identified on the drawings or flagged, the Government will be responsible for the repair cost.

24.5 The Contractor shall immediately notify the CO, GPM and fire department when any utility line is damaged.

25.0 TESTING OF MATERIALS

25.1 All material or system tests that are charged as a direct DO expense shall be certified, and submitted in the original form. The Contractor shall notify both the GPM and the CO at least 24 hours prior to conducting tests.

25.2 Concrete compressive strength test cylinders or borings shall be taken in the presence of, and as directed by the GPM. The Contractor shall notify both the CO and the GPM at least 24 hours prior to placement of any concrete. The

Contractor shall label test cylinders immediately with black permanent marker to clearly indicate the cylinder number, project number, and date. Cylinders shall remain on the project site until they are tested.

25.3 Compaction tests of fill material shall be performed in the presence of the

GPM, who will specify the location where each test is to be taken. Compaction tests will typically be required for each lift. The Contractor shall notify both the CO and the GPM of the scheduled time and date for testing each lift at least 24 hours in advance. Any compaction test performed without the GPM present will not be accepted.

26.0 PRE-FINAL AND FINAL INSPECTIONS

26.1 The CM may request a Pre-Final Inspection for the purpose of having the Government assist in identifying incomplete or unsatisfactory work items prior to the Final Inspection. However, any deficiencies identified at the Pre-Final Inspection must be completed before scheduling a Final Inspection, unless waived by the CO.

26.2 The CM shall submit a written request for Final Inspection to the CO, with the following attachments:

( Corrected as-built drawings on blueline prints or bond paper and CADD diskette.

( A QC report signed by the QCM listing any discrepancies.

A Final Inspection will not be scheduled without the as-builts or QC report.

26.3 Any request for Final Inspection shall be submitted a minimum of 36 hours prior to the desired date, unless waived by the CO. The CM shall request the

Final Inspection NO LATER THAN 36 hours prior to the specified contract completion date.

26.4 The GPM will schedule and the CA/CO will conduct Final Inspections with the GPM, QCM, CM, PS and using agency representative. The Contractor will correct discrepancies noted on the “punch list” within the time limit specified by the CO. If during a Final Inspection it is obvious to the CO that the jobsite is not ready for a Final; the Final will be terminated and rescheduled after a minimum of a 24-hour waiting period.

27.0 WARRANTY

27.1 The Contractor shall provide a minimum one-year warranty on all work in accordance with FAR 52.246-21, Warranty of Construction. The CO shall notify the CM of warranty issues. After being notified of a problem, the CM must investigate the issue and respond within 24 hours. If the CM believes the issue is not warranty related, he may request a fact-finding visit with the CO and GPM. If the fact-finding meeting determines the issue is warranty related, the Contractor must repair the item within 48 hours, or as determined by the CO.

27.2 The Contractor is responsible for ensuring subcontractors fulfill warranty requirements on their work. All manufacturer warranties for equipment, roofing, etc. installed under an individual DO shall be submitted to the CO with an AF

Form 3000 prior to close-out.

28.0 CONTRACTOR’S AS-BUILT DRAWINGS

28.1 During the progress of the work, the Contractor shall keep a careful record at the job site of all changes and corrections from the layouts shown on the drawings. The Contractor shall enter such changes and corrections on record drawings promptly.