ASCC_Pricing_Instructions_Dated_9NOV20.pdf

RFP: FA8533‐20‐R‐0008‐0003

ASCC PRICING INSTRUCTIONS Dated: 9 NOV 2020

RFP: FA8533‐20‐R‐0008‐0003: ASCC PRICING INSTRUCTIONS

Cost Proposal Pricing & Submission

A. CARES Act / COVID‐19: The pricing impact of Cares Act or COVID‐19 will not be considered in the instant proposal beyond that which can be fully supported and documented prior to the conclusion of negotiations. After the handshake and before contract award, any documented and supported costs may be considered but in a downward manner only (in accordance with standard DoD procedures for disclosure of cost information during the Sweep process before award). Any documented and supported costs determined after contract award may be candidates for a Request for Equitable Adjustment in accordance with the Disputes Clause. No Cares Act or COVID‐ 19 clause will be included in any subsequent contract or order that results from negotiation of the instant proposal.

B. Proposal Validity: Request proposal validity to 180 days.

C. Proposal Submission: All proposal submissions shall be submitted in a working, unlocked, Excel and

PROPRICER spreadsheets as well as properly executed PROPRICER Export “Prepare for Government” data file (vs 9.3.104 or earlier). Proposals not submitted in the format requested shall be rejected by the PCO. Pricing history submitted for historical acquisition purposes shall not exceed 36 months.

Vendor material invoice submissions and/or quotes shall not be redacted and shall not exceed 36 months (2017 to 2020). All unit prices shall be expressed in whole dollars.

D. Cost Models: Cost Models shall be provided by CAGE code with clear delineation between Program Elements. Air Force (AF) understands (through previous discussion and fact‐finding) that there are differences in approach to PROPRICER proposal cost build‐up and data definitions between the different operating locations. AF also understands that requiring a consistent approach is not something that is feasible at this time. To compensate, please provide a direct PROPRICER Pricing POC for each PROPRICER proposal and authorize said personnel to engage in direct conversation at any time with AF personnel to provide clarity and facilitate ease of use for the PROPRICER products provided to the AF. Cost models shall be submitted in PROPRICER “Prepare for Government” format.

As has been discussed previously, the AF eMail server will not allow a ZIP file attachment, regardless of size. Use of DoD SAFE will be authorized when submittal of information is needed. Contact Procuring Contracting Officer (PCO)/Contract Specialist/AF Pricer or other AF representative for authorization to upload information to DoD SAFE.

E. Cost Volume: The Contractor shall provide all cost/pricing information for (1) Production, (2) Basic

Repair, (3) Major Repairs, (4) CDRLs and (5) Loaded Man‐Hour rates in a Cost Volume for each CAGE code. Where appropriate, Cost Volumes will be separated by Program Element (NSNs) with all applicable costs for each Program Element in the same section. Aggregate cost for each Program Element separately. For example, do not lump Direct Labor hours for 2 or more Program Elements into the same Direct Labor (DL) hour narrative section. Cost Volumes shall be presented per contractor’s standard proposal practice. Provide 3‐yrs of actual cost history for DL and Material.

Consolidated Bill of Material (CBoM) shall be provided for each Program Element based on 3 years of historical actual costs incurred; Air Force may request forward‐pricing support for selected CBoM items. The Contractor shall utilize the DFARS 252.215‐7009, Proposal Adequacy Checklist (PAC), in pre‐submission quality reviews, and submit the completed checklist for each Program Element.

F. Documents: No documents are to be submitted in WORD format – convert all WORD documents to PDF. PDF documents may have additional files attached using the ATTACHMENTS pane on the left side of the PDF screen. Files embedded in the narrative sections of any PDF document are not acceptable. All tables contained in PDF documents must be supported by the same table in stand‐ alone Excel format.

G. Subcontractor: Provide a completed Cost/Price Analysis Report for Rokar and any other subcontract or interdivisional effort expected to be over the TINA threshold. Contractor shall provide complete Rokar proposal, inclusive of CBoM, with supporting cost data.

H. Ordering Periods and Phases: This ten (10) year contract will consist of one (1) twelve (12) month ordering period that is contingent upon contract award date with nine (9) twelve (12) month ordering periods. The CLIN structure incorporated in this RFP includes CLINs X001 thru X038. This CLIN structure is applicable to all ordering periods. The CLINS/SubCLINS in Schedule B will not be restated for each ordering period. This contract is comprised of three ordering phases with CLINs denoted as follows:

Phase I: Ordering Period I through III

Period I: CLINs 000X Period II: CLINs 100X Period III: CLINs 200X

Phase II: Ordering Period IV through VI

Period IV: CLINs 300X Period V: CLINs 400X Period VI: CLINs 500X

Phase III: Ordering Period VII through X

Period VII: CLINs 600X Period VIII: CLINs 700X Period IX: CLINs 800X Period X: CLINS 900X

Each Phase shall be negotiated in the year prior to the following Ordering Period. All executed FPRA rates shall be incorporated to the contract via contract modification for Loaded Man‐Hour rates only at the negotiated Fee Rate. Such action will not be considered as reopening negotiations. No adjustment is anticipated for Production, Repair or CDRL prices until the next phase. The proposal for each phase shall be received no later than the 1st day of the 6th month of the ordering period prior to the end of the current Phase.

I. Pricing: Pricing for the following CLINs shall be proposed by CLIN by Ordering Period and supported per Contractor’s routine disclosed proposal methodology.

CLINs X007 (Production) X011 (Basic Repair) X013 (Major Repair) X033‐X035 (CDRL Exhibit deliverables)

Prices will be applicable to all Orders placed in the respective Ordering Period. Prices will be negotiated in the year prior to the following Ordering Period and incorporated into the Contract via contract modification, as stated above.

J. ASCC Pricing Exhibit: The Contractor shall input all pricing information into the ASCC Price Exhibit for

(1) Production, (2) Basic Repairs, (3) Major Repairs, (4) CDRLs and (5) Loaded Man‐Hour and Material Rates in separate sections. The ASCC Pricing Exhibit shall provide Unit Prices for CLINs X007, X013 and X033, by Period of Performance, by item (with any sub items applicable to the item being repaired or acquired) priced separately, as well as any economic pricing or quantity breaks as the offeror sees fit. CDRL Items shall be individually listed and will be priced as NSP. The format for the ASCC Price Exhibit is at the discretion of the Offeror. However, recommend that the Original ASCC Price Exhibit be used as a guide and adapted as need be to meet the requirement for presentation of prices stated in the RFP. No pricing information shall be entered into Schedule B. The ASCC Price Exhibit shall be submitted in Excel format, all cells and worksheets unlocked. The ASCC Price Exhibit shall accumulate the prices from the three separate cost proposals into one separate summary document for the five (5) sections stated above.

The Contractor shall include BEQs (as specified in the RFP and restated at the end of this Instruction) and provide functionality for the BEQ to be applied to the appropriate price to develop a Grand Total Price. This Grand Total Price will be used for comparison purposes only and is not intended to represent either a firm quantity, or contract maximum or minimum price. To reiterate, pertaining to Economic Price Breaks or qty ranges, the BEQ is not provided as, and should not be considered AF direction for a particular Economic Price Break.

K. Repair and Production Pricing: Repair pricing will include both basic and major repair pricing. Major repair pricing is to be determined during basic repair. A breakdown of cost for basic and major repairs shall be provided on the ASCC Price Exhibit.

CLIN X007 PRODUCTION: Provide pricing by Economic Price Break Ranges per Ordering Period for each production item. If item is no longer in production, or no longer available, provide the most recent acquisition price and identify as "No Longer Available" within the ASCC Price Exhibit.

CLIN X011 BASIC REPAIR: Repair shall be proposed based on the repair indicated on the ASCC Price Exhibit. At the applicable location in the Price Exhibit, the vendor shall include the following definition for BASIC Repair. BASIC repairs for each system are considered to be defined herein only and other definitions or understandings are not applicable to the instant effort.

ASCC ALM‐288 Basic Repair Definition: Government Response: 3 Sep 20 ‐ Basic repair of tester to include but not limited to: Test/Evaluation, Verifying/troubleshooting the operational failure of assets; Inspection/cleaning; minor removal of corrosion not attributed to battery acid; Mechanical repairs; Minor repairs to electronic/electromechanical subassemblies; Internal Cable Repair/Replace; System and component calibration; Update to the latest software approved configuration; Surface paint touch up to cover base metal. Piece parts replacement like captive screws, nuts as required; Acceptance testing and any other hardware repairs as necessary to return the repair asset to a Fully Mission Capable status. This basic repair includes all material and labor.

ASCC RFTLTS Basic Repair Definition: Government Revised Definition: 3 Sep 20 ‐ Basic repair of tester to include but not limited to: Test/Evaluation, Verifying/troubleshooting the operational failure of repair assets; Inspection/cleaning; minor removal of corrosion not attributed to battery acid;

Mechanical repairs; Minor repairs to electronic/electromechanical subassemblies; Internal Cable Replace/Repair; System and component calibration; Update to the latest software approved configuration; Surface paint touch up to cover base metal. Piece parts replacement like captive screws, nuts as required; Acceptance testing and any other hardware repairs as necessary to return the repaired asset to a Fully Mission Capable status. This repair includes all material and labor.

CLIN X013 MAJOR REPAIR: Repair shall be proposed based on the repair indicated on the ASCC Price Exhibit. At the applicable location in the Price Exhibit, the vendor shall include the following definitions for Major Repair. Major repairs for each system are considered to be defined herein only and other definitions or understandings are not applicable to the instant effort.

ASCC ALM‐288 Major Repair Definition: Government Response: 3 Sep 20 ‐ Major repair is required for repair units with subassembly failures that cannot be returned to a serviceable condition by a Basic Repair. Major Repair includes remove and replace of major subassemblies as required based on the failure. The major subassemblies are listed as: 1 Contact Plate, 1 Loads CCA, 1 Mux CCA, 1 Display CCA, 1 Adapter Assembly, 1 Battery Cover, and acceptance testing to return the repair asset to a Fully Mission Capable status. This major repair includes all material and labor.

L. ASCC RFTLTS Major Repair Definition: Government Revised Definition – 3 Sep 20 ‐ Major Repair to include but is not limited to: Verifying/troubleshooting the operational failure of the RFTLTS TRUs;

Inspection/cleaning; Removal of all corrosion; Mechanical repairs; Major repair as in replacement of electronic/electromechanical subassemblies, CCAs, RF subassemblies like switches, amplifiers, multipliers, couplers and other like complexity components; System and component calibration;

Update to the latest software approved configuration; Piece parts replacement; Acceptance testing and any other repairs as necessary to return the RFTLTS to a Fully Mission Capable status. This repair includes all material and labor.

CLIN X015 BER Repair: BER Repair(s) are To Be Negotiated (TBN) for each occurrence after PCO approval to move the item into the BER Repair category. The process for determining eligibility for BER Repair is PWS paragraph 4.11.

CLIN X033 through X035: (Exhibit A through Exhibit C CDRLs) CDRL Deliverables and Reports will be specified in each individual order. Pricing for CDRL items shall be NSP and will be separately listed on the CDRL tab of the ASCC Price Exhibit spreadsheet.

PRICING FOR REMAINING CLINs: CLINs in a given block of Ordering Periods applicable to the Basic Contract shall be provided in the form of fully loaded rates inclusive of fee for each Direct Labor and Material category anticipated for each CAGE code for each of the multiple BAE Systems facilities proposed. Full visibility shall be provided into the build‐up of each Loaded Rate proposed.

TRAVEL COSTS: Discrete travel cost will be proposed and supported per contractor's routine disclosed proposal methodology.

M. BEQs: BEQs for the instant requirement (Phase I) are as follows.

ASCC BEQ’S PHASE 1

PROGRAM ELEMENTS Order Period 1 Order Period 2 Order Period 3

ALM-288 PRODUCTION 36 36 36

ALM-288 REPAIR 240 240 240

RFTLTS PRODUCTION 0 0 0

RFTLTS REPAIR 12 12 12

SST PRODUCTION 2 2 2

SST REPAIR 0 0 0

VIPER PRODUCTION 1 1 1

VIPER REPAIR 0 0 0

RFP: FA8533‐20‐R‐0008‐0003: ASCC PRICING INSTRUCTIONS