Appendix_C.pdf

File Number: FD2060-16-92803 Prepared By: AFLCMC/WLSAC/Version Sep 2014 1

APPENDIX C

Industrial Safety and Health Requirements for:

PR/Contract/Project#: FD2060-16-92803

Date: 30 Mar 15

Type Work: Contractor Logistics Support

NOMENCLATURE: C-5 Galaxy Aircraft

PART I

Instructions: The contractor Safety and Health Plan (required IAW AFI 91-202 and AFPAM 91-210) shall address in detail the items listed in Parts II and III, as applicable. Repeating the referenced standard without addressing the company’s specific processes or procedures will not suffice. If task specific procedures are incorporated into a company local document, those procedures must be attached to the submitted Safety and Health Plan. Referencing the company's local procedure/document in the Safety and Health Plan is not adequate. If the company's local procedure/document is not attached, the submitted Safety and Health Plan will be returned as unacceptable.

PART II

1. Environmental, Safety, And Occupational Health (ESOH): The contractor is solely responsible for compliance with all federal, state and local laws and regulations, the Occupational Safety and Health Act (Public Law 91-596) and the resulting standards, OSHA Standards 29 CFR 1910 and 1926, as applicable, and the protection of their employees.

Additionally, the contractor is responsible for the safety and health of all subcontractor employees.

2. Contractor Employees: Compliance with OSHA (or compatible host nation standards) and other applicable laws and regulations for the protection of contractor employees is exclusively the obligation of the contractor. Note: The Air Force Consolidated Occupational Safety Instruction (AFI 91-203) is frequently annotated because many of the Air Force Standards exceed the OSHA standard criteria. If a conflict is noted, the most stringent requirement takes precedence. The government shall assume no liability or responsibility for the contractor's compliance or non-compliance with such requirements. The contractor shall furnish to each of his/her employees a place of employment, which is free from recognized hazards. The contractor shall brief his/her employees on the safety requirements of this contract and on hazards associated with prescribed tasks. In addition, the contractor is required to flow down the safety requirements/specification to all subcontractors. This applies to Federal Acquisition

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Regulation (FAR) Part 12 commercial acquisitions as well. This contract shall in no way require persons to work in surroundings or under working conditions which are unsafe or dangerous to their health. The contractor must coordinate and perform work so as not to impact the safety of government employees or cause damage to government property. This requires providing personnel with protective equipment and associated safety equipment as may be necessary. The contractor must also protect personnel from hazards generated by the work. If the contractor employs bilingual speaking employees, they must post bilingual signs and have written procedures for specific tasks in applicable languages.

3. Inspections: Air Force Environmental, Safety, Occupational Health and Fire protection officials or responsible Quality Assurance Evaluator (QAE) may periodically enter a contractor’s workplace to verify working conditions of Air Force personnel. If an Air Force employee observes improper procedures or unsafe conditions exits which place Air Force personnel or equipment/facilities in jeopardy, the contractor will remove personnel and/or equipment from the unsafe condition and immediately notify, via the Defense Contract Management Agency (DCMA) representative, the Contracting Officer, who will, in turn, notify the contracting unit’s Safety Office.

4. Mishap Notification: 1. The contractor shall notify AFLCMC/SE, (DSN 785-3395 or 785- 3239, COM: 937-255-3239) or the AFMC Command Post (DSN: 787-6314, COM 937-257- 6314) after normal duty hours, and the designated Government Representative (GR), i.e., the ACO, PCO, or DCMA QAR (Quality Assurance Representative) within one (1) hour of all mishaps or incidents at or exceeding $2,000 (material + labor) in damage to DOD property entrusted by this contract, even if the government is wholly or partially reimbursed. This notification requirement shall also include physiological mishaps/incidents. A written or email copy of the mishap/incident notification shall be sent within three calendar days to the GR, who will forward it to AFLCMC/SE. For information not available at the time of initial notification, the contractor shall provide the remaining information no later than 20 calendar days after the mishap, unless extended by the ACO.

Mishap notifications shall contain, as a minimum, the following information:

(a) Contract, Contract Number, Name and Title of Person(s) Reporting

(b) Date, Time and exact location of accident/incident

(c) Brief Narrative of accident/incident (Events leading to accident/incident)

(d) Cause of accident/incident, if known

(e) Estimated cost of accident/incident (material and labor to repair/replace)

(f) Nomenclature of equipment and personnel involved in accident/incident

(g) Corrective actions (taken or proposed)

(h) Other pertinent information

2. The contractor shall cooperate with any and all government mishap investigations.

Additionally if requested by government personnel or designated government representative (GR), i.e., the ACO, PCO, or DCMA QAR (Quality Assurance Representative), the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by safety investigators.

3. The contractor shall provide copies of contractor data related to mishaps, such as contractor analyses, test reports, summaries of investigations, etc. as necessary to support the government investigation.

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4. The contractor shall support and comply with the safety investigation and reporting requirements of AFI 91-204, AFMAN 91-223, and AFMAN 91-224.

5. Impoundment Procedures: The contractor shall establish written impoundment procedures, as part of their Safety and Health Plan. Impound data must be included in the Mishap Notification Procedures as applicable. As a minimum, the procedures must address:

a. Appointment of Impound Authority in writing (copy faxed to QAP and Safety Office)

b. Impound Authority e-mail address and phone numbers

c. Specific instructions (cordon, facility locked facility, etc.) to secure the site or Government asset, to prevent tampering with the aircraft, site or government assets

d. Specific instructions or measures to ensure only authorized personnel directly involved in management, SAFING, troubleshooting, or repair of aircraft or equipment gain access to the impound site

e. Additional guidance is located within AFI 21-101, AFMC Supplement 1

6. Contractor Safety and Health Program: The contractor shall establish and maintain an acceptable safety and health program.

a. Contractor Safety and Health Manager. As part of the Contractor Safety and Health Program, the contractor shall assign in their plan, by name and phone number, a person who will be the primary point of contact for safety and health issues for the on-site operation.

b. Contractor’s Safety and Health Plan. Contractor shall prepare a safety and health plan in accordance with PART I, PART II, and PART III, incorporating the listed elements in PART II and addressing in detail, as applicable, the items below in PART

III of this Appendix. The plan must be accepted by the government and will be incorporated into the awarded contract. Should a master safety and health plan remain on file with the contracting unit’s Safety Office, the contractor must ensure that it is current, updated, and includes all elements below. An addendum to the plan must include the processes noted below:

(1) Changes to the Plan. If, during the performance of this contract, changes to the contractor’s Safety and Health Plan are required, the contractor shall submit a revised Safety and Health Plan to the Contracting Monitor and/or Contracting Officer’s Representative (COR). The same process of review and negotiation (if applicable) involved in the original submission applies to any revision submitted after contract award. The accepted revised Safety and Health Plan shall then be incorporated by contract modification as an attachment or by reference.

PART III

The following items represent a list of required elements, as applicable, for the performance of this contract. The contractor’s safety and health plan shall address how compliance with these

Prepared By: AFLCMC/WLSAC/Version Sep 2014 4 requirements will be ensured. The Safety and Health Plan shall clearly define company procedures on specific tasks/processes, personnel qualifications, how facilities comply with fire requirements to include the electrical wiring and fire protection systems installed (i.e., fire suppression, fire detection, fire extinguishers, firewall ratings, etc.), required equipment used to accomplish tasks and other necessary requirements to ensure the protection of government personnel and property. The contractor’s safety and health plan shall meet, but may exceed the referenced standards.

1. System Modification which Alters Form, Fit or Function: Contractor shall comply with:

Mil Standard 882E, Standard Practice for System Safety, *, and AFI 63-131, Modification Program Management, *, for system modifications, which alter form, fit, or function.

2. Housekeeping: Housekeeping shall be conducted according to the requirements in OSHA Standard 29 CFR 1910.141. Clean as you go will be enforced. Refuse, trash, and debris will be collected daily and not left on site to prevent hazards during high winds and inclement weather.

3. Walking/Working Surfaces: Contractor shall comply with the standards in: 29 CFR 1910, Subpart D and NFPA 101, Life Safety Code. All interior walking and working surfaces which are part of the means of egress shall remain clear at all times and comply with the requirements of NFPA 101. Floors shall be kept in good condition and free of defects that can endanger workers or interfere with the handling of materials. Housekeeping – methods and controls are in place to minimize tripping hazards, the accumulation of flammable/combustible materials, etc.

Portable metal ladders – methods and controls are in place to ensure inspection and safe use.

Open-sided floors/platforms/runways must be protected and not left uncovered to prevent injury.

4. Personal Protective Equipment: Contractor shall comply with the standards in: 29 CFR 1910.132, 134, 136, Subpart I and 29 CFR 1926.28, 95, 100, 101, 102, and 951. Personnel protective equipment is required to be worn when employees are exposed to a potential hazard, working overhead, falling objects, etc. Contractor’s Safety and Health Plan shall also address:

- Eye and face protection

- Head protection

- Foot Protection

- Electrical protective equipment

- Hand protection

- Safety harnesses, life lines, and lanyards.

5. Electrical: Contractor shall comply with the standards in: 29 CFR 1910, Subpart S, 29 CFR 1926, Subpart K, AFI 91-203, Air Force Consolidated Occupational Safety Instruction, *, Chap 8, and NFPA 70. All electrical wiring must be IAW National Electrical Code (NEC) 70.

Electrical wiring and equipment shall be a type listed by UL or another recognized listing agent.

Contractor’s Safety and Health Plan shall also address:

- Selection and use of work practices

- Training (basic electrical safety knowledge)

- Use of equipment (handling, visual inspection, rating of equipment)

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- GFCI Protection for outside contractor drops and wet/damp areas

- Arc Flash

6. Hazardous Energy Control Program Elements (Lockout-Tagout): Contractor shall comply with the standards in: 29 CFR 1910, Subpart S, 29 CFR 1926, Subpart K, AFI 91-203, Air Force Consolidated Occupational Safety Instruction, *, Chap 21, and NFPA 70.

Contractor’s Safety and Health Plan shall also address:

- Purpose of hazardous energy control program

- Employee training

- Lockout/tagout procedures-Removal of locks and tags

- Periodic inspections

- Restoring equipment to normal operations

- Arc Flash

- Portable Fire Extinguishers (proper type, inspection, maintenance, testing, and training)

7. Electronic/Electrostatic Discharge Sensitive Components: An electrostatic discharge program, when applicable, shall be implemented according to: MIL-HDBK-263B, Electrostatic Discharge Control Handbook for Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices), *, MIL-STD-1686C, Electrostatic Discharge Control Program for Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices), *, and T.O. 00- 25-234, General Shop Practice Requirements for the Repair, Maintenance and Test of Electrical Equipment, *, or the commercial standard ANSI/ESD S20.20, Electrostatic Discharge Control Program-Protection of Electrical & Electronic Parts, Assemblies and Equipment, *.

8. Soldering: Soldering shall be conducted in accordance with the requirements in T.O. 00-25- 234, General Shop Practice Requirements for the Repair, Maintenance and Test of Electrical Equipment, *, Chapter 3 and 29 CFR 1910.253.

9. Machinery and Machine Guarding: Contractor shall comply with the standards in: 29 CFR 1910, Subpart O. Contractor’s Safety and Health Plan shall also address:

- Control of rotating parts, flying chips, and sparks

- Inspection

- Maintenance

10. Hand and Portable Powered Tools and other Hand-Held Equipment: Contractor shall comply with the standards in: 29 CFR 1910, Subpart P and 29 CFR 1926, Subpart I.

Contractor’s Safety and Health Plan shall also address:

- Inspection

- Proper use

- Guarding

- Maintenance

- Control of rotating parts, flying chips, and sparks

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11. Toxic and Hazardous Substances: Contractor shall comply with the standards in: 29 CFR 1910, Subpart Z and 29 CFR 1926, Subpart Z. Contractor’s Safety and Health Plan shall also address a section related to working with toxic and hazardous substances, such as asbestos, benzene, lead, styrene and bloodborne pathogens, where the following areas are addressed:

- Threshold Limit Values (TLV)-Exposure monitoring

- Medical surveillance

- Work practices

- Engineering controls

- Respiratory protection

- Protective clothing (PPE)

12. Hazardous Communications: Contractor shall comply with the standards in: 29 CFR

1910.1200. Contractor’s Safety and Health Plan shall also address:

- Written Program-list of hazardous chemicals

- Identify the hazardous chemical(s) - labeling system

- MSDS data sheet location

- Employee information and training-methods used to inform employees of the hazards, and precautionary measures

13. Compressed Gas and Compressed Air Equipment: Contractor shall comply with the standards in: 29 CFR 1910.169, Subpart M. Contractor’s Safety and Health Plan shall also address:

- Employee Training

- Inspections

- Storage and Handling

14. Materials Handling and Storage: Contractor shall comply with the standards in: 29 CFR 1926.250, 953, 957 and 29 CFR 1910.101, Subparts F, H & N and 29 CFR 1910.178, Powered Industrial Truck. Contractor’s Safety and Health Plan shall also address:

- Storage and handling of materials

- Disposal of trash from elevations

- Personnel lifting techniques--proper storage to prevent shifting, for stability, etc.

- Rigging (requirements, inspection, components, and qualifications)

- Equipment (use in handling materials)

- Industrial trucks (training, inspection, maintenance, and safe use)

15. Handling, Storage, and Use of Flammable/Combustible Liquids: Contractor shall comply with the standards in: NFPA 30, Flammable and Combustible Liquids Code, *, NFPA 33 Spray Application Using Flammable or Combustible Materials, *, DoDI 4145.19-R-1, Storage and Materials Handling, *, Chapters 5 and 6, and DoDI 4140.25-M (for POL storage).

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16. Hearing Conservation Program Elements: Contractor shall comply with the standards in:

29 CFR 1910.95 and 29 CFR 1926.52. Note: Noise exposures are based on ACGIH guidelines of 85 dB TWA. Contractor’s Safety and Health Plan shall also address:

- Monitoring (survey of noise producing equipment)

- Audiometric testing

- Hearing Protectors

- Training

- Recordkeeping/Access to information and training material

17. Medical and First Aid: Contractor shall comply with the standards in: 29 CFR 1910, Subparts K and Z, and 29 CFR 1926, Subpart C. Contractor’s Safety and Health Plan shall also address:

- Adequate first aid supplies

- Trained employee to render first aid

- Recordkeeping

- Reporting and investigating accidents/incidents

- Off-site physician(s)

- Maintenance of and employee access to exposure monitoring data and medical records

18. Hazardous Materials: Contractor shall comply with the standards in: 29 CFR 1910.120, Subpart H – The Handling and Storing of Hazardous Materials (chemicals, compressed air, acetylene, etc.). When handling the hazardous material the following must be accomplished:

Compressed gases – training, handling, storage, use, and PPE; flammable and combustible liquids – training, handling, storage use, and PPE. Contractor’s Safety and Health Plan shall also address:

- Training, handling, storage, use and PPE

- Explosives and blasting agents

- Dipping and coating operations

19. Batteries: Contractor shall comply with the standards for battery servicing in accordance with OSHA Standard 29 CFR 1910.178, 29 CFR 1910.305 and site specific applicable aircraft T.O.s.

20. Grounding/Bonding of Aircraft and Avionics Equipment: Contractor shall comply with the standards for grounding and bonding in accordance with T.O. 00-25-172, Ground Servicing of Aircraft and Static Grounding/Bonding, *, for aircraft repair and T.O. 00-25-234, General Shop Practice Requirements for the Repair, Maintenance and Test of Electrical Equipment, *, for avionics equipment.

21. Cleaning/Corrosion Control for Avionics and Electronics: Corrosion removal and treatment shall be conducted according to: T.O. 1-1-689-3, Cleaning and Corrosion Control Volume III Avionics and Electronics, *; and T.O. 1-1-689-5, Cleaning and Corrosion Control Volume V Consumable Materials and Equipment for Avionics. *.

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22. Fire Protection For Facilities: Contractor’s procedures shall comply with: NFPA 10, Portable Fire Extinguishers, *; NFPA 13, Installation of Sprinkler Systems, *; NFPA 33, Spray Application Using Flammable or Combustible Materials, *; NFPA 70, National Electrical Code, *; NFPA 72, National Fire Alarm Code, *; NFPA 91, Exhaust Systems for Air Conveying of Vapors, Gases, Mists, and Noncombustible Particulate Solids, *; NFPA 409, Aircraft Hangars, *; NFPA 410, Aircraft Maintenance, *; NFPA 418, Fire Protection for Heliports, *; and NAS 3306, Facility Requirements for Aircraft Operations, *.

23. Foreign Object Damage (FOD) Awareness, Prevention And Responsibilities: Contractor shall comply with the standards in: AFI 21-101 AFMC Supp 1, Aircraft and Equipment Maintenance Management, *, paragraphs 14.19 - 14.19.10.1.13; National Aerospace Standard (NAS) 412, Foreign Object Damage/Foreign Object Debris (FOD) Prevention Program, *; AFI 91-203, Air Force Consolidated Occupational Safety Instruction, *, Chap 24; and all applicable local guidance. The FOD program must be integrated into the day-to-day operations to reduce/eliminate FOD incidents. Programs will include covering waste dumpsters, waste hauling trucks, barriers in place to stop migrating FOD from dirt and gravel piles, and end of shift or daily clean-up. The contractor will brief their personnel at least weekly on any FOD requirements. All contractors, subcontractors performing maintenance in a FOD–potential area will receive and have documented initial FOD Awareness and Prevention training. For AFMC organizations, course number MHPMAS00001300 may be used to satisfy this requirement.

Subject training will be given during Flight Line Drivers Training by the host Base Operations Flight. All vehicle operators are responsible for performing a Foreign Object (FO) inspection on their vehicles including all towed equipment, vehicle tires and open cargo areas of vehicles prior to entering the marked runway, taxiway, flight line, and aircraft parking ramps and other areas as directed by the Installation FOD Awareness and Prevention Officer. All “open-air” delivery vehicles must be free of loose items/debris that could potentially fall from the vehicle and cause a FOD hazard. The cargo beds of pickups truck must be clean or covered prior to entering the airfield. Vehicles will be subject to inspection and denied entry if found unacceptable.

Contractors and site/operations evaluators will ensure tools; equipment, rags, residue and hardware are properly stored and accounted for. “Clean as you go” methods are required.

* denotes current version/edition of stated instruction/standard/technical order, etc.