PWS.pdf

Performance-based Work Statement for

Classified Repair and Return Services F-15 Royal Saudi Air Force (RSAF) Program

DATE: 3 June 2014

PR Number: FD2060-14-31331

DISTRIBUTION CODE A: This is approved for public release distribution is unlimited.

Prepared: AFLCMC/WWQIA F-15 Logistics Robins AFB, GA

By: Brittany Prouty

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1.0 Description of Services

1.1 Objective(s): This Performance-based Work Statement (PWS) describes the services required for the Repair and Return (R&R) of classified items to support the Royal Saudi Air Force (RSAF) F-15 fleet. These services also include repair and return of unclassified items that require classified testing and/or software or have classified technical orders for RSAF F-15 C/D/S and SA components causing them to be treated as classified items. The Contractor shall be required to identify certified Sources of Repair (SORs) and provide logistics management services to sustain classified and unclassified items that require classified testing and/or software or have classified technical orders for RSAF F-15 assets. 101 National Stock Numbers (NSNs) are managed for depot-level repair. The actual repair/modifications are estimated at 165 inductions annually. The Contractor shall maintain a flexible and cost-effective process for managing the repairs in response to the fluctuating needs of the customer. The Contractor may enter into various subcontracts to accomplish repair, modification, tracking, and return of components to the customer through the designated freight forwarder in a timely and cost effective manner. The Contractor shall maintain repair capability for all items and meet average Turnaround Times (TATs). The Contractor shall maintain and provide access to a Management Information System (MIS) to process and archive historical repair data for all items repaired, modified, tracked, and returned from and to the designated freight forwarder throughout the contract’s Period of Performance (PoP) and update it as well. Services needed also include managing Beyond Economical Repair (BER) rate, ensuring quality of repair, tracking items in repair cycle, retention of shipping documents at SORs and updating repair cost.

These services will allow US Government (USG) Program Office to execute a high-quality, cost effective, and timely Repair and Return program to support the Foreign Military Sales (FMS) customer’s missions and needs. These services provided will be severable.

1.2 Background: The F-15 System Program Office and the FMS Branch provides sustainment services to multiple FMS customers/programs. One such sustainment support is to provide Repair and Return (R&R) to support the USG F-15 System Program Office (SPO) and the Royal Saudi Air Force (RSAF).

1.3 Benefit to US Air Force: This is an FMS requirement.

2.0 Services Summary

The Contractor’s performance will be evaluated with particular emphasis on the following objectives:

Performance Objective PWS Paragraph

Reference Performance Threshold

Meet Turnaround Times (TATs) 4.5 and Attch 1, NSN Listing

Contractor shall meet the average TAT for each NSN as referenced in Attachment 1, NSN Listing.

Defect Free Repair (Supply 4.13 Quarterly, 99% of

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3.0 Government Property and Services

3.1 Government Property to be Provided: There is not currently any Government Furnished Property (GFP) identified for this contract, but the Contractor may request that the Government provide material or equipment needed to meet TAT performance management goals on a cost reimbursable basis. Procurement must be approved by the PCO and PM prior to acquiring such

Discrepancy Report) Contractor-repaired items shall be defect-free with no more than 1% generating an SDR, identifying defective repair on the part of the Contractor.

Repair Costs 4.12 Contractor shall not repair any end item if cost of parts and labor exceeds 75% of the acquisition cost unless prior approval is received from PCO. For any given three-month period, Contractor shall maintain an average repair cost equal to or below 75% of the acquisition cost.

Tracking of items in repair 4.18 Contractor shall update tracking information on a daily basis. There shall be no more than two inaccurate/untimely entries per month. These shall be corrected in two business days.

Security Assistance Management Information System (SAMIS)

6.1.8.1 Contractor shall update

SAMIS entries on a daily basis. There shall be no more than two inaccurate/untimely entries per month. These shall be corrected in two business days.

Timely responses to requests for information (RFI) from PCO or

PM

5.13 95% of time, Contractor shall acknowledge receipt within one business day.

Evaluate time needed to collect data within two business days, and submit response or establish USG approved suspense date within ten business days.

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items. Materials may be long-lead items, diminishing manufacturing sources and obsolescence items, rotable spares, bit parts, consumable supplies, or tool/test equipment needed to expedite repairs. The GFP list shall only include parts that are projected for the repair of items expected to be inducted during the contract’s current ordering period of performance. In accordance with FAR 45, the Contractor shall constantly account for all such items approved for procurement which will remain the property of the USG. The Contractor shall ensure that all GFP and materials management, location, transfers, and use be accomplished in accordance with FAR 52.245-1. All items will be tracked and reported on a monthly basis to ensure comprehensive accounting and maintenance by accurately reporting its cost, location, use and disposition.

(A008, DI-MGMT-80269/T)

3.2. RSAF Tooling/Special Test Equipment to be Provided: If available, RSAF-owned Special Tooling (ST), Special Test Equipment (STE), and material may be provided to accomplish the repairs defined in this PWS on a case-by-case basis. The USG will, at its option, furnish USG or RSAF property in an “as-is” condition. In such cases, the USG makes no warranty with respect to the serviceability and/or suitability of the USG property for contract performance. Property shall be managed in accordance with FAR 52.245.1.

3.3 Loss of Government Property

3.3.1 Definition of Loss of Government Property: In accordance with DFARS 252.245-7002, Reporting Loss of Government Property, “loss of Government property” means unintended loss of or damage to Government property including property that cannot be found after a reasonable search, loss due to inadequate storage, theft, loss due to lack of security, damage requiring repair to restore the item to usable condition, or damage that renders the property useless for its intended purpose or Beyond Economical Repair (BER). Loss of Government property does not include manufacturing defects, obsolescence, normal wear and tear, or purposeful destructive testing. Unless otherwise stated in the contract/order, loss of Government property does not include normal and reasonable inventory adjustments, i.e., losses of low priority consumable material, such as common hardware, as agreed to by the Contractor and the Government Property Administrator.

3.3.2 Reporting Loss of Government Property: The Contractor shall use the Defense Contract Management Agency (DCMA) eTools software application to report loss of Government property at the site below. The reporting requirement does not change any liability provisions or other reporting requirements that may exist under the contract/order.

http://www.dcma.mil/aboutetools.cfm

3.4 Return of Government Property: All property provided by the USG remains the property of the USG and shall be returned to the USG upon completion of the contract. All property shall be returned in the condition provided unless approved in advance by the Procuring Contracting Officer (PCO). All material generated under the contract becomes the property of the USG and shall be returned to the USG upon completion of the contract. All Department of Defense (DD) Form 1423, Contract Data Requirements List (CDRL), deliverables become the property of the USG upon receipt.

3.5 Contract Acquired Property

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http://www.dcma.mil/aboutetools.cfm

3.5.1 Contractor Responsibility: The Contractor shall be responsible for Government property in their possession in accordance with the Federal Acquisition Regulation (FAR) and applicable supplements including, but not limited to, FAR Part 45, Government Property; FAR 52.245-1, Government Property; and Defense Federal Acquisition Regulation Supplement (DFARS) Part 245, Government Property. The FAR and applicable supplements can be accessed at the site:

http://farsite.hill.af.mil

3.5.2 Contractor Acquired Property (CAP): The Contractor shall send a request list for acquiring material to the PCO and PM for approval prior to formal pricing that shall include nomenclature, part number (P/N), national stock number (NSN), as well as, end item NSN, unit price, quantities, estimated delivery time, and total cost. The PCO will provide approval notification to the Contractor. Upon approval by the USG, the Contractor shall purchase the approved items from qualified sources. The Contractor shall account for and aggregate costs and total repair costs such that cost per unit output of repairable items will be reportable as part of the performance management goals identified in the contract. The status of all Government Furnished Materials and/or CAP will be reported on a monthly basis. (A008, DI-MGMT- 80269/T)

The USG may exercise its rights to transfer remaining CAP, including transfer from one USG contract to another USG contract. Any CAP remaining at the end of the contract shall be inventoried, all of which belongs to the USG, may be transferred to the follow-on Contractor. If the USG does not exercise these rights, the Acquired Materials/Equipment shall be disposed of by one of the following methods in the priority indicated according to FAR 45.602:

(a)The CAP may be purchased or retained at cost by the Contractor, or delegated to a SOR by the Contractor.

(b) Use within the USG through prescribed screening procedures.

(c) Donation to eligible companies/organizations.

(d) Abandonment or destruction.

Prior to exercising any of the above, written approval must be obtained from the USG PM and

PCO.

4.0 Management of Repair Services

4.1 Contractor Maintenance/Management: The Contractor and their SORs shall furnish all labor, materials, technical instructions, tools, support equipment, and special test equipment necessary for the repair and/or modification, testing, preservation, packaging, packing and marking to return items to serviceable, but not “like new” condition. The intent is to maintain form, fit, and function and to ultimately yield fully serviceable items free from defects and fully mission capable in a safe and reliable manner. The items shall be disassembled, cleaned, inspected, corrosion control performed and repair/maintenance performed, while ensuring the item meets all functional requirements. The data plate shall be readable or shall be replaced. Disassemble each end item to the extent necessary to accomplish internal cleaning inspection, test, refurbishment, modification, and replacement of parts in accordance with this PWS.

The Contractor shall provide a status report to the USG PM on a monthly basis of all items in for repair/modification by email. The Contractor shall maintain and provide access to a Management Information System (MIS) to process, update and archive historical repair data for all items repaired, modified, tracked, and returned from and to the designated freight forwarder

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http://farsite.hill.af.mil/ throughout the contract Period of Performance (PoP). Previously established average Turnaround Time (TAT) for each NSN shall be met and targeted for review at Program Management Reviews (PMRs). Awaiting Part (AWP) items shall be monitored and reported on a monthly basis for possible intervention resolution to prevent work stoppage. Items in AWP will be highlighted in PMRs. The Contractor shall maintain a monthly status report of the Master Repairable Items List (MRIL), Beyond Economical Repair/Beyond Physical Repair (BER/BPR) and Supply Deficiency Report/Product Quality Deficiency Report (SDR/PQDR) items by NSN, Part Number and will be reviewed at PMRs. (A003, DI-MGMT-80368A/T)

The Contractor shall support a quarterly PMR to facilitate two-way flow of information. The Contractor shall provide a preliminary briefing and agenda to the USG PM for the F-15S program at least ten business days prior to the scheduled review. (A004, DI-MGMT-81953A-

NOT 1)

The briefing shall include:

1) Total quantity of all items in repair;

2) Quantity of enrollments over the TAT listed in “Attachment 1, NSN Listing” - Calendar days in cycle;

3) Approval status of items in Teardown, Test & Evaluation (TT&E);

4) BER and BPR average rate;

5) First Article Inspection (FAI) and First Article Qualification (FAQ);

6) Furnished/Acquired Articles and Equipment;

7) New SORs;

8) Most costly NSNs to repair;

9) Bad actors;

10) AWPs that may cause items to exceed approved TATs;

11) Cost comparisons of repair versus acquisition

12) Average TAT; Improved TAT;

13) Status of purchase orders

14) Three-month average repair cost; and

15) Any other issues which may impact the program.

The Contractor shall provide Conference Minutes within ten business days after conclusion of the PMR or conference. During the first 180 calendar days after contract award, the USG PM and Contractor shall have monthly meetings via video teleconferencing or teleconferencing to discuss status of repair coverage of items on the contract when in-person meetings are not feasible. Agenda or minutes for these meetings shall be required. The Contractor shall be required to attend other scheduled reviews and customer visits to brief program status throughout the contract period of performance. (A001, DI-ADMN-81249A), (A002, DI-ADMN-81250A)

4.2 Awaiting Parts (AWP): It shall be the responsibility of the Contractor to manage the acquisition of, and provide all parts necessary to repair and/or modify the repairable item.

However, if an item is AWP and cannot meet the scheduled delivery date, the Contractor shall notify the USG Program Manager (PM) immediately by submitting the Awaiting Parts (AWP) Form, PWS Appendix C. The Contractor shall provide all information highlighted in bold print on the AWP form. The unavailable part(s) shall be identified and estimated date of receipt provided via email. If the USG stocks the part and it is available, the USG may provide it to the Contractor to expedite the repair. If the SOR has already procured the part, it shall be returned to

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the Contractor for storage pending the PM’s disposition instructions. Any parts provided by the USG will be deducted from the repair cost of the item. The Contractor shall be the receiving point for all AWPs items ordered by the PM. The PM will advise the Contractor of the NSN, quantity (QTY), and document control number (DCN) when the requisition is placed in Security Assistance Management Information System (SAMIS). The Contractor will receive the item from the carrier and sign for it. The Contractor shall contact the PM for pick up. The Contractor shall maintain a Log Control Register with the following information: date received, date contacted, date picked up, and by whom item is picked up from the USG. These same entries will be inserted into SAMIS.

4.3 Cannibalization: The SOR(s) may use cannibalization to expedite repair of items if the shortage of Long Lead Time parts prevents timely repair. The SOR(s) shall not initiate cannibalization unless prior approval is received from the Contractor. The Contractor shall approve cannibalization on a case-by-case basis. Under no circumstances, shall the Contractor approve cannibalization for items with different end users. The SOR(s) shall not cannibalize an item to the point it becomes BER.

4.4 Repair and Modification: If upon receipt of an item, inspection indicates it is not modified to the latest configuration and not scheduled on contract, the Contractor shall contact the USG PM for modification instructions. Upon completion of modification to a different NSN, the Contractor shall make an entry into SAMIS for the applicable DCN.

4.5 Turn-Around-Time (TAT): TAT shall be defined as the amount of time (measured in whole calendar days) between the date the item arrives (XDA in SAMIS) at the SOR and the date the item is shipped (XDB in SAMIS) from the SOR. Items identified on the MRIL will be delivered to the SOR by the USG on an “as generated” basis. Repairs shall be accomplished on a “first in, first placed in work” basis unless otherwise directed by the PM or PCO. For any given annual period, the Contractor shall meet the average TAT for repair items on Attachment 1, NSN Listing. Meeting average TATs shall be the Contractor’s responsibility. If the Contractor cannot meet the average TATs for an item inducted, the Contractor shall notify the USG with justification and approval must be given by the USG PM.

Note 1: Under certain circumstances, repairs involving long lead time items may require PM coordination to determine a revised delivery schedule.

Note 2: Upon receipt of a BER, BPR, or Report of Discrepancy (ROD) item, the USG will approve a day-for-day extension on the delivery schedule until disposition instructions are provided by the USG.

4.6 Additions / Deletions: The USG reserves the right to add or delete items from Attachment 1, NSN listing, to the contract or modify the existing list of repairable items throughout the life of the contract. The USG will prioritize its requirements for sourcing. Sourcing of added items shall be the responsibility of the Contractor. Thirty calendar days after contract award, the Contractor shall no longer be required to source more than ten newly added items per month.

This addition of items can include, but is not limited to, the Digital Electronic Warfare Suite (DEWS), APG-63(V)3 Radar and the Advanced Core Processor (ADCP).

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4.7 Mission Capability (MICAP) and Urgent Repair Request: If the Contractor is notified of a MICAP or Urgent Repair Request, the Contractor shall expedite delivery of the next available serviceable item from the SOR to fill the MICAP or Urgent Repair Request. The Contractor shall provide an Estimated Shipping Date (ESD) for each item and provide tracking information to the USG PM. If requested, the Contractor shall attend periodic reviews to address MICAP and Urgent Repair Requests. Reviews will be held via phone or teleconference, as required by the

PM.

4.8 Report of Discrepancy (ROD): Upon notification of a ROD, the Contractor shall notify the PM and submit a completed ROD Form, PWS Appendix B, to the USG PM by email. A narrative entry with the same information in block 12 (Remarks) of the form shall be entered in SAMIS for the applicable DCN. The discrepancies to be reported are:

1) Item received at SOR not on flight manifest;

2) Item on manifest not item received;

3) Item missing parts;

4) Item improperly packaged or damaged;

5) Incorrect item received at SOR; or

6) Misdirected item

If the Contractor is directed by the PCO to scrap the item, the Contractor shall make an entry in SAMIS (including RSAF letter number, date issued, and office symbol of approving authority) for the applicable DCN of "XDA Action Code D". The Contractor shall provide a scrap certificate to the USG PM within 120 calendar days after PCO authorization. Proper demilitarization (DEMIL) procedures apply in accordance with PWS paragraph 4.15. Any useable parts shall be removed and inventoried for future use in the repair of the same customer item(s). (A004, DI-MGNT-81453A-NOT 1)

4.9 Annual Failure Data: Annually, the Contractor shall submit a report identifying the top five repaired items, based on volume, with the following information: In-coming defects, discrepancies found, itemized list of repairs, and recommendations for improving failure rates.

Items shall be identified by NSN, part number, and noun. The report shall be submitted within 30 calendar days of the end of the reporting period. (A006, DI-MISC-80508B)

4.10 Items Beyond Physical Repair (BPR): A BPR item shall be defined as any item that is not able to be repaired due to physical damage or obsolescence. If an item has been torn down for inspection and identified to be BPR due to physical damage, photos shall be provided to the PM.

Under either circumstance, the Contractor shall notify the USG PM immediately by submitting a request for disposition instructions, with an informational copy to the PCO, by using the Request for Condemnation Form, Appendix C. The PCO will issue disposition instructions to the Contractor. If the Contractor is directed by the PCO to scrap the item, the Contractor shall make an entry in SAMIS (including RSAF letter number, date issued and office symbol of approving authority) for the applicable DCN of "XDA Action Code D". Proper Demilitarization (DEMIL) procedures apply in accordance with PWS paragraph 4.15. The Contractor shall provide a scrap certificate to the USG PM within 120 calendar days of PCO authorization. Any useable parts shall be removed and inventoried for future use in the repair of same customer items. Diagnostic charges shall not exceed 10% of the acquisition cost for the end item unless prior approval is received from the USG PM.

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4.11 Items Beyond Economical Repair (BER): A BER item shall be defined as any item that cannot be repaired for less than the accepted 75% of the acquisition cost in the applicable attachment to the contract. If it is determined the total cost for repair will exceed 75% of the acquisition cost, the Contractor shall notify the USG PM/COR immediately by submitting a request for disposition instructions, with an informational copy to the Administrative Contracting Officer (ACO), by using the Request for Condemnation Form, Appendix D. Only the PCO may authorize the repair of items exceeding 75% of the acquisition cost. The Contractor shall not perform any further action on the item until directed by the PCO to continue with repair or scrap the item. If the Contractor is directed by the PCO to scrap the item, the Contractor shall make an entry in SAMIS (including RSAF letter number, date issued and office symbol of approving authority) for the applicable DCN of "XDA Action Code D”. Proper DEMIL procedures apply in accordance with PWS paragraph 4.15. The Contractor shall provide a scrap certificate to the USG PM within 120 calendar days of PCO authorization. Any useable parts shall be removed and inventoried for future use in the repair of same customer items. When the BER rate exceeds 2% of total enrollments semi-annually, the Contractor shall assist the USG PM to determine the cause and possible solution. Diagnostic charges shall not exceed 10% of the acquisition cost for the end item unless prior approval is received from the USG PM.

4.12 Repair Costs: The USG maximum accepted rate for equipment repair is 75% of acquisition cost for individual assets and shall not be exceeded without prior coordination thru the PM. If the Contractor needs to repair an item whose cost would exceed this threshold, the Contractor shall seek and receive final approval from the PCO prior to doing the repair. For any given three month period, the Contractor shall maintain an average repair cost equal to or below 75% of acquisition cost.

4.13 Supply Deficiency Report (SDR): The Contractor shall investigate or require their SORs to investigate SDRs that generate from the RSAF. The processing of deficiency reports shall be accomplished in accordance with Reporting of Supply Discrepancies (AFJMAN 23-215, Report of Discrepancies and DLAR 4155.24, Product Quality Deficiency Report Program).

If the investigation reveals the Contractor is at fault, the item shall be repaired at no cost to the USG. The results of the investigation, including conclusive definitive cause and corrective action, shall be provided to the USG PM through the applicable Defense Contract Management Agency (DCMA) ACO.

A detailed narrative, including corrective action taken, shall be entered in SAMIS for the applicable DCN. For any given three month period, 99% of Contractor-repaired items shall be defect-free with no more than 1% generating an SDR identifying defective repair on the part of the Contractor.

4.14 New Sources of Repair (SORs): If the Contractor recommends a potential SOR that has not been certified by the USG or the Original Equipment Manufacturer (OEM), the Contractor shall forward any supporting documentation and information on the qualifications of the SOR to the USG PM for review. The Contractor shall support any qualification effort of the potential SOR.

4.15 Defense Demilitarization Procedural Guidance (DEMIL): The Contractor shall comply with DEMIL guidance set forth in Department of Defense Manual (DoDM) 4160.28, Volume 3, DoD

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Demilitarization (DEMIL) Program. This manual is composed of several volumes, each containing its own purpose. In accordance with the authority in DoD Directive (DoDD) 5134.01, Under Secretary of Defense for Acquisition, Technology, and Logistics (USD (AT&L)) and DoDD 5134.12, Assistant Secretary of Defense for Logistics and Materiel Readiness (ASD L&MR)), this manual implements the policy in DoD Instruction (DoDI) 4160.28 DoD, Demilitarization (DEMIL) Program, assigns responsibilities, and provides procedures for assessing DEMIL requirements and performing physical DEMIL of DoD personal property. For any DEMIL action the Contractor shall obtain USG PM approval. A copy of the scrap certificate will be sent to the Contractor. The Contractor shall, in turn, forward this information to the program office. Under no circumstances shall the Contractor or any SORs conduct DEMIL activities on a specific item without prior USG PM coordination and PCO approval.

4.16 Quality: The Contractor and their SORs shall provide and maintain a quality system that, at a minimum, adheres to the requirements of ISO 9001: 2008, Quality Management Systems – Requirements or AS9100C Quality Management Systems: Aviation, Space and Defense Organizations and other requirements of the contract. The quality system procedures, planning, and all other documentation and data that comprise the quality system shall be made available to the USG for review. Existing quality plans that meet contractual requirements may continue to be used. The USG will conduct any necessary inspections, verifications, and evaluations to confirm conformance to quality requirements and adequacy of the implementing procedures. The Contractor shall require their SORs to implement a quality system that meets contractual requirements and maintains the quality of the services and supplies provided. The USG reserves the right to disapprove any portion of the quality system if it fails to meet contractual requirements.

4.17 Sub-Contractor Management: The Contractor shall manage all Sub-Contractors/SORs to ensure continued support throughout the life of the contract. The Contractor shall utilize qualified small business manufacturers to the maximum extent possible. This requirement shall include, but is not limited to, the following tasks:

a) Effectively manage Sub-Contractors/SORs in terms of cost, schedule, and performance.

b) Provide means for tracking of items through the time of delivery.

c) Ensure items procured meet performance and quality requirements for their intended purpose.

The Contractor shall develop a Sub-Contractor Management Plan that addresses how Sub- Contractors/SORs will be monitored and managed in terms of cost, schedule, and performance.

The plan shall be delivered to the USG not later than 120 calendar days after contract award.

(A004, DI-MGMT-81453A-NOT 1)

4.18 Management Information System (MIS): The Contractor shall maintain, not separately priced, and provide access to a MIS for tracking of repairable items to be used by the USG PM and the customer for evaluation purposes and historical data retrieval. The MIS shall include electronic tracking of production and status. All production and status transactions shall be recorded and updated by the Contractor into the MIS in real time. The minimum data requirements are listed in MIS Field Requirements, Appendix F. Production and status reporting require on-line, “real time” access with extract capabilities. All reports shall be accessible to the USG PM. The database shall have Windows Graphical User Interface capability. The MIS shall be web-based and secure password-protected. Contractor’s format is acceptable. If the customer

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submits a request to access the MIS, the USG PM and the Contractor shall coordinate on the required fields for the customer. At a minimum, the Contractor’s automated data processing system shall enable the USG to locate and determine the “real time” status of any item in the pipeline from time of enrollment. The Contractor shall provide the USG PM an electronic copy of all historical repair data in accordance with Appendix F guidelines once a month in Microsoft Excel format. (A003, DI-MGMT-80368A/T)

The Contractor shall establish and maintain a systematic approach for managing program schedule, cost of repairs, performance risks, and qualifying SORs for classified items that require classified testing and/or software or have classified technical orders listed in Attachment 1, National Stock Number (NSN) Listing of the contract. The Contractor may enter into various subcontracts to accomplish repair, modification, tracking, and return of components to the customer through the designated freight forwarder in a timely and cost effective manner to promote effective cost control and quality. The Contractor shall maintain repair capability for all items in order meet average TATs. Additionally, the Contractor shall negotiate and monitor contracts with the SORs for immediate inductions to achieve timely deliveries and to promote effective cost control and quality. The Contractor shall receive an initial MRIL from the USG and shall be required to update the MRIL throughout the term of the contract via electronic means on a monthly basis. The MRIL shall identify the SORs for each NSN and will be updated via electronic means on a monthly basis to the USG PM. The Contractor is responsible for ensuring quality of repair, tracking items in repair cycle, retention of shipping documents at Source of Repair (SORs), updating repair cost, and updating MIS. (A003, DI-MGMT- 80368A/T)

To verify receipt of items, shipment of repairable items shall be tracked from the freight forwarder to the SOR, and shipment of repaired items shall be tracked from the SOR to the freight forwarder. The Contractor shall ensure SORs retain all applicable shipping documents (electronic means of storage acceptable) to facilitate locating lost items. The Contractor shall maintain current and accurate shipping information in the MIS for all repaired items shipped to the freight forwarder. Contractor shall update tracking information on a daily basis. There shall be no more than two inaccurate/untimely entries per month. These shall be corrected in two business days. The Contractor shall attend monthly tracking reviews as required by the PM.

5.0 Technical Requirements

5.1 Period and Place of Performance

5.1.2 Contract Period of Performance: The period of performance for the contract is six-years and two-months. The period of performance includes a one-year basic period, four one-year option periods and one 14-month option period. Included, is an option to extend services for six months will be available.

5.1.3 Place of Performance: Management services will be performed at the Contractor’s facility, and repairs/modifications shall be performed at the Contractor’s facility and /or certified and qualified SORs facilities. The exact location of these facilities will be determined upon contract award. The location of these facilities can be located at CONUS or OCONUS locations.

5.2 Item Unique Identification (IUID): Not required for FMS.

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5.3 Technical Orders (TOs) and Country Standard Technical Orders (CSTOs): The Contractor shall assist the SORs in ordering TOs, CSTOs, specifications and drawings required for the repair and/or modification of items on this contract. Materials used in support of Foreign Military Sales (FMS) F-15 aircraft component repairs and/or modifications of equipment are available through the USG Technical Order Distribution Office in accordance with TO 00-5-1, Technical Orders, Chapter 4 “Establishing and Managing Technical Order Distribution Offices (TODO) and accounts (TODA). The Contractor shall be provided access to the Joint Engineering Data Management Information and Control System (JEDMICS), Master Item Identification System (D043) as needed.

5.4 Packaging

5.4.1 The Contractor shall package and mark end items and components in accordance with the contract Air Force Materiel Command (AFMC) Form 158, Packaging Requirements; MIL-STD- 129P, Department of Defense Standard Practice / Military Marking for Shipment and Storage;

MIL-STD-130N, Department of Defense Standard Practice / Identification Marking of U.S.

Military Property; and MIL-STD-2073-1D, Standard Practice for Military Packaging. The Contractor shall ensure that classified material is packaged, marked and shipped in accordance with DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM). The Contractor shall package and mark material in accordance with other applicable Government regulations including, but not limited to, those regarding security, safety and environmental concerns.

5.4.2 The Contractor shall ensure end items are packaged and mark material for movement, shipment, receipt and storage in a manner that ensures the protection and preservation of the material for shipment to and storage at the destination. The Contractor shall package electronic parts susceptible to static discharge damage in accordance with MIL-STD-1686C, Military Standard: Electrostatic Discharge Control Program for Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices).

5.5 Palletizing: The Contractor shall palletize loads for shipment in accordance with MIL-STD- 147E, Department of Defense Standard Practice: Palletized Unit Loads.

5.6 Counterfeit Electronics Parts: The Contractor shall establish policy and procedures to mitigate the risk of counterfeit electronics parts being installed in end items or otherwise entering the USAF/DoD/RSAF inventory in accordance with Aerospace Standard (AS)5553A, Counterfeit Electronics Parts; Avoidance, Detection, Mitigation, and Disposition.

5.7 Government-Industry Data Exchange Program (GIDEP): Not applicable to FMS program.

5.8 Containers: In accordance with MIL-STD-2073-1D, shipping containers received, which meet the requirements of the AFMC Form 158 and are suitable for return shipment of serviceable assets, shall be reclaimed and stored for reutilization. Unsuitable shipping containers shall be disposed of and replaced with new containers that meet the requirements of the AFMC Form 158.

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5.9 Marking: Items packaged for shipment and storage shall be marked in accordance with MIL- STD-129P with change 4, Department of Defense Standard Practice, Military Marking For Shipment and Storage Items, dated 19 September 2007. For items received at the SOR(s) with yellow tape reading "BELONG TO F-15 CMF KKAB" on the outside of the shipping containers, the Contractor shall ensure the items are returned in shipping containers marked with serviceable yellow tape legibly reading "BELONG TO F-15 CMF KKAB".

5.10 Manifest: The Contractor shall review all manifests received from the USG and freight forwarder to ensure items are being shipped to the correct SORs for repair. If any changes are required, the USG PM shall be notified immediately.

5.11 Commercial Asset Visibility-Air Force (CAV-AF): Not applicable to FMS program.

5.12 Travel: Travel requests for Contractor personnel shall be submitted for USG PM coordination and approval from the PCO prior to costs being incurred and a minimum of seven business days in advance of departure. Travel by Contractor personnel shall be conducted in accordance with FAR 31.205-46, Travel Costs.

Travel may include locations within the continental United States (CONUS) and outside the continental United States (OCONUS). The number of trips and Contractor personnel traveling shall be limited to the minimum required to accomplish work assignments in accordance with the assigned tasks. All overseas travel requests shall include objectives to be achieved and shall be submitted through the USG Contracting Officer’s Representative (COR) for coordination prior to being submitted to the Procuring Contracting Officer for approval. The USG will be under no obligation to reimburse costs without prior approval. The Contractor shall provide trip reports to the USG PM within ten business days of return. (A005, DI-MISC-81943)

Danger pay, subject to approval by the PM, may be included in reimbursable travel costs when in accordance with Department of State requirements and rates. Rates can be found at:

http://aoprals.state.gov/Web920/location.asp?menu_id=95

5.13 Contractor Availability: The Contractor shall be available by telephone during normal business hours. For requests for information, 95% of time, the Contractor shall acknowledge receipt within one business day. Evaluate time needed to collect data within two business days, and submit response or establish USG approved suspense date within ten business days.

6.0 General Information

6.1 Security Requirements

6.1.1 Knowledge and/or generation of classified information and/or Controlled Unclassified Information (CUI) are required for performance of the contract. The Contractor shall ensure applicable Contractor personnel have security clearances at the Secret level.

6.1.2 Government Security Regulations: The Contractor shall ensure personnel, information, system, property, facility and international security requirements are met. The Contractor shall comply with Government security regulations including, but not limited to, Department of Defense (DoD) 5200.2-R, Personnel Security Program; DoD 5220.22-M, National Industrial

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http://aoprals.state.gov/Web920/location.asp?menu_id=95

Security Program Operating Manual (NISPOM); DoD Directive (DoDD) 5205.02E, DoD Operations Security (OPSEC) Program; DoD Manual 5205.02-M, DoD Operations Security (OPSEC) Program Manual; and Robins Air Force Base Integrated Defense Plan (RAFB IDP) 31- 101.

6.1.3 Operations Security (OPSEC): The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. The Contractor shall ensure compliance with DoDD 5205.02E, DoD Operations Security (OPSEC) Program;

DoD Manual 5205.02-M, DoD Operations Security (OPSEC) Program Manual and other applicable USG security regulations including procedures to protect classified and/or controlled unclassified information, USG projects and/or programs.

6.1.4 Communications Security (COMSEC): The Contractor shall use only secure communications methods and/or equipment to transmit or otherwise transfer classified and/or controlled unclassified information in accordance with DoD 5220.22-M and other applicable USG security regulations. Applicable USG property, including equipment, shall be safeguarded, maintained, and operated in accordance with DoD 5220.22-M and other applicable USG security regulations.

6.1.5 Security Clearances: The Contractor shall ensure personnel have security clearances at the Secret level for proper accomplishment of contract requirements. The security clearance shall be obtained in accordance with the DD Form 254, Department of Defense Contract Security Classification Specification. Contractor personnel whose clearances have been suspended or revoked shall immediately be denied access to classified information and/or CUI and classified items.

6.1.6 Security Incident or Violation: The Contractor shall immediately notify the U.S.

Government Security Office and PM of any potential or actual security incident or violation including potential or actual unauthorized disclosure or compromise of classified information and/or CUI.

6.1.7 Security of Contractor Systems(s): The Contractor shall ensure the security of Automated Information System(s) (AIS) at the Contractor’s facility to preclude potential security incidents or violations including potential unauthorized disclosure or compromise of classified information and/or CUI.

6.1.8 Access to Government Systems: The Government will provide Contractor personnel access to system(s) necessary to perform tasks under the contract/order. The Contractor shall ensure Contractor personnel who require access to an unclassified or classified Government AIS have the appropriate background check or security investigation conducted. The Government will provide system access subject to approval of the DD Form 2875, System Authorization Access Request (SAAR). Upon completion/termination of the contract/order or transfer/termination of Contractor personnel, the system account(s) will be closed.

6.1.8.1 Security Assistance Management Information System (SAMIS): The Contractor shall possess expert SAMIS knowledge and operational capability. The USG PM will provide access to Security Assistance Management Information System (SAMIS). The Contractor shall ensure SAMIS entries are accurate and complete at the time of entry. All discrepancies shall be

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corrected within three business days of identification, with the exception of induction dates in which case the term shall be five business days. The Contractor shall input XDA and XDB information in all fields of SAMIS for XD transactions on the XDR screen upon receipt of items and the XDC screen after the items have been shipped to the freight forwarder. The Contractor shall input XDA Action Code D if an item has been condemned. If a repairable item is received at a SOR that did not come directly from the customer or will not be returned directly to the customer, the Contractor shall input a detailed narrative entry in SAMIS for the applicable Document Control Number (DCN) based upon circumstances. The Contractor shall update SAMIS entries on a daily basis. There shall be no more than two inaccurate/untimely entries per month. These shall be corrected in two business days. SAMIS will be monitored on a monthly basis.

6.1.8.2 Wide Area Work Flow (WAWF): In accordance with DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports, the Contractor shall submit/process payment requests (invoices, Receiving Reports or combos) and receipt/acceptance documents via Wide Area Workflow (WAWF). Additional information regarding WAWF is available at the site: https://wawf.eb.mil

6.1.8.2.1 Payments/Reports: In accordance with DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports, the Contractor shall submit/process payment requests (invoices, Receiving Reports or combos) and receipt/acceptance documents using WAWF.

6.1.8.2.2 CDRLs: CDRL deliverables may be submitted using WAWF or be submitted directly to USG personnel in accordance with the CDRL. The CDRL will determine submittal requirements; however, separately priced data must be accepted in WAWF in order for the Contractor to receive payment, and both separately priced and non-separately priced data must be accepted in WAWF in order for the contract line item to be closed out.

6.1.8.2.3 Website to Register: Contractor personnel shall register to access Wide Area Workflow-Receipt and Acceptance (WAWF-RA) at: https://wawf.eb.mil/.

6.1.8.2.4 Electronic Business Point of Contact: Within ten calendar days after contract/order award, Contractor personnel shall designate an Electronic Business Point of Contact (EB POC) in the Central Contractor Registration (CCR) site at: http://www.ccr.gov.

6.1.8.3 Joint Engineering Data Management Information and Control System (JEDMICS): The Contractor shall gain access to government system, JEDMICS. This system will be utilized to technical orders and engineering drawings, as required.

6.1.8.4 Master Item Identification System (D043): The Contractor shall gain access to government system, DO43, as required. This system will be used for informational purposes only, as required.

6.1.9 Access to US Government or RSAF Facility: The Contractor shall ensure Contractor personnel who require access to a Government or RSAF facility comply with the security requirements of the facility.

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https://wawf.eb.mil/ https://wawf.eb.mil/ http://www.ccr.gov/

6.1.10 Bonded Storage: As required, the Contractor and SOR(s) shall establish a bonded store room and a program to manage the stocking, storage, and issue of Acquired Material/Equipment which shall include Long Lead Times (LLT), obsolete and vanishing vendor items. The Contractor shall distribute Acquired Material/Equipment to their SORs as required. The bonded storeroom shall be available for all items required by the contract.

6.1.11 Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and Contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the Contractor name and contract number associated with the data.

6.1.12 Classified Material: The Contractor shall ensure that classified material is shipped in accordance with DoD 5220.22-M.

6.1.13 Storage of Classified Data: The Contractor shall possess and have in place a classified security facility clearance IAW the DD Form 254, Department of Defense (DoD), Contract Security Classification Specification.

6.1.14 Classified Processing: The Contractor shall process on the DD 254(s), DoD Contract Security Classification Specification, for any SORs and shall forward a copy(ies) to the USG PM and PCO. Processing of classified hardware, software, or data shall be in accordance with the contract’s DD 254, DoD Contract Security Classification Specification, and the weapon system’s security classification guide(s). The Contractor shall process classified items in accordance to their classification and DD 254 requirements. The Contractor shall be responsible for identifying classified items to their SOR(s). If the Contractor submits items to be added to the MRIL, they shall identify any classified items. All classified items for the country of Saudi Arabia shall be received and prepared for shipment in accordance with Transportation Plans in Appendix E.

6.2 Safety Requirements

6.2.1 Contractor Compliance: The Contractor shall comply with Government Safety and Health regulations including, but not limited to, Public Law 91-596, Occupational Safety and Health Act (OSHA), and DoDD 4715.1E, Environmental, Safety, and Occupational Health (ESOH). OSHA and ESOH requirements shall be incorporated into the Contractor’s safety program.

6.2.2 Mishap Notification/Investigation

6.2.2.1 In accordance with AFI 91-204, Safety Investigations and Reports, paragraph 2.4.6.1.1, the Contractor shall report mishaps involving damage or injury to USAF interests. In accordance with AFI 91-204, paragraph 1.3.1.1, damage or injury includes: damage to DoD property;

occupational illness to DoD military or civilian personnel; injury to on- or off-duty DoD military personnel; injury to on-duty DoD civilian personnel; and damage to public or private property or injury or illness to non-DoD personnel caused by USAF operations.

6.2.2.2 In accordance with AFI 91-204, paragraph 2.4.6.1.1, the Contractor shall ensure the USAF [Safety Office] and the applicable contract management authority are notified of mishaps.

The Contractor shall contact the COR by telephone within four business hours. The COR will notify the Safety Office and the PCO.

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6.2.2.3 In accordance with AFI 91-204, paragraph 2.4.6.1.2, the Contractor shall cooperate with USAF safety investigations.

6.3 Safety and Health Plan

6.3.1 The Contractor shall submit a Safety and Health Plan as directed by the PCO. The Contractor shall address use of Class I Ozone depleting substances in the Safety and Health Plan (reference the Ozone Depleting Substances Memo). The COR will forward the plan and this PWS to the AFLCMC Safety Office. In accordance with Air Force Pamphlet (AFPAM) 91-210, Contract Safety, paragraph 6.4, the AFLCMC Safety Office will review the plan and this PWS to determine if safety requirements are correctly addressed. The Contractor shall establish and maintain a safety program in accordance with OSHA, ESOH, the contract/order Appendix C (Industrial Safety Requirements), and the Safety and Health Plan.

(A004, DI-MGNT-81453A-NOT 1)

6.3.2 If, during the performance of the contract/order, revision to the Contractor’s Safety and Health Plan become necessary, the Contractor shall inform the PCO. If required by the Government, the Contractor shall submit a revised plan to the PCO. The same process of review and negotiation, if applicable, involved in the original submission will apply to any revision submitted after contract/order award.