Atch_05_Statement_of_Work.pdf

UHHZ140310 STATEMENT OF WORK - 01005

STATEMENT OF WORK 01005

7 March 2016

TABLE OF CONTENTS

1. Project Description

2. Work by the Government

3. Technical Support Capabilities

4. In-House Work Force

5. Performance Capabilities

6. Subcontractor Management

7. Unit Price Book and Cost Estimating Requirements

8. Commencement, Prosecution, & Completion of Work

9. Liquidated Damages

10. Design/Construction Requirements

11. Quality Control

12. Contractor Office/Storage Location

13. Equipment on Site

14. Communication

15. Availability of Utility Services

16. Temporary Utilities

17. Hours of Work

18. Record Drawing Job Site Verification

19. Material Submittals/Shop Drawings

20. Welding Permits

21. Special Requirements for Excavating Around Existing Utilities

22. Testing of Materials

23. Pre-final and Final Inspection

24. Warranty

25. Government Furnished Equipment/Materials

26. Turn-in Procedures for Government Salvage and Excess Property

27. Scheduling Work

28. Occupancy

29. Coordinating with Government Activities

30. Noise Control

31. Construction Site Maintenance

32. Safety and Health

33. Safety Assurance

34. Explosive Operated Hand Tools

35. Elevated Work Areas

36. Energy Requirements

37. Green Procurement Program

38. Leadership in Energy and Environmental Design (LEED)

39. Environmental Protection

40. Hazardous Chemical and Petroleum Spill Prevention

41. Ozone Depleting Substances (ODS)

42. Asbestos/Lead Removal

43. Contractors Parking

44. Transportation of Construction Equipment

45. Security Requirements

46. Unauthorized Reconnaissance

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47. Elevators

48. Protection of Natural and Cultural Resources

49. Smoking in Robins AFB Facilities

ABBREVIATIONS

78 CEG/CENME 78th Civil Engineer Group, Execution Support Section 78 CEG/CEIAM Asset Management Division A-E Architect-Engineer ACM Asbestos Containing Material A/E/C Architect/Engineer/Contractor AF Air Force AFB Air Force Base AFSC/PZIOC 78th Contracting Squadron AFF Above Finish Floor AFI Air Force Instructions AFMC Air Force Materiel Command ASHRAE American Society of Heating, Refrigerating, and Air-Conditioning Engineers BCE Base Civil Engineer CA Contract Administrator CADD Computer-Aided Drafting/Design CCI City Cost Index CD Compact Disk COMSEC Communication Security CPM Contractor’s project manager CE Civil Engineer CFR Code of Federal Regulations CO Contracting Officer DD Department of Defense D.O. Delivery Order DOD Department of Defense DODI Department of Defense Issuances DOE Department of Energy DWG Drawing EISA Energy Independence and Security Act EM Engineering Manual EMOH Environmental Management and Occupational Health EMSEC Emission Security Program ENR Engineering News Record EO Executive Order EPA Environmental Protection Agency ETL Engineering Technical Letter FAR Federal Acquisition Regulation FEMP Federal Energy Management Program FPE Fire Protection Engineer FSO Facility Security Officer

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FOD Foreign Object Damage FOIA Freedom of Information Act Program FOUO For Official Use Only GFE Government Furnished Equipment GFI Ground Fault Circuit Interrupters GFM Government Furnished Material GSA General Services Administration IAW In Accordance With IDIQ Indefinite Delivery, Indefinite Quantity IESNA Illuminating Engineering Society of North America LD Liquidated Damages LPD Lighting Power Density MSDS Material Safety Data Sheets NICET National Institute for Certification in Engineering Technologies NEC National Electric Code NESC National Electric Safety Code NFPA National Fire Protection Association NPI Non-Priced Items NTP Notice to Proceed ODS Ozone Depleting Substances OSHA Occupational Safety and Health Administration OPSEC Operation Security Instructions PC Personal Computer PDF Portable Document Format PM CE Project Manager QC Quality control QCM Quality control manager QCP Quality Control Plans RAFB Robins Air Force Base RAMS Random Antiterrorism Measures RCRA Resource Conservation & Recovery Act RFP Request for Proposal SABER Simplified Acquisition of Base Engineering Requirements SATE Information Protection Security Awareness, Training, and Education Program SOW Statement of Work SRI Special Robins Items UPB Unit Price Book UPG Unit Price Guide US United States VCT Vinyl Composition Tile

1. Project Description

a. This is a Simplified Acquisition of Base Engineer Requirements (SABER) indefinite delivery, indefinite quantity contract (IDIQ) for a wide variety of individual construction efforts at Robins

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AFB, GA as listed in the Unit Price Guide (UPG). Each construction project will be awarded by an individual Delivery Order (D.O.) issued against the basic contract and specifying work in support of equipment installation and real property maintenance, repair, alteration, and new construction. The typical scope of a D.O. will be minor and non-complex in nature, requiring minimum design and utilizing multiple skill sets. Typically design will be limited to 35% of total D.O. value. The typical total value of D.O. will range from $50k-$500K. The Base Civil Engineer (BCE) will identify construction tasks required to complete each specific job and the Contracting Office (CO) will issue Requests for Order Proposal (RFOPs) and award individual D.O.s to the contractor to complete those jobs. It is anticipated that the majority of the Delivery Orders will be awarded based on competition: however, the Government reserves the right to award Delivery Orders in accordance with FAR 16.505b. The contractor shall furnish all materials, equipment and personnel necessary to manage and accomplish the work unless otherwise directed by government, and/or as provided for in Section 25, Government Furnished Materials. The contractor shall also maintain an “in-house” work force for work at Robins AFB in addition to management staff and subcontractors pool (Ref. Sec 4 and Sec. 5).

b. The contractor must provide sufficient technical support and project management to assure quality and completeness of designs and drawings, accuracy of estimates; accommodate a number of concurrent “active” projects; provide flexibility of management staff, in-house work force, and subcontractor pool to handle rapid increases in work volume, perform according to schedule, process submittals in a timely manner; and present a professional demeanor.

2. Work by the Government

a. The Government reserves the right to accomplish work, the same type or similar work as contracted for herein, using Government or other contractor work forces, as the Government deems necessary or desirable, and to do so will not breach or otherwise violate this contract.

3. Technical Support Capabilities

a. The contractors engineering and technical capabilities are of utmost importance. Areas of required technical competence shall include, but are not limited to architectural, structural, mechanical, electrical, fire protection, civil engineering; and drafting/surveying capabilities. Fire protection, includes but is not limited to, detection system design, sprinkler system design, emergency lighting, fire doors, fire-rated walls, interior finish ratings, and fire extinguishers. The contractors design for each D.O. must comply with the requirements of all building codes listed in Section 10 and the SABER Technical Specification. All D.O. designs will be reviewed by the base fire protection engineer technician for completeness but not technical accuracy prior to NTP.

Technical accuracy will remain a requirement of the Contractor.

b. The contractor will be given an Initial Statement of Work (SOW) outlining requirements/concepts for each D.O. The contractor will then be responsible for further development of the Government’s concept to a point where his/her final design clearly indicates the proposed method of accomplishing the work, as well as the description, size, and location of all proposed elements of the work. The contractors are expected to use recognized industry standard practices in determining his/her proposed materials and methods, unless otherwise specified by the

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Government. In each D.O. Final Construction Package, the contractors shall furnish the information as a MINIMUM:

1) Projects over $250K (as applicable):

• Demolition Plan

• Site Plan

• Landscape Plan

• Floor Plan

• Elevations

• Foundation Plan

• Mechanical HVAC and Plumbing Plans

• Fire Protection Plan (detection/sprinkler systems)

• Life Safety Plan ( new buildings)

• Electrical Plan

• Reflected Ceiling Plan

• Roof plan

• Structural Plan

• Grading Plan

• Erosion, Sediment, and Pollution Control Plan

• Schedules – Finishes and Equipment

• Sections and Details

• Specifications

• Design Analysis (including but not limited to IBC, fire protection design)

• Interior Design Color Boards

2) Projects under $250K:

• Demolition Plan

• Construction Plan

• Site Plan

• Floor Plans

• Mechanical HVAC and Plumbing Plans

• Fire Detection/Suppression Plan

• Electrical Plan

• Reflected Ceiling Plan

• Landscape Plan

• Grading Plan

• Erosion, Sediment, and Pollution Control Plan

• Foundations Plans

• Schedules – Finishes and Equipment

• Sections and Details

• All drawings and support data necessary to support estimate/proposal

c. Drawing Standards: All final drawings must be in accordance with 78th Civil Engineer Group

Drafting Standards (latest version). In cases not addressed in these standards, recognized

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7 March 2016 industry standards and practices shall be used. All drawing sheet title blocks listed in the Robins AFB Drafting Standards are available in *.DWG format upon request. Drawings will be a standard “D” size, 22”x34”, heavy weight white bond paper. One electronic copy using latest version of AutoCAD™ and one (1) multi-page PDF must be submitted in addition to the hard copy drawings. If multiple sheets are in a file, the SABER Contractor must provide information on which layers are to be visible (e.g. On, Thawed) to create each sheet. If drawings are X- Referenced, files will be bound prior to submittal (e.g. X-REF, BIND). Drawings will be saved using AutoCAD™ defaults. Fonts to be used are standard AutoCAD™ installed fonts. All drawings will be 100 percent (100%) purged and audited. Layering will conform to A/E/C CADD Standards. Any other drawing information such as specifications, tables, charts, schedules, and graphs shall be supplied compatible with Microsoft Office™ product software, latest versions. CD-ROM/DVD is the only acceptable media for turn-in of electronic files with file naming conventions as noted in 78 CEG/CENME Standards.doc. Provide As-Built drawings at the completion of each D.O.

4. In-House Work Force

a. The contractor’s in-house work crew is critical. Trades required include, but are not limited to, licensed electricians, licensed plumbers and experienced lead carpenters. Consideration should be given to providing craftsman skilled in a breadth of aspects of their trade. For example, lead carpenters experienced in framing and finish work are preferred. The in-house work force must be capable of remodeling/renovation type work requiring multi-skilled personnel. In general, the in-house work force can be expected to accomplish 10-15% of the D.O.s.

b. The contractor shall not employ any person who is an employee of the US Government if employing that person would create a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DoD 5500.7 The contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policy in AFI 64-106.

c. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor’s ability to perform. However, their absence at any time shall not constitute an excuse for nonperformance under this contract.

5. Performance Capabilities

a. As a minimum, the contractor shall maintain the following management and technical support personnel at the Robins AFB SABER office throughout the duration of this contract for work exclusively on SABER D.O.s. Sufficient number of management and technical support personnel must be maintained at Robins AFB to meet the following requirements:

1) Contractor’s Project Manager (CPM) - Provide overall contract management of the prime contract to include subcontract purchasing and administration, contractor review of material submittals and shop drawings, full authority to develop cost proposals, negotiate, sign

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7 March 2016 award/modification paperwork, supervise individual project superintendents, attend all joint CO/CE/PM/contractor weekly status meetings as well as pre-performance site visits, pre-final and final inspections. CPM shall be available during normal duty hours within one hour after notification to meet with the Contract Administrator (CA) at a location selected by the CA. Must have previous experience as primary manager of a SABER contract or general contracting firm engaged in similar multiple discipline commercial construction projects.

CPM must also possess experience managing subcontractors.

2) Cost estimator/designer - Provide estimating and negotiating support with experience in development of detailed quantity take-off and cost estimates for multi-discipline commercial construction projects. Primary estimator/negotiator must have previous experience in detailed (line-item) cost estimation, including computer estimation using industry-standard software.

a.) Depending on project load, multiple cost estimator/designers may be required.

3) Site superintendent - Provide on-site superintendence for all active delivery orders. The superintendent shall be responsible for the proper coordination and timeliness of the work, and for the proper workmanship of all trades. Site supervision shall include daily visits to each active project site, submission of detailed biweekly progress reports for each Delivery Order, scheduling and coordination of subcontractors and material suppliers, and attendance at all pre-performance site visits, pre-final, and final inspections. Superintendents shall have experience as a project superintendent (exclusive of time employed as a tradesman or working foreman) for a general contracting firm overseeing one or more multi-discipline commercial construction projects. One week prior to the start of work, the contractor shall identify on a weekly status report to the contracting officer, or designated representative, the name of the individual to serve as project superintendent.

a.) Depending on project load, multiple Superintendents may be required.

4) Quality control manager (QCM) – Provide quality control management for all active D.O.s.

QCM shall conduct a minimum of once daily site visits to each active project site to ensure full compliance with all safety and fire protection requirements, verification that the work and materials in place and stored on site are in accordance with the approved construction drawings, shop drawings and material submittals. If there are problems at the site during construction the QCM shall conduct additional site visits as necessary to correct any problematic construction issues that arise. QCM shall submit field notes recording activities at each project site, prepare weekly quality control reports, and attend all pre-final and final inspections. QCM shall have experience and extensive knowledge in Quality Control Management of multidiscipline construction projects to include but not limited to all aspects of fire protection systems installation.

a.) Depending on project load, multiple QCMs may be required.

b. Drafting support must be capable of producing accurate and complete proposal and construction drawings for several Delivery Orders simultaneously within the time and constraints specified in section 8, “Commencement, Prosecution, and Completion of Work”.

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c. As a minimum, the contractor shall maintain the following in-house work force personnel at

Robins AFB throughout the duration of this contract for work exclusively on SABER D.O.s.

1) Licensed Electricians capable of working multi-skilled projects as well as independent electrical work. Must be able to direct work of other electricians. Must maintain license currency during duration of contract.

a.) Depending on project load, multiple Licensed Electricians may be required.

2) Licensed Plumbers capable of working multi skilled projects as well as independent plumbing work. Must be able to direct work of other plumbers. Must maintain license currency during duration of contract.

a.) Depending on project load, multiple Licensed Plumbers may be required.

3) Experienced Lead Carpenters capable of working multi skilled projects as well as independent carpentry work. Must be able to direct work of other carpenters.

a.) Depending on project load, multiple Experienced Lead Carpenters may be required.

d. Submit all names and qualifications for CPM(s), Cost Estimator(s)/Designer(s), Site Superintendent(s), QCM(s), Licensed Electrician(s), Licensed Plumber(s), Experienced Lead Carpenter(s), to be approved by the CO’s Technical Representative. Any personnel changes shall be submitted for approval by the CO’s Technical Representative.

6. Subcontractor Management

Offeror must detail the procedures to be used for effective management of subcontractors. Specific methods for implementing these procedures must be provided. Offeror will provide proposed methods for minimizing delays from subcontractors and insuring prompt payment to subcontractors within 30 days of subcontractors invoice submittals.

7. Unit Price Book and Cost Estimating Requirements

a. DEFINITIONS:

1) Unit Price Book (UPB): The list and price information for all pre-priced items covered in this contract, the R.S. Means Facilities Construction Cost Data Guide shall be used for the purpose of this SABER contract.

2) Line item: An item or system denoted in the UPB by a unique line item number.

3) Coefficient: Factor(s) applied to UPB price data (bare cost) to calculate delivery order prices. Coefficients cover costs such as overhead, profit, minimum design costs, estimating software and software support/training, G&A expenses including employee access needs, bond premiums, and gross receipts taxes. Note UPB line items specified below in para 8.d.3), Pre-Priced Unit Price Book, are covered by coefficients.

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4) Non-pre-priced line item (NPI): An item or system not covered in the UPB.

5) Special Robins item (SRI): An NPI that will be used repeatedly over the duration of the contract.

6) Conventional line item: A very specific item listed in the UPB. These are the vast majority of the line items contained in the UPB.

7) Selective demolition line item: The removal of material with no concern for its replacement.

If a line item can be found in the UPB for selective demolition, that line item will be used. If there is no line item for selective demolition, the Contractor will locate the material line item in the UPB. Then the Contractors will create an alternate pre-priced line item removing the cost for the material, and the remaining amounts in labor and equipment will be multiplied by 50%. This will be used as the means to demolish that item. This line item will be pre-priced.

If the line item cannot be found in the UPB, the demolition will be an NPI.

8) Removal and replacement line item: An item that is to be removed and then replaced without damaging the item. If a line item can be found in the UPB for removal and replacement, that line item will be used. If there is no line item for removal and replacement, the Contractors will locate the material line item in the UPB. Then the Contractors will create an alternate pre-priced line item removing the cost for the material, and the remaining amounts in labor and equipment will be multiplied by 150%. This will be used as the means to remove and replace that UPB line item. This line item will be pre-priced. If the line item cannot be found in the UPB, the demolition will be an NPI.

9) Bare costs: The UPB cost of a line item without any multiplier or coefficient applied.

10) Multiplier: The City Cost Index (CCI) for task orders at Robins AFB, GA will use the

Weighted Average CCI for Macon, GA. Note CCI adjustments are updated quarterly and will be incorporated into the “e4Clicks-Project Estimator” software. Only the CCI adjustments will be updated quarterly. The UPB is updated annually.

b. PRICE DETERMINATION

1) Pre-priced Line Items: Pre-priced line items shall consist of conventional line items, selective demolition line items, and removal and replacement line items. Bare cost line items from the Unit Price Book (UPB) will be compiled as described below and the appropriate CCI will be applied. These results shall then be summated, and the appropriate coefficient applied to the total. This is the pre-priced line item total.

2) Conventional line items will be summated per division and multiplied by the current total Macon, GA Weighted Average CCI.

3) The selective demolition, removal and replacement lines items will be summated and multiplied by the current total Macon, GA Weighted Average CCI.

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4) Non-Prepriced Line Items: The non-pre-priced line items shall be summated and the appropriate coefficient applied. This is the non-pre-priced line item total.

5) Final Project Price: The summation of the pre-priced and non-pre-priced line item totals shall result in the final project price.

c. COST ESTIMATE ORGANIZATION:

Cost Estimates will be comprised of three sections: 1) Division Summary, 2) Totaling Components and 3) Line Item Estimate.

1) Section 1, Division Summary shall include the R.S. Means pre-priced divisions and all alternates (both pre-priced and non-pre-priced). These items shall make up the Bare Total.

Do not apply coefficients, CCI or any type of markup to these line items.

2) Section 2, Totaling Components, Totaling components will be setup to use the applicable CCI and coefficients.

a) When applying coefficients, a single coefficient shall be used for each delivery order with the exception of work inside aircraft movement areas. When work is to be done within a aircraft movement areas, the coefficient for work in an aircraft movement area shall be applied to the total cost as illustrated below:

i) $100,000 delivery order, work during normal working hours, NOT an aircraft movement area:

(1) Total Cost = $100,000 bare cost x 0.796 CCI x 1.05 coefficient = $83,850.

ii) $100,000 delivery order, work during normal working hours, IN an aircraft movement area:

(1) Normal Cost = $100,000 bare cost x 0.796 CCI x 1.05 coefficient = $83,850.

(2) Aircraft Movement Area Cost = $100,000 x 0.796 CCI x 0.10 aircraft movement area coefficient = $7,960.

(3) Total Cost = $83,850 + $7,960 = $91,810.

3) Section 3, Line Item Estimate shall include all of the estimate line items. The report shall include a sequential line item number, full Means item number, unit of measure, quantity, and bare unit cost, total amount (quantity multiplied by bare unit cost). The report will print:

pre-priced line items by division for all Means pre-priced line items found in the UPB, with division breaks and division subtotals, and a listing of the alternates, both pre-priced and non-pre-priced.

4) All non-pre-priced line items will be submitted with a price quote including line item number, description, material, labor, and equipment breakdowns. List the supplier name and telephone number for each non-pre-priced item. Do not apply any type of markup to these line items.

d. PRE-PRICED UNIT PRICE BOOK:

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1) Unit Price Book: The unit price book shall consist of the R.S. Means Facilities Cost Data Guide. This guide shall be provided in two formats (as described below): bound R.S. Mean’s hard copy books and electronic software database to be used by the cost estimating software.

All costs used from the databases shall be bare costs.

2) All bound volumes, electronic databases, and software licenses shall be provided by the Contractor to the Government, and will remain the property of the Government.

3) The following Subdivisions/Major Classifications, as contained in any of the Means bound or electronic databases shall not be used as line items in pricing task orders issued under this contract. These costs shall be covered in the contractor’s coefficients:

a) Subdivision 01100 – Summary, excluded in its entirety.

b) Subdivision 01200 – Price & Payment Procedures, excluded in its entirety.

c) Subdivision 01300 – Administrative Requirements, excluded in its entirety.

d) Subdivision 01400 – Quality Requirements, excluded in its entirety.

e) Subdivision 01500 – Temporary Facilities & Controls, all excluded with exception of

Scaffolding, Scaffolding Specialties, Swing Staging, Fencing and Temporary Utilities, Construction Barriers, etc when justified. Scaffolding cost will be accepted for masonry work that exceeds 4’-0” in height if it is not included as equipment in the line item for the work being accomplished. Scaffolding cost for all other work that exceeds 14”-0” in height is also acceptable if it is not include as equipment in the line item for the work being accomplished.

i. *However, equipment NOT normally required accomplishing the specific type of work, such as a scissors lift or booming truck, when electrical conduit must be installed in a high-bay hangar ceiling may be added.

f) Subdivision 01700 – Execution Requirements, excluded in its entirety.

i. *However, Cleaning is allowed if stated in a D.O. SOW and that is NOT a normal job site clean-up.

g) Subdivision 01800 – Facility Operation, excluded in its entirety.

4) Rental Equipment: Equipment costs associated with line items include rental of equipment and operating costs such as fuel, oil and routine maintenance. If rental is not covered in the UPG, the Contractor will not receive payment for rental equipment; however, circumstances may arise when it will be allowable for the Contractor to receive payment for rental of special equipment required to complete a task, i.e. rental of crane, hoist or lift for material handling over 14’ above finish floor (AFF).

5) Prices listed in the Unit Price Guide (UPG) include the following: direct labor through the foreman level at prevailing wage rates for the area; equipment to include, but not limited to, bobcats, compacters, backhoes, dozers, trucks, compressors, excavators, tools, cords, ladders and scaffolding, etc; materials costs including all incidentals, unless otherwise stated in the contract. (Incidentals are items such as, but not limited to, nails, screws, nuts, washers, fasteners, weldments, transition strips, connectors and hangers.) Line items are for end finishes.

6) All prices in the UPG are for complete and in-place construction, unless explicitly described otherwise, and to include, but not limited to: Testing, calibration, balancing, etc, e.g., UHHZ140310 STATEMENT OF WORK - 01005

7 March 2016 compaction test for backfill, compression test piping system, balancing heating ventilation and air conditioning, hydrostatic testing, fire alarm testing and others as required.

7) Material unit costs include delivery to and from the typical project site unless explicitly described otherwise, and handling material up to a two-story height with attic (2-1/2 stories).

8) Demolition costs in the UPG include, but not limited to, the complete removal of the required item and loading into a truck or dumpster. If requested by the owner, turn-in of salvageable items will be required. Use of dumpsters, other than the SABER Contractor’s is prohibited.

When required, the Contractor shall provide and maintain dumpsters of sufficient size at each project site. If the component to be demolished is an attached part of another item being removed and can be removed as one item, then that component would not be priced as a separate demolition line item, e.g., demo pipe includes pipe fittings unless that fitting must be demolished to accomplish the work task. Another example is demo a wood door not the hinges, hardware, closures, kick plates, etc, unless that component alone must be demolished to accomplish the work task. The description “replace” in the UPG includes the demolition of the existing items and the installation of the new item.

9) Demolition costs include disposal of all non-salvageable items or if requested by the customer the Contractor shall turn over all salvageable items. Demolition hauling and permits are included in the cost of dumpsters. Trash chutes may be necessary for rubbish handling for work above 2-1/2 stories.

10) Typical working height can be up to 14’ above finished floor (AFF) and would include work up to two (2) stories including attic. Working heights below 14’ AFF will not require any scaffolding line items

11) Typical masonry working height below 4’ does not require any scaffolding line item.

Scaffolding above 4’ for masonry is acceptable.

12) All fasteners, such as anchor bolts, adhesive, etc., are included in line item costs, i.e. door jambs, plumbing fixtures, toilet partitions, etc.

13) Line items for installation of door and window frames, ductwork, plumbing fixtures, seamless floors, countertops, etc, include sealant caulking, silicone, etc.

14) Line items for floor and wall finishes such as, but not limited to, ceramic tile, vinyl composition tile (VCT), carpet and wall coverings include design pattern such as borders and interior field design. When matching material design pattern, exact measurements apply.

15) Average line item: An item that is created by using a minimum and maximum line item. If an average line item can be found in the UPG, that line item will be used. If there is no line item for an average, but there is a line item for minimum and maximum and the average line item is applicable, the contractor will locate the two line items, the minimum and the maximum in the UPG. Then the Contractor will create an alternate pre-priced line item using the average total cost of the two line items. This will be used as a means to create an average line item when none exists. This line item will be pre-priced. If the minimum and maximum

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7 March 2016 line item cannot be found in the UPG, the average line item will be an NPI. The Government will specify any exception to this averaging based on product type required, i.e. upgraded cabinetry for commander area or basic cabinetry for warehouse.

16) The UPG prices certain line items with a “Minimum labor/equipment charge.” This minimum charge is often the price a tradesman would charge to make a special visit to perform that work. If the contractor is already on-site and the minimum is met, then this item shall not be used as an adjustment to the Unit Price line items.

17) All line item prices assume the installation of the material under normal working conditions.

This includes working from scaffolding when appropriate. In other words, the productivity for brick veneer is based upon working not only from the ground, but also from working on scaffolding. Therefore unless the division has specific height exceptions, no allowance or change to the unit price is required for working at different heights. The cost to rent and erect the scaffolding is required.

18) All scaffolding line items are based upon a one month rental of the scaffolding. Scaffolding is measured by the square foot of face area where the work is being performed (working height in feet multiplied by the length of the wall in feet) or, in the case of when scaffolding must be erected inside a structure in order to access the ceiling, by the cubic feet (volume) of the actual scaffolding components. Scaffolding is priced separately. There are line items for the material costs and line items for erection/dismantling. It is not appropriate to use the scaffolding line items separately for each subcontractor. Scaffolding should be applied to the job cost once, and the subcontractors are “allowed” to use it.

19) Line items for mobilization and demobilization are for one or the other unless noted otherwise. Normally, a piece of equipment will need to be mobilized and demobilized.

Therefore, the line item would normally be included twice per piece of equipment used.

Small equipment placed in rear of truck or towed by a pickup truck is limited to those items included in the RS Means crews.

e. NON-PREPRICED UNIT PRICE GUIDES:

1) Line items not covered in the pre-priced UPB, but within the scope and general intent of the contract and necessary to complete the requirements of a D.O., may be negotiated and incorporated into the D.O. by the Contracting Officer. These non-prepriced line items (NPI’s) shall only be allowed if the Government deems that an appropriate line item is not provided by the pre-priced UPG. These added items of work shall be incorporated into and made a part of the task order and shall be performed at the negotiated unit price multiplied by the applicable Contractor’s coefficient. Only direct costs such as material, labor, and equipment costs will be paid for in the unit price of NPI work. The negotiated unit price will then be multiplied by the Contractor’s coefficient.

2) To permit recurrent use, a non-pre-priced line item must be incorporated by supplemental agreement into the non-pre-priced UPB as a Special Robins Item (SRI). This may be done at any time during the contract period. Any subcontractors overhead, profit, taxes, bond or design costs shall NOT be included in the SRI cost as these items are covered by the contractors’ coefficient.

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3) Once each option year, all existing SRI line items will be adjusted to account for changes in market trends using the “SABER Economic Price Adjustment” as stated below:

• The Market Trends Construction Cost Index (CCI) for the city of Atlanta GA as published in the McGraw Hill publication “Engineering News Record (ENR)” shall be used to determine adjustments to the SRI line items for options under this contract. To determine the amount of adjustments, the Civil Engineering will calculated the change in the index appearing in the issue of the ENR published during the month prior to the effective date of the option from the index of one year prior. Eighty (80%) percent of this variation will be applied to each SRI line item. If the Publication of the index should discontinue, the parties to the contract will negotiate a replacement index or new contract provision. If a replacement index or contract provision cannot be agreed upon, the CO may unilaterally determine the contract adjustment method, and the contractors may dispute the determination under the Disputes Clause. Adjustments to option year SIR line items shall be determined in accordance with the following formula:

1. To calculate the Adjustment Factor use:

F= ((CCIc-CCIi)/CCIi) * 80% + 1

Where:

F = adjustment factor; and CCIc = the ENR index for the new option; and CCIi = the ENR index from the year previous

2. To calculate the new SRI line item cost use:

C = Ci * F

Where:

C = the new SRI line item cost; and Ci = the current SRI line item cost; and F = adjustment factor

• Adjustment calculations for second and subsequent option years shall each be based on the SRI line item and the ENR index from one (1) year prior.

Sample Economic Price Adjustment Calculations

Action ENR Index Adjustment Factor SRI Price Award 110.0 N/A $25.00 Option 1 115.4 1.039 $25.98 Option 2 130.2 1.103 $28.66 Option 3 125.1 0.969 $27.77 Option 4 100.0 0.840 $23.33

Note: Round Calculations as done in this example. ENR indices and SRI line item prices listed are fictitious and for demonstration purposes ONLY.

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7 March 2016

f. ESTIMATE REQUIREMENTS:

1) Each estimate the contractors submit becomes the property of the Government. The contractors are encouraged to thoroughly investigate the requirements of each D.O. and include those costs into the estimate. Prior to negotiations, the Government will make reasonable effort to discover line items, which are missing from the contractors estimate.

After award of a D.O. there will be no modifications to compensate the contractor for line items accidentally excluded. Conversely, there will be no modifications to extract items inadvertently included. The contractors will not insert non-relevant or duplicate line items.

2) Estimates shall include all pertinent line items for the project as described in the D.O. SOW, in project drawings and sketches, and at the site visit. Calculations used in preparing estimates for D.O.s shall be based on “net,” “in-place” quantities. Pre-priced line items are “in-place” requirements and inclusive of all work necessary to provide a complete, functional product. Additional quantities for waste, lap, shrinkage, expansion, compaction, damage due to delivery, etc., will not be allowed unless specifically stated in the R.S. MEANS™ Facilities Construction Cost Data book and in the “e4Clicks-Project Estimator” estimating system as a component of the line item cost.

a. For example: Laying carpet in a room 14’ X 20’ would yield a quantity of 14’ X 20’ = 280

SF. The contractors’ proposal shall include a material quantity of no more than 280 SF times the R.S. Means Facilities Construction Data unit price. Any additional quantities / costs for material waste will not be allowed.

3) The cost estimation procedures and R.S. Means line items are used as a means for determination of a fair and reasonable price for the work described in the SOW. The contractors shall be responsible for completing all work required by the SOW, drawings, submittals, and other contract documents. The only instances in which funds will be added or removed after D.O. award will be government directed addition to or modification of existing work, differing site conditions, or liquidated damages.

8. Commencement, Prosecution, and Completion of Work

a. Projects under this contract will be classified as routine or emergency and the contractors shall respond accordingly.

1) For emergency work, contractors shall respond to the Government’s requirements by arriving at the job site within 24 hours of notification, including weekends and holidays, prepared to commence work immediately and upon verbal approval/direction of the CO.

Emergency work shall consist of major utility damages or outages, mission essential requirements (IAW DODI 302037) or damage to mission critical facilities and/or equipment and shall be subject to routine work procedures and coefficients.

2) For routine work, contractors will be required to conduct a site-visit with CE representatives within 2 working days of receiving an initial RFP/SOW and providing a complete proposal within 7 calendar days for projects under $150K and 14 calendar days for project over $150K of the site visit.

UHHZ140310 STATEMENT OF WORK - 01005

7 March 2016

b. Contractor shall be required to commence a Delivery Order at the time specified in the NTP, prosecute the work, and complete the entire work within the performance time specified on the Delivery Order.

c. For each individual Delivery Order awarded, the contractors shall provide Progress Schedules and Status Reports.

1) Progress Schedule: Required for all Delivery Orders over $150 K or with performance periods over 60 days (i.e. 61 days or more). Progress shall show the total Delivery Order schedule broken into individual items of work. The schedule shall show the percentage of completion at the close of each reporting period. This percentage shall be based on percentage of physical completion of the work. The Contract Progress Schedule (AF Form 3064) shall be submitted within 5 calendar days after the date of receipt of Notice to Proceed (NTP) for each individual Delivery Order.

2) Status Reports: The Contractor shall prepare and submit a Weekly Project Status reports for all outstanding Delivery Orders. The report shall be provided to the Contracting Officer on the first working day of each week. The report shall tell whether the Delivery Order as a whole is on, ahead of, or behind schedule. If a Delivery Order is behind schedule, the Contractors shall explain what actions will be taken to regain the schedule and provide an amended schedule. The report shall include a description of problem areas, delaying factors and their impact, and an explanation or corrective actions taken or proposed. Any events that occurred during the report month shall also be detailed. Reference data item description DI-

MGMT-80368/T.

D.O, # Projec t Sub Gov't Superin Award / Award

Schedul ed Contrac t Require d Anticip ated % % Last Date

Comments

Job Descriptio n # Contr actor Rep tendent NTP Amount Start Days

Comple tion

Comple tion

Comple te Billed Billing

Date Date Date Date To Date To Date Date Paid

5001 / B.

00000 0W

SubC ontrac tor 14-Jun-

$20,000

.00 12-Jul-

06 90 14-Sep-

06 100% 100% 2-Oct-

16- Oct-

Repair / Replace Doors

5002 / B.

00000 1W

ABC

subco ntract or 20-Jul-

$15,000

.00 21-

Aug-06 90 20-Oct-

06 100% 100% 5-Sep-

22- Sep-

Replace 4 personnel doors

5003 / B.

00000 2W

ABC

subco ntract or 4-Aug-

$15,000

.00 21-

Aug-06 90 2-Nov-

06 100% 100% 16-Oct-

7- Nov-

Install Sliding Gate

3) Costs for development/providing progress schedules and status reports are included in the

Contractor’s coefficient and will not be paid separately.

d. The period of performance is the period between Delivery Order NTP and the time all work under the Delivery Order is complete. Period of Performance will be negotiated for each

UHHZ140310 STATEMENT OF WORK - 01005

7 March 2016

Delivery Order. At the government’s option, it may choose to specify a two-stage performance period. For example, separating material lead-time from construction days can considerably decrease the length of time occupied buildings are inconvenienced by construction.

e. Progress meetings will be conducted weekly with the CO and/or designated representative, SABER Chief, and CPM. Meetings may require corporate management representation at the CO’s discretion.

f. Quarterly Progress Meetings will be conducted with the CO and/or designated representative, SABER Chief, and Contractor’s Corporate Management Representative to review the quarterly progress. This shall include construction schedules, safety reports, environmental reports and all other pertinent project information.

9. Liquidated Damages

Noncompliance Impacts: Any contractors’ costs resulting from noncompliance with these requirements are the sole expense of the contractor. Noncompliance shall not be cause for contract extensions or other considerations, but they may be cause for the Government to charge the contractor for liquidated damages for all negative impacts upon the Government.

10. Design/Construction Requirements

a. All design and construction under this contract shall comply with the latest edition of the following Building Codes, the SABER Technical Specifications, standards, and applicable publications unless the CO directs the contractor otherwise. The CO prior to construction start-up must approve any exception in writing.

1) International Building Code, latest edition

2) International Mechanical Code

3) International Plumbing Code

4) Manual of Erosion and Sediment Control in Georgia

5) Green Procurement Program Requirements, latest edition

6) NFPA 70 National Electrical Code, latest edition

7) NFPA 54, National Fuel Gas Code, latest edition

8) NFPA 101, Life Safety Code, latest edition

9) NFPA 1, Uniform Fire Code, latest edition

10) ADAAG, Americans with Disabilities Act Accessibility Guidelines

11) UFAS, Uniform Federal Accessibility Standards

12) MIL-HDBK-1190, Facility Planning and Design Guide, Part II

13) UFC 3-600-01 Fire Protection for Facilities Engineering, Design, and Construction

14) NFPA 70E National Electric Safety Code latest edition

15) USAF Force Protection Standards

16) All National Fire Codes, latest edition

17) EM 385-1-1, US Army Corps of Engineers Safety Manual, latest edition

18) Robins AFB Base Facility Standard http://www.robins.af.mil/shared/media/document/AFD-140425-022.pdf

19) Robins AFB Architectural Compatibility Standard

UHHZ140310 STATEMENT OF WORK - 01005

20) Unified Facilities Guide Specifications

b. The contractors shall maintain or have access to these documents at his/her SABER office for use during the term of this contract.

c. Unless otherwise stated in the SOW or drawings, the contractor’s design shall comply with the

Robins AFB Base Facility Standards and Architectural Compatibility Standards, available for reference upon request to the office of the Base Civil Engineer. Always refer to the latest version available at the time of negotiation of each D.O.

d. If there is a conflict between these codes and the SABER Technical Specifications, the most stringent requirements shall apply unless waived in writing by the CO. The CO shall determine which requirement is the most stringent.

e. Contractors shall adhere to the Robins AFB interior/exterior paint policy when selecting interior/exterior paints. Policy letter and paint palette are available through Government SABER office.

f. Where appropriate or required by executive order/Government regulation, the contractors shall install green procurement of environmentally preferable products as indicated in the U.S. EPA-designated CPG items. Federal agencies must reduce energy use, purchase energy-efficient products, increase the use of renewable energy, and conserve water. The contractors are required to buy products that comply with federal energy efficiency requirements, and to design and operate buildings to minimize energy. The Department of Energy’s Federal Energy Management Program (FEMP) and the Energy Star program create the product lists for this Green Procurement Program element. Energy conservation requirements affect all building construction, renovation and maintenance projects.

g. Where appropriate or required by executive order/Government regulation, the contractors shall install low flow water fixtures, includes toilet fixtures of 1.6 gallons and shower heads with a flow rate of less than 2.5 gallons per minute. The contractors are required to buy products that comply with federal energy efficiency requirements, and to design and operate buildings to minimize water consumption Water conserving product purchases mainly affect construction and renovation projects.

h. All new facility construction requires installation of a water metering device, as required by Permit to Operate Public Water System No. CG1530042 – Condition 14.

i. The Contractors shall comply with those portions of the Georgia Water Quality Control Act, the

Federal Clean Water Act, and the Houston County Soil Erosion and Sedimentation Control Ordinance dealing with storm water emanating from construction projects involving the disturbance of one or more acres of land.

11. Quality Control

The Contractors shall provide a quality control plan that describes the offeror’s quality control program(s)/process(es). This plan should be broad enough to address all aspects of quality control, UHHZ140310 STATEMENT OF WORK - 01005

7 March 2016 including responsibility for surveillance of work by both subcontractors and in-house quality control inspectors, process for acceptance, rejection, documentation and resolution of deficiencies for work performed by in-house work force or subcontractors, trend analysis, corrective action to identify poor performance by any work staff, and the plan for interface with Government project managers.

This plan will become a compliance document upon contract award. This plan should include the amount of work to be inspected by the contractors and the frequency of inspections, with a minimum of once per day per job. This plan will remain in effect for the life of the contract. The government reserves the right to request any necessary changes to the QCP during the life of the contract.

a. The contractors bear full responsibility for quality control in all aspects of projects, from design through project completion.

b. The contractors will be required to institute a comprehensive Quality Control Program in order to insure that all materials and workmanship are in strict accordance with the provisions of the specifications and drawings.

c. Within 15 days of contract award, the contractors shall submit a Contract Quality Control Plan acceptable to the government prior to commencement of work. This Quality Control Plan shall address all phases of the Contractor’s design and construction process to ensure all components of work meet required standards. Individual Quality Control Plans will not be required for each

DO.

d. The Quality Control Plan specifically and exclusively relates to the acceptable completion of work and subsequent government inspections and approvals. It is the Contractor’s responsibility to provide, inspect, and document the level of quality that has been established by the minimum standards of the SOW.

e. Quality Control Manager: The Quality Control Manager shall direct the execution of the

Contractor’s Quality Control Plan with responsibility for administration of the plan and inspection of work. The Quality Control Manager shall be available during normal duty hours within 60 minutes after notification to meet with the Contracting Officer (CO) at a location selected by the CO.

12. Contractor Office/Storage Location

a. Office, storage and material lay-down area will NOT be made available for the Contractor’s use on Robins AFB, GA.

b. The Contractors shall…