SQS.pdf

JUSTIFICATION QUALIFICATION REQUIREMENTS

FAR 9.202(a) Policy and DoD 4120.24-M Defense Standardization Program, Policy and Procedures

Section A & Section B

RMSC: C (AFMCI 21-113, Contract Maintenance Program for Depot Maintenance Activity Group)

SECTION A: ITEM IDENTIFICATION

1. National Stock Number (NSN): 1270-01-396-3088WF

2. Part Number (P/N): 783R300G01

3. Noun: Advanced Programmable Signal Processor

4. Application: AN/APG-68 Radar, F-16 C/D Aircraft

SECTION B:

1. JUSTIFICATION FOR ESTABLISHING A QUALIFICATION REQUIREMENT

a. Criticality: Repair/overhaul of this Advanced Programmable Signal Processor requires engineering source approval by the design control activity 416th SCMS/GUMAD in order to maintain the quality of the part. Failure to procure this Advanced Programmable Signal Processor from a fully qualified repair source can result in functional deficiencies that will degrade the mission capability of the AN/APG-68 Radar, F-16 C/D Aircraft and could cause loss of aircraft and/or crew.

b. Complexity, Repair Processes, and/or Material Considerations: Inadequate control of characteristics associated with repair, and processing of this Advanced Programmable Signal Processor can result in product degradation. Close tolerance matching of components is required. Special care and attention is required for repair and assembly of this Advanced Programmable Signal Processor to assure compliance with specified acceptance test requirements.

c. Form, Fit, Function, and Interface: The qualification requirements specified herein are necessary to verify the functional integrity and/or fit, form, and interface of the Advanced Programmable Signal Processor being procured.

2. REASON WHY QUALIFICATION REQUIREMENT MUST BE DEMONSTRATED PRIOR TO ANY CONTRACT

AWARD

a. Completion of the specified pre-contract award qualification requirements are necessary to assure the government that the offeror is capable of repairing the Advanced Programmable Signal Processor in compliance with the applicable technical specification/data within the schedule and economic constraints of our contracts. There are significant technical and schedule risks which can only be minimized by a completion of the requirements prior to contract award.

b. Only the requirements which are the least restrictive to meet the purposes necessitating the establishment of the qualification requirements are specified http://static.e-publishing.af.mil/production/1/afmc/publication/afmci21-113/afmci21-113.pdf

QUALIFICATION REQUIREMENTS

NSN: 1270-01-396-3088WF

P/N: 783R300G01 Noun: Advanced Programmable Signal Processor Application: AN/APG-68 Radar, F-16 C/D Aircraft

Section C

SECTION C:

1. QUALIFICATION REQUIREMENTS THAT MUST BE SATISFIED TO BECOME A QUALIFIED SOURCE

a. Prequalification Notice/Sources Sought: The offeror shall notify the appropriate government Small Business Office or, if responding to a solicitation, the contracting officer in the appropriate government contracting office, of intent to qualify as a source for this Advanced Programmable Signal Processor. Source Approval Request (SAR) packages shall be generated in accordance with Attachment 6 of AFMCI 23-113 (Pre-Award Qualification of New or Additional Parts Sources and the Use of the Source Approval Request), this Qualification Requirement, and any other specific guidance provided by the ESA.

b. Facilities, Testing, and Inspection Capabilities: The offeror must certify to the government that he has, or has access to, the required facilities and equipment to repair, inspect, test, package, and store the item. This includes the ability to receive and store classified equipment. The offeror shall make his facilities, equipment, tooling, and personnel available for evaluation and inspection by the government.

c. Data Verification: The offeror must verify that he has a complete data package. This verification must include a complete list of all procedures, drawings, and specifications, including change notices, in the offeror’s possession. The offeror may also be required to produce copies of all applicable procedures, drawings, or specifications.

d. Repair Process Verification: The offeror must demonstrate repair procedures that conform to the government requirements as prescribed within the ESA-approved engineering/technical data package. The offeror must show compliance with Unique Identification (UID) requirements in accordance with DFARS 211.274 as prescribed within the ESA-approved engineering/technical data package. The offeror must provide, at their own expense, data showing the results of all quality, performance, and environmental evaluations conducted by the offeror to show compliance with the government requirements as prescribed by 416th SCMS/GUMAD. The offeror shall also identify its sources for materials and its standards for internally used processes. If the item considered is a safety critical item or contains critical characteristics, then the offeror must also provide evidence in the form of a management process in which they will manage Critical Safety Items (CSIs) and all of the critical characteristics and critical safety processes.

e. Test and Evaluation and/or Verification: The offeror, at his own expense, shall prepare and submit to 416th SCMS/GUMAD for their prior approval, a qualification test plan/procedure detailing how he intends to verify compliance with all performance, environmental, mechanical, and quality assurance requirements identified by Drawing 783R300G01. The government retains the right to exercise the option to inspect the testing processes, including on-site witnessing of any or all documented testing. To allow accomplishing this, the offeror shall notify the government at least 30 days in advance of the occurrence of any testing that will be used as

P/N: 783R300G01 a basis for qualification. The offeror’s facilities shall be made available for government inspection during these tests.

f. Qualification Article Verification: This requirement is waived for this article, because a qualification article cannot be provided.

g. Qualification Requirement Cost Estimate: Estimated likely costs for government testing and evaluation, which will be incurred by the potential offering party to become qualified: $101,550.

h. Qualification Time Completion Estimate: It is the estimate of the design control activity that completion of this qualification effort should require 1400 days. This is based on complexity of the Advanced Programmable Signal Processor and other factors. This is not a deadline, but a notification to a potential offeror of the time we believe will be required. Events that occur during the qualification process may cause this time requirement to increase or perhaps decrease, depending on individual circumstances.

i. Qualification Time Limitation: An offeror may not be denied the opportunity to submit and have considered an offer for a contract if the offeror can demonstrate to the satisfaction of the contracting officer that the offeror (or its product) meets these standards for qualification or can meet them before the date specified for award of the contract. The award will not be delayed to provide the vendor with an opportunity to demonstrate its ability to meet the standards specified in this qualification requirement.

j. Evaluation of Proposals Not Previously Qualified: The offeror must be fully qualified in order to be eligible for a contract award. Therefore, the offeror must fulfill all of the requirements stated, in writing, in the qualification requirement before the date specified for award of the contract. Once all requirements are met, the offeror will be listed as an approved repair source for this item. Approval, however, does not guarantee subsequent contract award.

P/N: 783R300G01

2. SOURCE QUALIFICATION WAIVER REQUIREMENTS

Sources who meet any of the following source Qualification Waiver Criteria (QWC) may apply for a waiver of all or part of the qualification requirements. If a waiver is granted and the offeror is awarded a contract, the offeror may still be required to provide a post-contract award first article exhibit to verify production capability:

a. QWC1: The potential source submits written certification that the articles have been supplied to the government or original equipment manufacturer (e.g., DD Form 250, Material Inspection and Receiving Report, Purchase Order invoice, etc).

b. QWC2: The potential source is qualified on the right-hand article and requests to be qualified on the left-hand article. If the right-and left-hand articles are mirror images of each other, then approval can generally be given.

c. QWC3: A source qualified to provide an assembly is usually qualified to provide subassemblies, major components, and items of that assembly.

d. QWC4: A source qualified to provide earlier dash numbers of a basic P/N may be qualified to provide other dash numbers of that same basic P/N, provided there is no increase in complexity, criticality, or other relevant requirements.

e. QWC5: A source qualified to provide a similar or like item can be qualified to provide the required item. However, for approval, the engineering authority must verify that there is no increase in complexity, criticality, or other requirements over that of the similar item. At a minimum, the source shall provide a complete set of drawings for the similar item and written proof, such as purchase orders, shipping documents, etc., to show that the similar item was provided to the original equipment manufacturer or DoD.

f. QWC6: A source previously qualified to provide an item, but which has been purchased, sold, merged, absorbed, reformed, split, etc., may qualify if it can be established that the qualification is currently with the requester and that the requester has the same or equivalent facilities, tooling, equipment, personnel, and utilizes the original forging, castings, etc., in the repair process.

g. QWC7: Other

P/N: 783R300G01

Section D

SECTION D: SIGNATURES

5/15/2014

X Louis Hogge

416 SCMS/GUMA Lead Engineer

Engineer Support Activity (ESA)

Signed by: HOGGE.LOUIS.J.1151487293

5/15/2014

X Steven R LeFevre

416 SCMS/GUMAD Engineer

Engineer Support Activity (ESA)

Signed by: LEFEVRE.STEVEN.R.1231476250

5/15/2014

X Lisette LeDuc

Chief of Contracting Office (COCO)

OL:H/PZA

Signed by: LEDUC.LISETTE.KATE.1231477183

REFERENCES

Section D