FA813225Q0016 CSS KC 135 Maintenance Platform Systems.pdf

SOLICITATION # FA813225Q0016 – KC-135 Maintenance Platform Systems Tinker AFB, OK

The Air Force Sustainment Center’s Maintenance Contracting Branch (AFSC/PZIMC, 3001 Staff Dr Ste 2S76, Tinker AFB, OK 73145-3303) at Tinker Air Force Base, Oklahoma, intends to award a Firm Fixed Price (FFP) contract for a KC-135 Maintenance Platform System, to include an option to purchase additional systems. See Section 2 – entitled Supplies and Price – of the Quote Sheet for complete details.

This is a combined synopsis/solicitation for commercial items prepared IAW the format in Federal Acquisition Regulation (FAR) Subpart 12.603, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued aside from the one posted here.

This acquisition will be conducted under the procedures of FAR Part 12 – Commercial Items – and FAR Part 13 – Simplified Acquisition Procedures. This solicitation is being issued as a request for quotation (RFQ) IAW FAR Part 13, the Defense FAR Supplement (DFARS) Part 213, and the Department of the Air Force FAR Supplement (DAFFARS) Par 5313. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC # 2023-019, DFARS Change # 17 JAN 2025, and DAFFARS Change # 2024-1016.

This acquisition is a 100% Small Business Set-aside

Large businesses are not eligible for award NAICS Code 332312 (Size Standard is 500 Employees)

FSC 1730

The Non-Manufacturing Rule does not apply to this acquisition

TERMS, CONDITIONS, PROVISIONS, & CLAUSES

EVALUATION CRITERIA

Issuance of award will be based on two evaluation factors:

1. Technical Acceptability; and,

2. Lowest Total Evaluated Price (TEP).

All quotations must conform to the solicitation requirements, to include all stated terms, conditions, representations, and certifications. All items will be evaluated to ensure they conform to the requirements set forth in this solicitation.

QUOTE SUBMISSION INFORMATION

Quotes are due to the point of contact (POC) below by Thursday, 17 April 2025, 12:00 PM Central Daylight Time

Cory Rainey-Hedrick, Contract Specialist (Primary POC) Marc J. Kreienbrink, Contracting Officer (Alternate POC) cory.rainey-hedrick@us.af.mil marc.kreienbrink.1@us.af.mil

All quotes must be good for no less than 90 days after the quote submission date above.

All Offerors must be registered in the System for Award Management (SAM; https://sam.gov/) prior to quoting. Failure to have an active registration status in SAM by the time of award will make that Offeror ineligible to receive the award with no exceptions.

mailto:cory.rainey-hedrick@us.af.mil mailto:marc.kreienbrink.1@us.af.mil mailto:marc.kreienbrink.1@us.af.mil https://sam.gov/

SHIPPING INFORMATION

Shipping for each item will be FOB Destination only (Tinker AFB, OK 73145). Separate charges for shipping/freight will not be allowed. Please work this into your quoted price.

PAYMENT TERMS

Payment terms will, by default, be Net 30, which means the Government has 30 days to pay you after you submit your invoice. You may offer payment discounts for early payment, but this will not be considered in quote evaluation.

Invoices must be submitted in Wide Area Workflow (WAWF) application, which can be found in the Government's Procurement Integrated Enterprise Environment (PIEE; https://piee.eb.mil/). Payment will be made after the invoice is signed in WAWF and after the item is received and accepted by the Government; do not submit invoices until the item has been delivered/performed.

PROVISIONS AND CLAUSES

All clauses and provisions can be found on the following websites:

Federal Acquisition Regulation (FAR) – https://www.acquisition.gov/browse/index/far Defense Federal Acquisition Regulation Supplement (DFARS) – https://www.acquisition.gov/dfars Department of the Air Force Federal Acquisition Regulation Supplement (DAFFARS) – https://www.acquisition.gov/daffars

52.212‐1 ‐‐ Instructions to Offerors – Commercial Items

ADDENDUM as prescribed in FAR 12.301(b)(1) –

As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends all language therein:

1. This acquisition will be conducted under the procedures of FAR Part 12 – Commercial Items – and FAR Part 13 -- Simplified Acquisition Procedures. In accordance with FAR 13.106-2(b)(1), the procedures prescribed in FAR Part 15 are not mandatory, and therefore, the evaluation procedures established herein are within the Contracting Officer’s broad discretion as applied under FAR Part 13. We intend to issue the award without interchanges; however, the Government reserves the right to conduct interchanges with one, some, or all Offerors if later determined by the Contracting Officer to be necessary. The Government may waive informalities and minor irregularities in quotations received; therefore, the Offeror’s initial quotation should be complete and contain the Offeror’s best terms from a price and technical standpoint.

Vendors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and Statement of Work (SOW) requirements, in addition to the technical and price factors. The Government reserves the right to reject any/all quotes which do not conform to the solicitation requirements. Failure to comply with the terms and conditions of the solicitation may result in the vendor being ineligible for award. If you disagree with any of the solicitation requirements (which includes all stated terms, conditions, representations, and certifications), you must inform the Government of your issue with the aforementioned requirements and provide your rationale for disagreement.

2. All price quotations must be submitted on the Quote Sheet (see last pages of this document), which must be filled out completely.

3. Shipping will be FOB Destination (Tinker AFB, OK 73145) only. Separate charges for shipping/freight will not be allowed. Please work this charge into your quote’s total price.

https://piee.eb.mil/ https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/dfars https://www.acquisition.gov/daffars

4. Please provide item specifications/technical information to us. This information must be sufficient for us to determine that each item either fits/does not fit the description of what we’re asking for.

5. Failure to follow all of these instructions may render you ineligible for award.

[End of Provision Addendum]

52.212‐2 ‐‐ Evaluation – Commercial Items

ADDENDUM as prescribed in FAR 12.301(c) –

As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends all language therein:

1. The Government will award a contract resulting from this solicitation to the responsible Offeror whose quote conforms to the solicitation and which will be most advantageous to the Government. The two Evaluation factors for this requirement are:

a. Technical Acceptability – this will be evaluated by a Subject Matter Expert (SME).

b. Total Evaluated Price (TEP)

2. Interchanges – In accordance with FAR 1.102-2(c)(3) the Government shall exercise discretion, use sound business judgement, and comply with applicable laws and regulations during the course of this acquisition. The Government intends to award without interchanges, but reserves the right to conduct interchanges if necessary. Therefore, it is imperative that vendors submit their best terms initially. If during the evaluation of quotations it is determined to be in the best interest of the Government to conduct interchanges, the Contracting Officer may conduct interchanges with one, some, or all vendors before issuing any purchase order.

Interchanges are information sharing between the Government and vendors after receipt of quotations which can be conducted to address any aspect of the quotation. Interchanges may be oral or written. Written interchanges take the form of Interchange Notices (IN)s. INs are used to accurately capture contemporaneous sharing of information. If interchanges are conducted, the Government may request final quotation revisions at the conclusion of interchanges.

3. Offer/Quote Review – after closing of this solicitation, the Government will select the three apparent low offers and evaluate them. The Government will look at the following items:

a. Technical Acceptability [EVAL FACTOR 1] – The Technical evaluation will be based on each’s vendor’s approach for meeting the technical requirements of this solicitation, which includes all attachments. The evaluation focuses on the technical approach as described in each quotation. The technical evaluation does not consider price. Each quotation will be evaluated for technical acceptability, based on the criteria listed below, and by using the attached Item Cross- Reference worksheet.

To be determined technically acceptable at the factor level, the vendor must meet all the criteria in the Solicitation and Statement of Work (which uses the Item Cross-Reference Worksheet). Failure to meet any criteria will result in an unacceptable technical rating. The technical evaluation will also consider risk in determining overall acceptability. Risk pertains to the potential for unsuccessful contract performance. Risk will not receive a separate rating, rather, it will be inherent within the overall Technical rating.

The technical ratings are defined as follows:

Acceptable Offer meets the requirements of the solicitation.

Unacceptable Offer does not meet the requirements of the solicitation.

The Offeror must address each element listed on Item Cross-Reference Worksheet in one way or another, whether in a drawing, specification, or a narrative statement, in order to be considered responsive for this factor. Statements such as "Concur", "I Concur", "We Concur", or any equivalent will not be acceptable to the Government.

If the Government decides that interchanges are required, we intend to conduct three rounds maximum with each Offeror. An offer can be deemed technically unacceptable after three rounds if the Government deems it to be. The Government can stop interchanges at any time with any vendor and can exceed three rounds of interchanges with any vendor if deemed necessary by the Government.

b. Total Evaluated Price (TEP) [EVAL FACTOR 2] – The TEP will be calculated as the sum of the total proposed prices for all separately priced line items (the initial platform system and the option line items for additional platform systems). The total proposed price for each separately priced line item shall be calculated as the proposed unit price multiplied by the corresponding quantity. The TEP will be used for evaluation purposes only. Price quotations will be evaluated as follows:

i. Quote Completeness – The Government will review quotes for completeness. The Government will review each of the three selected submission to ensure the Offerors submitted complete pricing and that all items required by the addendum to FAR Provision 52.212-1, paras 1 and 2, were submitted and are complete.

Incomplete quotes can be considered ineligible for award.

ii. Price Reasonableness – The Offerors’ prices will be evaluated for reasonableness. Reasonableness must represent a price to the Government a prudent person would pay in the conduct of competitive business.

Normally, price reasonableness is established through adequate price competition, but may also be determined through price analysis techniques as described in FAR 13.106-3(a).

iii. Price Realism – The Government intends to determine price realism based on adequate price competition. In the event the Government cannot determine price realism based on adequate price competition, the Government reserves the right to conduct a more detailed price realism evaluation using one or more of the price analysis techniques described in FAR 13.106-3(a). The Government may also use other evaluation techniques, as needed. To be realistic, the price list must demonstrate an adequate understanding of the requirement. Quoted prices that are determined to be unrealistically low due to an inadequate understanding of the requirement will make the quotation ineligible for award.

iv. Unbalanced Pricing – Offerors’ quotations will be reviewed for unbalanced pricing. Evaluated quotes that are determined to be unbalanced may be deemed ineligible for award by the Contracting Officer if a determination is made that lack of balance poses an unacceptable risk to the Government. Unbalanced pricing exists when the unit or total price of one or more price list years is significantly over or understated as demonstrated by application of price analysis techniques, such that:

a) There is reasonable doubt the quote would result in the lowest overall cost to the Government, even though it is the lowest priced quote; or,

b) The quote is so grossly unbalanced; its acceptance would be tantamount to allowing an advanced payment.

There is not a specific template or format for the requested information in this document. This document must be no longer than 50 pages and shall be readable by Microsoft Word & Excel or Adobe Reader/Acrobat.

The primary techniques the Government intends to use to evaluate price reasonableness, price realism, and balance are FAR 13.106-3(a)(1), Adequate Price Competition, and/or FAR FAR 13.106-3(a)(2)(vi), Comparison of proposed prices with Independent Government Estimates (IGE). In the event the Government cannot determine proposed prices are reasonable, realistic, and balanced based on one or both of the primary techniques, the Government reserves the right to conduct a more detailed evaluation using one or all price analysis techniques described in FAR 13.106-2(b)(1) and FAR 13.106-3. If a more detailed analysis is needed, the Government reserves the right to request additional price data from Offerors, such as, but not limited to, the basis for material estimates and prices, and/or the basis of labor hours, or other information as needed.

3. Terms and Conditions Review – The Government will review all quotations to ensure they conform to the solicitation requirements, to include all stated terms, conditions, representations, and certifications. The Government reserves the right to reject any or all quotes which do not conform to all of the solicitations stated terms, conditions, representations, and certifications.

IAW FAR 9.104-6(a), The Government will review Contractor registration, performance, and integrity information the System for Award Management (SAM) and Contractor Performance Assessment Reporting System (CPARS)/the Federal Awardee Performance and Integrity Information System (FAPIIS) to ensure the Offeror is registered to do business with the Government, is a responsible source, and can be counted on to perform the contract IAW the Government’s requirements. Award will not be made to a contractor with enough negative performance indicators – marginal, unsatisfactory, unacceptable, non-compliant, fail, etc. – to give the Government any doubt about the contractor’s ability to satisfy this requirement. A lack of past performance informat ion in the aforementioned systems does not constitute negative performance.

The Government reserves the right to request more information from any Offeror about their quote or to conduct interchanges at any time during the evaluation process. Refer to the Addendum to FAR Provision 52.212-1, para 5 (above).

If none of the three lowest quotes selected for review are acceptable IAW the criteria above, the next three lowest quotes will be selected for review.

4. Award Notification – The Government will notify the successful Offeror that they will receive the award via email or phone call.

Unsuccessful Offerors will not be notified personally, but can find the award information online (SAM.gov) within 24 hours of award. The information posted will be as follows:

a. Offeror/Business Name

b. City and State

c. Contract #

d. Offeror’s Technical Rating

e. TEP

[]End of Provision Addendum]

52.212‐3 ‐‐ Offeror Representations and Certifications ‐‐ Commercial Items.

The Offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site located at http://www.sam.gov/portal (Only complete and return if there are changes to current SAM Registration. If 52.212-3 is not returned the Offeror is affirming that the current SAM registration is current, accurate, and complete). If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.

52.212-4 -- Contract Terms and Conditions -- Commercial Items

52.212‐5 ‐‐ Contract Terms and Conditions Required to Implement Statues or Executive Orders—Commercial Items

52.217-7 -- Option for Increased Quantity-Separately Priced Line Item. Mar 1989

The Government may require the delivery of the numbered line item, identified in the Schedule as an option item, in the quantity and at the price stated in the Schedule. The Contracting Officer may exercise the option by written notice to the Contractor within 12 months of the initial award date. Delivery of added items shall continue at the same rate that like items are called for under the contract, unless the parties otherwise agree.

(End of clause)

Clauses/Provisions IAW FAR 12.30:

52.204-16, Commercial and Government Entity Code Reporting 52.204-18, Commercial and Government Entity Code Maintenance 52.209-5, Certification Regarding Responsibility Matters 52.232-40, Providing Accelerated Payments to Small Business subcontractors

The following clauses within 52.212-5 are included but not limited to:

52.203-6, Restrictions on Subcontractor Sales to the Government 52.203-13, Contractor Code of Business Ethics and Conduct 52.204-10, Reporting Executive Compensation and First-Tier Subcontract 52.204-27 Prohibition on a ByteDance Covered Application.

52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 52.219-14, Limitations on Subcontracting 52.219-28, Post Award Small Business Program Representation 52.222-3, Convict Labor 52.222-19, Child Labor—Cooperation with Authorities and 52.222-35, Equal Opportunity for Veterans 52.222-36, Equal Opportunity for Workers with Disabilities 52.222-37, Employment Reports on 52.222-40, Notification of Employee Rights Under the National Labor Relations 52.222-50, Combating Trafficking in Persons 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While

The following DFARS clauses are included but not limited to:

252.203-7000, Requirements Relating to Compensation of Former DoD Officials

252.203-7003, Agency Office of the Inspector General 252.203-7005, Representation Relating to Compensation of Former DoD Officials 252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support 252.223-7008, Prohibition of Hexavalent Chromium 252.225-7000, Buy American—Balance of Payments Program Certificate 252.225-7001, Buy American and Balance of Payments Program 252.225-7050, Disclosure of Ownership or Control by the Government of a Country that is a State Sponsor of Terrorism 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports 252.232-7006, Wide Area WorkFlow Payment Instructions 252.232-7010, Levies on Contract Payments 252.243-7002, Requests for Equitable Adjustment 252.244-7000, Subcontracts for Commercial Items 252.247-7022, Representation of Extent of Transportation by Sea

5352.223-9000, Elimination of Use of Class I Ozone Depleting Substances (ODSs)

LIST OF ATTACHMENTS

ATT # DESCRIPTION # OF PAGES

1 Statement of Work 21 2 Site Visit Questions and Responses 1 3 Item Evaluation Worksheet N/A

QUOTE SHEET

Solicitation # FA813225Q0016 – KC-135 Maintenance Platform Systems

Tinker AFB, OK

Offerors are REQUIRED to return the portion of this CSS below with the completed information and authorized signature. Offerors may also provide their company’s quotation sheet in addition to this response page.

SECTION 1 – OFFEROR INFORMATION

Company Name

Address

CAGE Code and SAM UEI The Government cannot enter into contracts or agreements with Offerors not registered in SAM. For registration information, visit the SAM website (https://www.sam.gov/) and follow the instructions in the Quick Start Guide For SAM Registration, which can be found under the Help Tab and User Guides submenu.

Business Size

Web Page URL

Point of Contact

POC Phone # and email address

SECTION 2 – SUPPLIES AND PRICE

*** Please provide us with warranty information for any and all items in this RFQ ***

Payment Terms / Discount Terms

NET 30 / _______% In _______ Days After Invoice Submission in WAWF

An example of a payment discount would be 2.5% in 7 days, which means that although we have 30 days to pay you after submission of invoices, we would receive a 2.5% discount if we paid you within 7 days.

Delivery Time

___________ Days after Receipt of Order

CLIN

Description/Product

Qty

Unit

Unit Price

Total Price

0001 KC–135 Maintenance Platform System

EACH SYSTEM CONSISTS OF THE FOLLOWING:

- One (1) Cargo Door Stand

- One (1) Set of Aileron Stands (1 LH and 1 RH)

- Two (2) Beavertail Area Stands with Additional Railings

PLEASE SEE ATTACHED DOCUMENTS FOR SPECIFICATIONS

1 EA $ $

1001 Option to Purchase Additional KC-135 Maintenance Platform Systems during following fiscal year (FY 2026).

3 EA

TOTAL QUOTE AMOUNT $

SECTION 3 – CERTIFICATION OF RESPONSE

The Offeror is required to sign this document and return a copy to issuing office. By signing and returning this, the Offeror agrees to furnish and deliver all items set forth or otherwise identified above and on any additional sheets subject to the terms, conditions, provisions, clauses, and specifications of the solicitation and award (if received). The Offeror may be required to provide commercial product literature for any or all items quoted above as required/requested by the Contracting Officer.

NAME OF OFFEROR’S REPRESENTATIVE TITLE

SIGNATURE DATE