FA8125-14-R-0009_Draft_Solicitation.pdf

Combined Synopsis/Solicitation

(IAW FAR 12.603)

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

proposals are being requested and a written solicitation will be issued.

The Air Force Sustainment Center (AFSC/PZIMA) at Tinker Air Force Base, Oklahoma, intends to compete a firm fixed price contract for Preventive Maintenance (PM) for the cooling water chemical treatment and water testing services for Open Loop and Closed Loop Cooling Water Systems. This solicitation is being issued as a Request for Proposal (RFP) FA8125-14-R-0009 for a firm fixed price type contract. The Air Force Sustainment Center (AFSC/PZIMA) at Tinker Air Force Base Oklahoma intends to award a firm fixed price commercial contract.

Contractor is required to sign this document and return 1 copy to issuing office. Contractor agrees to provide all services set forth or otherwise identified above and on any additional sheets subject to the terms and conditions specified herein.

Proposal Submission Information:

Proposals are due by 13 March 2014, 3:00 PM, Tinker AFB OK Central Standard Time (CST). Contact the following individual for information regarding this solicitation:

NOTE: Emailed proposals are preferred

Cathy A. Plante Contract Specialist cathy.plante.1@us.af.mil

Phone: (405) 739-2527

EVALUATION OF RESPONSES:

Award will be conducted and evaluated under the provisions of FAR Part 12, Commercial Items, Lowest Price Technically Acceptable (LPTA). The responsible offerors must be registered in the System for Award Management (SAM) database (available at: https://www.sam.gov/portal/public/SAM/ ) and submit a completed copy of the Offeror Representations and Certifications – Commercial Items with their proposal. Lack of registration in SAM will qualify contractor as ineligible for award. All responsible sources may submit a proposal in response to this solicitation, which shall be considered. This solicitation is being issued as a Request for Proposal (RFP) for a firm fixed price type commercial contract with a basic year and four (4) 1-year options. The Air Force Sustainment Center (AFSC/PZIMA) at Tinker Air Force Base Oklahoma intends to issue a commercial contract for Preventive Maintenance (PM) for the cooling water chemical treatment and water testing services for Open Loop and Closed Loop Cooling Water Systems.

https://www.sam.gov/portal/public/SAM/

SIGNATURE OF OFFEROR:

DATE:

REQUISITION NUMBER:

F3YCEB333QA02, F3YCEB333QA03,

F3YCEB333QA04

SOLICITATION NUMBER

FA8125-14-R-0009

SOLICITATION ISSUE DATE:

27 Feb 2014

SOLICITATION DUE DATE:

13 Mar 2014

THIS ACQUISITION IS:

Full and Open Competition x 100% small business set-aside

SIZE STD:

500 employees

FEDERAL SUPPLY CLASS:

J035

NAICS: 325998 DELIVERY:

X

SEE ITEM DESC

FOB DESTINATION

FOB ORIGIN

DPAS RATING:

METHOD OF SOLICITATION:

REQUEST FOR QUOTE

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Lot Cooling Water PM 76 PMXG

FFP

SERVICES NONPERSONAL: The contractor shall provide all labor, tools, equipment, test equipment, material, parts, quality control, transportation, inspection manuals, personal protective equipment and clothing including reflective clothing (belt, vest, etc), hearing and eye protection including prescription safety glasses, safety harnesses, fall protection equipment, lifting equipment and any incidentals necessary to perform the Annual Maintenance Support Services of the

76 PMXG, and other incidentals necessary to travel to Tinker AFB, OK, to provide cooling water chemical treatment and water testing services for Open Loop and

Closed Loop Cooling Water Systems. The contractor shall be responsible for insuring all services and parts provided under this contract are in accordance with the terms and conditions outlined herein, conform to the manufacturer’s equipment specifications and the Performance Work Statement (PWS).

Period of Performance: 5 April 2014 – 4 April 2015

PRICING: Pricing is to provide Cooling Water Testing, Treatment, and Treatment

Chemicals for 76 PMXG.

This is a Firm Fixed Price (FFP) Line Item.

Total Firm Fixed Price: _________________

CONTRACTOR IS SAM REGISTERED.

REGISTRATION IS VALID UNTIL:__________

CONTRACTOR SHALL SUBMIT INVOICES IN ARREARS OF SERVICES

THROUGH WIDE AREA WORKFLOW (WAWF). SEE CLAUSE 252.232-

7006.

FOB: Destination

NSN: J035-14-CAP-SVCS

PURCHASE REQUEST NUMBER: F3YCEB3330AQ03

SIGNAL CODE: A

NET AMT

0002 1 Lot Cooling Water PM 76 MXSG

FFP

SERVICES NONPERSONAL: The contractor shall provide all labor, tools, equipment, test equipment, material, parts, quality control, transportation, inspection manuals, personal protective equipment and clothing including reflective clothing (belt, vest, etc), hearing and eye protection including prescription safety glasses, safety harnesses, fall protection equipment, lifting equipment and any incidentals necessary to perform the Annual Maintenance Support Services of the

76 MXSG, and other incidentals necessary to travel to Tinker AFB, OK, to provide cooling water chemical treatment and water testing services for Open Loop and

Closed Loop Cooling Water Systems. The contractor shall be responsible for insuring all services and parts provided under this contract are in accordance with the terms and conditions outlined herein, conform to the manufacturer’s equipment

Chemicals for 76 MXSG.

PURCHASE REQUEST NUMBER: F3YCEB3330AQ02

0003 1 Lot

COOLING WATER PM 76 CMXG

FFP

SERVICES NONPERSONAL: The contractor shall provide all labor, tools, equipment, test equipment, material, parts, quality control, transportation, inspection manuals, personal protective equipment and clothing including reflective clothing (belt, vest, etc), hearing and eye protection including prescription safety glasses, safety harnesses, fall protection equipment, lifting equipment and any incidentals necessary to perform the Annual Maintenance Support Services of the

76 CMXG, and other incidentals necessary to travel to Tinker AFB, OK, to provide cooling water chemical treatment and water testing services for Open Loop and

Closed Loop Cooling Water Systems. The contractor shall be responsible for insuring all services and parts provided under this contract are in accordance with the terms and conditions outlined herein, conform to the manufacturer’s equipment

Chemicals for 76 CMXG.

Total Firm Fixed Price: ______________

PURCHASE REQUEST NUMBER: F3YCEB3330AQ04

1001 1 Lot OPTION Cooling Water PM 76 PMXG

FFP

OPTION I

SERVICES NONPERSONAL: The contractor shall provide all labor, tools, equipment, test equipment, material, parts, quality control, transportation, inspection manuals, personal protective equipment and clothing including reflective clothing (belt, vest, etc), hearing and eye protection including prescription safety glasses, safety harnesses, fall protection equipment, lifting equipment and any incidentals necessary to perform the Annual Maintenance Support Services of the

76 PMXG, and other incidentals necessary to travel to Tinker AFB, OK, to provide cooling water chemical treatment and water testing services for Open Loop and

Closed Loop Cooling Water Systems. The contractor shall be responsible for insuring all services and parts provided under this contract are in accordance with the terms and conditions outlined herein, conform to the manufacturer’s equipment

Period of Performance: 5 April 2015 – 4 April 2016

Total Firm Fixed Price: _____________

1002 1 Lot OPTION Cooling Water PM 76 MXSG

FFP

OPTION I

SERVICES NONPERSONAL: The contractor shall provide all labor, tools, equipment, test equipment, material, parts, quality control, transportation, inspection manuals, personal protective equipment and clothing including reflective clothing (belt, vest, etc), hearing and eye protection including prescription safety glasses, safety harnesses, fall protection equipment, lifting equipment and any incidentals necessary to perform the Annual Maintenance Support Services of the

76 MXSG, and other incidentals necessary to travel to Tinker AFB, OK, to provide cooling water chemical treatment and water testing services for Open Loop and

Closed Loop Cooling Water Systems. The contractor shall be responsible for insuring all services and parts provided under this contract are in accordance with the terms and conditions outlined herein, conform to the manufacturer’s equipment

1003 1 Lot

OPTION COOLING WATER PM 76 CMXG

FFP

OPTION I

SERVICES NONPERSONAL: The contractor shall provide all labor, tools, equipment, test equipment, material, parts, quality control, transportation, inspection manuals, personal protective equipment and clothing including reflective clothing (belt, vest, etc), hearing and eye protection including prescription safety glasses, safety harnesses, fall protection equipment, lifting equipment and any incidentals necessary to perform the Annual Maintenance Support Services of the

76 CMXG, and other incidentals necessary to travel to Tinker AFB, OK, to provide cooling water chemical treatment and water testing services for Open Loop and

Closed Loop Cooling Water Systems. The contractor shall be responsible for insuring all services and parts provided under this contract are in accordance with the terms and conditions outlined herein, conform to the manufacturer’s equipment

2001 1 Lot OPTION Cooling Water PM 76 PMXG

FFP

OPTION II

SERVICES NONPERSONAL: The contractor shall provide all labor, tools, equipment, test equipment, material, parts, quality control, transportation, inspection manuals, personal protective equipment and clothing including reflective clothing (belt, vest, etc), hearing and eye protection including prescription safety glasses, safety harnesses, fall protection equipment, lifting equipment and any incidentals necessary to perform the Annual Maintenance Support Services of the

76 PMXG, and other incidentals necessary to travel to Tinker AFB, OK, to provide cooling water chemical treatment and water testing services for Open Loop and

Closed Loop Cooling Water Systems. The contractor shall be responsible for insuring all services and parts provided under this contract are in accordance with the terms and conditions outlined herein, conform to the manufacturer’s equipment

Period of Performance: 5 April 2016 – 4 April 2017

2002 1 Lot OPTION Cooling Water PM 76 MXSG

FFP

OPTION II

SERVICES NONPERSONAL: The contractor shall provide all labor, tools, equipment, test equipment, material, parts, quality control, transportation, inspection manuals, personal protective equipment and clothing including reflective clothing (belt, vest, etc), hearing and eye protection including prescription safety glasses, safety harnesses, fall protection equipment, lifting equipment and any incidentals necessary to perform the Annual Maintenance Support Services of the

76 MXSG, and other incidentals necessary to travel to Tinker AFB, OK, to provide cooling water chemical treatment and water testing services for Open Loop and

Closed Loop Cooling Water Systems. The contractor shall be responsible for insuring all services and parts provided under this contract are in accordance with the terms and conditions outlined herein, conform to the manufacturer’s equipment

2003 1 Lot

OPTION COOLING WATER PM 76 CMXG

FFP

OPTION II

SERVICES NONPERSONAL: The contractor shall provide all labor, tools, equipment, test equipment, material, parts, quality control, transportation, inspection manuals, personal protective equipment and clothing including reflective clothing (belt, vest, etc), hearing and eye protection including prescription safety glasses, safety harnesses, fall protection equipment, lifting equipment and any incidentals necessary to perform the Annual Maintenance Support Services of the

76 CMXG, and other incidentals necessary to travel to Tinker AFB, OK, to provide cooling water chemical treatment and water testing services for Open Loop and

Closed Loop Cooling Water Systems. The contractor shall be responsible for insuring all services and parts provided under this contract are in accordance with the terms and conditions outlined herein, conform to the manufacturer’s equipment

3001 1 Lot OPTION Cooling Water PM 76 PMXG

FFP

OPTION III

SERVICES NONPERSONAL: The contractor shall provide all labor, tools, equipment, test equipment, material, parts, quality control, transportation, inspection manuals, personal protective equipment and clothing including reflective clothing (belt, vest, etc), hearing and eye protection including prescription safety glasses, safety harnesses, fall protection equipment, lifting equipment and any incidentals necessary to perform the Annual Maintenance Support Services of the

76 PMXG, and other incidentals necessary to travel to Tinker AFB, OK, to provide cooling water chemical treatment and water testing services for Open Loop and

Closed Loop Cooling Water Systems. The contractor shall be responsible for insuring all services and parts provided under this contract are in accordance with the terms and conditions outlined herein, conform to the manufacturer’s equipment

Period of Performance: 5 April 2017 – 4 April 2018

3002 1 Lot OPTION Cooling Water PM 76 MXSG

FFP

OPTION III

SERVICES NONPERSONAL: The contractor shall provide all labor, tools, equipment, test equipment, material, parts, quality control, transportation, inspection manuals, personal protective equipment and clothing including reflective clothing (belt, vest, etc), hearing and eye protection including prescription safety glasses, safety harnesses, fall protection equipment, lifting equipment and any incidentals necessary to perform the Annual Maintenance Support Services of the

76 MXSG, and other incidentals necessary to travel to Tinker AFB, OK, to provide cooling water chemical treatment and water testing services for Open Loop and

Closed Loop Cooling Water Systems. The contractor shall be responsible for insuring all services and parts provided under this contract are in accordance with the terms and conditions outlined herein, conform to the manufacturer’s equipment

3003 1 Lot

OPTION COOLING WATER PM 76 CMXG

FFP

OPTION III

SERVICES NONPERSONAL: The contractor shall provide all labor, tools, equipment, test equipment, material, parts, quality control, transportation, inspection manuals, personal protective equipment and clothing including reflective clothing (belt, vest, etc), hearing and eye protection including prescription safety glasses, safety harnesses, fall protection equipment, lifting equipment and any incidentals necessary to perform the Annual Maintenance Support Services of the

76 CMXG, and other incidentals necessary to travel to Tinker AFB, OK, to provide cooling water chemical treatment and water testing services for Open Loop and

Closed Loop Cooling Water Systems. The contractor shall be responsible for insuring all services and parts provided under this contract are in accordance with the terms and conditions outlined herein, conform to the manufacturer’s equipment

4001 1 Lot OPTION Cooling Water PM 76 PMXG

FFP

OPTION IV

SERVICES NONPERSONAL: The contractor shall provide all labor, tools, equipment, test equipment, material, parts, quality control, transportation, inspection manuals, personal protective equipment and clothing including reflective clothing (belt, vest, etc), hearing and eye protection including prescription safety glasses, safety harnesses, fall protection equipment, lifting equipment and any incidentals necessary to perform the Annual Maintenance Support Services of the

76 PMXG, and other incidentals necessary to travel to Tinker AFB, OK, to provide cooling water chemical treatment and water testing services for Open Loop and

Closed Loop Cooling Water Systems. The contractor shall be responsible for insuring all services and parts provided under this contract are in accordance with the terms and conditions outlined herein, conform to the manufacturer’s equipment

Period of Performance: 5 April 2018 – 4 April 2019

4002 1 Lot OPTION Cooling Water PM 76 MXSG

FFP

OPTION IV

SERVICES NONPERSONAL: The contractor shall provide all labor, tools, equipment, test equipment, material, parts, quality control, transportation, inspection manuals, personal protective equipment and clothing including reflective clothing (belt, vest, etc), hearing and eye protection including prescription safety glasses, safety harnesses, fall protection equipment, lifting equipment and any incidentals necessary to perform the Annual Maintenance Support Services of the

76 MXSG, and other incidentals necessary to travel to Tinker AFB, OK, to provide cooling water chemical treatment and water testing services for Open Loop and

Closed Loop Cooling Water Systems. The contractor shall be responsible for insuring all services and parts provided under this contract are in accordance with the terms and conditions outlined herein, conform to the manufacturer’s equipment

4003 1 Lot

OPTION COOLING WATER PM 76 CMXG

FFP

OPTION IV

SERVICES NONPERSONAL: The contractor shall provide all labor, tools, equipment, test equipment, material, parts, quality control, transportation, inspection manuals, personal protective equipment and clothing including reflective clothing (belt, vest, etc), hearing and eye protection including prescription safety glasses, safety harnesses, fall protection equipment, lifting equipment and any incidentals necessary to perform the Annual Maintenance Support Services of the

76 CMXG, and other incidentals necessary to travel to Tinker AFB, OK, to provide cooling water chemical treatment and water testing services for Open Loop and

Closed Loop Cooling Water Systems. The contractor shall be responsible for insuring all services and parts provided under this contract are in accordance with the terms and conditions outlined herein, conform to the manufacturer’s equipment

INSURANCE INFORMATION

The following insurance amounts are required by FAR Clause 52.228-5 – Insurance

Work on A Government Installation that is incorporated in full text in this solicitation.

(a) Workers’ compensation and employer’ s liability. Contractors are required to comply with applicable Federal and State workers’ compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer’ s liability section of the insurance policy, except when contract operations are so commingled with a contractor’ s commercial operations that it would not be practical to require this coverage. Employer’ s liability coverage of at least $100,000 shall be required, except in States with exclusive or monopolistic funds that do not permit workers’ compensation to be written by private carriers. (See 28.305(c) for treatment of contracts subject to the Defense Base Act.)

(b) General liability.

(1) The contracting officer shall require bodily injury liability insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence.

(2) Property damage liability insurance shall be required only in special circumstances as determined by the agency.

(c) Automobile liability. The contracting officer shall require automobile liability insurance written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/28.htm#P360_59481

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

0002 Destination Government Destination Government

0003 Destination Government Destination Government

1001 Destination Government Destination Government

1002 Destination Government Destination Government

1003 Destination Government Destination Government

2001 Destination Government Destination Government

2002 Destination Government Destination Government

2003 Destination Government Destination Government

3001 Destination Government Destination Government

3002 Destination Government Destination Government

3003 Destination Government Destination Government

4001 Destination Government Destination Government

4002 Destination Government Destination Government

4003 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

0001 POP 05-APR-2014 TO

04-APR-2015

N/A F3YCEB

TERRI YOUNG

76 MXW/OBWK

3001 STAFF DR STE S69

TINKER AFB OK 73145

405-734-5034

F3YCEB

0002 POP 05-APR-2014 TO

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 05-APR-2014 TO

N/A (SAME AS PREVIOUS LOCATION)

1001 POP 05-APR-2015 TO

04-APR-2016

N/A (SAME AS PREVIOUS LOCATION)

1002 POP 05-APR-2015 TO

N/A (SAME AS PREVIOUS LOCATION)

1003 POP 05-APR-2015 TO

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 05-APR-2016 TO

04-APR-2017

N/A (SAME AS PREVIOUS LOCATION)

2002 POP 05-APR-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

2003 POP 05-APR-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

3001 POP 05-APR-2017 TO

04-APR-2018

N/A (SAME AS PREVIOUS LOCATION)

3002 POP 05-APR-2017 TO

N/A (SAME AS PREVIOUS LOCATION)

3003 POP 05-APR-2017 TO

N/A (SAME AS PREVIOUS LOCATION)

4001 POP 05-APR-2018 TO

04-APR-2019

N/A (SAME AS PREVIOUS LOCATION)

4002 POP 05-APR-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

4003 POP 05-APR-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY REFERENCE

52.202-1 Definitions NOV 2013

52.203-3 Gratuities APR 1984

52.203-6 Alt I Restrictions On Subcontractor Sales To The Government

(Sep 2006) -- Alternate I

OCT 1995

52.203-12 Limitation On Payments To Influence Certain Federal

Transactions

OCT 2010

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber

Content Paper

MAY 2011

52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011

52.204-10 Reporting Executive Compensation and First-Tier Subcontract

Awards

JUL 2013

52.209-5 Certification Regarding Responsibility Matters APR 2010

52.209-6 Protecting the Government's Interest When Subcontracting

With Contractors Debarred, Suspended, or Proposed for

Debarment

AUG 2013

52.212-3 Alt I Offeror Representations and Certifications--Commercial Items

(NOV 2013) Alternate I

APR 2011

52.219-6 Notice Of Total Small Business Set-Aside NOV 2011

52.219-8 Utilization of Small Business Concerns JUL 2013

52.219-14 Limitations On Subcontracting NOV 2011

52.219-28 Post-Award Small Business Program Rerepresentation JUL 2013

52.222-1 Notice To The Government Of Labor Disputes FEB 1997

52.222-3 Convict Labor JUN 2003

52.222-17 Nondisplacement of Qualified Workers JAN 2013

52.222-21 Prohibition Of Segregated Facilities FEB 1999

52.222-22 Previous Contracts And Compliance Reports FEB 1999

52.222-26 Equal Opportunity MAR 2007

52.222-35 Equal Opportunity for Veterans SEP 2010

52.222-36 Affirmative Action For Workers With Disabilities OCT 2010

52.222-37 Employment Reports on Veterans SEP 2010

52.222-41 Service Contract Act Of 1965 NOV 2007

52.222-50 Combating Trafficking in Persons FEB 2009

52.223-5 Pollution Prevention and Right-to-Know Information MAY 2011

52.223-18 Encouraging Contractor Policies To Ban Text Messaging

While Driving

AUG 2011

52.225-13 Restrictions on Certain Foreign Purchases JUN 2008

52.225-25 Prohibition on Contracting with Entities Engaging in Certain

Activities or Transactions Relating to Iran-- Representation and Certifications.

DEC 2012

52.229-3 Federal, State And Local Taxes FEB 2013

52.232-23 Alt I Assignment of Claims (Jan 1986) - Alternate I APR 1984

52.232-33 Payment by Electronic Funds Transfer--System for Award

Management

JUL 2013

52.233-2 Service Of Protest SEP 2006

52.233-3 Protest After Award AUG 1996

52.233-4 Applicable Law for Breach of Contract Claim OCT 2004

52.237-1 Site Visit APR 1984

52.237-2 Protection Of Government Buildings, Equipment, And

Vegetation

APR 1984

52.242-13 Bankruptcy JUL 1995

52.242-15 Stop-Work Order AUG 1989

52.247-34 F.O.B. Destination NOV 1991

52.252-1 Solicitation Provisions Incorporated By Reference FEB 1998

52.253-1 Computer Generated Forms JAN 1991

252.201-7000 Contracting Officer's Representative DEC 1991

252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013

252.204-7003 Control Of Government Personnel Work Product APR 1992

252.204-7004 Alt A System for Award Management Alternate A MAY 2013

252.209-7001 Disclosure of Ownership or Control by the Government of a

Terrorist Country

JAN 2009

252.209-7004 Subcontracting With Firms That Are Owned or Controlled By

The Government of a Terrorist Country

DEC 2006

252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

JUN 2012

252.232-7010 Levies on Contract Payments DEC 2006

252.243-7001 Pricing Of Contract Modifications DEC 1991

252.243-7002 Requests for Equitable Adjustment DEC 2012

252.246-7000 Material Inspection And Receiving Report MAR 2008

CLAUSES INCORPORATED BY FULL TEXT

52.204-7 SYSTEM FOR AWARD MANAGEMENT (JULY 2013)

(a) Definitions. As used in this provision--

Data Universal Numbering System (DUNS) number means the 9-digit number assigned by Dun and Bradstreet, Inc.

(D&B) to identify unique business entities.

Data Universal Numbering System +4 (DUNS+4) number means the DUNS number assigned by D&B plus a 4-character suffix that may be assigned by a business concern. (D&B has no affiliation with this 4-character suffix.)

This 4-character suffix may be assigned at the discretion of the business concern to establish additional System for

Award Management records for identifying alternative Electronic Funds Transfer (EFT) accounts (see the FAR at

Subpart 32.11) for the same parent concern.

Registered in the System for Award Management SAM database means that--

(1) The offeror has entered all mandatory information, including the DUNS number or the DUNS+4 number, the

Contractor and Government Entity (CAGE) code, as well as data required by the Federal Funding Accountability and Transparency Act of 2006 (see Subpart 4.14) into the SAM database;

(2) The offeror has completed the Core, Assertions, and Representations and Certifications, and Points of Contact sections of the registration in the SAM database;

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification

Number (TIN) with the Internal Revenue Service (IRS). The offeror will be required to provide consent for TIN validation to the Government as a part of the SAM registration process; and

(4) The Government has marked the record ``Active''.

(b)(1) By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

(2) The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation

“DUNS” or “DUNS +4” followed by the DUNS or DUNS +4 number that identifies the offeror's name and address exactly as stated in the offer. The DUNS number will be used by the Contracting Officer to verify that the offeror is registered in the SAM database.

(c) If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one.

(1) An offeror may obtain a DUNS number--

(i) Via the Internet at http://fedgov.dnb.com/webform or if the offeror does not have internet access, it may call Dun and Bradstreet at 1-866-705-5711 if located within the United States; or

(ii) If located outside the United States, by contacting the local Dun and Bradstreet office. The offeror should indicate that it is an offeror for a U.S. Government contract when contacting the local Dun and Bradstreet office.

(2) The offeror should be prepared to provide the following information:

(i) Company legal business.

(ii) Tradestyle, doing business, or other name by which your entity is commonly recognized.

(iii) Company Physical Street Address, City, State, and Zip Code.

(iv) Company Mailing Address, City, State and Zip Code (if separate from physical).

(v) Company Telephone Number.

(vi) Date the company was started.

(vii) Number of employees at your location.

(viii) Chief executive officer/key manager.

(ix) Line of business (industry).

(x) Company Headquarters name and address (reporting relationship within your entity).

(d) If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror.

(e) Processing time, which normally takes 48 hours, should be taken into consideration when registering. Offerors who are not registered should consider applying for registration immediately upon receipt of this solicitation.

(f) Offerors may obtain information on registration at https://www.acquisition.gov.

(End of clause)

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JULY 2013)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF

1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--https://www.acquisition.gov/

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the

Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the

Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent

Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers.

Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA

Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC

20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (http://assist.daps.dla.mil).

(ii) Quick Search (http://assist.daps.dla.mil/quicksearch).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point

(DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (http://assist.daps.dla.mil/wizard);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone

(215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Data Universal Numbering System (DUNS) Number. (Applies to all offers exceeding $3,000, and offers of

$3,000 or less if the solicitation requires the Contractor to be registered in the System for Award Management

(SAM) database. The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS +4” followed by the DUNS or DUNS +4 number that identifies the offeror's name and address. The DUNS +4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts

(see FAR Subpart 32.11) for the same concern. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. An offeror within the United States may contact Dun and Bradstreet by calling

1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform. An offeror located outside the United States must contact the local Dun and Bradstreet office for a DUNS number. The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting

Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999)

(a)The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. This acquisition will utilize Lowest Price Technically Acceptable (LPTA) procedures. The following factors shall be used to evaluate offers:

Factor 1 – Technical

The subfactor within the technical factor will receive one of the ratings described below based on the criteria listed below. Individual subfactor ratings will be used to determine the overall technical acceptability of each offeror. To be determined technically acceptable at the factor level, the Offeror must be rated acceptable in each subfactor. A final unacceptable subfactor assessment will determine an overall technical unacceptable rating.

Rating Description

Acceptable Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation.

Subfactor 1: Preventative Maintenance

The Government will assess the Offeror’s proposed Preventative Maintenance approach. The subfactor minimum is met when the Offeror’s proposal thoroughly substantiates all the following essential components with little potential for disruption of schedule, increased cost or degradation of performance:

a) An approach to meet the Preventative Maintenance requirements for Open and Closed Loop maintenance identified in Performance Work Statement (PWS) sections 1.4 and 1.4.2 and Appendix A (Equipment

List).

Factor 2 – Cost/Price

The Government shall evaluate the Total Evaluated Price (TEP) of all technically acceptable Offerors. These calculations will include all following evaluation periods: the Basic Period, all Option Periods, and the six (6) month

Extension Period. The Extension Period is in accordance with Clause 52.217-8, Option to Extend Services.

The TEP will be calculated as the sum of the offeror’s proposed prices for the twelve (12) month Base Period, four

1-year Option Periods and a six (6) month Extension Period in accordance with FAR 52.217-8 “Option to Extend

Services”. The six (6) month Extension Period unit prices will be based on the proposed Option Period IV unit prices. The six (6) month Extension Period under FAR 52.217-8 will only be utilized if necessary. TEP will be used for evaluation purposes only.

The evaluated TEP is based on the calculation methodology provided below.

CLIN Calculation Methodology

0001 (Basic PMXG)

0002 (Basic MXSG)

Proposed unit price multiplied by twelve (12) months equals the Basic Period evaluated total. Proposed unit

0003 (Basic CMXG)

1001 (Option Period I PMXG)

1002 (Option Period I MXSG)

1003 (Option Period I CMXG)

2001 (Option Period II PMXG)

2002 (Option Period II MXSG)

2003 (Option Period II CMXG)

3001 (Option Period III PMXG)

3002 (Option Period III MXSG)

3003 (Option Period III CMXG)

4001 (Option Period IV PMXG)

4002 (Option Period IV MXSG)

4003 (Option Period IV CMXG) price multiplied by twelve (12) months equals the Option

Period price for Options I through IV. Proposed unit price of Option IV multiplied by six (6) months equals the period evaluated total for the Extension Period.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.

Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

52.212-4 CONTRACT TERMS AND CONDITIONS-- COMMERCIAL ITEMS (SEP 2013)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights (1) within a reasonable time after the defect was discovered or should have been discovered; and

(2) before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to the Contract Disputes Act of 1978, as amended (41 U.S.C. 601-613). Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR

52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the

Contracting Officer in writing as soon as it is reasonably possible after the commencement or any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include--

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, contract line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on

Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic

Funds Transfer--Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of

Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents…