PWS.pdf

PERFORMANCE WORK STATEMENT

FOR

LEASE AND MAINTENANCE

OF

DE-IONIZED WATER PURIFICATION SYSTEMS

PREPARED BY:

76 MXW/OBWK

16 September 2008

1. DESCRIPTION OF SERVICES.

1.1. Scope. The contractor shall provide all labor, tools, equipment, test equipment, personal protective equipment and clothing including reflective clothing, hearing and eye protection including prescription safety glasses, transportation and other inciden-tals necessary to travel to Tinker AFB, OK to lease, deliver and provide maintenance service on thirty-nine (39) de-ionized water purification systems. The contractor shall be responsible for insuring all services and supplies provided under this contract are in accordance with the terms and conditions outlined herein and conform to the man-ufacturer’s equipment specifications and this Performance Work Statement (PWS).

Location, type and required tank size are listed in Appendix A and Appendix A-2.

1.2. Requested Service.

1.2.1. The contractor shall provide, install, set-up and maintain thirty nine (39) de-ionized water purification systems.

1.2.2. The contractor shall inspect and perform maintenance if needed on each sys-tem every two (2) weeks.

1.2.3. The contractor shall check, provide and replace the exhausted ion exchange cylinders with fully recharged cylinders for the de-ionized water purification systems.

1.3. Preventive and Remedial Maintenance (PM/RM).

1.3.1. The contractor shall provide all Preventive and Remedial Maintenance (PM/RM) on the leased de-ionized water purification systems in accordance with in-dustry’s standard practices and manufacturer’s specifications to ensure tanks are in compliance with Federal and State Regulations, during the leased period.

1.3.1.1. The contractor shall provide all maintenance on the leased de-ionized water purification systems and cost incurred for Preventive or Remedial Maintenance (PM/RM) of the tanks shall be the responsibility of the contractor.

1.4. Malfunction Observation and Notification Process.

1.4.1. Upon discovery of a leased de-ionized water purification system malfunction, the primary Quality Assurance (QAP) or alternate QAP will request maintenance as-sistance by placing a telephone call to the designated contractor support point of contact.

1.4.1.1. The primary Quality Assurance Personnel (QAP) or alternate QAP will pro-vide a brief description of the malfunction and the name and telephone number of the government Technical Point of Contact (POC).

1.4.1.2. The contractor shall respond to the primary Quality Assurance Personnel (QAP) or alternate QAP request for assistance within one (1) work hour after notifica-tion of a malfunction by contacting the government Technical POC or if unavailable the primary QAP or alternate QAP.

1.4.1.3. The contractor shall then travel to Tinker AFB, OK, arriving no later than two

(2) work hours after notification of a malfunction.

1.4.1.4. The contractor, upon arrival, shall inspect the system as necessary to de-termine the cause of the malfunction.

1.4.1.5. The contractor shall complete repairs in accordance with industry standard practices, manufacturer’s specification and this Performance Work Statement (PWS).

1.4.1.6. The contractor shall provide and transport a comparable replacement to Tinker AFB, OK, if the equipment cannot be repaired on-site, at no additional cost to the government.

1.4.1.7. The contractor, upon completion of the repair services, shall demonstrate to the government Technical Point of Contact (POC) that all aspects of the system are repaired and are properly functioning in accordance with industry standard practices, manufacturer’s specification and this Performance Work Statement (PWS).

1.5. Service Report.

1.5.1. The contractor, upon completion of each maintenance service call, shall pro-vide a service report on a contractor devised form to the primary Quality Assurance Personnel (QAP), which shall include the date, location, name of the technician, company name and description of service provided.

1.5.2. Upon completion or cancellation of the lease, the contractor shall provide a pickup report on a contractor devised form to the primary Quality Assurance Person-nel (QAP), which shall include date, location, company name and signature of gov-ernment Technical Point of Contact (POC).

1.6. Employment

1.6.1. The contractor shall not employ persons on this contract if such employee is identified to the contractor as a potential threat to the health, safety, security, and/or general well being or operational mission of the installation and its population.

1.6.2. Listing of contractor employees.

1.6.2.1. The contractor shall provide to the primary Quality Assurance Personnel (QAP) the initial and updated lists of contractor employees’ names and position titles.

1.6.3. Employment of government employees.

1.6.3.1. The contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest, nor shall the contractor employ any person who is an employee of the De-partment of the Air Force, either military or civilian, unless such person seeks and receives approval according to the DoD 5500.7-R Joint Ethics Regulations (JER).

The contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies contained in AFI 64-106, Air Force Industrial Labor Relations Activities.

1.6.3.2. The contractor is cautioned that off-duty active military personnel hired un-der this contract may be subject to permanent change of station, change in duty hours, or deployment. Military Reservists and National Guard members may be sub-ject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor’s ability to perform. Their absence at any time shall not consti-tute an excuse for nonperformance under this contract.

1.6.3.3. The contractor shall be prohibited from employing off-duty Quality Assur-ance Personnel (QAP) who is surveilling any contracts and subcontracts awarded to the contractor.

1.6.4. Contractor employees.

1.6.4.1. All contractor employees depending on particular condition, occasion or place, or job assignment shall require professional, suitable attire. All contractor em-ployees shall conduct themselves in a professional, courteous manner.

1.6.4.2. The contractor shall comply with the requirements set forth in this Perfor-mance Work Statement (PWS) and Tinker AFB regulations concerning conduct of employees. The selection, assignment, reassignment, transfer, supervision, man-agement and control of contractor employees in performance of this Performance Work Statement (PWS) shall be the responsibility and prerogative of the contractor.

1.6.4.3. The contractor shall employ and maintain a technically trained and expe-rienced work force.

1.7. Privately Owned Motor Vehicles.

1.7.1. Contractor personnel shall comply with directives pertaining to operation of privately owned vehicles on Tinker AFB per Air Force Instruction (AFI) 31-204, Motor Vehicle Traffic Supervision.

1.8. Name of person and alternate(s).

1.8.1. The contractor shall provide the name of the contract manager and any alter-nate(s) who shall act for the contractor when the manager is absent and shall be des-ignated in writing to the Contracting Officer (CO) within two (2) days after contract award. The contractor shall provide telephone numbers of the contract manager and alternate(s) where these persons may be contacted at any time. The contract man-ager or alternate shall have full authority to act for the contractor on all matters relat-ing to operation of this contract at Tinker AFB. The Contract Manager or alternate shall be available to meet on the installation with government personnel designated by the Contacting Officer to discuss problem areas. The contractor shall provide a contract manager who can read, write, speak, and understand English fluently.

1.9. Environmental Protection

1.9.1. The contractor shall be knowledgeable of and comply with all applicable fed-eral, state and local laws, regulations and requirements regarding environmental pro-tection and occupational safety and health.

1.9.2. The contractor shall in the event the laws or regulations change during the terms of this contract, is required to comply as such laws come into effect.

1.10. Safety.

1.10.1. The contractor shall also comply with all safety practices posted in the as-signed work area and the attached Appendix C, provided by the Safety Office.

1.11. Housekeeping.

1.11.1. The contractor shall keep the work areas clean and neat in accordance with Industry Standards, Occupational, Safety and Health Administration (OSHA), fire and safety standards and this Performance Work Statement (PWS).

1.12. Acknowledgment of “Housekeeping/FOD/Tool Control Briefing for Contractor Employee(s)”.

1.12.1. The contractor and personnel shall acknowledge receipt of the “Housekeep-ing/FOD/Tool Control Briefing for Contractor Employee(s)” by reviewing, signing, dat-ing and returning MXRIWRS Form 032 to the primary QAP or alternate QAP prior to starting work in 76 MXW Shops.

1.12.2. The contractor shall ensure that each new employee receives and signs the “Housekeeping/FOD/Tool Control Briefing for Contractor Employees” before starting work in 76 MXW Shops.

1.13. Tool Control.

1.13.1. The contractor, while performing contract services in or around Maintenance Production Shops, shall comply with AFI 21-101 and AFMCI Sup 21-101, Chapter 10.

1.13.1.1. The minimum requirements are as follows:

1.13.2. All tools brought into the 76 MXW Wing areas shall be secured in a contain-er or bag.

1.13.3. Each tool shall be identified and listed separately on a contractor devised “tool listing” kept inside each container or bag.

1.13.4. The contractor and/or contractor’s personnel shall make the contractor de-vised “tool listing” available to government personnel when requested.

1.13.5. The contractor and/or contractor’s personnel shall ensure all tools are se-cured when not in use.

1.13.6. The contractor and/or contractor’s personnel shall ensure that no tools are left unattended at any time.

1.13.7. The contractor and/or contractor’s personnel shall inventory the container or bag of tools at the beginning of each day.

1.13.8. The contractor and/or contractor’s personnel shall inventory the container or bag of tools at the end of each day.

1.13.9. The contractor and/or contractor’s personnel shall immediately notify the primary Quality Assurance Personnel (QAP) or alternate QAP of any tool(s) that are missing. Tool(s) not located within one hour after notification will be reported by the primary Quality Assurance Personnel (QAP) or alternate QAP to the appropriate government personnel.

1.14. Foreign Object Damage (FOD) and Dropped Object Prevention (DOP) Certifi-cate.

1.14.1. The contractor and personnel shall acknowledge the Foreign Object Dam-age (FOD) and Dropped Object Prevention (DOP) by viewing a training video and providing a certificate of training to the primary Quality Assurance Personnel (QAP) for each employee.

1.14.2. The contractor shall also ensure that each new employee views the FOD/DOP video and provides a certificate of training to the primary QAP prior to starting work in the 76 MXW shops.

1.15. Foreign Object Damage (FOD) and Dropped Object Prevention (DOP).

1.15.1. Contractor personnel who, in performance of their assigned duties on this contract, work in or travel though areas near operational and production aircraft, en-gines, munitions, missiles, drones, space systems, support equipment, Aerospace

Ground Equipment (AGE), trainers and the contractor personnel operating vehicles and equipment on flight lines, runways, taxiways, parking ramps and in aircraft han-gers and maintenance areas are required by AFI 21-101 AFMC Sup 1, Chapter 14, Section 14B, to receive Foreign Object Damage (FOD) and Dropped Object Preven-tion (DOP) training and to comply with AFI 21-101, AFMC Sup 1, Chapter 14, Sec-tion 14B.

1.15.2. The contractor’s personnel shall obtain FOD/DOP awareness and preven-tion training which is available on the Tinker Intranet, https:/ /wwwmil.tinker.af.mil /76mxw/FOD.asp. In the event that the contractor is unable to access the Tinker Intranet or that the training is not available, the primary Quality Assurance Personnel (QAP) or alternate QAP will provide the training video to the contractor upon written request (e-mail is acceptable) by the contractor.

1.15.3. The contractor shall provide contractor devised certificates as proof of train-ing to the primary QAP. The certificates shall have the title of the training, name of the person who received the training and the date. The contractor shall also main-tain copies of the certificates. Training shall be accomplished within 30 calendar days of contract start date: contractor personnel starting after the contract start date shall have received the training within 30 days of commencement of duties. The con-tractor’s personnel shall be required to receive refresher training, by reviewing the initial FOD/DOP awareness and prevention training annually not to exceed 12 months.

1.16. Continuation of Essential DoD Contractor Services During Crisis.

1.16.1. The following requirements have been determined to be essential in accor-dance with DODI 3020.27, E2.1.1. and E2.13: Performance Work Statement (PWS) paragraphs 1.2.1. thru 1.4.1.7.

1.16.2. The contractor shall provide procedures to ensure continued support during a crisis. The contractor shall provide the name, address and telephone number of the contractor performing the essential service; the name, address and telephone number of the in-country contact for DoD activity using essential service, if overseas;

the number of contractor employees and equivalent man-years required to perform the essential service; and the number of dependents of designated-essential contrac-tor employees to be included in noncombatant evacuation planning, if overseas.

1.17. Affirmative Procurement.

1.17.1. Affirmative Procurement has determined not to be applicable to this Perfor-mance Work Statement (PWS).

1.18. Government Acceptance.

1.18.1. Designated Quality Assurance Personnel will accomplish inspection and ac-ceptance of services performed based on requirements of the Performance Work https://wwwmil.tinker.af.mil/76mxw/FOD.asp https://wwwmil.tinker.af.mil/76mxw/FOD.asp

Statement (PWS), the contract, the Inspection and Acceptance clause and Quality Assurance Surveillance Plan.

1.19. Availability of Equipment.

1.19.1. Equipment shall be available for services Monday through Friday, 7:00 a.m.

until 3:00 p.m., excluding Federal Holidays, unless otherwise directed by the Admin-istrative Contracting Officer (ACO).

1.20. Forms and Publications, Technical Orders (TO), Air Force Instructions (AFI), Air Force Material Command Instruction (AFMCI) and Forms.

1.20.1. The contractor shall obtain the forms and publications expressly required to perform the work in this contract via the internet at www.e-publishing.af.mil. In the event that a form or publication is not available on-line, the primary QAP or alternate QAP will provide the form, instruction, publication to the contractor upon written re-quest (e-mail is acceptable) by the contractor. In the event that laws, regulations, Technical Orders, Air Force Instructions, Air Force material Command Instructions change during the term of this contract, the contractor is required to comply as such changes come into effect.

1.21. Contractor Compliance.

1.21.1. The contractor shall comply with all applicable directives cited in this Per-formance Work Statement (PWS). In the event the laws, regulations, Technical Or-ders (TO), Air Force Instructions, Air force Material Command Instructions change during the term of this contract, the contractor is required to comply as such changes come into effect at no additional cost to the government.

1.22. Pass and Registration.

1.22.1. The contract manager or alternate shall complete and submit a “Request for Identification Credential (Air Force Materiel Command Form 496) to Pass and Regis-tration (Building 590) for each employee of the contractor requiring access to Tinker Air Force Base. The government will provide a complete “Identification Credential” (Air Force Materiel Command Form 387), which will be issued, displayed and surren-dered at contract completion. The contractor shall ensure that all employees have the proper identification credentials prior to enter Tinker Air Force Base.

1.23. Employee Resignation or Termination.

1.23.1. The contractor shall within two (2) working days of an employee’s resigna-tion or termination provide the primary QAP a written receipt from Security Police ve-rifying the return of issued identification badges.

http://www.e-publishing/

1.24. Required Initial and Refresher Courses for On-Base Driver’s Training (if re-quired).

1.24.1. The contractor and personnel, if required, shall take and pass the on-base Driver’s Training course before driving on the Ramp areas and provide a certificate of training to the primary QAP.

1.24.2. The primary QAP will determine if On-Base driver’s training is required and if it is, than will provide the information and requirements for the for contractor ramp access.

1.25. The government reserves the right to increase or decrease the de-ionized wa-ter purification systems.

1.25.1. The contractor shall remove within seven (7) days, the de-ionized water puri-fication systems from each location at completion or cancellation of the contract.

1.26. Chemical/Hazardous Material Request Authorization Form (Air Force Form 3952) and Material Safety Data Sheets (MSDS) (if required).

1.26.1. The contractor, if required, shall prepare and submit, one (1) each, in writing, Chemical/Hazardous Material Request Authorization Form (Air Force Form 3952) and Material Safety Data Sheets (MSDS) for each, chemical, material and substance including proposed material to be used in performance of this PWS to the primary QAP or alternate QAP, ten (10) calendar days prior to contract start date.

2. SERVICE SUMMARY.

SS NO PERFORMANCE PWS PERFORMANCE

OBJECTIVE PARAGRAPH THRESHOLD

2.1. SS 1 Did the contractor provide, install, set-up

and maintain thirty nine (39) de-ionized water purification systems?

1.2.1. 100% Compliance

SS 2 Did the contractor inspect and perform maintenance if needed on each system every two (2) weeks?

1.2.2. 100% Compliance

SS 3 Did the contractor check, provide and replace the exhausted ion exchange cy-linders with fully recharged cylinders for the de-ionized water purification sys-tems?

1.2.3. 100% Compliance

SS 4 Did the contractor respond to the primary

Quality Assurance Personnel (QAP) or alternate QAP request for assistance with-in one (1) work hour after notification of a malfunction by contacting the government Technical POC or if unavailable the prima-ry QAP or alternate QAP?

1.4.1.2. 100% Compliance

SS 5 Did the contractor travel to Tinker AFB, OK, arriving no later than two (2) work hours after notification of a malfunction?

1.4.1.3. 100% Compliance

SS 6 Did the contractor, upon completion of the repair services, demonstrate to the on-site government Technical Point of Contact (POC) that all aspects of the system are repaired and are properly functioning in accordance with industry standard practic-es, manufacturer’s specification and this Performance Work Statement (PWS)?

1.4.1.7. 100% Compliance

SS 7 Did the contractor, upon completion of each maintenance service call, provide a service report on a contractor devised form to the primary Quality Assurance Personnel (QAP), which shall include the date, location, name of the technician, company name and description of service provided?

1.5.1. 100 % Compliance

SS 8 Did the contractor keep the work areas clean and neat in accordance with Industry Standards, Occupational, Safety and Health Administration (OSHA), fire and safety standards and this Performance Work Statement (PWS)?

1.11.1. 100 % Compliance

SS 9 Did the contractor and personnel ac-knowledge receipt of the “Housekeep-ing/FOD/Tool Control Briefing for Con-tractor Employee(s)” by reviewing, sign-ing, dating and returning MXRIWRS Form 032 to the primary QAP or alter-nate QAP prior to starting work in 76 MXW Shops?

1.12.1. 100 % Compliance

SS 10 Did the contractor and personnel ac-knowledge the Foreign Object Damage (FOD) and Dropped Object Prevention (DOP) by viewing a training video and providing a certificate of training to the primary Quality Assurance Personnel (QAP) for each employee?

1.14.1. 100 % Compliance

3. GOVERNMENT-FURNISHED PROPERTY AND SERVICES.

3.1. Government Furnished Property (GFP)

3.1.1. Government Furnished Property is not applicable to the in the performance of this contract.

3.2. Reserved.

3.3. Government Furnished Services.

3.3.1. Government Furnished Services are applicable during the performance of this contract.

3.3.1. Security Police.

3.3.1.1. The government will provide general on base security forces service. The Security Forces’ telephone number is 911 for emergencies, 734-2000 for crime in progress and 734-3737 for non-emergency calls.

3.3.2. Fire and Emergency Services.

3.3.2.1. The government will provide general on-base fire protection services. The contractor shall comply with fire prevention rules and regulations enforced by the Tinker AFB Fire Prevention Branch. Call 911 for emergencies. For routine fire pre-vention matters call 734-3981. For routine calls to dispatch, call 734-7964.

3.3.3. Emergency Medical Service.

3.3.3.1. The government will provide 24 hour on-base state certified paramedic level emergency response and patient transport services for contractor personnel who are injured or become seriously ill while on Tinker AFB, OK. The telephone number is 911 for emergencies.

Note: Calling 911 from a cell phone will be received by off base emergency 911 sys-tem, causing a delay in response time by emergency personnel. When possible use a base telephone to receive on base help.

3.3.4. Utilities.

3.3.4.1. The government will furnish utility services. These utilities include natural gas, electricity, water and sewer for the sole purpose of accomplishing this contract.

If the contractor requires additional utility services, it shall be the contractor’s respon-sibility to provide. Contractor shall use due care and diligence in efforts to conserve utilities to reduce utility costs.

3.3.5. Refuse collection.

3.3.5.1. The government will provide refuse collection services limited to the extent provided in the Base Refuse Collection Contract for government provided facilities.

The government will only allow non-hazardous refuse to be emptied into the nearest authorized refuse dumpster for trash collection. Do not use the government dump-sters for collection of construction debris.

3.4. Workspace.

3.4.1. The government will provide adequate workspace around the equipment area.