DIDS.pdf

I

DATA ITEM DESCRIPTION I FumAmm@OMaNo.o@Rm3e

Zanfererce Mhules I DI-ADMW31Z50A

. D=c%mmtl~

APmovu OATE rmacwl

FTeiwm~ (Om 6?,.DTc APFtWSU 6brx3EP~

APPIBxl’8x/NrERwA~ .-.

‘.1This Da!a Item -M @[D) ~ he fo~ @ ~eti prepation instr@ons for the data pfodud leneratedby fhe apeoim and diswta ask requirarnen!as deliiakd in fhe czmlrad.

~AL LMTATC+l c8.AwJaaLE~ m. AJ6cMAraER

1. PREPAPAlct4 NsTRlsTctts

0.1 m. Comtaaor formal is accqabk.

02 Ql&D1. Themirwesa f@inoMef JwMowinghfom@on:

a Atitlipage mnfainingfhefm

(1) Tii-fypeofmaeting anddde.

(2) Wm=tbn of the amu:pition(syatarrbaMxnam omaa number)for whichthe meeongwaa held

(3) Spaoe for a@atums of fhe dasigmt~ repreaantdivesof fhe canhuor and acqistbn acfiviiy.

(4) The mm of fhe omfmUorard~fowhkh fheacquisilion activityahoukie&mwMge reoe@4of

Omrnants.

b. Thapmposaand objecfiveoftheoonferanoe.

o. meC&k3ranceboabn.

d Aaurnmryoflhedsaskma, deckbns, agreemam reached,anddiredoneoffhe oonknmaorhdiid Uboomrniueesthereof.

(Confiied OnPa@ 2)

1, Dlslumlnw

DISTRIBLMON STATEMENT A Appmvadfor publicralease;d&ibuOin is unliied.

D&mm w&-I, APRW (E!=) ~-m&sO&m. pqre~d~~

DI-ADMN-812jOA

Bbck 10, PreparationInstrudions(Cantitwd)

e. A ES of atferd~ & name, mnk, tafe, graie or position,activiiy represenkd, activityoode, and phone .4

Nmbefs as expropriate.

f. Win items resuhing“komIhe conference.

L

I

Paoe20f2F+age5

DATA ITEM DESCRIPTION

Title: COMMERCIAL ASSET VISIBILITY AIR FORCE (CAV AF)/GOVERNMENT

FURNISHED MATERIAL REPORT

Number: DI- MGMT-81634C Approved Date: 20150911 AMSC Number: 9581 Limitation: N/A DTIC Applicable: No GIDEP Applicable: No Preparing Activity: 11 (AFMC/A4RM) Project Number: MGMT-2015-025 Applicable Forms: N/A Use/Relationship: CAV AF is a web based system used to permit the reporting of end item repair and Government Furnished Material (GFM) transactions incident to the execution of Contract Depot Maintenance (CDM) contracts for the purpose of providing visibility and oversight of these assets.

a. This Data Item Description (DID) contains the format and content preparation instructions for the data product generated by the specific and discrete task requirements as delineated in the contract.

b. This DID may be used on any depot-level repair contract.

c. This DID supersedes DI-MGMT-81634B.

Requirements:

1. Reference documents. The applicable issue of the documents cited herein, including their approval dates and dates of any applicable amendments, notices, and revisions, shall be as specified in the contract.

2. Format. Format. The CAV AF System transactions are processed via the World Wide Web, https://www.cavaf.com. Input formats are found in the CAV AF Users Guide. Repair contractors will be furnished with a copy of the CAV AF Users Guide.

3. Content. The contractor reporting shall contain the following transactions and report types as described in the CAV AF Users Guide:

a. End Items:

(1) Receipt

(2) Induction

(3) Awaiting Parts (AWP)

(4) Re-induction

(5) Survey/Scrap

(6) Completion

(7) Shipment

(8) Proof of Shipment

(9) Reversals

DISTRIBUTION STATEMENT A. Approved for public release; distribution is unlimited.

Source: https://assist.dla.mil -- Downloaded: 2016-03-18T18:10Z Check the source to verify that this is the current version before use.

https://www.cavaf.com/

DI-MGMT-81634C

(10) Assets Beyond Economic Repair (BER) and Maintenance Expenditure Limit (MEL)

(11) Bulk Process

(12) Borrow/Payback

b. Government Furnished Material (GFM):

(1) Requisitions:

(a) Create

(b) Modify

(c) Cancel

(d) Follow-up as appropriate

(2) Receive material:

(a) Modify/reverse material option

(3) Issue material:

(a) Reverse issue of material

(4) Transfer material.

(5) Turn-in material:

(a) Reverse material turn in

(6) Condemnation/Plant Clearance of material:

(a) Condemn an item

(b) Reverse Condemnation

(c) Plant Clearance

(d) Reverse Plant Clearance

(7) Shipping of material:

(a) Material Release Order (MRO)

(b) Redistribution Order (RDO)

(c) After Receipt of Order (ARO)

(d) Reverse Material Shipment

End of DI-MGMT-81634C

Source: https://assist.dla.mil -- Downloaded: 2016-03-18T18:10Z

Title: Program Progress Report

Number: DI-MGMT-80555A Approval Date: 14 Nov 2006 AMSC Number: 7640 Limitation: N/A DTIC Applicable: No GIDEP Applicable: No Office of Primary Responsibility: NS/DA02 Applicable Forms: N/A

Use/relationship: The Program Progress Report provides the Government with the means to evaluate and monitor the progress made by the contractor of tasks in accomplishing the goals established for the program.

This Data Item Description (DID) contains format and content preparation instructions for the data product generated by the specific and discrete task requirement as delineated in the contract.

This DID is applicable when the monitoring for the progress of a program is required.

This DID supersede DI-MGMT-80555.

Requirements:

1. Reference documents. None.

2. Format. The Program Progress Report shall be in contractor’s format.

2.1 Title page. The title page shall contain the following:

2.1.1 Title. The title shall identify the subject of the report, program name, or task.

2.1.2 Name of contractor. The name of the contractor preparing the report.

2.1.3 Contract number. The procurement instrument identification number.

2.1.4 Key person. The individual assigned to the task or who produced the report.

2.1.5 Reporting period. The dates the reporting period begins and ends.

2.2 Paper size. The report shall be on 8 ½ x 11 inch or metric size A4 paper and typewritten of otherwise duplicated on nonfading ink.

DI-MGMT-80555A

3. Contents. The report shall contain the following:

3.1 Work summary. A brief summary of work performed during the reporting period providing positive or negative comments.

3.2 Schedule. A statement as to whether task or program is on schedule and if not, efforts planned to meet schedule shall be explained.

3.3 Studies. Discussion of all studies conducted during the reporting period and the results.

3.4 Experimental work/test procedures. An explanation of experimental work accomplished, description of test procedures applied (cite applicable military specification, paragraph number and test parameters), results of test and conclusions determined.

3.5 Designs. A description and illustration of all designs produced, along with required changes made to a previous design and a brief statement of any problems encountered.

3.6 Test equipment. Description, nomenclature and serial number of all test equipment used on the project including appropriate schematic or block diagrams.

3.6.1 List the serial number of all equipment(s) subjected to the testing.

3.6.2 Provide a brief description of all special test equipment designed of constructed for use on the project including appropriate schematic of block diagrams.

3.7 Test performed. Identification and description of all test (s) performed (cite applicable military specification, paragraph number, and test parameters).

3.7.1 Provide control settings of the test sample.

3.7.2 Resolutions of measurement equipment and range of input signals.

3.8 Failures. A brief explanation of any failures associated with test and appropriate photographs, sketches, etc. to show failures, their causes or other unusual conditions.

3.9 Difficulties/problems. Describe any difficulties or problems encountered or which previously existed which could alter the progression of work along with recommendations of resolution.

3.10 Plan. Steps followed during execution of tasks.

DI-MGMT-80555A

3.11 Completion dates. Projected completion dates for each task.

3.12 Percentage. Percentage of task completed to date and percentage of allocated funds expended on tasks.

3.13 Additional information. Other information which may cause a significant change in the work schedule.

4. END OF DI-MGMT-80555A

Form Approved OMB No. 0704-0188

Public reporting burden for collection of this information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to Washington Headquarters Services, Directorate for Information Operations and Reports, 1215 Jefferson Davis Highway, Suite 1204, Arlington, VA 22202-4302, and to the Office of Management and Budget, Paperwork Reduction Project (0704-0188), Washington, DC 20503.

1. TITLE

Teardown Deficiency Report

2. IDENTIFICATION NUMBER

DI-ALSS-81534

3. DESCRIPTION / PURPOSE

3.1 Provides a factual narrative analysis of a deficiency which has been noted on equipment.

4. APPROVAL DATE

970124

5. OFFICE OF PRIMARY RESPONSIBILITY (OPR)

F/AFMC-ENBP

6a. DTIC APPLICABLE 6b. GIDEP APPLICABLE

7. APPLICATION / INTERRELATIONSHIP

7.1 This Data Item Description (DID) contains format and content preparation instructions for the data product generated by specific and discrete task requirements as delineated in the contract.

7.2 This DID is applicable when contractors are responsible for maintaining custodial records for government property being repaired.

7.3 This DID supersedes DI-L-3306A.

8. APPROVAL LIMITATION 9a. APPLICABLE FORMS 9b. AMSC NUMBER

F7226

10. PREPARATION INSTRUCTIONS

10.1 Format and content. This report shall include the following information. An analysis fo the deficiency which includes cause of failure, recommended corrective action and recommendations for actions to prevent recurrence of the failure/deficiency, and the applicable catagory of the failure defined as follows:

a. Workmanship and non-conformance. Any deficiency (e.g., physical, chemical, electrical, functional) noted in materiel which is attributed to non-conformance to applicable specificaitons, drawing, standards, or Technical Order (TO); or workmanship during manufacture, repair modification or maintenance.

b. Material failure. The failure of an end item which was attributable to neither the repair nor the manufacturing process, but was due to an unpredictable failure of an internal component or sub-assembly.

c. No defect found/could not duplicate: Investigation of the exhibit revealed no deficiency. Equipment conforms to specifications and TO standards and procedures.

d. Technical data, deficiency: Technical data(including technical orders , drawings, work specifications) was deficient or inadequate soas to cause the deficiency/failure on the item.

e. Field induced deficiency. Deficiency confirmed by the investigation to have been caused by operator error, i.e., wrong voltage applied, misaligned, maladjusted, mishandling, or not used for intended purpose.

f. Maintenance deficiency. An unfavorable characteristic of an item that impedes the accomplishment of maintenance operations which results in excessive maintenance operations and/or in excessive maintenance man-hour consumption.

g. Design deficiency. A condition that limits or prevents the use of material for purpose intended or required where the material meets all other specifications.

h. Handling or shipping deficiency. A deficiency induced by improper handling or shipping, i.e., improper packaging, which prohibits the use for intended purpose.

i. Packaging specifications inadequate - not complied with. Unsatisfactory conditions including item damage resulting from improper packaging.

11. DISTRIBUTION STATEMENT

DISTRIBUTION STATEMENT A: Approved for public release; distribution is unlimited.

Source: https://assist.dla.mil -- Downloaded: 2016-03-18T18:08Z

Title: BILL OF MATERIALS (BOM) FOR DIMINISHING MANUFACTURING SOURCES

AND MATERIAL SHORTAGES MANAGEMENT

Number: DI-PSSS-81656A Approval Date: 20151026

AMSC Number: N9589 Limitation:

DTIC Applicable: No GIDEP Applicable: No

Preparing Activity: SA Project Number: PSSS-2015-011

Applicable Forms:

Use/relationship: The Bill of Materials (BOM) will provide information that can be used to establish the production status of parts used in a system. The BOM will also provide Diminishing

Manufacturing Sources and Material Shortages (DMSMS) management essential information that enables the identification, forecasting, mitigation, and management of Hardware and

Software obsolescence as a part of the Department of Defense (DoD) Program Manager’s Total

System Life Cycle Management responsibilities. The data will be used in DMSMS forecasting tools to allow for standard and efficient sharing of information on common items.

This Data Item Description (DID) contains the format, content, and intended use of information for the data product resulting from the work task described by the contract.

The data may be obtained during any program life cycle phase.

Requirements:

1. Format. The BOM shall be in a format similar to that of Figure 1.

2. Content. The BOM shall contain all of the information specified in Figure 1, with the path to the system level identified using the part/Next Higher Assembly method detailed in the table.

All fields shall be included. Fields which do not require data shall be left blank. The information shall be included to the lowest indenture level (component level) specified in the contract.

Source: https://assist.dla.mil -- Downloaded: 2016-01-25T18:27Z

DI-PSSS-81656A

FIGURE – 1 Table 1: Field Definitions and Instructions

Field Name Definition Notes and Instructions Data Type

OEM Part Number The part number assigned by the Original

Equipment Manufacturer (OEM). This may be the same as the Manufacturer’s number but more often than not it is different. Sometimes referred to the Configuration Part Number or the Drawing Number

Required. Referred to as the “Referenced

Part” hereafter

Alphanumeric

OEM Name The entity that is providing the referenced part to the government. Sometimes referred to as the Prime Integrator or Prime

Required Alphanumeric

OEM CAGE Commercial And Government Entity (CAGE)

Code of the OEM

Required Alphanumeric (5)

Revision Designator The designator of the revision of the referenced part

Required if assigned Alphanumeric

Software / Firmware

Version

The designator assigned to the version of firmware/software used on the referenced part

Required for all software or firmware Alphanumeric

Indenture Level A number that represents the specific level of the top down structure specified on the Bill of

Materials

Starts with the top level as one Numeric

Reference Designator A reference designator identifies the referenced part. ASME Y14.44-2008 and IEEE-315-1975 provide details for the proper configuration and use of reference designators.

Required if assigned Alphanumeric

Find Number Find number refers to the ordinal number that gives an ID tag to the referenced part in a parts list (list of materials, bill of materials).

Required if assigned Alphanumeric

NHA Part Number The OEM Part Number of the referenced part’s parent (Next Higher Assembly (NHA)). If the referenced part is software or firmware then the

NHA is the item the software is used on

Required for all parts except the top level assembly

Alphanumeric

DI-PSSS-81656A

Field Name Definition Notes and Instructions Data Type

NHA CAGE CAGE code of the OEM of the NHA Required for all parts except the top level assembly

Alphanumeric (5)

Nomenclature The name or designation of the referenced part Required for all parts Alphanumeric

Quantity The count of the referenced part per Next

Higher Assembly

Required for all parts Numeric

NSN National Stock Number (NSN) of the referenced part

Required if item has NSN assigned Alphanumeric

COG Cognizance (COG) Code: A two-part alphanumeric designator used by the Navy to provide supply management information

Required if assigned

Manufacturer’s Part

Number

The part number assigned by the actual manufacturer of the referenced item. This number will be used to monitor the part for obsolescence issues

Required (may be the same as the referenced part if the part is manufactured by the OEM).

Alphanumeric

Manufacturer’s Name The entity that actually manufactures the referenced part

Required Alphanumeric

Manufacturer’s

CAGE

The CAGE code of the entity that actually manufactures the referenced part

Required Alphanumeric (5)

Alternate For The OEM Part Number of the item the referenced part is the alternate for

Required if the referenced part is an alternate to another part in the BOM

Alphanumeric

Assembly Type Identifies whether the item is Commercial Off

The Shelf (COTS), Non-Developmental Item

(NDI), or Developmental Item, (DI)

Required if the referenced part is an assembly considered COTS, NDI, or DI.

See the Definitions section of 48 CFR

2.101 –for definitions.

Alphanumeric

(COTS, NDI, or

DI)

3. Media Requirement. The BOM shall be provided as an electronically editable, machine-readable Comma Separated Values (CSV) text file with alphanumeric fields enclosed in double quotation marks.

End of DI-PSSS-81656A

Title: ENGINEERING CHANGE PROPOSAL (ECP)

Number: DI-SESS-80639D Approval Date: 20150407

AMSC Number: N9521 Limitation: N/A

DTIC Applicable: No GIDEP Applicable: No

Preparing Activity: NM Project Number: SESS-2015-011

Applicable Forms: DD Form 1692, Engineering Change Proposal (ECP)

Use/relationship: An Engineering Change Proposal (ECP) provides the documentation in which the engineering change is described and how the proposed change will be implemented.

a. This DID contains the format, content, and intended use information for the data deliverable resulting from the work task described in paragraph 3.3.1 (1) of EIA-649-1 and the principles of EIA-649.

b. This DID may be used in conjunction with DI-SESS-80642, Notice of Revision (NOR). A requirement for

NORs should be contractually imposed in conjunction with this DID.

c. This DID supersedes DI-CMAN-80639C and DI-SESS-81880.

d. Copies of these standards are available online at http://www.sae.org or from SAE International, 400

Commonwealth Drive, Warrendale, PA 15096-0001, Tel 877-606-7323 (inside USA and Canada) or 724-776-4970

(outside USA).

e. An electronic version of DD Form 1692, Engineering Change Proposal (ECP), is available online at http://www.dtic.mil/whs/directives/forms/index.htm.

1. Reference Documents. The applicable issue of the documents cited herein, including their approval dates and dates of any applicable amendments, notices, and revisions, shall be as specified in the contract.

2. Format. The ECP shall be in one of the following formats:

a. DD Form 1692, Engineering Change Proposal (ECP),

b. The schema required by the Acquirer’s Integrated Digital Environment (IDE), or

c. The Supplier’s preferred format.

3. Content. The ECP shall contain all the information in DD Form 1692.

End of DI-SESS-80639D

Source: https://assist.dla.mil -- Downloaded: 2015-05-19T14:32Z http://www.sae.org/ http://www.dtic.mil/whs/directives/forms/index.htm

Title: CALIBRATION CERTIFICATE

Number: DI-QCIC-80798B Approval Date: 20050328 AMSC Number: F7554 Limitation:

DTIC Applicable: GIDEP Applicable:

Preparing Activity: AFMETCAL DET 1/MLE Applicable Forms: None Use, Relationships:

This Data Item Description (DID) contains the format and content requirements for calibration reports or certificates accompanying calibrations performed on DoD test, measurement, and diagnostic equipment.

This DID is applicable to contracts requiring calibration of test equipment prior to delivery. This DID is consistent with ISO 17025 requirements for calibration reports or certificate.

This DID supersedes DI-QCIC-80798A.

Requirements:

1. Format. Contractor format is acceptable.

2. Content. The calibration certificate or report shall include:

a. title (e.g., calibration report or calibration certificate);

b. the name and address of the laboratory, and the location where the calibrations were carried out, if different from the address of the laboratory;

c. unique identification of the test report or calibration certificate (such as the serial number), and on each page an identification in order to ensure that the page is recognized as a part of the test report or calibration certificate, and a clear identification of the end of the test report or calibration certificate;

d. the name and address of the client or customer;

e. identification of the method used;

f. a description of, the condition of, and unambiguous identification of the item(s) tested or calibrated;

g. the date of receipt of the test or calibration item(s) where this is critical to the validity and application of the results, and the date(s) of performance of the test or calibration;

DI-QCIC-80798B

h. reference to the sampling plan and procedures used by the laboratory or other bodies where these are relevant to the validity or application of the results;

i. the test or calibration results with, where appropriate, the units of measurement;

j. the name(s), function(s) and signature(s) or equivalent identification of person(s) authorizing the test report or calibration certificate;

k. where relevant, a statement to the effect that the results relate only to the items tested or calibrated;

l. the conditions (e.g. environmental) under which the calibrations were made that have an influence on the measurement results;

m. the uncertainty of measurement or a statement of compliance with an identified metrological specification or clauses thereof;

n. evidence that the measurements are traceable.

End of DI-QCIC-80798B r DATA ITEM DESCRIPTION I Fom @/mwcd Ohm No. 07rMQlse

COnlerentx Agenda

I DI-ADMN-81249A

1.eescmlmm JRrwms -.

3.1 The cmferencs agan& provides infofn=Iion concerning Purposel ~mn. @ *edule of ~nfewr= -uired to manage the acqukidion of systems equipment. related items, and services.

1. APPfo/u OATS 6. OFFCE w PRWARY RSS~ (OW Q OTC APPUCMU

-D)

a. GUEP APPLC4US

931001 F/ESC/Ef44

r. APPUCATKW I !NTERREuTKNSH[P

7.1 Thii Data Item Description (DID) contains the format and content preparation instructions for the data product’= ~.

generated by fhe specific and dscrete sssk requirement as detiieafed m the contract.

7.2 Thii DID supersedes DI-ADMN-81249.

B. AmRubJM LMIATtJN *. Ausc NL?Am

I I L PREPARATlffl MSTRUCKWS

0.1 &IL@ Contractor format is acceptable.

0.2-. The agenda shall include the following, where applicable:

a. The purpose and objective of the conference.

b. The mnlerence Iocatiin, da!e, and duration.

c. A daiiy ctrmnobgiil listing of ea& major topic or subtopic to be dkussed and the time to be devoted to eati ppic.

d A list of acf”tiea to be represented and irfen!ikation of their responsbiINas.

e. A fist of sibcomrniitees to be established during the corrferenoe and the proposed ad-w”~ representation for each

Suboornrniltaa.

f. Reference to and brief descrfpdon of the resutk of previous meafi~s, wt&3n felevam.

(Continued on Page 2)

Il. Dlsrma.rrrm

DISTRIBUTION STATEMENT A; Approved for publii release: distribution is unlimited. I

I ~Ml&rm 1S64, APR 89 (EF) Prwi015editm am 0t6c+We. P*LIX2P%W

D1-ADW’-8 1249A

I Ekxk 10. Preparation Instructions (Conlinued)

I

g. bs.afion, Sdwduk, and pwpoae or subject area to be covered,,w each sufxmmm”me, when appGcabl& ‘ h, Names Of the mntererwe chahpemn, m-chair, and submmistee chairs, w~n aPPfi*le.

i. htformafiin on billeting, messing, trarsporlation, and administratkfe semices available to confwerm aftemleea.

. j. Canpfete list of ati documanSation to be avaiife for Mew.

k. Brief description of progress on actions or problems identifistd at previous meetings, when @plicable.

I 1.Olhar pertinent inforrnat”mn such as forms to be used, identification of any deviations or waivers, sacwfly classification, @ olearance requirwnersta.

Page 2012 Pages

TITLE: COUNTERFEIT PREVENTION PLAN

Number: DI-MISC-81832 Approval Date: 20110121 AMSC Number: 9181 Limitation:

DTIC Applicable: No GIDEP Applicable: No Office of Primary Responsibility: NRO Applicable Forms: N/A

Use/Relationship: The Counterfeit Prevention Plan will be used by the procurement activity to determine and evaluate the effectiveness of the contractor’s counterfeit protection plan and award fee.

a. This Data Item Description contains the format and content preparation instructions for the data product generated by the specific and discrete task requirements delineated in the statement of work.

b. This DID is related to Parts, Materials and Processes Selection List (PMPSL).

c. This DID is related to “As Designed” and “As Built” Parts List.

d. The Counterfeit Prevention Plan will be updated as counterfeiting methods evolve to include any new indicators, as well as new prevention processes needed (either discovered directly or provided by the Government).

1. The Counterfeit Prevention Plan shall be in contractor format and shall include the following, as a minimum:

a. Procurement practices and procedures to include procurement of all parts and materials from original qualified parts/materials equipment manufacturer (OEM) or it franchised/authorized distributor.

b. Procurement practices and internal processes used for exceptions to buying from

OEM or OEM franchised distributors in cases where items are no longer available including a process to qualify/certify non-OEM parts & materials.

c. Monitoring procedures to include the delivery of test results from random sampling and supply chains surveillance that does not assume any source is safe to identify possible penetration of OEM supply chain.

d. Training/certification program for receiving inspectors.

e. Process to verify counterfeit.

DI-MISC-81832

- 2 -

f. Processes to identify, store, and report counterfeit parts.

g. Process to ensure subcontracts contain the following requirements (As a minimum):

(1) Requirements to procure only from Original Equipment Manufacturer

(OEM) or OEM franchised distributors

(2) Procurement practices and internal processes used for exceptions to buying from OEM or OEM franchised distributors including a process to qualify/certify non-OEM parts & materials obtained

(3) Requirements to monitor supply (including delivery of test results from random sampling and supply chain surveillance that does not assume any source is safe) to identify possible penetration of OEM supply chain

(4) Training/certification program for receiving inspectors

(5) Process to verify counterfeit

(6) Processes to identify, store, and report counterfeit parts.

(7) Notification procedure (tailored to specific sub-contractor based on following Notification Procedure)

h. Self-audit of internal processes.

i. Monitor processes at all subcontractor levels processes and verify compliance through on-site audits.

j. Notification Procedure:

(1) Step 1: The contractor shall quarantine all suspect products pending further direction. The contractor shall provide a statement, with problem description, justifying why this is considered suspect and how it was detected. The contractor shall NOT notify the supplier that the items are suspected as being counterfeit items. However, consultation with the OEM is authorized. Make certain the parts and all members of the lot procured for use on this contract are stored in correct environmental controls. These parts need to be protected as evidence.

(2) Step 2: Contractors that identify suspect items shall immediately notify their customer that is the next link toward the prime contractor.

Notification shall be passed up the customer chain until reaching the prime contractor. The prime contractor shall immediately notify the cognizant Contracting Officer (CO) and Contracting Office Technical Representative (COTR) of all suspect items identified.

DI-MISC-81832

- 3 -

(3) Step 3: The contractor shall make certain that the original documentation is secured as evidence and maintain any and all documentation associated with the part to include:

a. Part information such as part identifying number, lot date code, manufacturer information and originator/point of contact information

b. Any information reflecting part procurement/acquisition traceability which should include a copy of the purchase order, any and all correspondence between the buyer and the supplier to include: e-mails, records of phone conversations and paper letters of correspondence

c. Part documentation from the purported original manufacturer, distributors and suppliers (certificate of compliance and certificate of conformance)

d. All visual examination and physical analysis/testing results and the technical data package showing that the parts passed the required screening and qualification tests

e. List of company products affected

(4) Step 4: Determine that the part is or is not counterfeit (Usually accomplished as part of root cause analysis of non-conforming parts and/or materials)

(5) Step 5: If the parts are found to be counterfeit, they shall be isolated and controlled pending direction from law enforcement.

(6) Step 6: The contractor shall provide any additional required information to the government’s investigation team

END OF DI-MISC-81832