Letter_RFP.pdf

DEPARTMENT OF THE AIR FORCE

AIR FORCE LIFE CYCLE MANAGEMENT CENTER

TINKER AIR FORCE BASE OKLAHOMA

27 February 2015

MEMORANDUM FOR: The Boeing Company

Derivative Airplane Programs

Attention: Stuart Maune, Contracts

6001 S. Air Depot

Oklahoma City, OK 73135

FROM: AFLCMC/WLVK (NAOC/OSA)

3001 Staff Drive Ste 1AE1104A

Tinker AFB, OK 73145-3020

SUBJECT: Solicitation FA8106-15-R-0003; Request for Proposal (RFP)

1. The attached RFP is for the E-4B Follow-on Contractor Logistic Support (CLS). Period performance of the resulting contract is 1 basic year plus 9 one-year options. The first order of the resulting contract will establish pricing for CLINs/SubCLINs for the basic year and first option year.

All basic year CLINs/SubCLINs will start with “0XXX” and Option 1 CLINs/SubCLINs will start with “1XXX”. The first order will also includes T&M rates for both years. The Government requests Boeing provide a Firm Fixed Price (FFP) Proposal for the basic and option one for the requirements in the attached Performance Work Statement (PWS). Please refer to the attached

Pricing Matrix for efforts that should be included in the proposed FFP. The proposal shall include:

FFP CLIN 0100 for program management effort for the basic year, PoP 1 Dec 2015 to 30

November 2016

FFP CLIN 1100 for program management effort for Option 1, PoP 1 Dec 2016 to 30

November 2017

FFP CLIN 0101 for Field Service Representatives for the basic year, PoP 1 Dec 2015 to 30

November 2016

FFP CLIN 1101 for Field Service Representatives for Option 1, PoP 1 Dec 2016 to 30

November 2017

FFP CLIN 0102 for SHF SIL for the basic year, PoP 1 Dec 2015 to 30 November 2016

FFP CLIN 1102 for SHF SIL for the Option 1, PoP 1 Dec 2016 to 30 November 2017

All applicable Time and Material (T&M) rates for support for the basic year and Option 1.

Estimates for spare procurement Cost Reimbursement CLINs 0400 to 0403 for basic yer and

1400 to 1403 for Option 1. Estimates are based on last three years’ average.

Only 3400 funds activities

Filled in Part IV, Section K of the solicitation, Representations and Instructions

Small Business Subcontracting Plan in accordance with FAR 52.219-9, Alternate II

2. Boeing is also requested to provide a proposed organizational structure to execute the PWS, with a single management point of contract for each of the following areas: Airworthiness Support, Mission Support, Aging Fleet Support, Field Operations, COMBS, SIL, SIL Engineering, Specialty

Engineering, and T.O. Services.

3. The resulting contract is an Indefinite Delivery/Indefinite Quantity (ID/IQ) Contract per FAR

16.504. The total scope of work for which orders may be issued is set forth in the PWS which is generic in nature and describes general support requirements. All requirements will be acquired by issuance of Delivery/Task Orders (D/TOs). The total sum contract value of all orders issued hereunder (including options) shall not exceed the total contract ceiling of $1.5 Billion; the minimum amount is $1which will be satisfied with the first order.

4. No proposal preparation costs will be paid by the Government and shall not be included in proposal.

5. Boeing is requested to provide 3 hard copies of the proposal, 1 soft copy and 1 working cost model in Excel format via CD no later than 30 April 2015.

6. Per AFFARS MP 5315.4 Contract Pricing revised April 21, 2014:

(a) In response to this Request for Proposals (RFP), the offeror shall prepare and submit certified cost or pricing data and supporting attachments in accordance with Table 15-2 of FAR 15.408. Further, the offeror shall (1) utilize the DFARS 252.215-7009, Proposal Adequacy Checklist (PAC), in pre-submission proposal quality reviews, and (2) furnish the completed checklist as part of their proposal submission.

(1) The responsibility for providing a well-prepared and fully supported cost proposal lies solely with the offeror. The basis and rationale for all proposed costs shall be provided as part of the proposal so that the Contracting Officer (CO) has the information necessary to evaluate the reasonableness of the proposed price.

(2) If the offeror is unsure as to whether a checklist item is required in support of the proposal, or how to adequately comply with a checklist item, the offeror shall contact the Contracting Officer as soon as possible after receipt of the RFP, but in any case prior to proposal submittal, to resolve the questions.

(3) Non-compliances with the DFARS Proposal Adequacy Checklist and the additional requirements of this provision will require immediate correction. However, completion of the checklist does not relieve the offeror from the responsibility to comply with all applicable regulations and any special requirements of the solicitation.

(4) The offeror is encouraged to flow down this provision to subcontractors/affiliates required to submit certified cost or pricing data in support of this RFP.

(b) The offeror is advised that the contracting officer may find costs associated with revision/rework of inadequate cost proposals unreasonable, and will consider the nature and extent of any proposal inadequacies when assessing/negotiating profit.

(c) In order to preclude delays in negotiations and contract award, the completed PAC submitted with the proposal shall provide a clear explanation for any checklist items not included in the proposal, particularly items not provided based on any of the five exceptions to TINA found at FAR 15.403-1(b).

(d) Cost Proposal Requirements. In addition to the requirements identified in the DFARS PAC, the following also apply to the cost proposal submitted in response to this RFP.

(1) Breakout by Year. If the proposal includes more than one CLIN, the proposal shall include a breakout of CLIN prices by cost element by Contractor Fiscal Year (CFY). At the Contracting

Officer’s direction, the breakout by year shall also be provided by:

Basic Year

Option 1

The proposal shall define the timeframe of the Contractor Fiscal Year (for example, January –

December).

(2) If the proposal includes more than one CLIN/subCLIN, recurring/non-recurring costs shall be identified for each CLIN/subCLIN.

(3) When the proposal includes material costs, the proposal shall include a consolidated bill of materials (CBOM) at the total contract level in an electronic, sortable format (Excel spreadsheet or other format approved by the Contracting Officer).

i. When the amounts proposed in the CBOM include application of escalation, the proposal shall identify the base value, the escalation rate(s) used, and the escalation amount associated with each item escalated.

ii. When the proposed amount is based on historical data which has been adjusted (for example, for differences in quantity), the CBOM shall clearly identify the adjustments made to the historical data and the reason for each adjustment.

(4) All costs proposed on the basis of Cost Estimating Relationships (CER) shall be fully supported.

The proposal shall identify the basis for the proposed rate, shall identify the base to which the rate is applied, and shall clearly demonstrate the calculation of proposed costs based on CERs.

(5) For any costs incurred prior to proposal submission, the proposal shall identify actual hours and cost incurred as well as hours/costs to complete and the time phasing associated with these hours/costs. This information/data shall be provided in a time-phased cost element summary format.

(6) Submission of Historical Actual Costs Incurred.

(i) The contractor shall provide the following information for these prior acquisitions: Same contract, previous option years. For these contracts, the contractor shall provide the following information:

a. contract number (including modification number if applicable) or other identifier;

b. contract type;

c. contract quantity;

d. contract price; and

e. actual cost incurred, including a breakout of actuals as recurring/non-recurring costs. If performance is not complete on any of the specified contract actions, provide an estimate to complete and the basis for that estimate.

(ii) The contractor shall also request that its top five major sole source subcontractors provide the information listed in the above paragraphs (i) a. through e. on prior contracts for items the prime is purchasing from the subcontractors for this effort. If a subcontractor’s information on prior actuals is not included in the prime’s proposal, the proposal should identify status and anticipated receipt date(s). If the subcontractor deems the information proprietary, the subcontractor may submit the information directly to the CO.

(7) The proposal shall identify those actions where assist audits have been requested by the prime or sub-tier contractors and identify the request date and scheduled receipt date for those audits. The need for assist audits resulting from proprietary data rights assertions at any tier shall be identified to the Contracting Officer as soon as the offeror becomes aware of the need. Government performance of assist audits does not relieve the offeror of the responsibility to accomplish and provide its price/cost analysis of the subcontracts.

(8) If the offeror intends to request Performance-Based Payments (PBP), the offeror’s proposal shall include a monthly expenditure profile, proposed events and their projected completion dates, proposed values for each event, completion criteria for each event, and an identification of each event as severable or cumulative.

(9) Commercial item considerations:

i. The offeror’s proposal shall provide support for any subcontractor Commercial Item

Determinations (CID), addressing, at a minimum, the following:

a. A description of the supplies or services;

b. Specific identification of the type of commercial item claim (FAR 2.101 commercial item sub-definitions (1) through (8)), and the basis on which the item meets the definition; and

c. For modified commercial items (commercial item sub-definition (3)), classification of the modification(s) with supporting rationale as either:

1. Of a type customarily available in the commercial marketplace (FAR 2.101 commercial item sub-definition (3)(i)); or

2. A minor modification of a type not customarily available in the commercial marketplace made to meet Federal Government requirements (FAR 2.101 commercial item sub-definition (3)(ii)).

Note that per FAR 15.403-1(c)(3)(iii)(B), modifications that meet the definition of minor modifications of a type not customarily available in the commercial marketplace as defined in

FAR 2.101, paragraph (3)(ii) of the commercial item definition, will require the submission of certified cost and pricing data when the total price of all such modifications exceeds the greater of the threshold for certified cost or pricing data (FAR 15.403-4) or 5% of the total price of the contract at the time of contract award.

ii. For proposed subcontract commercial items “of a type”, or “evolved” or modified (FAR 2.101 commercial item sub-definitions (1) through (3)), the offeror shall provide a technical description of the differences between the proposed item and the comparison item and thoroughly address the cost differences between the proposed item and the comparison item.

iii. The proposal shall include, or the offeror shall make available, data other than certified cost or pricing data to establish price reasonableness of the proposed subcontract commercial item (to include any modifications not subject to the requirement to submit certified cost or pricing data) by supplying:

a. Information/data related to competition, if competition is the offeror’s basis for asserting the reasonableness of the proposed subcontract price.

b. Information/data related to prices (sales data, market price assessments, etc.). Note that subcontractors may submit sales data directly to the CO if the subcontractor deems the data proprietary.

c. The prime contractor’s or higher tier subcontractor’s price analysis/price reasonableness determination for the commercial subcontract in accordance with FAR

15.404-3(b)(1) and (2).

d. Cost information/data (cost element breakdown and supporting documentation not subject to certification in accordance with FAR 15.406-2). Instances where cost information may be required include but are not limited to commercial items offered but never actually sold to the public, “of a type” commercial items, or when sales data is limited and/or not recent and/or not for the same/similar quantities.

Note that the preferred method of establishing the price reasonableness of commercial items is to obtain commercial sales data. It is recognized that other methods, such as market price assessment data or evaluation of cost data not subject to certification, are also acceptable when prior sales data cannot be obtained. Sales data shall (1) demonstrate sales to the general public; (2) be current; and

(3) where possible, be in like quantities. Items sold to state, local, or foreign governments or items sold with applications only to state, local, or foreign government or US Government end items are not considered to be sales to the general public unless the proposed commercial item meets the FAR

2.101 commercial item definition sub-definition (8).

(10) Additional Cost/Price Proposal Requirements: None

(e) Submission of electronic cost model. The proposal submission shall include an electronic cost model with active formulas demonstrating the mathematical calculation of the proposed cost (in Excel). The electronic cost model shall include build-up by year of cost in total and by CLIN/subCLIN, consistent with the yearly breakout required by paragraph (d)(1) of this provision, or as directed by the Contracting

Officer. If applicable, the electronic cost model shall link each Work Breakdown Structure (WBS) to the applicable CLINs. The electronic cost model shall roll up to an annual and total program summary by cost element. All information supporting each CLIN should be visible and verifiable in the electronic cost model. The formulas included in the electronic cost model shall not be locked, and the model shall be editable by the Government.

7. As per AFFARS MP 5332.7 Contract Funding: Notice to Offer(s)/Supplier(s): Funds are not presently available for this effort,. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

8. Any questions for this RFP can be directed to Niem Luu at Niem.Luu@us.af.mil or by telephone at

(405) 739-4453.

X N ie m L u u

C o n t r a c t i n g O f f i c e r

Attachment:

Solicitation FA8106-15-R-0003 cc:

Cynthia Conner, Program Manager

DCMA ACOs OKC/San Antonio