Questions_and_Answers-Round_1.docx

Pre-Bid Site Visit Questions and Answers – Round 1 3/28/2013 (Submission Date Cutoff, Round 1) Q1: Will pictures be provided?

A1: Yes, pictures are posted on www.fbo.gov. Additional pictures can be made available upon request.

Q2: Is there a crawlspace?

A2: No, there is no crawlspace under the existing restrooms.

Q3: Where is the Electric Supply Panel?

A3: Panel is at C87, circuits 2, 4, 6, 19, 21.

Q4: What is the voltage for the lighting?

A4: 120 Volt in Panel C87 circuit 19.

Q5: Where is the staging area located?

A5: Staging area requests will have to be submitted following award.

Q6: Where does the fire alarm need to be installed?

A6: The scope of the fire alarm devices will need to be installed inside of the restroom and connected to the nearest F/A notification circuit located directly outside the restrooms in the J-Box at B87. Please replace the 4” SQ cover with a Red Cover after tie-in is made.

Q7: What is the SBA Buy number?

A7: The SBA Buy Number is 0680/12/201964/01.

Q8: Is there any abatement?

A8: There are no asbestos or lead-based paint requirements. The soil is the only thing that has been identified. Refer to SOW paragraph 1.2.9 for requirements.

Q9: Can a trailer be parked outside of the access door?

A9: No, only drop off and pick up will be allowed.

Q10: Is facility maintenance located inside of B.3001?

A10: All communication with facility maintenance shall be routed through contracting.

Q11: Are all specifications posted to FBO?

A11: As of the date of this posting, all specs are posted on FBO.

Q12: Can a ramp be built off of the back steps?

A12: If an outage is requested it is possible but there is an overhead door (W 11B) located to the south that could be used.

Q13: Are Fire Alarms class A or B?

A13: Match the existing F/A System Class “A” Wiring.

Q14: Anti-terrorism?

A14: If this question is in relation to 1.4.7.10.2 on the shut off switch, then the restroom Exhaust Fans shall be connected via relay to the AT/FP shutdown circuit located at the nearest Fan Deck Unit.

Q15: Will a map of TAFB be provided?

A15: Refer to Drawing G01 for a vicinity map of Tinker. Also, Pass and ID has free maps of the base.

Q16: Is this a multiple award contract (MAC) or a single award?

A16: Single Award Q17: (1) Section B Item Nos. 0001-4001 include a paragraph that states II The individual Delivery orders issued against the contract shall be at the national average bare costs specified in the SABER Unit Price Book and negotiated non-prepriced items (NPI) bare costs , multiplied by the appropriate sub-din coefficient" . Seemingly in conflict SABER SOW Section 11 Delivery Order Pricing Para 11.2.4 defines the UPB Delivery Order Cost as 11The sum of the total UPB multiplied by the local coefficient and the appropriate contractor coefficient and then in Para 11.2.5 the Total Delivery Order Cost as 11the sum of UPB Delivery Order Cost and NPI Delivery Order Cost 11 with no mention of an appropriate contractor coefficient being applied to the NPI Delivery Order Cost.

Question: As there appears to be no place in Section B to enter an "appropriate" NPI coefficient how will the contractor be compensated site overhead, design, , bond, G&A and profit related to those NPI items? Will those costs related to each NPI be negotiated ? As the Contractor's coefficient for UPB items includes the "Contractor's perception of the accuracy of the UPB" this is not an appropriate coefficient f or NPI items at bare cost.

A17: NPI items will be negotiated on each individual delivery order as they are determined to be appropriate. Please reference the attached pricing schedule, which identifies the structure of the TEP. No coefficient shall be proposed for NPI Contract Line Items as they will be negotiated per occurance.

Q18: There appears to have been no Section H issued with the RFP documents. Was Section H intentionally left out of the documents ? Please clarify.

A18: There are no special clauses applicable to Section H. Please see Bid Notes for items traditionally found in Section H.

Q19: Section J-List of Documents, Exhibits and Other Attachments lists 11Seed Project A.F 66" as an attachment.

Question: Was that attachment inadvertently omitted from the RFP ? Please clarify.

A18: An AF66 has been included as attachment 2 to the Q&A responses.

Q20: Seed Project Drawings were provided as an Attachment.

Question: The Drawings were provided in PDF format, can they be provided in CADD format as well?

A20: CADD files are available for the drawings provided by the Government and have been included as attachment 3 to the Q&A responses.

Q21: Two sheets of as-built drawings were provided for the Seed Project.

Question: Are more extensive as-built drawings for the Seed Project area of Building 3001 available (ie mechanical, plumbing, electrical, fire protection and detection) ?

A21: Additional asbuilts are included as attachment 1 to the Q&A responses. The Contractor is still responsible for field verifying this information.

Q22: Section L Para 2.1.3 Volume Organization/Number of Copies/Page Limits refers to a 11Team List (see Attach 2.0)." in a number of locations.

Question: There is no Attach 2.0 provided and I can find no "Team List" in the provided documents. Please clarify.

A22: Please refer to attachment entitled “Proposed Partnering/Subcontracting Arrangement”.

Q23:(7) SABER Statement of Work, Section 3.0 Performance Capabilities Para 3.3 Contractor Personnel states that II The CM shall have a minimum of a bachelor's degree in engineering or bachelor's degree in architecture, with a minimum of two(2) years multiple discipline commercial construction projects ."

Question: Would another related degree such as Construction Management or no degree and more extensive experience fulfill the requirement ?

A23: The design/build nature of this contract requires that the contract manager be a degreed engineer or architect.

Q24:(8) The SABER Statement of Work, Section 11 Para 11. 7.2 states 11The coefficients shall include all costs not covered in the UPB line items, or not allowed, (such as Divisionl-General Requirements) in the RS MEANS."

Question: There are elements of cost in Division 1 which are intended by RS Means to be added to the cost estimate where they are not included (seeRS Means Reference Table R015433-10)in the UPB line items, (specifically Sec 01 54 36 Equipment Mobilization) Will these direct cost elements be allowed in preparing the estimate ?

A24: The elements in Division 1 - General Requirements are included in the contractor’s coefficient as described in the SOW. Direct cost elements from Division 1 will not be allowed in development of a project estimate except as allowed by the SOW as in the case for final clean-up (see A31 below). If clarification is required on a specific element of work, please submit that as a new question.

Q25: The SABER Statement of Work Section 16, Para 16.2.2 states "All drawings shall bear a standard Government furnished title block ..... ) Question: Will the government make available a CADD file with the desired standard title block for use with the Seed Project proposal?

A25: Yes, the Government title block is on the CADD files.

Q26: The Past Performance Information Sheet (Attachment 1.1) requests contact information for 1) Program Manager and/or Site Manager 2) Contracting Officer, and 3) Administrative Contracting Officer. Further, Section L of the Solicitation, section 4.2 (page 85), states: “Offerors shall send out a Past Performance Questionnaire (Attachment 1.2) for …all POCs the Offeror has listed on the PPIS (Attachment 1.1). Historically sending PPQs to 3 different POCs has been unsuccessful in getting completed responses. We request that you consider requiring PPQs be sent to and submitted by 1 POC that has had direct, day-to-day oversight of the project.

A26: No change is anticipated in paragraph 4.2. Note: The requested number of PPIS forms for the prime and subcontractors are preferences, and not requirements. Offerors who submit less than the preferred number of PPIS forms are not automatically assigned an “Unknown Confidence” rating. Fewer numbers may be acceptable if the Government determines there is sufficient information to determine a confidence rating.

Q27: SABER SOW Para 3.3.1 requires the Contractor's Construction Manager to bachelor's degree in engineering or architecture. Will a bachelor's degree in Construction Management or Construction Science be an acceptable alternative?

A27: The design/build nature of this contract requires that the contract manager be a degreed engineer or architect.

Q28: SABER SOW Para 3.3.3 requires the Contractor's Project Superintendent (PS) to have a minimum of 1 year of previous experience as a project superintendent and the PS (or Alternate PS) be at each active project site during scheduled work hours. Please confirm that the experience requirements for the alternate PS are mdentical. Please confirm that "Full-Time" supervisors on by the PS (or alternate PS} 1s required on each delivery order.

A28: The requirements for the alternate PS are identical to the PS. The PS is a full-time position.

Q29: SABER SOW Para 11.1.3 requires the contractor to provide three copies of the RS Means Facilities Cost Data Guide within 30 days of award and each calendar year in January. Is this requirement for hard copies or electronic databases? If electronic database is desired, please indicate what software format is desired.

A29: Hard copies Q30: SABER SOW 11.1.7.2 states that "commissioning" is to be included in the coefficient.

SABER Seed Project SOW Para 1.2.2.4.4.1 states that the project is comply with UFC 3-410-01 FA Heating, Ventilating, and Air Conditioning, which states (in para 2-13) that the use of UFGS 23 08 00.0010 Comm1ss1onmg of HVAC Systems IS mandatory for all Army and Air Force projects.

Please confirm that the requirement for 3rd party HVAC commissioning IS to be Included 1n the contractor's coefficient.

A30: The Contractor shall refer to SABER Specification 23 08 00, Paragraph 3.1 that outlines a “Commissioning Team”. 3rd party HVAC commissioning is not a requirement.

Q31: SABER SOW Para 11 .1.7.4.3 states that final clean-up will be a direct cost added to each 00.

Will this require the use of a Non Pre-priced Item (NPI) or will division 1 UPB line items be allowed for this part of the scope?

A31: Division 1 will be used for Final Clean-Up.

Q32: SABER SOW Para 12.1 requires all drawings submitted be in ".dwg" format (AutoCAO), Para 16.2.2 requires supplemental drawings to be submitted in ".dwg" and ".pdf' (Adobe Acrobat) formats.

These reqwements conflict w1th Solic 1tat1on Section L Para 2.1.9, which requ1res the electronic copies of the proposal to Microsoft Office 2007 format (Word, Excel, Project, and Power Pomt) and specifically proh1b1ts the submission of files 1n .pdf format. Please clarify the format for drawing submissions.

A32: All documents shall be provided by the contractor in PDF format as well as in an editable format such as drawings in “.dwg” and documents in the corresponding Microsoft Office format.

Q33: SABER SOW Para 18.2.4.b states that as a minimum the final 10% of a project will be for post construction/pre-final inspection closeout items. Is this requirement referring to the dollar value or duration of the activities listed on the 3064?

A33: The 10% referenced is related to contract progress in “schedule” terms. This will have an impact on the amount permitted to be invoiced pending completion of those post construction/pre-final inspection closeout items.

Q34: SABER SOW Para 21.1 states that all inspection failures and/or rescheduling may result in the contractor being charged by the government for any subsequent re-inspection (lAW FAR 52.246-12).

Please conf1rm the "rate" for reinspect1on charges?

A34: In the event FAR 52.246-12 is utlized by the government, the rate shall not exceed actual Inspector’s wages for the time necessary to conduct re-inspection.

Q35: SABER Seed Project SOW Para 1.2.2.4.5.1 requires hydraulic calculations to be performed for all new fire sprinkler system additions (as well as stamped fire protection shop drawings per para 1.2.2 3).

Per Para 1.4.9.1 F1re Protection Construction, the fire spnnkler system additions wtll be hm1ted to replacement of spnnkler heads m the same approximate location as the existing heads. Please confirm if the requirement for hydraulic calculations for fire sprinkler system additions is applicable to this limited scope. If it is required, please confirm the extent of the calculations, how far down the existing system will we be required to provide calculations?

A35: Hydraulic Calculations are not required for this SEED project.

Q36: SABER Seed Project SOW Para 1.2.9 requires the contractor to perform an initial air sampling test and RCRA waste characterization soil sampling. Please confirm that these required tests are not direct delivery order costs (as stated in SABER SOW Para 11.1.7.2) and should be included the contractor's coefficient.

A36: These costs shall be included as NPI.

Q37: According to 1442 section 13.B., an offer guarantee is not required. Will any proof of ability to obtain bonding, or letter indicating bonding approval limits, be required to be submitted with this proposal?

A37: No proof of ability or letter will be required with the proposal, however, please see FAR 52.228-15 – Performance and Payment Bonds—Construction (Oct 2010). The successful offeror will be required to obtain bonding on the performance of the Seed Project and each additional delivery order.

Q38. Each CLIN (0001AE, 1001AE, 2001AE, 3001AE, 4001AE) that appears for Non-Priced Items (NPI) on Schedule B does not have a coefficient placeholder or estimated dollar amount. The instructions in Section L, para 5.1.1, require we enter a coefficient and total in the Estimated Price Column, which is also missing for these CLINs. How does the Government desire us to fill out Schedule B for these CLINs?

A38: NPI CLINs (0001AE, 1001AE, 2001AE, 3001AE, and 4001AE) will not have coefficients. An amendment to the soliciation will correct language in Section L, para 5.1.1. NPIs will be proposed and negotiated on the delivery order level.

Q39: What is the estimated amount by which we are to multiply our coefficient for this CLIN 0001AE, 1001AE,2001AE,3001AE,4001AE?

A39: NPI CLINs (0001AE, 1001AE, 2001AE, 3001AE, and 4001AE) will not have coefficients. No prooposed pricing is required on the basic contract. Proposed pricing for NPIs will be addressed on each delivery order.

Q40:Will we be required to enter an amount into the MAX NET AMT placeholder for each CLIN?

A40: Please include the MAX NET AMT for each CLIN, which should equal the Estimated Sub-Total. Section B should be completed by each offeror. Additionally, please complete attachment entitled Pricing Schedule.

Q41:Will the MAX NET AMT placeholders for CLINs 0001, 1001, 2001, 3001, 4001 require us to enter a figure?

A41: Please see A40.

Q42: RE: Section L, Paragraph 2.1.2- The volume title names are not consistent with the titles referred to in Table 2.2 or para 3.0, 4.0, and 5.0. How does the Government desire we name our volumes?

A42: Please use “Volume I – Technical Proposal – FACTOR 1”, “Volume II – Past Performance Information – FACTOR 2”, and “Volume III – Price Proposal – FACTOR 3”. However, title names identified in Table 2.2 or para 3.0, 4.0 and 5.0 will be acceptable.

Q43:Section L, para 2.1.6, requires a glossary be included in each volume, yet a glossary is not shown to be required in Table 2.2 beneath the Past Performance volume. Does Volume II require a glossary and where within the volume should it be placed?

A43: A glossery should be included if the Volume II – Past Performance Information – FACTOR 2 includes abbreviations or acronyms that would otherwise require clarification. If included, it should be placed at the rear of the volume.

Q44: RE: Table 2.2- The single asterisk is indicated for the technical volume and Subfactor 2 only. Do all pages in these sections need to be marked "original"? Is it the intent to mark only the Technical Volume of the proposal?

A44: “Original” markings apply only to the Technical Volume, and should be displayed on the cover page. Subsequent markings in the original document are optional.

Q45: What is meant by the double asterisk below Table 2.2 indicating that QC Plan shall be labeled and separated from the rest of the Technical Proposal? Does this mean that a Tab divider will be sufficient or does this mean totally separate from the Technical Proposal binder?

A45: A Tab divider is sufficient to separate the QC Plan from the Technical Volume.

Q46:What is meant by the term Seed Contract {Sections A-J) indicated on Table 2.2 below Cost/Price & Contract Documentation? The paragraph referenced (5.1 .1) does not use "seed" in any of its instructions. How are we to interpret this instruction?

A46: Seed Contract refers to the Delivery Order 0001. Please see attachment “SABER Seed SOW” referencing Project WWYK110020 Renovate Restrooms at Column A87 B.3001 on FBO.

Q47:RE: Section L, para 5.1.1, The Schedule, Section B- the sentence following this heading: "The following applies to pages 10-14 ... ". Pages 10-14 only cover a portion of Schedule B. Is it the Government's intent that we fill out only those pages referenced in this paragraph?

A47: Section B, the Schedule, should be completed in its entirety.

Q48: If there are Non Pre-Priced Items on the SEED Project, how will they be evaluated?

A48: NPIs, if applicable will be evaluated in accordance with technical subfactor 2 “Project Development/Excecution of SEED Project”. The propsals for NPI shall include a detailed narrative explaining the work to be performed under the NPI as well as a logical basis for the development of the proposed prices. Since there is no relevant line item in the RSMeans to cover NPIs, Proposed NPIs will be technically evaluated on the basis of accuracy, realism and supporting details.