Draft TAFB SABER SOW 9 May 12.pdf

STATEMENT OF WORK

FOR

SIMPLIFIED ACQUISITION OF BASE ENGINEERING

REQUIREMENTS

SABER

11 April 2012

72 ABW CIVIL ENGINEER DIRECTORATE

7535 5th Street

TINKER AFB, OK

TABLE OF CONTENTS

SECTION DESCRIPTION PAGE

1.0 Project Description

2.0 Work by the Government

3.0 Performance Capabilities

4.0 Technical Design Support

5.0 Management Plan

6.0 Design and Construction Requirements

7.0 Quality Control

8.0 Site Office

9.0 Protection of Contractor’s Equipment and Government Property

10.0 Provisions on Contracting Officer’s Authority

11.0 Delivery Order Pricing

12.0 Computer Requirements

13.0 Communication

14.0 Construction Start-Up Period

15.0 Pre-Performance Conferences

16.0 Ordering Procedures

17.0 Delivery Order Proposal Evaluation

18.0 Commencement, Prosecution, Completion and Payment for Work

19.0 Jobsite Verification / Government-Furnished Record Drawings

20.0 Excavation Around Utilities

21.0 Pre-Final and Final Inspections

22.0 Warranty

23.0 Contractor’s As-Built Drawings

24.0 Government Furnished Equipment / Materials

25.0 Scheduling Work

26.0 Work in Occupied Areas

27.0 Coordinating with Government Activities

28.0 Noise Control

29.0 Construction Site

30.0 Contractor Parking

31.0 Transportation of Construction Equipment

32.0 Base Fire Regulations

33.0 Airfield Requirements

34.0 Safety and Health

Abbreviations

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SIMPLIFIED ACQUISITION OF BASE ENGINEERING REQUIREMENTS (SABER)

1.0 PROJECT DESCRIPTION

1.1 The Simplified Acquisition of Base Engineer Requirements (SABER) contract is an indefinite delivery, indefinite quantity contract required to accomplish a broad range of construction, sustainment, restoration and modernization projects on real property at Tinker

AFB, OK that are of a suitable size and complexity to allow for quick design execution and construction. Work may include maintenance, repair, alteration, renovation and construction.

Tinker AFB is home to the Oklahoma City Air Logistics Center (OC-ALC) and to eight major Department of Defense, Air Force and Navy activities with critical national defense missions. Tinker's largest organization is the OC-ALC. It is the largest of three depot repair centers in the Air Force Materiel Command. It provides depot maintenance, management expertise as well as installation, services and information support for 31 weapon systems, 10 commands, 93 Air Force bases and 46 foreign nations. Tinker is the largest single-site employer in Oklahoma with approximately 27,000 military and civilian employees. Tinker occupies 5,500 acres of land to include 458 buildings encompassing 18.7M square feet. The

Tinker AFB SABER contract’s primary goal is to expedite contract award by reducing 72

ABW/CE design work and acquisition lead time. Prompt response and execution of all delivery orders is required. The Contracting Officer (CO) will issue a request for proposal

(RFP) describing basic requirements for each individual delivery order (DO). Following review of the Contractor’s DO proposal, the CO will negotiate with the Contractor, and award an individual DO. The Contractor will be required to maintain a local office to facilitate receipt of each RFP and provide other services as described in Section 3.0 –

PERFORMANCE CAPABILITIES.

1.2 The contractor shall have thirty (30) days from the time of award for mobilization activities associated with this contract to fully execute the requirements of the contract.

1.3 Each construction project will be awarded on a DO basis, issued against the basic contract. Each DO shall specify work that may include a variety of project scopes and disciplines. The Government will provide only basic design information for each RFP. The

Contractor shall perform any design required to construct and provide construction and complete as-built drawings. The Contractor shall provide sufficient technical support and project management to assure quality and completeness of DO proposals, accommodate a number of concurrent ―active‖ projects, provide flexibility of design staff and subcontractor pool to handle rapid increases in work volume, process submittals in a timely manner, and perform according to schedule. The contractor may on occasion be required to provide for large unexpected fluctuations in the workload. It is estimated that less than twenty-five percent (25%) of all work will be required during other than normal working hours.

1.4 IAW with Section 00 70 00, General Requirements for Construction on Tinker Air Force

Base, standard hours are 0715-1600, Monday through Friday. All other work periods, except

Federal Holidays, are considered non-standard. Approval to work outside standard hours must be approved in advance according to the provisions in Section 00 70 00.

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2.0 WORK BY THE GOVERNMENT: The Government is not obligated to issue any particular type of work under this contract and reserves the right to accomplish work using

Government workforces or by other contracts, as the Government deems necessary or desirable, and to do so will not breach or otherwise violate this contract.

3.0 PERFORMANCE CAPABILITIES

3.1 The Contractor is required to furnish all materials, labor, plant, tools, transportation, equipment, testing services, quality control and incidentals necessary to provide complete and fully operational facilities and/or systems. The final product provided by the Contractor shall conform to government-accepted commercial/industrial quality standards in regards to fit, finish, form and function as detailed in each DO’s Statement of Work (SOW), the

SABER Technical Specifications and industry standards as typically referenced to and utilized by the trades industries.

3.2 The successful firm selected as the ―SABER Contractor‖ shall be a general construction firm, capable of providing diversified construction services. At a minimum, the Contractor shall maintain the following management and technical support capabilities throughout the duration of this contract. An organization chart shall be provided fully depicting all staff members, their title, full or part time, and shall be updated as changes occur.

3.3 Contractor Personnel

3.3.1 Contractor’s Contract Manager (CM): The CM will be responsible for the overall performance of this contract. The CM shall have a minimum of a bachelor’s degree in engineering or a bachelor’s degree in architecture, with a minimum of two (2) years previous experience as primary manager with a general contracting firm engaged in multiple discipline commercial construction projects. This individual(s) shall have direct oversight of all project design and planning activities. The name of this person and alternates, who shall act for the contractor when the CM is absent, shall be designated in writing to the Contracting Officer.

The CM will receive each RFP. The Contractor shall provide quality, cost effective design for multiple DOs simultaneously within the time constraints stated in Section 16.0

– ORDERING PROCEDURES. The Contractor shall complete the design and drawings to a point where the architectural, civil, structural, mechanical, and electrical drawings clearly indicate the proposed method of accomplishing the work, and annotate the description, size, and location of each item listed in the detailed cost proposal. The

Contractor’s design and drawings must comply with the Government’s concept design requirements as well as all governing codes (See Section 6.0 – DESIGN AND

CONSTRUCTION REQUIREMENTS). The Contractor is expected to use recognized industry standard practice in determining their proposed design materials and methods, unless the Government specifies otherwise.

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3.3.2 Contractor’s Quality Control Manager (QCM): Provides quality control management for all active DOs and executes the QC plan. The QCM shall have the minimum qualifications set forth in the specifications, Section 01 45 00, part 3.3.1. The

QCM shall visit each active project site daily to ensure full compliance with all safety requirements, and verify that the materials and workmanship are in accordance with the approved construction drawings, shop drawings, material submittals and technical specifications. The QCM shall prepare and coordinate material submittal sheets and shop drawing submittals, prepare QC reports, schedule and coordinate testing procedures and attend all status meetings, site visits, and pre-final/final inspections. The QCM shall be someone other than the CM or Project Superintendent.

3.3.3 Contractor’s Project Superintendent (PS): Provides on-site supervision. The PS shall visit each active project site daily, submit detailed weekly progress reports (AF

Form 3065) for each DO, schedule and coordinate subcontractors and material suppliers, and attend all status meetings, site visits and pre-final/final inspections. For each specific delivery order issued, the contractor shall establish an alternate superintendent to act on behalf of the project superintendent during his absence from a particular jobsite. Either the PS or alternate shall be at each active project site during scheduled work hours.

Project superintendent must arrive at any particular job site within 20 minutes of telephone direction from the Contracting Officer, Contract Specialist or Construction

Inspector. Superintendents shall have a minimum of 1 (one) year previous experience as a project superintendent (exclusive of time employed as a tradesman or working foreman) for a general contracting firm overseeing one or more multi-discipline commercial construction projects. The PS cannot be the QCM and subcontractors may not perform duties of the PS.

3.3.4 The Contractor shall also provide and maintain the following capabilities to support the TAFB SABER contract.

3.3.4.1 Design/Drafting: Provide technical design and computer aided design and drafting (CADD) support capable of producing construction documents for each individual DO within the time constraints specified in Section 16.0 – ORDERING

PROCEDURES.

3.3.4.2 Cost Estimating/Negotiating: Provide estimating/negotiating support capable of producing accurate quantity take-offs and cost estimates for multi-discipline construction projects within the time constraints specified.

3.4 Contractor Employee Requirements: The contractor shall ensure that employees and subcontractor employees have current, valid licenses and certifications necessary to perform their functions. Any cost or time associated with obtaining licenses or certifications shall be at the contractor’s expense.

3.5 The contractor shall not employ any person who is or was an employee of the US

Government, if the employment of that person would create a conflict of interest.

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3.6 Subcontractors: All subcontractor firms shall be licensed in the State of Oklahoma in their specialty where required. They shall have a minimum of two (2) years experience in related projects of similar size and scope.

3.7 Throughout the life of this contract, whenever there are active DOs, the CM shall be available to meet with the CO at Building 3 promptly after notification by telephone during normal business hours. The CM shall be available to meet with the CO at Building 3 within

24 hours when there are no active DOs. The CO must be able to contact the CM by phone at all times. The CM shall provide overall contract management, including full authority to develop DO proposals, negotiate and sign DOs, provide subcontract purchasing and administration, review material submittals and shop drawings, and shall attend all status meetings, site visits and pre-final/final inspections.

3.8 Required experience levels shall be maintained throughout the duration of the contract.

When personnel changes are required, resumes and a revised organization chart shall be submitted to the CO within five (5) business days.

4.0 TECHNICAL DESIGN SUPPORT: The Contractor’s design capabilities are of utmost importance. The Contractor’s staff shall have multidiscipline design experience. Areas of required technical design competence shall include, but are not limited to civil, architectural, structural, mechanical, electrical, and drafting/surveying.

5.0 MANAGEMENT PLAN: Included in the Contractor’s response to the initial RFP must be a management plan detailed as follows:

5.1 Home Office Management and Support. Describe the home office organization, responsibilities and lines of authority established for the contract. Describe your plan for managing subcontract acquisition, execution, and administration. Describe your material purchasing system and capabilities. Describe resources available and your capabilities to support this contract concurrently with other on-going or new work, including your capabilities to manage and execute several concurrent delivery orders. Include an organizational chart detailing the organization described in your proposal. Include names of assigned personnel and proposed subcontractors and their areas of responsibility for each portion. Clearly delineate on-site from off-site personnel. Quality Control and Safety should be included in the chart.

5.2 Support for Delivery Orders. Describe your capability and commitment to support an on-site management team, including a sole source of responsibility for both design and construction for any delivery order. Describe how they will manage, supervise, and coordinate the subcontractor’s work and who in the organization will be responsible for this management and coordination. Discuss which resources are available but will not be present at the site. Describe the role of the design team in response to a delivery order. Describe how warranty support, unforeseen site conditions, design errors, etc. for individual delivery orders will be handled by your organization.

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6.0 DESIGN AND CONSTRUCTION REQUIREMENTS

6.1 All design and construction accomplished pursuant to this contract shall fully comply with the Government’s design requirements as well as all governing codes, Tinker AFB

Specifications and SABER Technical Specifications. Governing codes as follows, listed in order of priority:

1. Tinker AFB Base Facility Standard

2. AF instruction, AF manuals, AF pamphlets, AF engineering technical letters, and executive orders

3. Unified Facilities Criteria (UFC)

4. Codes and Standards incorporated by reference in the UFC

5. Applicable Executive Orders, DoD Regulations, International, Federal, State, and

Local Codes and Regulations as cited in the DO SOW or referenced by the Contractor or his suppliers/subcontractors

6.2 In case of conflict among the above governing codes, contractor shall submit an RFI to the Government for resolution. Variances may also be requested via RFI.

6.3 SABER Documents: The following documents (listed in priority) shall be used in the overall execution of work under this contract:

a. The DO Solicitation, Offer and Award

b. Most current version of Tinker AFB Technical Specifications

Section 00 70 00, General Requirements for Construction on Tinker Air Force Base

Section 00 71 00, General Safety Requirements for Construction on Tinker Air Force

Base

Section 00 72 00, Environmental Requirements for Construction on Tinker Air Force

Base

Section 00 80 00, Special Provisions

Section 00 80 50, Special Provisions for Working on or Near the Airfield on Tinker Air

Force Base

Section 01 33 00, Submittal Procedures

Section 01 45 00, Contractor Quality Control

Section 01 50 00, Contractor Facilities

c. SABER Technical Specifications, Divisions 00 through 48; as provide by the

Government.

d. SABER Contract Statement of Work

7.0 QUALITY CONTROL: It is the Contractor’s responsibility to provide, inspect, and document the level of quality that has been established by the minimum standards of this

Statement of Work (SOW). The QCM shall direct the execution of the Contractor’s QC Plan.

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7.1 A finalized version of the quality control plan submitted with the technical proposal shall be submitted to the Contracting Officer within thirty (30) days of award. Any changes to the plan shall be submitted to the Government. The QC plan shall include, but not limited to the following:

7.1.1 Inspection System: Details of the contractors inspection system which monitors the execution of any task completed under this contract must specify the areas to be inspected on a scheduled or unscheduled basis, how often inspections will be accomplished, and titles of the individuals who will perform the inspections.

7.1.2 Deficiency Prevention: A method for identifying and preventing quality deficiencies and their causes.

7.1.3 Response Times: Routine warranty calls shall be no later than forty eight (48) hours after the initial notification by the government. Emergency calls shall be no later than two (2) hours after initial notification by the government. Punch list items on individual delivery orders shall be resolved within ten (10) working days of notification by the government unless more timely completion is noted elsewhere in the contract requirements.

7.1.4 Inspection Files: The contractor shall maintain on site records of all the inspections conducted by the contractor and the necessary corrective actions taken. This documentation shall be made available to the Government throughout the performance period of this contract.

8.0 SITE OFFICE: The site office shall be manned continuously during standard working hours and include the following functions: contract management, delivery order management, estimating, negotiating, scheduling, and construction quality control. The site office shall be located within 25 miles of Building 3.

8.1 The Contractor will not be provided an on-base office space location for the Contractor’s administrative/management personnel in this contract.

8.2 A permanent on-base storage area will not be made available for Contractor owned material/equipment.

8.3 As required for each DO, the Contractor may be assigned an area located on or near each construction site to stage materials, store equipment and tools, and maintain miscellaneous items. If approved, the Contractor’s storage area shall conform to the SABER Technical

Specification section 01 50 00 and shall be utilized for the purpose of this contract only, or as authorized by the CO. All equipment/materials/supplies required to establish and maintain the staging area shall be at the Contractor’s expense. Portable buildings and structures may be used in these staging areas; however, the space shall not be used for occupancy. The assigned area must be properly fenced in accordance with Section 29.0.

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9.0 PROTECTION OF CONTRACTOR’S EQUIPMENT AND GOVERNMENT

PROPERTY

9.1 All Contractor supplied equipment is the sole responsibility of the Contractor. The

Government is not liable for the theft, vandalism, or damage of any Contractor supplies, equipment or property. The Contractor shall secure his materials and protect all equipment from damage.

9.2 Any equipment/material the Contractor removes and which requires reinstallation as part of the job requirements shall be the responsibility of the Contractor. All damaged material shall be replaced with equipment/material of equal quality and function by the Contractor at his own expense.

10.0 PROVISIONS ON CONTRACTING OFFICER’S AUTHORITY:

10.1 Only the CO is authorized to make changes to the contract or any DO issued there under. No other Government or non-Government official may alter this contract or any DO issued in accordance with the basic contract terms and conditions. The Contractor is to report any attempts to alter this contract or any DO to the CO.

10.2 In the event the Contractor effects any such changes at the direction of any person other than the CO, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof. The Contractor may also be required by the CO to undo any such unauthorized changes at no additional expense to the government.

10.3 Contracting Officer’s Representative: A COR will be appointed for each DO. The

COR maintains liaison with the prime contractor, CE staff, other contractors, and customers related to the project; performs inspection and acceptance for the Government assuring performance/delivery is in accordance with contract/order requirements, terms and conditions; promptly reports to the CO, in writing, any performance issues/delays by the contractor; ensures the Government meets its contractual obligations to the contractor under the contract/order; informs the CO, in writing, of any changes to the scope of work included in the contract/order; works with the contractor and the CO to resolve issues; and verifies the contractor has taken corrective measures and problem is resolved.

10.4 Project Manager: A project manager will be assigned for each DO. The project manager may be an employee of the Government or the Base Maintenance Contractor

(BMC). The project manager shall report to the government COR and working together will ensure project construction meets contract requirements while controlling cost and time growth.

10.5 Construction Inspector: A construction inspector will be assigned for each DO. The construction inspector may be an employee of the Government or the BMC. The inspector will perform daily quality assurance inspections on all projects to provide an accurate story of the details of project construction; report and make recommendations to the COR on the

- 8 -details of project construction; and document construction activities and any issues found in daily inspection reports using AF Form 1477, Construction Inspection Record, or an approved equal document per AFPAM 32-1005 Working in the Engineering Flight

Paragraph, 2.6.2.1.

11.0 DELIVERY ORDER PRICING: Contractor delivery order pricing shall be accomplished as described below and based on the most economical standard construction practices. Value engineering and design review shall be used in project design and scope development. Unreasonable methods and or estimates to accomplish delivery order tasks will not be accepted.

11.1 Terms Explained

11.1.1 Line Item Costs: The cost of a line item shall be the item’s total bare cost based on a national average as defined by RS MEANS Price Book. The RS MEANS labor costs are included as line items of work.

11.1.2 Contract Unit Price Book (UPB): Contract line item unit prices are to be used as the basis on delivery order pricing. Estimates composed of the RS MEANS price book line items and the Custom price book line items bare costs per unit, based on a national average are used. They are non-negotiable.

11.1.3 RS MEANS Price Book (MPB): Includes all items of work from a current year

RS MEANS Facilities Cost Data Guide. The line items are priced primarily using contractor furnished RS MEANS electronic databases: The RS MEANS labor costs are included as line items of work. The Contractor shall provide to the Government three (3) copies of the RS Means Facilities Cost Data Guide within 30 days of award and each calendar year in January after the annual RS Means update.

11.1.4 Custom Price Book (CPB): Is a pre-priced line item book that will allow for the addition of line items not included in the RS MEANS Price Book. Non Priced Line

Items may be added to the CPB after negotiation and they are used on a delivery order at the discretion of the CO. The contractor is responsible for maintaining the CPB and shall provide monthly updates to the CO and COR.

11.1.5 Non Pre-priced Items (NPI): Items of work not included in the UPB required for execution of a DO and within the scope and general intent of the contract, these items must be submitted, approved and or negotiated if necessary. In the event that the government has a RFP requirement for the Contractor to provide a licensed engineer and/or architect, the Contractor shall handle the requirement as an NPI.

11.1.5.1 Non-Means NPI item prices taken from local area sources shall be the lowest price offered from at least two (2) acceptable vendors. Equipment and material prices shall be based on the contractors cost. The contractor is required to show proof of its cost. Labor costs shall be derived using the RS MEANS productivity and crew cost rates.

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11.1.5.2 In the event that a minimum of two (2) quotes cannot be obtained, a sole source justification may be submitted. Sole source is justified when there is only one supplier, potential suppliers/subcontractors are unresponsive or respond with ―no bid‖, etc. Contractor shall document sole source justification and submit to the

Government as part of their proposal package.

11.1.5.3 The Contractor shall submit a worksheet for each NPI item which shows all of the costs and calculations used to develop the NPI item’s price.

11.1.5.4 The Contractor shall retain all materials used in performing take-offs

(calculations, sketches, field measurements, etc.) and obtaining cost information

(catalog cut sheets, vendor quotes, etc.) for the NPIs, and shall provide these materials in the proposal. Submission of these materials as part of the proposal shall satisfy the requirement for submittal of an item listed on the submittal register for a

DO (see Section 18.2).

11.1.6 Local Area Adjustment Factor: The RS MEANS total weighted average city cost index for the city of Oklahoma City, OK, or the nearest city.

11.1.7 Coefficient: The coefficient is applied to UPB items and NPIs to determine the delivery order prices.

11.1.7.1 The prices as established by the UPB or the NPI are multiplied by the appropriate coefficient to arrive at the actual price for a unit of work.

11.1.7.2 Coefficient is defined as a numerical factor that compensates the Contractor for any and all costs (generally indirect costs) and profit not included in the UPB unit pricing. The coefficients shall include all costs not covered in the UPB line items, or not allowed, (such as Division 1 – General Requirements) in the RS MEANS. The coefficients shall include but not be limited to overhead, profit, labor burden for the prime Contractor and subcontractors, bond premiums, insurance, taxes, any adjustment factors for average DO size, proposal preparation costs for withdrawn

DOs, costs associated with procurement of required tools, equipment, software, specifications, computers, compliance with environmental laws, engineering services, and Contractor’s perception of the accuracy of the UPB. Coefficient should also include cost for design, site preparation, daily cleanup, protection or incidental moving of Government property including furniture, dust partitions, portable toilets, and administrative and technical support. No allowance will be considered later for these costs.

11.1.7.3 Contingencies such as changes to labor wages and inflation shall be adjusted annually by the annual economic price adjustment to the UPB. Any change in the applicable minimum hourly rates of wages during the contract period shall not affect the unit prices to be paid by the Government for work performed under the contract.

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11.1.7.4 The Contractor shall consider the following factors that affect the calculation of the coefficients:

1. Five (5) coefficients will be proposed for the basic term of the contract and each option period. The coefficients are as follows:

a. Delivery orders <$150,000, standard work hours

b. Delivery orders <$150,000, non-standard work hours

c. Delivery orders >$150,000, standard work hours

d. Delivery orders >$150,000, non-standard work hours

e. Non pre-priced items

2. The UPB prices are for ―in-place‖ quantities. There shall be no allowances added for waste, compaction, storage, shipping, staging, handling, etc.

3. Daily clean up shall be performed at all active project sites. It shall not be a direct DO cost but shall be paid from the coefficient. Final cleanup will be a direct cost added to each DO.

4. The coefficient shall cover all the items typically designated as general conditions, profit and overhead including administrative/technical support and labor burden for the prime Contractor’s office staff and workforce.

5. All vehicles, office supplies/setup, administrative requirements, and equipment/tools which are customary to the trade shall be part of overhead, and therefore included in the coefficients. Equipment/tool rental will be allowed as a direct cost to any DO for specialty equipment required for a DO, for example, scaffolding, lifts, earthmoving equipment, etc. The Contractor shall provide and maintain equipment/tools such as a generator, gasoline powered pump with hoses, laser level, flatbed trailer, pick-up trucks or vans, etc. The cost of maintaining, operating, mobilizing, demobilizing and transporting the Contractor’s equipment shall be included in the coefficient.

6. RS Means unit prices are based on projects ranging from $10,000 to

$1,000,000. Any cost adjustment for deviation from this project range shall be included in the Contractor’s coefficient. No adjustment for DO size will be allowed as a direct DO cost.

11.2 How To Calculate A Delivery Order Price

11.2.1 Total UPB Costs: The sum of all UPB line item costs.

11.2.2 Total NPI Costs: The sum of all NPI line item costs.

11.2.3 Government Furnished Material and Equipment: The Government may provide materials and/or equipment for installation. When furnished, the respective RS MEANS

- 11 -material/equipment shall be deleted from the RS MEANS line item cost, and the remaining line item cost shall be treated as UPB line item. If an item does not exist in the

UPB, the cost for that line item shall be calculated exactly as an NPI item.

11.2.4 UPB Delivery Order Cost: The sum of the total UPB multiplied by the local coefficient and the appropriate contractor coefficient.

11.2.5. NPI Delivery Order Cost: The sum of the total NPI multiplied by the contractor

NPI coefficient.

11.2.6 Total Delivery Order Cost: The sum of UPB Delivery Order Cost and NPI

Delivery Order Cost.

11.2.7 NPI Percentage: The NPI delivery order cost divided by the total delivery order cost. Government reserves the right to reject a proposal where the NPI percentage exceeds 10%.

11.3 Keeping Prices Current

11.3.1 Unit Price Book (UPB): RSMeans® Facilities Construction Cost Data unit prices are updated and published at the beginning of each calendar year. Only the yearly update and published book shall be utilized until the next update/publication date; Contractor shall not utilize any updates that RSMeans may make during the year after the publish date. The CO will inform the Contractor of the official date to begin utilization of the updated publication.

11.3.2 Custom Price Book (CPB): The CPB shall be updated to current year pricing after adoption of the new UPB. The inflation factor shall be determined by using the updated RS MEANS national average historical cost figures to calculate the percentage of change from last year (Current Year Index/Previous Year Index = Percent Change in

Cost).

12.0 COMPUTER REQUIREMENTS

12.1 All drawings submitted by the Contractor shall be created from Computer-Aided

Design and Drafting (CADD) software. The drawing files shall be electronic CADD files in

AutoCAD (.dwg) format and adhere to the drawing standards contained in Tri-Services

A/E/C CADD Standard 3.0.

12.1.1 The Contractor shall submit all CADD drawings on a compact disk (CD).

12.1.2 All design work to be provided under this contract shall be accomplished and developed using computer-aided design and drafting (CADD) software and procedures conforming to the following standards:

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Title Sheet

Existing Site & Demolition Plans Structural Plans & Details

Final Site Plans Pre-Engineered Structures & Various Details

Grading Plans & Details Fire Protection and Emergency Egress Plans

Landscape Plans & Details Plumbing Floor Plans, Sections, Equipment

Schedules & Details

Underground Utility Plan & Profiles Plumbing Riser Diagrams

Foundation Plans & Details Mechanical Floor Plans, Sections, Equipment Schedules & Details

Floor Plans & Details Mechanical Riser Diagrams

Reflected Ceiling Plans & Details Mechanical Equipment Diagrams

Roofing Plans & Details Electrical Site Plans & Details

Elevations (Interior& Exterior) Electrical One-Line Diagrams

Wall, Roof Sections, & Details Electrical Power Plans & Panel Schedules

Finish Schedules (Interior & Exterior) Electrical Lighting Plans & Schedules

Window & Door Schedules & Details Electrical Communications Plans

Furnishings Plans Fire Alarm System Plans & Risers

Signage Plans & Schedules Security Systems Plans

12.1.3 The Tinker Air Force Base Facility Standard contains the requirements for developing design drawings and submitting as-built drawings.

12.1.4 The contractor shall submit As-Built drawings, in the form of CADD files, to the

Government, for review and approval, for each individual delivery order prior to submitting a 100% invoice for the project.

13.0 COMMUNICATION: The Contractor shall ensure that the CM, designated alternate

CMs and the project superintendents can be contacted at any time by telephone throughout the period of this contract.

14.0 CONSTRUCTION START-UP PERIOD: The first 30 calendar days following basic contract award shall be designated as a start-up period, after which the Contractor shall have all equipment and personnel in place to fully execute the requirements of this contract. Also, the

Contractor will be required to meet with the 72 ABW/CEPM concerning CADD requirements and drafting standards during said start-up period.

15.0 PRE-PERFORMANCE CONFERENCES: Prior to issuance of a NTP for any DO, the

CO may elect to host a Pre-Performance Conference. The Contractor and subcontractors shall be represented at the scheduled conference and be prepared to discuss potential difficulties and obstacles.

16.0 ORDERING PROCEDURES

16.1 Site Visit

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16.1.1 The CO will notify the Contractor of an existing requirement by providing the

CM an RFP that shall include a written SOW, a submittal register and initial sketches or drawings when applicable. The site visit will be scheduled with the CO as per the meeting date established in the RFP. The CM and subcontractors shall attend the site visit and obtain whatever measurements and information is necessary to develop the design and produce a complete and accurate DO proposal, to be submitted to the CO within 10 working days from the date of the site visit. Due to mission requirements, it may be necessary to require the Contractor’s DO proposal in less than 10 working days.

For more complex projects, additional time may be granted by the CO. The scope validation/site visit discussions will include:

(1) Necessary refinements for Contractor-furnished scope requirements

(2) Methods and alternatives for accomplishing work

(3) Requirements for plans, sketches, drawings, etc.

(4) Access to the facility/project site, work hours, etc.

(5) User impacts

(6) Phasing or work sequence

(7) Security requirements

(8) Utility outages

(9) Airfield Waivers, Permits, Excavation

(10) Temporary protection of government property

(11) Debris and trash disposal

(12) Fire protection and alarm scope

(13) Noise and dust control

(14) Environmental Impacts/Asbestos, Lead, PCB, SWPPP

(15) Special Requirements specific to project such as applicable codes and regulations

16.1.2 The Contract Administrator (CA) accomplishes a Memorandum for Record of site visit. Questions or clarifications should be directed to the CA/CO concerning the discussions above.

16.2 Contractor’s Proposal: The Contractor’s RFP response ―package‖ including proposal submission shall comply with the government’s RFP solicitation package as well as ensure that all proposed work will comply with governing codes, regulations and the SABER

Technical Specifications. The Contractor’s RFP response package shall be submitted electronically and include the following documents:

(1) Project Outline;

(2) RSMeans® and CPB-based proposal;

(3) NPI Quotations specified or as requested by the CO.

(4) Contractor’s ―minimum design‖ package;

(a) Proposal estimate quantity calculations such as square foot, cubic yard, etc, unit of measure take-off calculations to justify quantities;

(b) Supplemental Drawings

(c) In-house design drawings and calculations as necessary

(5) Manufacturer’s supplied drawings, calculations, fabrications

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(6) Catalog/product technical information;

16.2.1 The Contractor-furnished project ―Outline‖ shall clearly demonstrate scope knowledge by providing the following information:

(1) Project Synopsis (description);

(2) The proposed method of accomplishing the work;

(3) Proposed construction drawings;

(4) Type of site field verification performed;

(5) User impacts;

(6) Protection of government property during construction;

(7) Estimated construction time.

16.2.2 Supplemental Drawings: One (1) set of blueline/bond paper drawings that clearly locate, define, and quantify each item in the Contractor’s detailed cost proposal. The

Contractor’s drawings shall clearly indicate compliance with the requirements of the

Government’s concept design and building codes. The Contractor shall provide civil, structural, architectural, mechanical, and electrical drawings in enough detail to allow the

Government to evaluate the Contractor’s detailed cost proposal for completeness and accuracy. For example, as a minimum the electrical drawings shall indicate outlet locations, wire sizes, panel locations and load requirements, transformer sizes and locations, and actual routing of circuits. Examples of required drawings include site plans to show utilities, landscaping and topographical elevations; foundation plans and details; floor plans, elevation drawings, reflected ceiling plans, roof plans, typical details, structural framing plans, door/window/hardware/equipment/ finish schedules, etc. All drawings shall bear a standard Government furnished title block indicating the sheet number, project name, project number, designer’s signature, CM signature, Contractor’s letterhead, (3) blanks for revision dates, and signature/date approval block for the PM.

16.2.3 Detailed DO Cost Proposal: Two (2) copies of the Contractor’s complete detailed line-item DO cost proposal shall be submitted for each proposal. The Contractor’s DO cost proposal shall consist of an itemized listing of line items from the UPB and any NPIs with written quotes as required.

16.2.4 Timeline: Each DO proposal shall include a brief critical path timeline, taking into account the major work elements from the detailed cost proposal, as well as submittal reviews, mobilization, material delivery times, anticipated weather delays and

Final Inspection. The timeline shall be divided into three phases: Submittals, Construction and Closeout. The period of performance for each delivery order begins with issuance of the notice to proceed and end with acceptance and approval of the final progress report.

16.2.5 Cover sheet including the SOW and scope: Each DO proposal shall include a cover sheet defining the project contact information, performance period, general conditions and a thorough description of the demolition and construction scope.

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16.3 Negotiation

16.3.1 The CO will notify the CM and schedule negotiations. The CM shall be available to negotiate within 2 working days of notification.

16.3.2 The CO will negotiate, on a line item by line-item basis, a firm fixed price for the

DO. Unit prices will not be discussed, except for NPIs. The negotiations will establish the appropriate line items for the DO, and quantities for each line item. The Contractor must be prepared to provide quantity calculations justifying the material quantities contained in the proposal.

16.3.3 At the conclusion of line item cost negotiations, the CO will negotiate a reasonable and expeditious performance period based upon input from the COR and PM, the Contractor’s proposed critical path timeline, and RS Means daily output data.

Provisions for assessing liquidated damages (LD) will be determined on each individual

DO by the CO.

16.4 Estimation of Projects in Advance Of Funding

16.4.1 During the course of the contract, the contractor may be required to estimate and negotiate projects in advance of funding. These projects may not have funding available, and there is no guarantee that funds will become available for award of the project. No separate compensation for any Pre Order costs including proposal preparation and attendance during negotiations or site visits will be due to the contractor for projects that are negotiated and funding is not provided.

16.4.2 Fiscal Year-end Procedures: The contractor may be given a list of projects that the base reasonably expects funding for. The list may be revised for both additions and deletions based on the Governments’ requirements. These projects will be estimated and negotiations completed. The Government shall incur no obligation until such time as funding becomes available and a task order is executed for the project. The negotiated total quantities shall remain binding until funding becomes available. Projects that are funded and awarded after the exercise of an option will be re-priced (not renegotiated) utilizing the current UPB. Agreed upon total prices that contain non-priced items shall be verified with the contractor prior to execution of the task order. In the event the non-priced items have undergone a substantial change in the market (i.e., 10% difference), the items shall be re-negotiated and agreement reached prior to executing a task order.

17.0 DELIVERY ORDER PROPOSAL EVALUATION: The government will review the

Contractor’s RFP response package for technical feasibility and compliance with the government’s intent. As part of the review, the Contractor’s RSMeans®-based proposal will be reviewed for technical feasibility and to ensure that the appropriate selection of UPG line items is used to best define the Contractor’s ―minimum design‖. 72 ABW/CE will provide the CO with a mark-up copy of the contractor’s DO proposal identifying quantities and/or line items requiring negotiations. Negotiations shall not commence until the Contracting Officer

- 16 -determines that sufficient data has been provided by the contractor to clearly and concisely depict a technically sound project design and project proposal.

18.0 COMMENCEMENT, PROSECUTION, COMPLETION AND PAYMENT FOR

WORK

18.1 Notice to Proceed (NTP): Within ten (10) days of issue of the project Notice to

Proceed (NTP), and before work begins at the construction site. The Contractor shall submit four (4) 11 X 17 hardcopies of the negotiated proposal drawings, marked

―CONSTRUCTION SET.‖ This set of Construction Drawings shall be submitted for

Government approval as defined in the project SOW. Construction will not be allowed to commence until the Construction Drawings are submitted and approved by the Government.

18.2 Submittals: The RFP sent to the Contractor will include a submittal register (AF Form

66) which specifies required submittals for each project. However, the Contractor shall supply, upon request of the Government, any submittals that are required in the specifications that may have been inadvertently omitted from the submittal register. If the Contractor finds that additional items should be added to or finds grounds for deletion of some items, the

Contractor may request revisions to the submittal register via RFI.

18.2.1 AF Form 3000, Material Approval Submittal. The Contractor shall, within 10 calendar days after issue of the NTP, or as otherwise specified on the AF Form 66, or as otherwise directed by the CO, submit for approval to the CO all proposed materials and documents IAW FAR 52.236-3 Materials and Workmanship Clause using the AF Form

3000. The Contractor proceeds at their own risk installing any products prior to approval by the CO on an AF Form 3000 and shall be solely responsible for all replacement cost at no additional cost to the Government. The Contractor shall significantly identify on the

AF Form 3000, and all associated printed documentation, all material substitutions that deviate from the requirements of the project request documents, negotiation results, and/or this specification. Failure to identify these material substitutions on the AF Form

3000 at time of submission shall not relieve the Contractor from all replacement costs at no additional cost to the Government, even in the event when an AF Form 3000 is inadvertently approved without the Contractor complying with the aforementioned identification requirements.

18.2.2 Material Samples. The Contractor is responsible for identifying and locating required materials for submittals to include matching any existing materials. The

Contractor shall provide all color selection samples, regardless of product type, as a group to facilitate design compatibility selection, and partial submittals of these related items will be returned without action and shall be the sole responsibility of the contractor for any delays due to this failure to comply. As a minimum, all wall covering, carpet and other pattern type submittals shall show the full representation of material pattern. All samples provided for approval shall become property of the Government. The Contractor may request return of samples for inclusion on color boards or as submittal library entries, without guarantee of approval. All labor, equipment, materials, and rentals/fees

- 17 -required to provide material samples, shall be at no additional cost to the Government and is considered field overhead, a part of the Contractor’s coefficient.

18.2.3 AF Form 3064, Contract Progress Schedule. The Contractor shall submit to the

CO for approval within 10 calendar days after the NTP for all DOs with a performance period greater than 60 calendar days, unless otherwise specified by the CO, IAW FAR

52.236-15 Schedules for Construction Contracts. The associated AF Form 3065, Contract Progress Report (see paragraph 18.2.5) is based upon the AF Form 3064.

18.2.4 Acceptable Format. The Contractor shall develop each AF Form 3064 to reflect particulars for each DO and the parameters of the NTP. The Contractor shall breakdown all work into measurable elements, entering these in logical order on the form.

a. All work element line entry percentages shall reflect negotiated costs and shall not be entered front-loaded.

b. All DOs will indicate as a minimum the final 10% of a project for post construction/pre-final inspection closeout items such as as-built drawings; training;

etc.

c. Any partial progress payments for materials, as approved by the CO, shall be entered separately on the AF Form 3064.

18.2.5 AF Form 3065, Contract Progress Report. On a frequency as directed by the CO, the Contractor shall submit for approval four copies of an AF Form 3065 based upon the particular DOs approved AF Form 3064 IAW paragraph 18.2.3. The CO may hold DO

Progress Meetings when CE/SABER recommended percentages deviate from the

Contractor’s submitted percentages in excess of 5% (five percent).

18.2.6 Worksite Layout Plan. The Contractor shall submit for approval 10 calendar days prior to start of work, a scaled detailed plan reflecting the construction site layout and accompanying photographs of the existing site prior to start of work. As a minimum, the drawing shall include: locations of all required utility connection points; proposed equipment and material storage areas (including quantity, and size of all storage trailers/boxes with an ID number); construction entrance(s) (including temporary stabilized construction entrance where required); haul roads; proposed Contractor employee parking areas; temporary sanitation facilities; perimeter fencing; tree preservation fencing; placement of safety signs (i.e. hard hat area, etc.); and refuse container locations. Specific timelines for staging area approvals, airfield waivers, outage requests and other government approvals are provided in section 27.3. All labor, equipment, materials and rentals/fees required to prepare and update a Worksite Layout

Plan, and to establish and maintain approved worksite layout to include but not limited to, all the physical aforementioned plan requirements listed above, shall be at no additional cost to the Government and is considered field overhead, a part of the Contractor’s coefficient

18.3 Construction Drawings: ―Redline‖ drawings shall be kept updated on the project site during construction and shall be available for review when asked. Redlines shall be submitted for approval prior to the request for Final Inspection. All changes do not need to

- 18 -be in ―red‖ but do need to be clearly distinguishable from between original lines and changed lines.

18.4 Inspection by the Government: The COR, PM and construction inspector will monitor the Contractor’s progress on each active DO, and identify any non-compliance items while performing technical surveillance of workmanship. Access to the jobsite must be provided at all times. The construction/redline drawings must be on the jobsite and available for review.

18.5 Field Changes: The Contractor and the Government may agree to perform no-cost field changes. Field changes are made when the change appears to be mutually beneficial to all parties and would not require changing quantities of negotiated line items, or adding new line items to the contract. Examples of field changes include: relocating a new door 2’ away from planned location; rerouting planned location of sidewalk to avoid a tree (when quantities are not significantly changed); installing wallpaper border at chair rail instead of at ceiling, etc. All field changes shall be incorporated into the Redline drawings and later transposed on the AutoCAD™ As-Built drawings. The CO shall be notified of all field changes.

18.6 Meetings: The CM shall schedule meetings as necessary to discuss DOs that are behind schedule or that have outstanding issues or as requested by the CO, COR or PM. The contractor shall prepare minutes of the meeting and provide a copy to all parties in attendance. Should any party not concur with the minutes, they shall state the areas of non-concurrence in writing to the contractor within 4 calendar days of receipt of the minutes.

18.7 Delivery Order Completion: The Contractor shall provide and submit the information