Language_Portal_FA7037-14-R-0003.pdf

AF ISR AGENCY/A7KA (C. LECHNER) - FA7037

102 HALL BLVD, STE 258

SAN ANTONIO TX 78243-7030

210-977-6490 210-977-6414

UNDER DPAS (15 CFR 700)

11. DELIVERY FOR FOB

RFQ

SEE SCHEDULE

14. METHOD OF SOLICITATION

IFB RFP

CODE

SEE ADDENDUM

BLOCK IS MARKED

DESTINATION UNLESS

12. DISCOUNT TERMS

(No Collect Calls)

$25.5M

13b. RATING

13a. THIS CONTRACT IS A RATED ORDER

X

CODE

FA7037-14-R-0003 11-Mar-2014

b. TELEPHONE NUMBER

210-977-5457

8. OFFER DUE DATE/LOCAL TIME

12:00 PM 10 Apr 2014

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV 3/2005)

Prescribed by GSA

FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER) 31c. DATE SIGNED

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

22. UNIT 23. UNIT PRICE 24. AMOUNT21. QUANTITY

CODE 10. THIS ACQUISITION IS

UNRESTRICTED

FAX: NAICS:

TEL:

CODE 18a. PAYMENT WILL BE MADE BYOFFEROR

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TEL.

FA7037

SIZE STD:

9. ISSUED BY

FACILITY

CODE

17a.CONTRACTOR/

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

15. DELIVER TO CODE F2MTD1 16. ADMINISTERED BY

HQ AF ISR AGENCY/A3C (F2MTD1)

KATHERINE HURTT

102 HALL BLVD, STE 115

SAN ANTONIO TX 78243-7029

TEL: 210-977-2332 FAX:

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

CARISSA LECHNER

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES

SEE SCHEDULE

541513

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

SB

HUBZONE SB

SET ASIDE: 100 % FOR

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

TEL: EMAIL:

1 COPIES

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

.OFFER DATED YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 29. AWARD OF CONTRACT: REFERENCE

X

8(A)

SVC-DISABLED VET-OWNED SB

EMERGING SB

X

X

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

SEE SCHEDULE

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES 21. QUANTITY 22. UNIT 24. AMOUNT

PAGE 2 OF

23. UNIT PRICE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV 3/2005) BACK

Prescribed by GSA

FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

FA7037-14-R-0003

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Months

LABOR

FFP

The Contractor shall maintain and enhance all systems (unclassified, Top Secret/SCI and Secret) of the Language Portal according to AF ISR Agency/A2F written requirements submitted through Configuration Mangement of the Web (CMOW) and shall be made available to other Uniformed Services and National Agencies as directed by the Government. All work shall be performed in accordance with (IAW) the attached Performance Work Statement (PWS).

ROM FOR THIS CLIN IS 14 Full Time Equivalents (FTEs) FOB: Destination

NET AMT

0002 12 Months

SIPR MAINTENANCE

FFP

Maintain the Secret/Classified Portal in accordance with (IAW) the attached Performance Work Statement (PWS).

ROM FOR THIS CLIN IS 1 Full Time Equivalent (FTE)

0003 12 Months

JWICS MAINTENANCE

FFP

Maintain the Top Secret/Classified Portal in accordance with (IAW) the attached Performance Work Statement (PWS).

0004 Lot

TRAVEL

COST

Travel is authorized under this contract line item (CLIN) and shall be reimbursed at cost with applicable burdens as limited by Federal Acquisition Regulation (FAR) 31.205-46 TRAVEL COSTS in accordance with (IAW) the Performance Work Statement (PWS). Only one rate will be used and this will apply to all prime and/or team members. All travel shall be be approved in an advance via a Letter of Identification (LOI). All travel will be determined by the Government.

ESTIMATED COST

1001 12 Months

OPTION LABOR

FFP

The Contractor shall maintain and enhance all systems (unclassified, Top Secret/SCI and Secret) of the Language Portal according to AF ISR Agency/A2F written requirements submitted through Configuration Mangement of the Web (CMOW) and shall be made available to other Uniformed Services and National Agencies as directed by the Government. All work shall be performed in accordance with (IAW) the attached Performance Work Statement (PWS).

1002 12 Months

OPTION SIPR MAINTENANCE

FFP

Maintain the Secret/Classified Portal in accordance with (IAW) the attached Performance Work Statement (PWS).

1003 12 Months

OPTION JWICS MAINTENANCE

FFP

Maintain the Top Secret/Classified Portal in accordance with (IAW) the attached Performance Work Statement (PWS).

1004 Lot

OPTION TRAVEL

COST

Travel is authorized under this contract line item (CLIN) and shall be reimbursed at cost with applicable burdens as limited by Federal Acquisition Regulation (FAR) 31.205-46 TRAVEL COSTS in accordance with (IAW) the Performance Work Statement (PWS). Only one rate will be used and this will apply to all prime and/or team members. All travel shall be be approved in an advance via a

2001 12 Months

OPTION LABOR

FFP

The Contractor shall maintain and enhance all systems (unclassified, Top Secret/SCI and Secret) of the Language Portal according to AF ISR Agency/A2F written requirements submitted through Configuration Mangement of the Web (CMOW) and shall be made available to other Uniformed Services and National Agencies as directed by the Government. All work shall be performed in accordance with (IAW) the attached Performance Work Statement (PWS).

2002 12 Months

OPTION SIPR MAINTENANCE

FFP

Maintain the Secret/Classified Portal in accordance with (IAW) the attached Performance Work Statement (PWS).

2003 12 Months

OPTION JWICS MAINTENANCE

FFP

Maintain the Top Secret/Classified Portal in accordance with (IAW) the attached Performance Work Statement (PWS).

2004 Lot

OPTION TRAVEL

COST

Travel is authorized under this contract line item (CLIN) and shall be reimbursed at cost with applicable burdens as limited by Federal Acquisition Regulation (FAR) 31.205-46 TRAVEL COSTS in accordance with (IAW) the Performance Work Statement (PWS). Only one rate will be used and this will apply to all prime and/or team members. All travel shall be be approved in an advance via a

3001 12 Months

OPTION LABOR

FFP

The Contractor shall maintain and enhance all systems (unclassified, Top Secret/SCI and Secret) of the Language Portal according to AF ISR Agency/A2F written requirements submitted through Configuration Mangement of the Web (CMOW) and shall be made available to other Uniformed Services and National Agencies as directed by the Government. All work shall be performed in accordance with (IAW) the attached Performance Work Statement (PWS).

3002 12 Months

OPTION SIPR MAINTENANCE

FFP

Maintain the Secret/Classified Portal in accordance with (IAW) the attached Performance Work Statement (PWS).

3003 12 Months

OPTION JWICS MAINTENANCE

FFP

Maintain the Top Secret/Classified Portal in accordance with (IAW) the attached Performance Work Statement (PWS).

3004 Lot

OPTION TRAVEL

COST

Travel is authorized under this contract line item (CLIN) and shall be reimbursed at cost with applicable burdens as limited by Federal Acquisition Regulation (FAR) 31.205-46 TRAVEL COSTS in accordance with (IAW) the Performance Work Statement (PWS). Only one rate will be used and this will apply to all prime and/or team members. All travel shall be be approved in an advance via a

4001 12 Months

OPTION LABOR

FFP

The Contractor shall maintain and enhance all systems (unclassified, Top Secret/SCI and Secret) of the Language Portal according to AF ISR Agency/A2F written requirements submitted through Configuration Mangement of the Web (CMOW) and shall be made available to other Uniformed Services and National Agencies as directed by the Government. All work shall be performed in accordance with (IAW) the attached Performance Work Statement (PWS).

4002 12 Months

OPTION SIPR MAINTENANCE

FFP

Maintain the Secret/Classified Portal in accordance with (IAW) the attached Performance Work Statement (PWS).

4003 12 Months

OPTION JWICS MAINTENANCE

FFP

Maintain the Top Secret/Classified Portal in accordance with (IAW) the attached Performance Work Statement (PWS).

4004 Lot

OPTION TRAVEL

COST

Travel is authorized under this contract line item (CLIN) and shall be reimbursed at cost with applicable burdens as limited by Federal Acquisition Regulation (FAR) 31.205-46 TRAVEL COSTS in accordance with (IAW) the Performance Work Statement (PWS). Only one rate will be used and this will apply to all prime and/or team members. All travel shall be be approved in an advance via a

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 N/A N/A N/A Government

0002 N/A N/A N/A Government 0003 N/A N/A N/A Government 0004 N/A N/A N/A Government 1001 N/A N/A N/A Government 1002 N/A N/A N/A Government 1003 N/A N/A N/A Government 1004 N/A N/A N/A Government 2001 N/A N/A N/A Government 2002 N/A N/A N/A Government 2003 N/A N/A N/A Government 2004 N/A N/A N/A Government 3001 N/A N/A N/A Government 3002 N/A N/A N/A Government 3003 N/A N/A N/A Government 3004 N/A N/A N/A Government 4001 N/A N/A N/A Government 4002 N/A N/A N/A Government 4003 N/A N/A N/A Government 4004 N/A N/A N/A Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

0001 POP 13-JUN-2014 TO

12-JUN-2015

N/A HQ AF ISR AGENCY/A3C (F2MTD1)

KATHERINE HURTT

102 HALL BLVD, STE 115

SAN ANTONIO TX 78243-7029

210-977-2332

F2MTD1

0002 POP 13-JUN-2014 TO

12-JUN-2015

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 13-JUN-2014 TO

N/A (SAME AS PREVIOUS LOCATION)

0004 POP 13-JUN-2014 TO

N/A (SAME AS PREVIOUS LOCATION)

1001 POP 13-JUN-2015 TO

12-JUN-2016

N/A (SAME AS PREVIOUS LOCATION)

1002 POP 13-JUN-2015 TO

N/A (SAME AS PREVIOUS LOCATION)

1003 POP 13-JUN-2015 TO

N/A (SAME AS PREVIOUS LOCATION)

1004 POP 13-JUN-2015 TO

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 13-JUN-2016 TO

12-JUN-2017

N/A (SAME AS PREVIOUS LOCATION)

2002 POP 13-JUN-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

2003 POP 13-JUN-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

2004 POP 13-JUN-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

3001 POP 13-JUN-2017 TO

12-JUN-2018

N/A (SAME AS PREVIOUS LOCATION)

3002 POP 13-JUN-2017 TO

N/A (SAME AS PREVIOUS LOCATION)

3003 POP 13-JUN-2017 TO

N/A (SAME AS PREVIOUS LOCATION)

3004 POP 13-JUN-2017 TO

N/A (SAME AS PREVIOUS LOCATION)

4001 POP 13-JUN-2018 TO

12-JUN-2019

N/A (SAME AS PREVIOUS LOCATION)

4002 POP 13-JUN-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

4003 POP 13-JUN-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

4004 POP 13-JUN-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY REFERENCE

52.203-3 Gratuities APR 1984 52.203-6 Restrictions On Subcontractor Sales To The Government SEP 2006 52.203-13 Contractor Code of Business Ethics and Conduct APR 2010 52.204-2 Security Requirements AUG 1996 52.204-7 System for Award Management JUL 2013

52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-10 Reporting Executive Compensation and First-Tier Subcontract

Awards

JUL 2013

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, or Proposed for Debarment

AUG 2013

52.209-7 Information Regarding Responsibility Matters JUL 2013 52.209-9 Updates of Publicly Available Information Regarding

Responsibility Matters

JUL 2013

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations

MAY 2012

52.212-4 Contract Terms and Conditions--Commercial Items SEP 2013 52.217-5 Evaluation Of Options JUL 1990 52.219-6 Notice Of Total Small Business Set-Aside NOV 2011 52.219-8 Utilization of Small Business Concerns JUL 2013 52.219-14 Limitations On Subcontracting NOV 2011 52.222-3 Convict Labor JUN 2003 52.222-17 Nondisplacement of Qualified Workers JAN 2013 52.222-21 Prohibition Of Segregated Facilities FEB 1999 52.222-26 Equal Opportunity MAR 2007 52.222-35 Equal Opportunity for Veterans SEP 2010 52.222-36 Affirmative Action For Workers With Disabilities OCT 2010 52.222-37 Employment Reports on Veterans SEP 2010 52.222-40 Notification of Employee Rights Under the National Labor

Relations Act

DEC 2010

52.222-50 Combating Trafficking in Persons FEB 2009 52.222-53 Exemption from Application of the Service Contract Act to

Contracts for Certain Services--Requirements

FEB 2009

52.222-54 Employment Eligibility Verification AUG 2013 52.223-16 IEEE 1680 Standard for the Environmental Assessment of

Personal Computer Products

DEC 2007

52.223-17 Affirmative Procurement of EPA-Designated Items in Service and Construction Contracts

MAY 2008

52.223-18 Encouraging Contractor Policies To Ban Text Messaging While Driving

AUG 2011

52.225-13 Restrictions on Certain Foreign Purchases JUN 2008 52.228-8 Liability and Insurance - Leased Motor Vehicles MAY 1999 52.232-22 Limitation Of Funds APR 1984 52.232-33 Payment by Electronic Funds Transfer--System for Award

Management

JUL 2013

52.232-40 Providing Accelerated Payments to Small Business Subcontractors

DEC 2013

52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.237-3 Continuity Of Services JAN 1991 52.239-1 Privacy or Security Safeguards AUG 1996 52.242-15 Stop-Work Order AUG 1989 52.245-1 Government Property APR 2012 52.247-34 F.O.B. Destination NOV 1991 52.253-1 Computer Generated Forms JAN 1991 252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7001 Prohibition On Persons Convicted of Fraud or Other Defense- Contract-Related Felonies

DEC 2008

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7000 Disclosure Of Information AUG 2013 252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7005 Oral Attestation of Security Responsibilities NOV 2001 252.204-7006 Billing Instructions OCT 2005 252.204-7012 Safeguarding of unclassified controlled technical information NOV 2013 252.205-7000 Provision Of Information To Cooperative Agreement Holders DEC 1991 252.209-7001 Disclosure of Ownership or Control by the Government of a

Terrorist Country

JAN 2009

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

JUN 2012

252.232-7010 Levies on Contract Payments DEC 2006 252.239-7001 Information Assurance Contractor Training and Certification JAN 2008 252.243-7001 Pricing Of Contract Modifications DEC 1991 252.243-7002 Requests for Equitable Adjustment DEC 2012 252.244-7000 Subcontracts for Commercial Items JUN 2013

CLAUSES INCORPORATED BY FULL TEXT

Section L

FAR 52.212-1 INSTRUCTIONS TO OFFERORS -- COMMERCIAL ITEMS (July 2013)

A. Instructions to Offerors – Commercial Items

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show --

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) “Remit to” address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 180 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 12:00 p.m., Central Standard Time(CST), for the designated Government office on the date that offers or revisions are due.

(2)

(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and—

(A) Electronic commerce method is not authorized by this solicitation.

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(e) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(f) Multiple awards. Only one award will be made.

(1) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites--

(i) ASSIST (http://assist.daps.dla.mil).

(ii) Quick Search (http://assist.daps.dla.mil/quicksearch/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(2) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by—

(i) Using the ASSIST Shopping Wizard ( http://assist.daps.dla.mil/wizard );

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4 Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697/2197, Facsimile (215) 697-1462.

(3) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

http://assist.daps.dla.mil/ http://assist.daps.dla.mil/quicksearch/ http://assistdocs.com/ http://assist.daps.dla.mil/wizard

(g) Data Universal Numbering System (DUNS) Number. (Applies to offers exceeding $3,000, and offers of $3,000 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database. The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS+4” followed by the DUNS or DUNS+4 number that identifies the offeror’s name and address.

The DUNS+4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. An offeror within the United States may contact Dun and Bradstreet by calling 1- 866-705-5711 or via the Internet at http://fedgov.dnb.com/webform. An offeror located outside the United States must contact the local Dun and Bradstreet office for DUNS number. The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office.

(h) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

B. ADDITIONAL PROPOSAL SUBMISSION INSTRUCTIONS

1.0. GENERAL INFORMATION TO OFFERORS

1.1. Points of Contact and Proposal Delivery. The Contracting Officer, Ms. Margie Naylor, and Contract Specialist, Ms. Carissa Lechner are the points of contact for this acquisition. Address all questions or concerns to BOTH the Contracting Officer and Contract Specialist. Faxes are NOT acceptable. Proposals (CD-ROMs and paper copies) shall be hand delivered or mailed to the Contracting Officer and Contract Specialist to arrive at the following address:

AFISRA/ A7KB AFISRA/ A7KB

ATTN: Ms. Margie Naylor ATTN: Ms. Carissa Lechner 102 Hall Blvd, STE 258 102 Hall Blvd, STE 258 Lackland AFB, TX 78243 Lackland AFB, TX 78243 Phone: (210) 977-2823; DSN-969-2823 Phone: (210) 977-5457; DSN-969-5457 E-mail: margaret.naylor@us.af.mil E-mail: carissa.lechner@us.af.mil

1.2. Proposal Preparation. Carefully review this entire Section L (Clause 52.212-1) prior to commencing preparation of the proposal. The instructions contained herein are intended to serve as guidelines for the preparation of the proposal and are not intended to be all inclusive. Specific instructions for each of the Volumes required by these instructions are contained in below paragraphs. Proposals will be evaluated up to the page limit listed in the format instructions. Material exceeding the page limits will not be evaluated, and the excess material will be returned to the offeror.

1.3. Clarity of Proposal. The proposal shall be clear, concise and shall include sufficient detail to permit effective evaluation and to substantiate the validity of stated claims. Offers will be evaluated using the factors and subfactors in Evaluation of Offers, Evaluation Factors for Award. Non-compliance with the solicitation may be grounds to http://fedgov.dnb.com/webform https://www.acquisition.gov/ mailto:margaret.naylor@us.af.mil mailto:carissa.lechner@us.af.mil eliminate the proposal from consideration for contract award. Offerors are advised proposals are presumed to represent the offeror’s best efforts and most complete responses to this solicitation. Cursory responses or responses which merely reiterate the Performance Work Statement (PWS) will be considered unacceptable. Demonstration of capability and qualifications that clearly support the offeror’s claims are essential. The absence of such evidence will adversely influence evaluation of the proposal.

1.4. Discrepancies. If an offeror believes the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the CO, in writing, with supporting rationale as well as the remedies the offeror is asking the CO to consider as related to the omission or error. The offeror is reminded the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

This reservation includes matters of additional or substitute pages of the initial proposal.

1.5. Proposal Acceptance Period. The proposal acceptance period is 180 days after receipt of proposals. The offeror shall make a clear statement in the signed offer that the proposal is valid until this date has passed.

1.6. Proposal Suspense Dates. Proposal is due no later than 12:00p.m. CST on Monday, March 31, 2014.

1.7. Bidder’s Library / Electronic Reference Documents. All referenced documents for this solicitation are available at the Federal Business Opportunities (FedBizOpps) website at http://www.fbo.gov. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the FedBizOpps website.

1.8. Retention of Proposals. In accordance with FAR Subpart 4.803, Government Contract Files, the Government will retain one (1) copy of all unsuccessful proposals. The Government will destroy extra copies of unsuccessful proposals. All unsuccessful proposals will remain Government property.

1.9. Unnecessary Elaboration and Formatting. Elaborate brochures or documentation, bindings, detailed artwork or other embellishments are UNNECESSARY and are not desired.

1.10. Classified Materials. All information provided in the proposal must be UNCLASSIFIED.

1.11. Debriefing. The Contracting Officer will promptly notify offerors of any decision which excludes them from the competitive range, whereupon they may request and receive a debriefing in accordance with FAR Part 15.505 – Preaward Debriefing of Offerors. The Contracting Officer will notify unsuccessful offerors in the competitive range of the source selection decision in accordance with FAR Part 15.506 – Postaward Debriefing to Offerors. Upon such notifications, unsuccessful offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR Parts 15.505 and 15.506, as applicable. Notwithstanding the above, it is the Government’s intention to award without setting a competitive range or conducting discussions, if at all possible.

2.0 GENERAL PROPOSAL INSTRUCTIONS

2.1. Instructions – Instructions contained herein are for preparing proposals and providing data and presentations to the Government in response to this solicitation.

2.2. Compliance – Proposals must comply fully with these instructions. Proposals which fail to do so may be rejected as non-responsive. Proposals shall include all of the information requested in these instructions.

2.3. Paper Copies – The offeror must submit one (1) original and four (4) copies. Each proposal will be submitted in five (5) volumes, preferably in loose-leaf binders. A cover sheet shall be affixed to each volume, clearly marked as to content, volume number, copy number, the solicitation number and your company’s name. A “COPY” number shall appear on the spine of each binder to allow for rapid accountability when copies are placed in a vertical position in a storage cabinet. All documents shall be on white paper with black ink.

http://www.fbo.gov/

2.4. Electronic Copies – In addition to the paper copies required by Table B-1, two (2) copies of the entire proposal shall be submitted on virus-free CD-ROM in electronic file formats compatible with Microsoft Office 2003 or higher applications. Adobe Acrobat is not acceptable. The content and page size of electronic copies must be identical to the hard copies. Each CD-ROM shall be clearly identified with the Contractor’s Name, Solicitation No., Volume(s) Number, Volume Title, and Date. Use separate folders / files to permit rapid location of all portions, including subfactors, exhibits, annexes, and attachments, if any. Save documents in a “Ready Only” format. Do not password-protect or compress files. In the event there are any discrepancies between the hard copies and electronic copies of a proposal, the hard copies will be used for evaluation. Replacement CD-ROMs will be required if the proposal is revised or when final proposal revision is requested. Volumes – Volume I of the proposal shall contain a master “Table of Contents” for the entire proposal. This master index shall identify major subparagraphs by number and title as well as by page number and volume locations. Additionally, each volume shall contain a “Table of Contents”. Tab indexing shall be used to identify all sections. All cost or pricing information shall be addressed ONLY in the Cost/Price Proposal and Solicitation/Offer Volumes III and IV (Binder #2).

3.0. PROPOSAL ORGANIZATION/PREPARATION

3.1. Specifications:

3.1.1. Binder Organization – Volumes shall be contained in standard three-ring, loose-leaf binders permitting the binders to lay flat when completely opened and allow for easy removal and replacement of pages. Staples shall not be used. Binder contents, page limitation, and number of copies are identified in Table B-1 of this section. Each binder cover and spine shall clearly identify the Company Name, Point of Contact, Address, Volume Number, Volume Title, “Original” or “Copy,” Solicitation Number, and Solicitation Title. Copies shall be numbered (e.g., 1 of 5, 2 of 5, 3 of 5, etc.). Apply all appropriate markings including those prescribed in accordance with FAR 52.215-1, paragraph I, Restriction on Disclosure and Use of Data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

3.1.2. Cross-Referencing- To the greatest extent possible, each volume shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross-referencing to other volumes of the proposal.

Information required for proposal evaluation that is not found in its designated volume will be assumed to have been omitted from the proposal. Cross-referencing within a proposal volume is permitted where it would conserve space without impairing clarity.

3.1.3. Glossary – Each volume shall contain a glossary of all abbreviations and acronyms used, and with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

3.1.4. Illustrations and Tables – Proposals shall be prepared on 8 ½ x 11-inch paper except for foldouts used for charts, illustrations, tables, or diagrams, which may not exceed 11 x 17 inches. For page count purposes, each printed side of foldout page will count as two (2) 8 ½ x 11-inch pages and shall only be used for graphics and exhibits, not text. All information (except for document numbers, page numbers, etc.) shall be provided within an image area of 9 x 15 inches. Text used for call-outs on graphics and exhibits shall be no smaller than Times New Roman or Arial, 8-point in height after final reduction. Call-outs may be single-spaced.

3.1.5. Indexing – Each volume shall contain a detailed Table of Contents to identify the section and paragraph subjects within that volume. Tab indexing shall be used to separate and identify both Volumes and Sections. Tab indexes should remain in place when binders are placed in a vertical position in a storage cabinet

3.1.6. Page – A page is defined as each face of an 8 ½ x 11-inch sheet of paper containing information. Page margins shall be a minimum of 1-inch each for the top, bottom and sides. All material shall be contained within the page limitations in Table B-1 of this section. The page limitations shall be treated as maximum limits to assist in the evaluation of each proposal. Total page count will be based on the printed proposal submission. If page limitations are exceeded, the excess pages will not be read or considered in the evaluation of the proposal and will not be returned to the offeror. Double-sided printing is acceptable, but counts as two (2) pages. Number pages sequentially by volume. These page format restrictions shall apply to responses to Evaluation Notices (ENs). The background color of each page of the proposal submission shall be white or ivory paper only. If Final Proposal Revisions (FPRs) are required, the same page limitations will apply.

3.1.7. Font – Font shall be Times New Roman or Arial, no smaller than 12-point with normal proportional spacing.

Text lines will be no less than single-spaced.

Table B-1 – Proposal Organization / Volume Titles / No of Pages / Page Limitation

Copies Volume Sections Maximum Pages

5 I Executive Summary 10

5 II Factor 1: Technical

Subfactor 1: Technical Approach

Subfactor 2: Management Approach

5 III Factor 2: Relevant Past and Present Performance 10

5 IV Factor 3: Price/Cost No Limit

5 V Solicitation, Offer and Award (SF 1449) No Limit

* Submit two (2) virus-free CD-ROMs containing the entire proposal in a sleeve(s) placed in the front of the “Original” binder #1

**Excluded from Page Limitation: Blank Pages, Dividers, Cover Pages, Title Pages, Tabs, Indexes, Table of Contents, Glossaries, Cross-Reference Matrix, Consent Letters, Present and Past Performance Recipient List, Resumes (2-page limit per resume), time lines including attached notes, call-outs and/or equivalent descriptive narrative, and Organization Charts.

4.0. FORMAT AND SPECIFIC CONTENT

4.1. VOLUME I – EXECUTIVE SUMMARY

4.1.1. General: The Executive Summary shall contain a concise narrative summary of the offeror’s entire proposal, including significant risks, and a highlight of any key or unique features, excluding cost/price. The salient features should tie in with the evaluation factors/subfactors in Section M. The Executive Summary is not evaluated, but it does serve to orient the evaluators to the approach and features of the offeror’s proposal. Volume I must be completed for a proposal to be considered for award. Material presented in the Executive Summary shall not be used to satisfy the requirements of the other volumes of the proposal.

4.1.2. Volume I – Organization / Content

Volume I Electronic Copies of Entire Proposal (Place both CDs in “Original” copy only)

Executive Summary

4.1.3. The offeror shall provide the following:

4.1.3.1. Master Table of Contents – The Master Table of Contents shall identify all contents of all volumes, to include figures, tables, etc. An updated Master Table of Contents shall be required at time of proposal revision or upon request for Final Proposal Revision (FPR), if applicable.

4.1.3.2. Master Glossary of Abbreviations – Provide a Master Glossary of Abbreviations for the entire proposal.

The Master Glossary of Abbreviations shall be updated at time of proposal revision or request for FPR, if applicable.

4.1.3.3. Executive Summary – The Executive Summary for this solicitation shall consist of a narrative summary of the offeror’s proposal and a highlight of any key or unique features, excluding cost/price. The salient features of the proposal should tie in with Section M evaluation subfactors. Any summary material presented here shall not be considered as meeting the requirements for any portions of other volumes of the proposal.

4.1.3.4. Team Structure Matrix – The Team Structure Matrix for this solicitation shall list the offeror and all subcontractors, teaming partners, and/or joint venture partners who are proposed to perform 10 percent or more of the proposed effort based on the total proposed price or perform aspects of the effort the offeror considers critical to overall successful performance. The Team Structure Matrix shall identify all the proposed work and PWS requirements the offeror, subcontractor, teaming partners, and/or joint venture partners will perform and what percentage of the proposed effort they will perform.

5.0. VOLUME II – TECHNICAL

5.1 General - Ensure Technical volume is specific and complete. Legibility, clarity, and coherence are very important. Your responses will be evaluated against the Technical subfactors defined in FAR 52.212-2(Section M), Evaluation Factors for Award. Using the instructions provided below, provide as specifically as possible to the actual methodology you would use for accomplishing/satisfying these subfactors. All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation. It is not necessary or desirable for you to tell us so in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation. The proposal shall provide a descriptive narrative with convincing rationale to address how the offeror intends to meet the requirements of the solicitation.

5.1.2. The Technical volume shall be organized according to the following general outline:

Table of Contents List of Table and Drawings Glossary Cross Reference Matrix Subfactor One: Technical Approach Subfactor Two: Management Approach

5.1.3. Technical volume will be the primary basis for evaluating your proposed approach to meeting or exceeding the minimum performance or capability requirements of each Technical subfactors. Your proposal shall describe the capability of your organization to perform this contract including pertinent aspects of the proposed approach such as teaming or subcontracting arrangements.

5.2. Technical Subfactor 1: Technical Approach – (Most Important under Technical) Define in detail your technical approach to include the following:

5.2.1. Describe your understanding of the basic work to be performed as outlined in PWS paragraph 1.2.

5.2.2. Describe how your proposal provides an innovative approach to completing the tasks outlined in the Performance Work Statement (PWS).

5.2.3. Describe your assigned personnel’s demonstrable technical skills, knowledge, and experience in network configuration management, Learning Management Systems (LMS), Content Managements Systems (CMS), systems accreditation actions and documentation, database management and user training for both unclassified and classified systems.

5.2.4. Describe your experience with the Defense Language Institute Foreign Language Center (DLIFLC) curriculum and material.

5.2.5. Describe your experience in the deployment of enhanced language-teaching technology such as language laboratories and associated software/technology.

5.2.6. Describe your experience and demonstrated working relationships with the DLIFLC.

5.2.7. Describe your assigned personnel’s knowledge of a foreign language.

5.2.8. Describe how you plan to recover/deal with unanticipated problems.

5.3. Technical Subfactor 2: Management Approach

5.3.1. Provide a Staffing Plan that addresses your acquisition and retention methods for skilled personnel, including retention during times of limited taskings. Include in this plan the extent and nature of personnel that will be provided by teaming partners, or subcontractors, if any. Describe the arrangements that will ensure that these personnel are continuously available for the taskings that are assigned.

5.3.2. Describe your management approach for managing personnel resources across multiple projects. Include in your plan tracking project progress from initial tasking through completion.

5.3.3. Provide your management hierarchy for day-to-day operations.

5.3.4. Describe your process for introducing new personnel to the project. Also include how you will ensure that the required training (i.e., DoD 8570, Air Force Information Assurance (IA)/ Force Protection) will be accomplished and managed.

5.3.5. Describe your management approach for providing timely, accurate and responsive customer service. This plan should include the capability for 24/7 support.

5.3.6. Identify and describe your management approach for ensuring all employees can satisfy the Contract Security Specification established in DD Form 254 at time of award and maintain the appropriate security clearances to conduct operations.

6.0 CROSS REFERENCE MATRIX

6.1. Offerors shall complete the Cross-Reference Matrix at Table B-2 for Volume II. The Cross-Reference Matrix provides critical interrelationships and dependencies between the PWS, Instructions to Offerors and Evaluation of Offers of the RFP, and the offeror’s proposal. The Government has completed the Description, Instructions to Offerors and Evaluation of Offers Columns; the offerors shall complete “Proposal Volume, Section No., Page & Para No.” column.

Table B-2 – Cross-Reference Matrix

Evaluation Sub-Factors Section L –

Instructions to Offerors, Para. #

PWS

Reference

Section M – Evaluation of Offers –

Para. #

Proposal Volume, Section # and

Page #

Technical Technical Approach (Subfactor 1)

- Technical skills, knowledge, experience

- Understanding of the basic work to be performed

- Innovative approach

- Experience with the Defense Language Institute Foreign Language Center (DLIFLC) curriculum and material

- Knowledge of a foreign language

- Recover/deal with unanticipated problems

5.2

5.2.1 5.2.2

5.2.4 5.2.7

5.2.8

2.0 including subparagraphs

3.1

3.1.1 3.1.2

3.1.4 3.1.7

3.1.8

Management Approach (Subfactor 2)

- Staffing Plan

- Manage personnel on multiple projects

- Management hierarchy

- Training plan

- Customer service

- Security clearances

5.3.1 5.3.2 5.3.3 5.3.4 5.3.5 5.3.6

8.0 Deliverables

6.0

3.2.1 3.2.2 3.2.3 3.2.4 3.2.5 3.2.6

6.2. The purpose of the cross reference matrix is to show critical interrelationships and dependencies among the technical requirements document Performance Work Statement (PWS), Section L (Instructions to Offerors) and Section M (Evaluation Basis for Award). This matrix is a tool which helps ensure all the evaluation criteria and proposal submittal requirements identified in the solicitation have been responded to properly. The offeror shall fill out the cross reference matrix indicating where in their proposal the information can be found. Failure by the offeror to complete the matrix will result in the offeror being considered as failing to meet the RFP terms and conditions.

7.0. VOLUME III - RELEVANT PAST and PRESENT PERFORMANCE

7.1. Applicability. Each offeror shall submit present and past performance information with its proposal. This information is required on the offeror and all subcontractors, teaming partners, and/or joint venture partners.

7.2. Submission Requirements. Offerors shall provide a list of all Government or commercial contracts, completed or in progress, of comparable complexity and relevance to this acquisition which have been performed in the last 3 years (from the date of this solicitation) not to exceed five examples. To the maximum extent possible, offerors should relate key aspects of their Past Performance to the requirements in the solicitation.

8.0 VOLUME IV – COST/PRICE

8.1. General Instructions. Offerors will provide a breakdown of their proposal which includes, at a minimum, fully loaded labor rates and hours for each of the labor categories included in the labor matrix. Offerors may submit any other pricing data that they believe is prudent and necessary to justify their cost/price proposal.

8.1.1. Cost/Price Reasonableness and Realism. These instructions are to assist you in submitting information other than cost or pricing data that is required to evaluate the reasonableness and realism of your proposed cost/price.

Note that unrealistically low or high proposed costs or prices, initially or subsequently, may be grounds for eliminating a proposal from competition either on the basis that the offeror does not understand the requirement or has made an unrealistic proposal. Offers should be sufficiently detailed to demonstrate their reasonableness and realism. The burden of proof for credibility of proposed costs and prices rests with the offeror.

8.1.2. Estimating Techniques and Methods. When responding to the Cost/Price Volume requirements in the solicitation, the offeror and associated subcontractors may use any generally accepted estimating technique, including contemporary estimating methods [such as Cost-to-Cost and Cost-to-Non-Cost Estimating Relationships (CERs)], commercially available parametric cost models, in-house developed parametric cost models, etc.), to develop their estimates.

8.1.3. Non-Required Data. Data beyond that required by these instructions shall not be submitted, unless you consider it essential to document or support your cost/price position. All required information relating to the proposed costs and prices, including all required supporting documentation must be included in the section of the proposal designated as the Cost/Price volume.

8.1.4. Rounding. All dollar amounts provided shall be rounded to the nearest dollar. All loaded labor rates shall be rounded to the nearest penny.

8.2. Cost/Pricing Content

8.2.1. Basis of Price Evaluation. Offerors are required to propose a Firm Fixed Price (FFP) amount for Command Language Program Manager Database/Language Portal Services. In determining the evaluated price, the Government will add the contractor’s proposed price for Command Language Program Manager Database/Language Portal Services for the base year and each option period. The cost proposals must contain sufficient data to allow the government to confirm the offered labor categories and hours are consistent with the evaluated technical approach.

8.2.1.2. While historical usage is no guarantee that future orders will utilize the same types and classifications of labor, for purposes of evaluation only, we will assign the following FTEs to each classification of labor.

Classification FTEs Base Year Program Manager 1 Language SME/Site Lead 1 Help Desk 1 Network Engineer 1 Systems Engineer 1 Systems Analyst 2 Web Developer 2 Programmer 3

Option Year 1 Program Manager 1 Language SME/Site Lead 1 Help Desk 1 Network Engineer 1

Systems Engineer 1 Systems Analyst 2 Web Developer 2 Programmer 3

Option Year 2 Program Manager 1 Language SME/Site Lead 1 Help Desk 1 Network Engineer 1 Systems Engineer 1 Systems Analyst 2 Web Developer 2 Programmer 3

Option Year 3 Program Manager 1 Language SME/Site Lead 1 Help Desk 1 Network Engineer 1 Systems Engineer 1 Systems Analyst 2 Web Developer 2 Programmer 3

Option Year 4 Program Manager 1 Language SME/Site Lead 1 Help Desk 1 Network Engineer 1 Systems Engineer 1 Systems Analyst 2 Web Developer 2 Programmer 3

8.2.2. Requirement for Cost or Pricing Data. The Government anticipates award based on adequate competition;

however, additional data may be required in the event that adequate price competition is not obtained. Information submitted in support of the proposal will be considered other than cost and pricing data.

9.0. VOLUME V – SOLICITATION, OFFER AND…