Amendment FA7037-R-12-R-0010-0003.pdf

DCMA SPECIAL PROGRAMS SOUTH (S4802A)

14825 MIDWAY, SUITE 450

ADDISON TX 75001

F2MTXP2115A001

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The follow ing changes are made to contract clause 52.212-1 (B), paragraph 2.4:

1) Acrobat Adobe is acceptable.

2) The sentences "Save documents in a "Ready Only" format." and "Do not passw ord protect or compress f iles." are hereby DELETED.

3) The last sentence of 2.4 is hereby revised to read "All cost or pricing information shall be addressed ONLY in the Cost/Price Proposal and

Solicitation/Offer Volumes IV and V (Binder #2).

4) The sentence "Offerors are requested to provide pricing spreadsheets in excel format." is hereby added.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 15

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 15-Aug-2012

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA7037-12-R-0010

X 9B. DATED (SEE ITEM 11)

07-Aug-2012

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

15-Aug-2012

CODE

AF ISR AGENCY/A7KA (M. NAYLOR) - FA7037

102 HALL BLVD, STE 258

SAN ANTONIO TX 78243-7091

FA7037 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE S4802A

FACILITY CODECODE

EMAIL:TEL:

FA7037-12-R-0010

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

Section L

52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (FEB 20120

A. Instructions to Offerors – Commercial Items (Feb 2012)

a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet

(SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not manufacture is $14,000,000.00.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) ―Remit to‖ address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 180 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 12:00 p.m. Central Standard Time (CST) for the designated Government office on the date that offers or revisions are due.

(2) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is ―late‖ and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and—

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 12:00 p.m.

CST; one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(i) If this solicitation is a request for proposals, it was the only proposal received.

http://www.acquisition.gov/FAR/current/html/FormsStandard68.html#wp1186059 http://www.acquisition.gov/FAR/current/html/FormsStandard68.html#wp1186059 http://www.acquisition.gov/FAR/current/html/52_212_213.html#wp1179194 http://www.acquisition.gov/FAR/current/html/52_212_213.html#wp1179194 http://www.acquisition.gov/FAR/current/html/FormsStandard68.html#wp1186059

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(e) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(f) Multiple awards. Only one award will be made.

(1) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (http://assist.daps.dla.mil).

(ii) Quick Search (http://assist.daps.dla.mil/quicksearch).

(iii) ASSISTdocs.com (http://assistdocs.com).

(2) Documents not available from ASSIST may be ordered from the Department of Defense

Single Stock Point (DoDSSP) by—

(i) Using the ASSIST Shopping Wizard (http://assist.daps.dla.mil/wizard);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600

EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(3) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(g) Data Universal Numbering System (DUNS) Number. (Applies to all offers exceeding $3,000, and offers of

$3,000 or less if the solicitation requires the Contractor to be registered in the Central Contractor Registration (CCR) database.) The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation ―DUNS‖ or ―DUNS+4‖ followed by the DUNS or DUNS+4 number that identifies the offeror’s name and address. The DUNS+4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional CCR records for identifying alternative Electronic Funds Transfer (EFT) accounts

(see FAR Subpart 32.11) for the same concern. If the offeror does not have a DUNS number, it should contact

Dun and Bradstreet directly to obtain one. An offeror within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform. An offeror located outside the

United States must contact the local Dun and Bradstreet office for a DUNS number. The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office.

http://assist.daps.dla.mil/quicksearch http://assistdocs.com/ http://assist.daps.dla.mil/wizard http://www.acquisition.gov/FAR/current/html/Subpart%2032_11.html#wp1043964 http://fedgov.dnb.com/webform

(h) Central Contractor Registration. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the CCR database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the

Offeror does not become registered in the CCR database in the time prescribed by the Contracting Officer, the

Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the internet at http://www.ccr.gov or by calling 1-888-227-2423 or 269-961-5757.

B. ADDITIONAL PROPOSAL SUBMISSION INSTRUCTIONS

1.0. GENERAL INFORMATION TO OFFERORS

1.1. Points of Contact and Proposal Delivery.

The Contracting Officer, Mr. Cesar A. Llenza, and Contract Specialist, Ms. Margie Naylor are the points of contact for this acquisition. Address all questions or concerns to BOTH the Contracting Officer and Contract Specialist.

Faxes are NOT acceptable. Complete proposals shall be hand-delivered or mailed to the address identified below.

Both CD-ROMs and paper copies are required. PROPOSALS VIA E-MAIL WILL NOT BE ACCEPTED.

AFISRA/ A7KA

ATTN: Mr. Cesar Llenza and Ms. Margie Naylor

102 Hall Blvd, STE 268

Lackland AFB, TX 78243-7091

Questions or concerns should be emailed to both cesar.llenza@us.af.mil and margaret.naylor@us.af.mil.

Mr. Cesar Llenza’s phone number is (210) 977-6145 (DSN-969)

Ms. Margie Naylor’s phone number is (210) 977-2823 (DSN-969)

1.2. Proposal Preparation.

Carefully review this entire Section L (Clause 52.212-1) prior to commencing preparation of the proposal. The instructions contained herein are intended to serve as guidelines for the preparation of the proposal and are not intended to be all inclusive. Specific instructions for each of the Volumes required by these instructions are contained in below paragraphs. Proposals will be evaluated up to the page limit listed in the format instructions.

Material exceeding the page limits will not be evaluated, and the excess material will be returned to the offeror.

1.3. Clarity of Proposal

The proposal shall be clear, concise and shall include sufficient detail to permit effective evaluation and to substantiate the validity of stated claims. Offers will be evaluated using the factors and subfactors in Evaluation of

Offers, Evaluation Factors for Award. Non-compliance with the solicitation may be grounds to eliminate the proposal from consideration for contract award. Offerors are advised proposals are presumed to represent the offeror’s best efforts and most complete responses to this solicitation. Cursory responses or responses which merely reiterate the Performance Work Statement (PWS) will be considered unacceptable. Demonstration of capability and qualifications that clearly support the offeror’s claims are essential. The absence of such evidence will adversely influence evaluation of the proposal.

1.4. Discrepancies.

If an offeror believes the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the CO, in writing, with supporting rationale as well as the remedies the offeror is asking the CO to consider as related to the omission or error. The offeror is reminded the Government reserves the right to award this effort based on the initial proposal, as received, without discussion. This reservation includes matters of additional or substitute pages of the initial proposal.

http://www.ccr.gov/ mailto:cesar.llenza@us.af.mil mailto:margaret.naylor@us.af.mil

1.5. Proposal Acceptance Period.

The proposal acceptance period is 180 days after receipt of proposals. The offeror shall make a clear statement in the signed offer that the proposal is valid until this date has passed.

1.6. Proposal Suspense Dates

Proposal is due not later than 12:00p.m. CST on Monday, August 20, 2012.

1.7. Bidder’s Library / Electronic Reference Documents

All referenced documents for this solicitation are available at the Federal Business Opportunities (FedBizOpps) website at http://www.fbo.gov. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the FedBizOpps website.

1.8. Retention of Proposals

In accordance with FAR Subpart 4.803, Government Contract Files, the Government will retain one (1) copy of all unsuccessful proposals. The Government will destroy extra copies of unsuccessful proposals. All unsuccessful proposals will remain Government property.

1.9. Unnecessary Elaboration and Formatting

Elaborate brochures or documentation, bindings, detailed artwork or other embellishments are UNNECESSARY and are not desired.

1.10. Classified Materials

All information provided in the proposal must be UNCLASSIFIED.

1.11. Debriefing

The Contracting Officer will promptly notify offerors of any decision which excludes them from the competitive range, whereupon they may request and receive a debriefing in accordance with FAR Part 15.505 – Preaward

Debriefing of Offerors. The Contracting Officer will notify unsuccessful offerors in the competitive range of the source selection decision in accordance with FAR Part 15.506 – Postaward Debriefing to Offerors. Upon such notifications, unsuccessful offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR Parts 15.505 and 15.506, as applicable. Notwithstanding the above, it is the Government’s intention to award without setting a competitive range or conducting discussions, if at all possible.

1.12. Operation of AF ISR Agency Field Local Area Network (LAN) and Base Information Transfer System

(BITS)

Offerors shall be advised that Contractors operate LAN and BITS; therefore, if proposal information is submitted through either source, the possibility exists that another contractor may have access to the proposal information.

2.0 GENERAL PROPOSAL INSTRUCTIONS

2.1. Instructions – Instructions contained herein are for preparing proposals and providing data and presentations to the Government in response to this solicitation.

2.2. Compliance – Proposals must comply fully with these instructions. Proposals which fail to do so may be rejected as non-responsive. Proposals shall include all of the information requested in these instructions.

2.3. Paper Copies – The offeror must submit one (1) original and four (4) copies. Each proposal will be submitted in five (5) volumes, preferably in loose-leaf binders. A cover sheet shall be affixed to each volume, clearly marked as to content, volume number, copy number, the solicitation number and your company’s name. A “COPY” number shall appear on the spine of each binder to allow for rapid accountability when copies are placed in a vertical position in a storage cabinet. All documents shall be on white paper with black ink; this requirement does not pertain to illustrations and/or tables.

http://www.fbo.gov/

2.4. Electronic Copies – In addition to the paper copies required by Table B-1, two (2) copies of the entire proposal shall be submitted on virus-free CD-ROM in electronic file formats compatible with Microsoft Office 2003 or higher applications. Adobe Acrobat is acceptable. The content and page size of electronic copies must be identical to the hard copies. Each CD-ROM shall be clearly identified with the Contractor’s Name, Solicitation No., Volume(s) Number, Volume Title, and Date. Use separate folders/files to permit rapid location of all portions, including subfactors, exhibits, annexes, and attachments, if any. In the event there are any discrepancies between the hard copies and electronic copies of a proposal, the hard copies will be used for evaluation. Replacement CD- ROMs will be required if the proposal is revised or when final proposal revision is requested. Volumes – Volume I of the proposal shall contain a master “Table of Contents” for the entire proposal. This master index shall identify major subparagraphs by number and title as well as by page number and volume locations. Additionally, each volume shall contain a “Table of Contents”. Tab indexing shall be used to identify all sections. All cost or pricing information shall be addressed ONLY in the Cost/Price Proposal and Solicitation/Offer Volumes IV and V (Binder #2). Note: Offerors are requested to provide their pricing spreadsheets in Excel format.

3.0. PROPOSAL ORGANIZATION/PREPARATION

3.1. Specifications:

3.1.1. Binder Organization – Volumes shall be contained in standard three-ring, loose-leaf binders permitting the binders to lay flat when completely opened and allow for easy removal and replacement of pages. Staples shall not be used. Binder contents, page limitation, and number of copies are identified in Table B-1 of this section. Each binder cover and spine shall clearly identify the Company Name, Point of Contact, Address, Volume Number, Volume Title, ―Original‖ or ―Copy,‖ Solicitation Number, and Solicitation Title. Copies shall be numbered (e.g., 1 of 5, 2 of 5, 3 of 5, etc.). Apply all appropriate markings including those prescribed in accordance with FAR

52.215-1, paragraph I, Restriction on Disclosure and Use of Data, and FAR 3.104-4, Disclosure, Protection, and

Marking of Contractor Bid or Proposal Information and Source Selection Information.

3.1.2. Cross-Referencing- To the greatest extent possible, each volume shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross-referencing to other volumes of the proposal.

Information required for proposal evaluation that is not found in its designated volume will be assumed to have been omitted from the proposal. Cross-referencing within a proposal volume is permitted where it would conserve space without impairing clarity.

3.1.3. Glossary – Each volume shall contain a glossary of all abbreviations and acronyms used, and with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

3.1.4. Illustrations and Tables – Proposals shall be prepared on 8 ½ x 11-inch paper except for foldouts used for charts, illustrations, tables, or diagrams, which may not exceed 11 x 17 inches. For page count purposes, each printed side of foldout page will count as two (2) 8 ½ x 11-inch pages and shall only be used for graphics and exhibits, not text. All information (except for document numbers, page numbers, etc.) shall be provided within an image area of 9 x 15 inches. Text used for call-outs on graphics and exhibits shall be no smaller than Times New

Roman or Arial, 8-point in height after final reduction. Call-outs may be single-spaced.

3.1.5. Indexing – Each volume shall contain a detailed Table of Contents to identify the section and paragraph subjects within that volume. Tab indexing shall be used to separate and identify both Volumes and Sections. Tab indexes should remain in place when binders are placed in a vertical position in a storage cabinet

3.1.6. Page – A page is defined as each face of an 8 ½ x 11-inch sheet of paper containing information. Page margins shall be a minimum of 1-inch each for the top, bottom and sides. All material shall be contained within the page limitations in Table B-1 of this section. The page limitations shall be treated as maximum limits to assist in the evaluation of each proposal. Total page count will be based on the printed proposal submission. If page limitations are exceeded, the excess pages will not be read or considered in the evaluation of the proposal and will not be returned to the offeror. Double-sided printing is acceptable, but counts as two (2) pages. Number pages sequentially by volume. These page format restrictions shall apply to responses to Evaluation Notices (ENs). The background color of each page of the proposal submission shall be white or ivory paper only. If Final Proposal

Revisions (FPRs) are required, the same page limitations will apply.

3.1.7. Font – Font shall be Times New Roman or Arial, no smaller than 12-point with normal proportional spacing.

Text lines will be no less than single-spaced.

Table B-1 – Proposal Organization / Volume Titles / No of Pages / Page Limitation

Copies Volume Sections Maximum

Pages

5 I Executive Summary 10

5 II Factor 1: Technical

Subfactor 1: Management Plan

Subfactor 2: Staffing Strategy

Subfactor 3: Security Strategy

Subfactor 4: Task Order 0001

5 III Factor 2: Past and Present Performance 10

5 IV Factor 3: Price/Cost No Limit

5 V Model Contract/Representations and Certifications No Limit

* Submit two (2) virus-free CD-ROMs containing the entire proposal in a sleeve(s) placed in the front of the

―Original‖ binder #1

**Excluded from Page Limitation: Blank Pages, Dividers, Cover Pages, Title Pages, Tabs, Indexes, Table of

Contents, Glossaries, Cross-Reference Matrix, Consent Letters, Present and Past Performance Recipient List, Resumes (2-page limit per resume), time lines including attached notes, call-outs and/or equivalent descriptive narrative, and Organization Charts.

4.0. FORMAT AND SPECIFIC CONTENT

4.1. VOLUME I – EXECUTIVE SUMMARY

4.1.1. General: The Executive Summary shall contain a concise narrative summary of the offeror’s entire proposal, including significant risks, and a highlight of any key or unique features, excluding cost/price. The salient features should tie in with the evaluation factors/subfactors in Section M. The Executive Summary is not evaluated, but it does serve to orient the evaluators to the approach and features of the offeror’s proposal. Volume I must be completed for a proposal to be considered for award. Material presented in the Executive Summary shall not be used to satisfy the requirements of the other volumes of the proposal.

4.1.2. Volume I – Organization / Content

Volume I Electronic Copies of Entire Proposal (Place both CDs in ―Original‖ copy only)

Executive Summary

4.1.3. The offeror shall provide the following:

4.1.3.1. Master Table of Contents – The Master Table of Contents shall identify all contents of all volumes, to include figures, tables, etc. An updated Master Table of Contents shall be required at time of proposal revision or upon request for Final Proposal Revision (FPR), if applicable.

4.1.3.2. Master Glossary of Abbreviations – Provide a Master Glossary of Abbreviations for the entire proposal.

The Master Glossary of Abbreviations shall be updated at time of proposal revision or request for FPR, if applicable.

4.1.3.3. Executive Summary – The Executive Summary for this solicitation shall consist of a narrative summary of the offeror’s proposal and a highlight of any key or unique features, excluding cost/price. The salient features of the proposal should tie in with Section M evaluation subfactors. Any summary material presented here shall not be considered as meeting the requirements for any portions of other volumes of the proposal.

4.1.3.4. Team Structure Matrix – The Team Structure Matrix for this solicitation shall list the offeror and all subcontractors, teaming partners, and/or joint venture partners who are proposed to perform 10 percent or more of the proposed effort based on the total proposed price or perform aspects of the effort the offeror considers critical to overall successful performance. The Team Structure Matrix shall identify all the proposed work and PWS requirements the offeror, subcontractor, teaming partners, and/or joint venture partners will perform and what percentage of the proposed effort they will perform.

5.0. VOLUME II – TECHNICAL

5.1 General: Ensure Technical volume is specific and complete. Legibility, clarity, and coherence are very important. Your responses will be evaluated against the Technical subfactors defined in Section M, Evaluation

Factors for Award. Using the instructions provided below, provide as specifically as possible to the actual methodology you would use for accomplishing/satisfying these subfactors. All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation. It is not necessary or desirable for you to tell us so in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation. The proposal shall provide a descriptive narrative with convincing rationale to address how the offeror intends to meet the requirements of the solicitation.

5.1.2. The Technical volume shall be organized according to the following general outline:

Table of Contents

List of Table and Drawings

Glossary

Cross Reference Matrix

Subfactor One: Management Plan

Subfactor Two: Staffing Strategy

Subfactor Three: Security Strategy

Subfactor Four: Task Order 0001

5.1.3. Technical volume will be the primary basis for evaluating your proposed approach to meeting or exceeding the minimum performance or capability requirements of each Technical subfactors. Your proposal shall describe the capability of your organization to perform this contract including pertinent aspects of the proposed approach such as teaming or subcontracting arrangements.

5.2. Technical Subfactor 1: Management Plan – (Most Important under Technical) Define in detail your management plan to include the following:

5.2.1. Provide a Staffing Plan that addresses your acquisition and retention methods for skilled personnel, including retention during times of limited taskings. Include in this plan the extent and nature of personnel that will be provided by teaming partners, or subcontractors, if any. Describe the arrangements that will ensure that these personnel are continuously available for the taskings that are assigned. Include how you will manage multiple task orders at various geographical locations.

5.2.2. Provide a plan for the development, implementation and management of the creation of intellectual property. Include how you will ensure your plan’s effectiveness and maintain continuity for future Government capability.

5.2.3. Describe your knowledge, approach, and techniques utilized for identifying, evaluating and integrating

Commercial off the Shelf (COTS), Government off the Shelf (GOTS), and Open Source assessment tools into a fielded system used for executing cyber security assessments. Include a description of your capabilities with COTS, GOTS and Open Source assessment tools and a description of your skills regarding the integration of tools into a common interface. Include information about your familiarity with the integration of commercial tools and academic research into software which is pre-existing or in development.

5.2.4. Describe your approach to reviewing, developing, and implementing test and evaluation events for data link validation and integration into existing government procured networks and systems. Include your quality control measures for test integrity.

5.2.5. Describe your management plan for managing personnel resources across multiple projects. Include in your plan tracking project progress from initial tasking through completion.

5.2.6. Provide your management hierarchy for day-to-day and flex operations at primary location (Nellis AFB, NV) and applicable geographical locations.

5.2.7. Describe your ability to provide personnel that can satisfy the Contract Security Specifications established in DD Form 254 at time of award.

5.3. Technical Subfactor 2: Staffing Strategy

5.3.1. Provide a Training Plan for skilled personnel. Describe your process for introducing new personnel to the project, to include training plans and ramp-up time lines. Also include how you will ensure that the required training (i.e., DoD 8570, Air Force Information Assurance (IA)/ Force Protection) will be accomplished and managed.

5.3.2. Describe your management approach for providing timely, accurate and responsive customer service. This plan should include the potential capability for 24/7 support (during flexed operations).

5.3.3. Identify and describe your management plan for ensuring all employees maintain the appropriate security clearances to conduct operations.

5.3.4. Provide documentation of certifications, education and experience needed to fulfill the Performance Work Statement.

5.4. Technical Subfactor 3: Security Strategy

5.4.1. Describe your plan and process for documenting and implementing software and hardware maintenance actions, upgrades and patches. Include processes for configuration control of software, hardware, and software documentation.

5.4.2. Provide a process description and overview of your quality control methods for software release; technical evaluation report; and software and hardware configuration control, anomaly reporting and problem solving techniques.

5.4.3. Describe your knowledge and approach to utilize common scripting and computer languages to improve assessment methodologies which meet specific requirements.

5.4.4. Describe your capabilities and approach in developing and documenting repeatable processes to maintain the security posture of existing Government procured networks and systems. Provide your implementation, integration and physical security plan for maintaining the system integrity.

5.5 Technical Subfactor 4: Task Order 0001

5.5.1. Provide a management plan on how you will incorporate subfactors one (1), two (2) and three (3). Include your strategy for insuring that all requirements are met under the task order beginning at task order award. The strategy shall include the approach/process assuring full support for the work defined in Task Order 0001.

5.5.2. Describe in a plan how you will manage systems engineering to include modernization leading to the integration, test, installation, evaluation and training for sustainment and enhancement of existing data link technologies, including but not limited to commercial of the shelf (COTS)/ Government off the shelf (GOTS).

5.5.3. Provide a Training Plan for skilled personnel. Describe your process for introducing new personnel to the project, to include training plans and ramp-up time lines. Also include how you will ensure that the required training (i.e., DoD 8570, Air Force Information Assurance (IA)/ Force Protection) will be accomplished and managed.

5.5.4. Describe how you will ensure seamless operations for the entire period of performance. Also describe how you will assure the continuity of support for the work defined in Task Order 0001.

6.0 CROSS REFERENCE MATRIX

6.1. Offerors shall complete the Cross-Reference Matrix at Table B-2 for Volume II. The Cross-Reference Matrix provides critical interrelationships and dependencies between the PWS, Instructions to Offerors and Evaluation of

Offers of the RFP, and the offeror’s proposal. The Government has completed the Description, Instructions to

Offerors and Evaluation of Offers Columns; the offerors shall complete ―Proposal Volume, Section No., Page &

Para No.‖ column.

Table B-2 – Cross-Reference Matrix

Evaluation Sub-Factors

Section L –

Instructions to

Offerors, Para. #

IDIQ & TO

PWS

Reference

Section M –

Evaluation of Offers –

Para. #

Proposal Volume, Section # and

Page #

Technical

- Management Plan

-Program Management

-Manage proposals for multiple TOs and geographic locations

-Manage multiple TOs at various Geographic Locations

-Retention

- Configuration Management

5.2 2.1, 2.2, 2.3, 2.4, 2.5, 2.6, 2.7, 2.8, 2.9, 2.10, 2.11

3.1

- Staffing Strategy

Management Tier

Certification

Education

Experience

5.3 2.2, 2.3, .24, 2.5, 2.6, 2.7, 2.8, 2.9, 2.10, 2.11, 5.2, 5.9

3.2

- Security Strategy

-Engineering Research

-Engineering Development

-Integration/Tests

- TTP development and Training

-Quality Control

-Required security training to work on AF networks

5.4 2.2, 2.3, 2.4, 2.5, 2.6, 2.7, 2.8, 2.9, 2.10, 5.5, 5.6, 5.10, 5.11

3.3

- Task Order 0001

-Management of all subfactors (Management Plan, Staffing Strategy, continuity plan and Security strategy)

5.5 2.1, 2.2, 2.3, 2.4, 2.5, 2.6, 2.7, 2.8, 2.9, 2.10, 2.11, 5.5, 5.6, 5.10, 5.11

3.4

6.2. The purpose of the cross reference matrix is to show critical interrelationships and dependencies among the technical requirements document (Performance Work Statement (PWS), Section L (Instructions to Offerors) and

Section M (Evaluation Basis for Award). This matrix is a tool which helps ensure all the evaluation criteria and proposal submittal requirements identified in the solicitation have been responded to properly. The offeror shall fill out the cross reference matrix indicating where in their proposal the information can be found. Failure by the offeror to complete the matrix will result in the offeror being considered as failing to meet the RFP terms and conditions.

7.0. VOLUME III - RELEVANT PAST and PRESENT PERFORMANCE

7.1. Applicability. Each offeror shall submit present and past performance information with its proposal. This information is required on the offeror and all subcontractors, teaming partners, and/or joint venture partners.

7.2. Submission Requirements. Offerors shall provide a list of all Government or commercial contracts, completed or in progress, of comparable complexity and relevance to this acquisition which have been performed in the last 3 years (from the date of this solicitation) not to exceed five examples. To the maximum extent possible, offerors should relate key aspects of their Past Performance to the requirements in the solicitation.

8.0 VOLUME IV – FACTOR 4 – COST/PRICE

8.1. General Instructions. In addition to pricing the efforts involved in Task Order 0001, offerors will propose fully loaded labor rates for each of the labor categories included in Appendix C of the PWS. These labor categories represent the governments currently known labor categories. Offerors may propose alternate or additional labor categories if they will be required in the performance of this contract. Any changes to the labor categories should be documented as follows: If the change involves a change in terminology only (i.e., Senior Engineer vs. Engineer

Level 2), the change should be in Volume IV and Appendix C of the DICE PWS. Additional labor categories shall be supported by a description of the duties and responsibilities; the offeror shall identify how their labor categories correlate to the categories in the solicitation in sufficient detail so that an estimate of labor hours can be assigned to the proposed categories for the purpose of developing an evaluated cost. The proposed rates in the offerors’

Appendix C will be incorporated as an attachment of the resultant contract award and will be the rates used to price subsequent task orders. Offerors may submit any other pricing data that they believe is prudent and necessary to justify their cost/price proposal.

8.1.1. Cost/Price Reasonableness and Realism. These instructions are to assist you in submitting information other than cost or pricing data that is required to evaluate the reasonableness and realism of your proposed cost/price. Note that unrealistically low or high proposed costs or prices, initially or subsequently, may be grounds for eliminating a proposal from competition either on the basis that the offeror does not understand the requirement or has made an unrealistic proposal. Offers should be sufficiently detailed to demonstrate their reasonableness and realism. The burden of proof for credibility of proposed costs and prices rests with the offeror.

8.1.2. Estimating Techniques and Methods. When responding to the Cost/Price Volume requirements in the solicitation, the offeror and associated subcontractors may use any generally accepted estimating technique, including contemporary estimating methods [such as Cost-to-Cost and Cost-to-Non-Cost Estimating Relationships

(CERs), a commercially available parametric cost models, in-house developed parametric cost models, etc.)], to develop their estimates.

8.1.3. Non-Required Data. Data beyond that required by these instructions shall not be submitted, unless you consider it essential to document or support your cost/price position. All required information relating to the proposed costs and prices, including all required supporting documentation must be included in the section of the proposal designated as the Cost/Price volume.

8.1.4. Rounding. All dollar amounts provided shall be rounded to the nearest dollar. All loaded labor rates shall be rounded to the nearest penny.

8.2. Cost/Pricing Content

8.2.1. Basis of Price Evaluation. Offerors are required to propose a Firm Fixed Price (FFP) amount for AFDICE

Task Order 0001. Offerors are also required to provide fully loaded FFP labor rates for each labor category included in Appendix C of the DICE PWS. The Government will perform a technical analysis of the proposed labor mix and will determine the evaluated cost to the Government for the offeror's proposal.

8.2.1.1. In determining the evaluated price, the Government will add the contractor’s proposed price for AFDICE

Task Order 0001 and will extend the proposed hourly rates in Appendix C of the DICE PWS by the best-estimated quantity of hours for each labor category using the labor rates provided by the offeror. If the offeror proposes labor categories other than those listed in Appendix C, the Government will consider the information provided by the offeror in support of their revised labor categories to assign a best estimated quantity of hours to the revised labor categories. Therefore, the cost proposals must contain sufficient data to allow the government to assign each of the offered labor categories to the functional intended. The offeror's failure to provide sufficient data, or the offeror's providing of ambiguous data, for this assignment of hours to the offered labor rates may result in the offeror's evaluated price being different from what the offeror intended.

8.2.1.2. While historical usage is no guarantee that future orders will utilize the same types and classifications of labor, for purposes of evaluation only, we will assign the following estimated hours to each classification of labor.

If an offeror proposes labor categories in Appendix C that differ from those set forth in Appendix B, the hours outlined below will be revised to correspond to the proposed labor categories. The revisions will be based on information provided by the offeror in support of the revised labor categories and the Government’s assessment of the correlation between the proposed labor categories and the labor categories in Appendix B and below.

Classification Hours

Base Year

Senior Analyst/Engineer Level 1 3,840

Senior Analyst/Engineer Level 2 26,400

Software Engineer/Analyst Level 1 5,760

Option Year

Senior Analyst/Engineer Level 1 3,840

Senior Analyst/Engineer Level 2 26,400

Software Engineer/Analyst Level 1 5,760

8.2.2. Requirement for Cost or Pricing Data. The Government anticipates award based on adequate competition;

however, additional data may be required in the event that adequate price competition is not obtained. Information submitted in support of the proposal will be considered other than cost and pricing data.

9.0. VOLUME IV – SOLICITATION, OFFER AND AWARD (SF 1449)

Offeror shall submit the following:

9.1. Signature Page – Complete blocks for 17 and 30 of the Standard Form (SF) 1449. Signature by the offeror on the SF 1449 constitutes an offer, which the Government may accept. The ―Original‖ copy shall be clearly marked under a separate cover without punched holes, and placed in the ―Original Binder‖. Provide copy of the signature page in binders containing copies.

9.2. Proposal Expiration Statement – A statement that the offer presented is valid for no less than 180 calendar days from the proposal due date at the location identified in Block 8 of the SF 1449. Offerors may specify a longer acceptance period than the Government’s minimum requirement by inserting such acceptance period in Instructions to Offerors, FAR 52.214-16, Minimum Bid Acceptance Period.

9.3. Solicitation / Contract – Completed Sections B through J.

9.4. FAR 52.212-3 Offeror Representation & Certifications–Commercial Items (Jun 2009)

9.5. Company Information – Provide company/division’s street address, county and facility code; CAGE code;

DUNS code; TIN; size of business; and labor surplus area designation. This same information must be provided if the work for this contract will be performed at any other location(s). List all locations where work is to be performed and indicate whether such facility is a division, affiliate, or subcontractor, and the percentage of work to be performed at each location.

9.6. Authorized Offeror Personnel – Provide the name/title, physical and e-mail address, and phone/fax number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate the offeror contractually. Also, identify those individuals authorized to negotiate with the Government.

9.7. Exceptions to Solicitation Requirements – Offerors are required to meet all solicitation requirements, including the Performance Work Statement requirements and instructions, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. This information shall be provided in the format and content shown at

Table B-3.

Table B-3 – Sample for Solicitation Exceptions

***SAMPLE***

Solicitation Document Page / Paragraph Requirement / Portion Rationale

PWS, Attachments, Section

VII – Instructions to

Offerors, Model Contract, etc.

Applicable Page and

Paragraph Numbers

Identify the requirement or portion to which exception is taken

Describe why the requirement can/will not be met

(End of Summary of Changes)