Industry_Day_CEM_DRAFT_FBO.pdf

I n t e g r i t y - S e r v i c e - E x c e l l e n c e

Headquarters U.S. Air Force

AFCAA R&D for “Cost Estimating Modeling

(CEM)”

Industry Day Event for

INDUSTRY DAY AGENDA

Itinerary Description

0800 - 0810 Welcome and Administrative Items

0810 - 0840 AFCAA CEM R&D Project Background and Requirements

0840 - 0900 Acquisition Milestones and Key Issues

0900 - 0940 Draft Solicitation Review and Sections L & M Discussion

0940 - 0955 Questions and Answers

0955 - 1000 Closing Statements

1000 - 1600 One-on-One Sessions

Acquisition Milestones and

Key Issues

Acquisition Milestones

Industry Day 12 Jan 2016 Request Business Clearance 25 Jan 2016 Issue solicitation 22 Feb 2016 Receipt of proposals 23 Mar 2016 Award 18 Apr 2016 Period of Performance

Basic Contract 2 May 2016 - 1 May 2018 Option Period 1 2 May 2018 - 1 May 2020 Option Period 2 2 May 2020 - 1 May 2021

* The above dates are subject to change

Intend to solicit using Full and Open competition

The Government intends to evaluate offers and award a contract without discussions with offerors

The offeror's initial offer should contain the offeror's best terms from a price and technical standpoint

The Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary

The Government may use non-Government advisors to support the source selection

No incumbent contractor exists for this effort Prior OSD CAPE contracts did not address the Air

Force’s specific CEM requirements

This is a Research and Development effort Approximately 30 different unique skills/experience levels required over a 5 year period Anticipate 10 to 14 FTEs of effort per year in support of this effort

Special Contract Requirements

Security Specific portions of the R&D effort will require Top Secret

(TS) cleared personnel All other portions will require Secret (S) cleared personnel Contractor must have a final TS Facility Clearance DD254 will be issued with the formal solicitation

Facilities/Government Property/GFE Government facilities/space for Contractor personnel will not be provided No Government Property or Government Furnished

Equipment will be provided

Draft Solicitation Review and

Sections L & M Discussion

CLIN Structure

CLIN TYPE Description (Base (one 24-month period))

0001 CPFF Program Management and Interface Meetings for CEM R&D effort IAW Para 3.0, 3.1.1 and 3.2.3 Task 1 - Establish required NDAs IAW PWS Para 3.1.1 Task 2 - Develop a Plan of Action and Milestones (POA&M) IAW PWS Para 3.1.2 Task 3 - Data collection and normalization IAW PWS 3.1.4 Task 4 - Analysis of Data Sources and Data Availability IAW PWS 3.1.4 Task 5: Refine Existing Templates and Develop New Commodity Specific Data Collection Templates (PWS 3.2.1) Task 6: Develop Methods/Tools/CERs and Other Analytic Approaches for Cost Estimating (PWS 3.2.2)

0003 NSP Data for Basic Period IAW PWS Para 3.1 and Para 5.0 0004 COST Travel for Base Option Period 0005 COST Other Direct Costs (ODCs) 0006 CPFF CEM Research and Development Surge Support

CLIN STRUCTURE FOR CEM

0002 CPFF

CLIN TYPE Description (OP 1 (one 24-month period))

CPFF Program Management and Interface Meetings for CEM R&D effort IAW

Para 3.0, 3.1.1 and 3.2.3 Task 1 - Establish required NDAs IAW PWS Para 3.1.1 Task 2 - Develop a Plan of Action and Milestones (POA&M) IAW PWS Para 3.1.2 Task 3 - Data collection and normalization IAW PWS 3.1.4 Task 4 - Analysis of Data Sources and Data Availability IAW PWS 3.1.4 Task 5: Refine Existing Templates and Develop New Commodity Specific Data Collection Templates (PWS 3.2.1) Task 6: Develop Methods/Tools/CERs and Other Analytic Approaches for Cost Estimating (PWS 3.2.2)

1003 NSP Data for Option Period 1 IAW PWS Para 3.1 and Para 5.0 1004 COST Travel for Option Period 1 1005 COST Other Direct Costs (ODCs) for Option Period 1 1006 CPFF CEM Research and Development Surge Support for Option Period 1

1002 CPFF

CLIN TYPE Description (OP 2 (one 12-month period)) 2001 CPFF Program Management and Interface Meetings for CEM R&D effort IAW

Para 3.0 and 3.2.3 2002 FFP Task 7 Product Finalization (PWS 3.4) Task 1 - 6 are still applicable as necessary per the direction of the Government 2003 NSP Data for Option Period 2 IAW PWS Para 3.4.3 and Para 5.0 2004 COST Travel for Option Period 2 2005 COST Other Direct Costs (ODCs) for Option Period 2

Best Value Tradeoff Process

This acquisition will use a full tradeoff process between non-cost factors and cost/price

Award is to be made to the offeror proposing the combination most advantageous to the Government based upon an integrated assessment of the evaluation factors and subfactors

The Government may accept other than the lowest priced proposal or other than the highest technically rated proposal to achieve a best-value contract award

The following evaluation factors and subfactors, ranked in order of importance, will be used to evaluate each proposal:

Evaluation Factors

Factor 1: Past Performance Factor 2: Technical

Subfactor 1: Establishing NonDisclosure Agreements Subfactor 2: Develop a Plan of Action & Milestones (POA&M) Subfactor 3: Analysis of Data Sources and Data Availability Subfactor 4: Refine Existing Templates and Develop New Commodity Specific Data Templates Subfactor 5: Data Collection and Normalization Subfactor 6: Develop Methods/Tools/CERs and Other Analytic

Approaches for Cost Estimating Subfactor 7: Qualifications of Personnel Subfactor 8: Management Plan

Factor 3: Price/Cost

Past Performance Evaluation Factor

Factor 1, Past Performance, is the most important of the evaluation criteria Demonstrated prior experience involving the same focus areas and complexity as this R&D effort is essential to meet all of the PWS requirements in a timely and cost effective manner.

Higher levels of recency and relevancy in a contractor's past performance are expected to result in the most capable, timely and cost efficient R&D solution.

Past Performance is somewhat more important than Technically Capability, and is significantly more important than Price/Cost.

Technical Capability Evaluation Factor

Combined Technical/Risk Rating Approach Includes consideration of risk in conjunction with the strengths, weaknesses, and deficiencies of an offeror's proposal in determining technical ratings

Considers how well an offeror's proposal demonstrates the effectiveness and efficiency of its approach and understanding of the technical requirements, and how its approach and understanding reduces the risk of unsuccessful performance

The eight subfactors are those quantitative and qualitative discriminators having the most impact on the source selection decision under the Technical Capability factor

Evaluation Factor

Combined Technical/Risk Rating Approach The extent of participation of small businesses to include service-disabled veteran-owned small business concerns, HUBZone small business concerns, small disadvantaged business concerns, and women-owned small business concerns in performance of the contract shall be evaluated as part of Subfactor 8, Management Plan

Subfactors 1 through 8 are approximately equal in importance to each other, and both individually and when combined are significantly more important than Price/Cost

Evaluation Factor

Combined Technical/Risk Rating Approach No overall “roll-up” rating will be assigned for this factor However If one or more of the subfactors are rated

"Unacceptable," then the entire Technical Capability factor will be rated "Unacceptable"

If two or more of the subfactors are rated "Marginal," then the entire Technical Capability factor can be rated no higher than "Marginal"

Price/Cost Evaluation Factor

Factor 3, Price/Cost, will be evaluated using a combination of price analysis techniques IAW FAR 15.404-1(b), cost analysis techniques IAW FAR 15.404- 1(c), and cost realism analysis IAW FAR 15.404.1(d)

The Government anticipates that Other Than Certified Cost or Pricing Data will be required from offerors, since adequate competition is expected for this acquisition

Specific “plug number” amounts will apply to the Travel and Other Direct Costs line items (Cost-No Fee Type) Offerors shall not change the “plug numbers,” which shall be inclusive of any loadings (e.g., G&A, Material Handling, etc.)

Evaluation Factor

The Government intends to limit the cost realism analysis to the proposed labor rates, labor hour estimates, and the offeror's use of uncompensated overtime identified in its proposal

This level of analysis will allow the Government to evaluate whether or not the offeror:

Understands the contract requirements Has proposed costs that are consistent with its technical proposal Does not demonstrate a performance risk due to excessive uncompensated overtime Has not consciously understated the proposed Price/Cost

Evaluation Factor

The Government will use the probable cost of contract performance developed in the cost realism analysis to determine best value

The narrative accompanying the offeror’s Price/Cost proposal must adequately support the amounts proposed by the offeror, and shall be consistent with the Technical Capability portion of its proposal

Offerors shall include a redacted version of its Price/Cost proposal without any cost or price figures to facilitate the technical evaluation by the Government

Fixed Fee Rate for CPFF

This acquisition is for performance of R&D that has statutory limitations imposed by 10 U.S.C. 2306(d) and 41 U.S.C. 3905 allowing a fee that shall not exceed 15 percent of the contract's estimated cost, excluding fee

However, the specific circumstances for this acquisition do not merit a fee exceeding 11 percent, and offerors will again be notified of this restriction in the solicitation

Any offeror proposing a fee exceeding 11 percent under the Cost-Plus-Fixed-Fee (CPFF) line items will be considered to be nonresponsive to the solicitation, and its proposal will not be eligible for contract award

Questions and

Answers