Attachment 1 Draft PWS 12 Jul 23.pdf

United States Air Force Academy

10th Logistics Readiness Squadron

Services

Performance Work Statement (PWS)

Revision Date: 12 July 2023

Table of Contents

1.0 General Information/Description of Services

1.1 Background

1.2 U.S. Air Force Academy Mission

1.3 Magnitude of Effort

1.4 Inherently Governmental Functions

1.5 Contractor Manpower Reporting

1.6 Service Provider (SP) Background Checks

1.7 Thresholds and Support of Base Support Plans

1.8 SP Responsibilities/Support

1.9 Guidance/Instruction Changes

1.10 SP Generated Information

1.11 E-Pubs Review

1.12 Hours of Operation

1.13 SP Services During Crisis

1.14 Temporary Duty

1.15 SP Personnel Work Requirement

1.16 Identification Badges and Security Requirements

1.17 General Training (Formal and Informal)

1.18 SP Quality Control

1.19 Self-Inspection Control

1.20 Inspections

1.21 Environment Requirements

1.22 SP Vehicles

1.23 Conservation of Utilities

1.24 Telephone Services

1.25 Housekeeping

1.26 Refuse Collection

1.27 Fire Protection

1.28 Records Management

1.29 Safety

1.30 Incident/Mishap Reporting

1.31 Administrative and Deliverables

1.32 Correspondence

1.33 Publications

1.34 Employee List

1.35 Network Access Requirements

1.36 Transition Period

1.37 Financial Loss Investigations of Property Loss

1.38 Computer Accountability Custodian

1.39 Government Will Provide

1.40 DoDDAC

1.41 Building Facility Manager

1.42 Key Control

1.43 Government Furnished Services

1.44 Supply Management

1.45 Supply Customer Service

1.46 Training

1.47 Administrative Management

1.48 HAZMART

1.49 Air Force Mask Inspections and Repair Program

1.50 Equipment Management Oversight

1.51 Mobility Management

1.52 Technical Orders Distribution Officer (TODO) Functions

1.53 Cargo Movement Management

1.54 Fuels Management

1.55 Munitions Management

2.0 Service Summary Table

3.0 Government Furnished Property

3.1 Government-Furnished Equipment (GFE) and (GFP) Property/Vehicles

3.2 Government Property

3.3 Replacement of Government Furnished Equipment/Supplies

3.4 Other Government Furnished Items

Appendix A - Definitions

Appendix B – Maps and/or Site Plans

Appendix C – Publications and Forms

Appendix D - Government Furnished Facilities

Appendix E – Government Furnished Information Technology Equipment

Appendix F – Government Furnished DFAS Inventory

1. GENERAL INFORMATION/DESCRIPTION OF SERVICES

1.1. Background. The 10th Logistics Readiness Squadron and Material Management Flight, (10 LRS/LGRM), is responsible for stocking, managing, issuing, receiving, storing, inventorying, inspecting, shipping, and tracking AF-owned supplies, equipment, hazardous material, munitions and fuels for United States Air Force Academy (USAFA) mission requirements supporting the Cadet Wing.

1.2. U.S. Air Force Academy Mission. USAFA is a military service academy graduating approximately 1,000 Air Force officers annually from a cadet corps of approximately 4,000 to 4,500 students. USAFA sits on approximately 18,500 acres located at the foot of the Rocky Mountains and has over 8,600,000 square feet of facilities with elevations ranging from 6,020 - 9,050 feet. The daytime work force is comprised of approximately 6,800 military, civilian and contract employees. The USAFA mission draws senior-level visibility from the public, athletic organizations, Department of Defense (DoD), and politicians from all levels of Government.

Approximately 2,000 residents from all DoD service agencies live in residential housing units on the installation. Emergency operations at USAFA are staffed by a mix of military, civilian, and contract personnel. USAFA is recognized worldwide as the premier developer of officers, leaders with impeccable character and essential knowledge, prepared and motivated to lead our Air Force and nation. USAFA’s mission is to inspire and develop outstanding young men and women of character to become officers motivated to lead the world's greatest aerospace-force.

1.3. Magnitude of Effort. The period of performance is a 60-day phase in, 10-month base period, four 12-month option periods, and a 6-month extension.

1.4. Inherently Governmental Functions. The performance of management and administrative support can occasionally blur the lines between support and the performance of functions that are inherent to the Government. At no time shall the SP perform inherently governmental functions as specified in FAR 7.5, Inherently Governmental Functions. If it is unclear whether a particular function is inherently governmental, the SP shall consult with the Contracting Officer for clarification.

Note: Throughout the entirety of this Performance Work Statement (PWS) the contractor will be identified as Service Provider (SP).

1.5. Contractor Manpower Reporting.

1.5.1 The SP shall report all SP labor hours required for performance of services provided under this contract for the Cadet and Faculty Academic Mission information technology and educational technology (CFAM IT-ET) support services via the Service Contract Reporting link at https://sam.gov. The SP is required to completely fill in all required data fields.

1.5.1 Reporting inputs will be for labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. The reporting period in SAM is generally open from mid-October to mid-December for reporting against the prior Government FY. SP may direct questions to the “Help" feature in SAM.gov or by contacting the Federal Service Desk at 866-606-8220 or https://www.FSD.gov.

1.6. SP Background Checks.

1.6.1 SP shall process employees requiring physical access to the installation and/or logical access to Government computers, devices, networks, and information systems with the appropriate security background investigation necessary to perform their duties by the performance start date IAW DoD 5200.02 AFMAN 16-1405, Air Force Personnel Security Program, DoD 5220.22-M, National Industrial Security Program, and National Industrial Security Program (NISP) 32 Code of Federal Regulations (CFR) Part 117.

1.6.2 SP shall initiate a Tier 1 security background investigation via the National Background Investigative Services (NBIS) for personnel requesting access to Government computers, devices, networks, and information systems (to exclude classified information) 15 days prior to performance start date. The SP shall coordinate with the USAFA Information Protection office (HQ USAFA/IP), 10sfs.sf5ip@us.af.mil or 719-333-4087, on all employees requiring a Tier 1 security background investigation. In addition, the SP shall have these employees submit a completed DD Form 2875, System Authorization Access Request (SAAR) and AF Form 4394, Air Force User Agreement Statement - Notice and Consent, to their Government organization’s Cyber Security Liaison and Security Assistant for coordination and access.

1.6.3 SP employees who require elevated or otherwise administrative privileged access to unclassified Government owned computers, network devices, and/or operations systems shall submit a Tier 3 security background investigation via NBIS, comply with requirements outlined in AFMAN 17-1303, Air Force Cybersecurity Workforce Improvement Program, and have certifications listed under DOD 8570.01-M, Information Assurance Workforce Improvement Program. They must also submit a completed DD Form 2875 - System Authorization Request, DD Form 2842 – DoD Public Key Infrastructure Certificate of Acceptance and Acknowledgement, AF Form 4394 – Air Force User Agreement, and USAFA Office 17 - Rules of Behavior and Acceptable Use Standards for Air Force Information Technology, to the 10th Communications Squadron, 10cs.cfp@us.af.mil, for processing prior to being granted access.

1.6.4 The SP shall also process a Tier 3 security background investigation, via NBIS, for all personnel who: 1.) require access to classified networks, computers, devices, material and information, and 2.) are assigned custody, maintenance, transportation, disposal, or security responsibilities for arms, ammunition, and explosives (AA&E) and fuels on military installations IAW DoDM 5100.76-M, IC 2, Physical Security of Sensitive Conventional Arms, Ammunition and Explosives, dated Apr 17, 2012, Enclosure 3, 60 days prior to performance start date.

1.6.5 The SP shall notify the Contracting Officer Representative (COR) when an employee’s Single Agency Check, Tier 1, or Tier 3 security background investigation is out of scope, denied, or revoked for any reason.

1.7. Thresholds and Support of Base Support Plans. The SP shall perform service consistent with stated thresholds and support of Base Support Plans in the following areas.

a. Material Supply, Equipment, Mobility & Hazardous Material Pharmacy

b. Fuels Ground & Aviation

c. Cargo Inbound/Outbound shipping, Packing & Crating

d. Munitions USAFA and Colorado Front Range Installations: Peterson SFB, Schriever SFB, Cheyenne Mountain SFA, Fort Carson (Two AF units)

1.7.1. USAFA and Contractor Organizational Relationship. SP shall integrate seamlessly into the USAFA organization. There are six primary mission elements and multiple Colorado Front Range installations requiring direct support services under this PWS:

a. HQ 10th Air Base Wing (10 ABW)

b. Commandant of Cadets (Cadet Wing - CW)

b. Dean of Faculty (DF)

d. Directorate of Athletics (AD)

e. USAFA/Preparatory School (PL)

a. 306th Flying Training Group (FTG)

1.7.2. The 10 ABW is responsible for USAFA installation and support services, including tenant organizations on any Academy property. CW’s role is to manage military aspects of cadet life; DF provides traditional academic instruction. Directorate of Athletics manages all aspects of athletic programs and operations. USAFA/PL supports Preparatory School activities; 306th FTG supports USAFA flying related activities. SP shall provide support to USAFA units listed above through 10 LRS and 10 CONS.

AETC Major Tenants

USAFA

SUPERINTENDENT CC

10 MSG

10 ABW CW DF PL AD

10 LRS*

306 FTG

*SP is assigned to 10 LRS

1.8. SP Responsibilities/Support. SP shall be responsible for services/programs identified in the PWS and shall be the single Point of Contact (POC) for these USAFA-wide programs. SP shall provide support identified within the PWS to USAFA and tenant organizations.

Additionally, SP shall provide support to USAFA personnel and sponsored events outside USAFA areas (i.e., Farish Recreation Area, Bullseye Air Strip).

1.8.1. To perform work contained in this PWS, the SP shall be expected to furnish all labor, on-site supervision, vehicles, equipment, tools, materials and other items and services [except those identified as Government Furnished Equipment (GFE)] to perform Logistics support service functions at USAFA. Performance shall be in accordance with (IAW) Federal, Department of Defense (DoD), Air Force, State, County, and local laws & regulations, contract terms and conditions and PWS requirements & standards. Estimated quantities of work are listed in the PWS. Specific services performed under this PWS are listed in various PWS subsections.

Listed below are overarching services required within the PWS.

1.8.2. Supply. The SP shall provide supplies, equipment, personnel materials, vehicles, supervision and other items and services necessary to manage assets, supply systems, stock record accounts B and E and all IT systems. SP shall create an Asset Management Section (LGRMS) consisting of the following elements: Central Storage, Aircraft Parts Store (APS), Hazardous Materials (HAZMAT) Tracking Activity, Individual Equipment Element, and Individual Protective Equipment. The SP is responsible for stocking, storing, issuing, and inspection management of DoD supplies and equipment and will: 1.) provide oversight and guidance to storage elements to ensure compliance with DoD and AF directives, 2.) maintain central locator functions and ensure storage facilities adhere to general warehousing requirements IAW AFJMAN 23-210, 3.) ensure proper storage and authorized handling of controlled materiel, and 4.) manage the LRS in-warehouse equipment Unit Identification Code on behalf of the APO. Materiel Management Supply Activities will assign responsibilities to similar asset management functions within the organization. SP shall operate Integrated Logistics System – Supply (ILS-S) and Defense Property Accountability System (DPAS). Specific procedures to create and maintain user accounts within ILS-S are in AFH 23-123. DPAS is the Accountable Property System of Record (APSR) for support equipment. Specific procedures for user account and processing in DPAS are in DPAS training guides located on the HAF SharePoint. SP shall determine researching and maintaining records requirements, requisitioning, issuing, storing, receiving, shipping, inspection, and inventory. SP will provide data call metrics in the monthly “How Goes It” report and conduct training as required.

1.8.3. HAZMART. SP shall print, issue, and ensure labels are returned by user upon the close-out date for all accounts and non-accounts on USAFA IAW AFMAN 32-7002, Hazardous Materials Management, except for the 10th Medical Group (10 MDG). If an organization does not have a HAZMAT Tracking Activity (HTA) to determine tracking identity, then the first order of business should be to contact 10 LRS/LGRMSP Pharmacy to determine if HAZMAT request is tracked in the Enterprise Environmental Safety and Occupational Health-Management Information System (EESOH-MIS). If HAZMAT is received by the Cargo Movement Office, the hazardous property will be moved to temporary hazardous storage area by Cargo personnel until it’s determined materiel is authorized to be picked up by receiving activity. Property must be (1) accompanied with a Safety Data Sheet (SDS) from the manufacturer who shipped the materiel

(2) tracked in the EESOH-MIS, and (3) properly labeled with hazardous material class label-such as “FLAMMABLE-CLASS 3.” The organization who requested the hazardous materiel shipment through Cargo Office must then obtain HAZMAT labels from 10 LRS/LGRMS Pharmacy prior to leaving building 8110 with the property. Pharmacy personnel shall ensure a copy of this MFR is signed and distributed to the using activity picking up the property. Using organizations with or without an HTA must also have monitoring procedures to ensure all materials are accurately vetted and monitored. To properly monitor and vet HAZMAT the using organization must obtain an EESOH-MIS tracking label from 10 LRS/LGRMSP Pharmacy.

Upon obtaining a tracking label the using organization will obtain a copy of this MFR from Pharmacy personnel that is signed and distributed to ensure tracking for life cycle of hazardous material. SP shall ensure upon the issue of HAZMAT labels from 10 LRS/LGRMSP Pharmacy, a copy of this MFR is signed by the SP and a copy maintained by Pharmacy personnel to file in suspense with identified contract close-out date and ensure all contract HAZMAT labels are returned by user upon close-out date and property is turned-in to hazardous waste site. If an exemption list is established by the Hazardous Material Management Process (HMMP) team, a copy of the exemption list will be provided to 10 LRS/LGRMSP Pharmacy monthly for personnel to utilize when receiving customer requests for hazardous materials. SP shall use Air Force EESOH-MIS to track hazardous material accounts, record hazardous material transactions, and print labels. SP shall obtain approval from the HMMP team to establish transitory and permanent hazardous material accounts. SP, HAZMART is also authorized to be a member of the HMMP team. SP shall attend quarterly HMMP meetings to ensure cohesiveness within the HMMP team. HAZMART requirements are commonly referred to as the location, organization, or function that performs as the HAZMAT Tracking Activity (HTA) where inventory, receipt, and issue data are captured in EESOH-MIS and that operates IAW AFMAN 32-7002, Environmental Compliance and Pollution Prevention. Any unit using HAZMAT must be supported by HAZMART. SP HAZMART must ensure request for HAZMAT has an authorization approved prior to issue from the HMMP team with an approved SDS. SP shall ensure all labels are issued to the correct SPs in EESOH-MIS. All requests, regardless of pathway, source of supply (e.g., LRS, CE Material Control) or user (e.g., Government or SP), shall be responded to within 3 business days by the SP. Material monitoring procedures below need to be consistent with LRS procedures IAW AFMAN 23-122 for hazardous materials.

1.8.4. Equipment. SP shall input data into applicable materiel management IT system to account for and manage the DPAS Force Systems Management (FSM) module, which is the authoritative source for managing equipment authorization records for USAFA and tenant units, to include data for Chief Financial Officer (CFO) assets. Any Higher Headquarters/FIAR requirements shall also be in compliance. SP shall ensure Key Supporting Documentation (KSD) is maintained in Master Jacket File. SP shall ensure all equipment accounts use DPAS as the APSR to account for equipment. SP shall maintain a history of equipment accounts as directed by the office file plan.

1.8.5. Cargo Movement. SP shall provide surface freight services, manufacture special containers or dunnage, pack, ship, receive, block & brace cargo, perform freight services and operate the Government furnished Cargo Movement Operation System (CMOS) computer system.

1.8.6. Fuels. SP shall operate Ground and Aviation Fuels Account “FP7000” to fuel and defuel assigned and transit aircraft and perform operations using the DLA-furnished Fuels Management Defense (FMD) system.

1.8.7. Munitions. SP shall requisition, receive, issue, store and inspect all munitions, and maintain all support records for the Munitions Account “FV7000” by utilizing the Government furnished Global Ammunition Control Point/Theater Integrated Combat Munitions (GACP/TICMS), and Agile Munitions Support Tool (AMST).

1.8.8. Mobility. SP shall use mobility accountability IT system to manage and account for USAFA operational Individual Protective Equipment (IPE). SP will: 1.) oversee secure storage of IPE and training gear, 2.) Issue IPE assets to deployers and home-station Security Forces for response measures, 3.) provide contingency and exercise support, 4.) store and issue clean and serviceable training gear for Chemical Warfare Defense Training, 5.) provide customer service, support during inspections and deployments, and make shipments, 6.) manage and maintain all mobility weapons in a safe, clean, and serviceable condition, 7.) maintain inventory of mobility assets, and 8.) ensure centralized purchases of IPE are received and processed for incoming property from Air Force Consolidated Mobility Bag Activity (CMBA).

1.8.9. During the life of this contract, portions of the workload associated with this PWS could be further centralized by higher HQ direction. Should decisions be rendered to further consolidate or regionalize, the Government reserves the right to remove any supply service elements/portions from the contract.

1.9. Guidance/Instruction Changes. SP shall immediately implement all changes to identified guidance/instruction (i.e., DAFI, DAFMAN, OI, etc.) which does not result in additional cost. If additional cost is anticipated, SP shall notify CO and provide a cost estimate, stating the change due to appropriate guide/instruction. If SP does not notify CO within thirty

(30) calendar days of learning of the change, SP shall implement the change at no additional cost to the Government. SP shall not implement a change affecting contract costs without written approval from CO.

1.10. SP-Generated Information. Information generated and maintained under this contract, to include Government-furnished information, must be available for Government review upon request. SP stipulates any documents or information collected because of efforts under this contract is property of the US Government and shall not be released either formally or informally without Government consent. Any SP-produced documentation is considered Government official records and shall be maintained IAW DAFI 90-160 and AF Records Management System.

1.11. E-Pubs Review. SP shall screen e-Pubs and other promulgating agencies semi-annually or when notified to obtain updates/changes to regulations, supplements, amendments, and listed publications necessary in the performance of SP’s duties during the life of the contract and identify updates/changes to Government.

1.12. Hours of Operation. Normal Hours. The Government reserves the right to establish specific days and performance times for any work under this PWS. SP shall work extended hours to ensure timely completion of work at no additional cost to the Government. Working hours for each functional area are specified below. Functional areas listed below must always have physical presence in each area during the hours listed. Offices will not be closed during lunch time hours. SP shall coordinate with the COR(s) prior to offices being unmanned. After coordination, a contact number shall be posted in each functional area that is not manned.

Ensure enough personnel are on-duty to support all mission requirements. Personnel performing pick-up and delivery are required to leave their office to complete required duties, which could leave their office unmanned during business hours.

Areas Hours

a. Supply Customer Service, Equipment Management, Freight, Munitions, Mobility, Weapons, HAZMAT, Inspection, Pick-up and Delivery, Ground Fuels and TODO.

0700 - 1600, Monday thru Friday.

b. Aviation Fuels 0700 - 1600, Monday thru Saturday

1.12.1. Hours of Operation for Aviation Fuels. Operations hours are based on scheduled flight operations. SP shall man fuel operations appropriately to be prepared for early/late scheduled flight returns. Actual times and locations of aircraft refueling will be provided by a flying schedule or verbal request via phone or radio from supported squadrons. Earliest refueling times can be prior to first take-off as published on the daily flying schedule. The latest that refueling will take place is 30 minutes after sundown due to safety concerns regarding limited flightline and parking ramp lighting and environmental issues caused by possibly over filling aircraft due to open port refueling. Duty hours will change as summer days become longer. Special events:

SP shall be notified by CO or Functional Director (FD) prior to special event activities (Graduation, Parents Weekend, football games, etc.). (Admin Note: Ground fuels personnel or their alternate(s) are required to depart their offices to refuel Organization Fuel tanks or deliver test samples to Peterson SFB).

1.12.2. Recognized Federal Holidays

a. New Year’s Day 1 January

b. Martin Luther King Jr. Birthday Third Monday in January

c. President’s Day Third Monday in February

d. Memorial Day* Last Monday in May

e. Juneteenth* 19 June

f. Independence Day* 4 July

g. Labor Day First Monday in September

h. Columbus Day* Second Monday in October

i. Veterans’ Day* 11 November

j. Thanksgiving Day Fourth Thursday in November

k. Christmas Day 25 December

NOTE: An asterisk (*) next to a holiday indicates it may be a normal flying day; aircraft operation and fuel servicing personnel must be available if required.

1.12.3. Expanded Hours. Upon CO notification, SP shall provide services to support national commitments, up to and including a declared war generating surge requirements. Services shall be provided 24 hours a day, 7 days a week as required for duration of the emergency. Surge requirements, beyond SP capabilities, may be augmented by the Government, at its option, when it perceives mission accomplishment is endangered. SP shall support USAFA exercises as required, (typically two exercises per year outside normal duty hours.)

1.12.4. SP shall provide support to USAFA for any request requiring processing during other than the normal duty hours specified in section 1.12. Support will include as a minimum one-hour response time for complete logistics support on any customer request requiring processing, (i.e., receiving, issuing, packaging and shipment of materials.)

1.12.5. SP can receive outside normal duty hours call notifications from CO, FD, Flight Chief, CORs and/or first responders to perform physical security to the vault located at building 8110 and/or the Munitions Storage area. SP shall provide physical presence to 10 SFS alarm activation/failure notifications at any time, within one hour of notification. If required, SP may be tasked to provide constant surveillance (24 hours a day) of Munitions Storage Area (MSA) and Mobility Weapons Vault (MWV) until alarms are repaired and reactivated.

1.12.6. If activation requires effort outside normal duty hours or workload outside parameters of any variation in workload provisions of this contract, such increase in SP effort shall be subject to negotiated equitable adjustment. The request for an equitable adjustment can be submitted by SP to the Government (functional COR) after the fact.

1.12.7. Base Closures Due to Inclement Weather (Non-crisis situations). Non-mission essential SP personnel will take appropriate actions when 10 ABW/CC authority implements delayed reporting, early release, or base closure IAW USAFA Plan 32-1002, Snow and Ice Control Plan.

1.13. SP Services During Crisis. Some services under this contract must be provided in a crisis declared by National Command Authority (NCA) IAW DoDI 100.22. If a crisis is declared by NCA, the CO, FD, or the Flight Chief will notify SP by any means of communication available. SP shall establish and maintain a complete contingency plan to ensure continuation of identified services during periods of emergency, such as a national wartime mobilization. The plan shall be provided to the Government within 30 days of the start of the transition period IAW DFARs 252.237-7023. After contract award, plan revisions shall be submitted to the CO within 30 days after revision is deemed necessary. The Government will review and approve the plan or return the plan to SP with requests for corrections or changes within 30 days of submission.

After award, SP shall submit updates or changes to plan within five (5) working days after changes. For services not required in a crisis declared by the NCA, the CO, FD, or the Flight Chief will notify SP by any means of communication available. SP’s employee(s) shall not perform non-required services. SP shall resume services upon notification by the Government that the crisis is over. SP’s employee(s) shall report to normal place(s) of performance the next business day, unless requested by the Government to report the same day as notified. If contingencies or exercises require effort outside normal duty hours or workload outside the parameters of any variation in the workload provisions of this contract, increase in SP efforts shall be negotiated and reasonable costs reimbursed. Likewise, should any activation, exercise or reduced hours result in decreased SP efforts; a downward equitable adjustment shall be negotiated. There shall not be costs paid by the Government to SP during a crisis except those costs incurred for work performed under this contract. Mission Essential services to be performed during a crisis are:

a. Mobility: deployment and weapons (As Required)

b. Fuels: ground and aviation (As Required)

c. Munitions: (As Required)

d. Cargo: (As Required)

e. Supply: (As Required)

1.14. Temporary Duty (TDY). SP shall send personnel TDY in support of PWS requirements as directed by the Government. Costs for TDYs shall be SP’s responsibility (SP is responsible for lodging, travel and per diem. Government pays for required training).

1.15. SP Personnel Work Requirements. SP shall provide a POC who is responsible for contract work performance in writing to the CO within five (5) working days after transition period start. POC shall have full authority to act for SP on contract matters relating to daily contract operation. Submit changes in writing to CO, FD, and functional COR as they occur.

POC shall be available during normal duty hours within 30 minutes to meet with Government personnel designated by CO to discuss problem areas. After normal duty hours, POC shall be available (by phone or in person) within one (1) hour. POC shall participate in quality improvement initiatives, meetings, seminars, teams, and training seminars, etc., as requested by the CO/FD, Flight Chief and CORs.

1.15.1. Contract Employees. SP shall not employ persons for work on this contract if such employee is a potential threat to health, safety, security, and general well-being or operational mission of USAFA and its population. SP shall not employ any person who is a Government employee if employment creates a conflict of interest unless such person seeks and receives approval IAW DoD 5500.7-R.

1.15.2. Employees shall always present a neat, clean, and professional appearance unless precluded by assigned work. Employees shall be easily recognized as SP employees by wearing SP-provided identification, [i.e., name tags/badges always (unless a safety hazard is created)].

1.15.3. SP employees who interact with Government personnel shall be always respectful, not confrontational, and able to read, write, speak, and understand the English language fluently.

1.15.4. SP shall ensure employees have required and valid professional certifications and licenses before performing PWS-associated tasks under this contract.

1.15.5. Supply POC. SP shall identify, and designate in writing, a single POC responsible for Supply functions to CO at the start of the contract. POC shall have authority to act for SP on daily supply-related matters. Supply POC should have experience working in Air Force

Standard Base Supply System (SBSS), DPAS and ILS-S.

1.15.6. Supply Personnel Driver’s Licenses. Supply personnel shall have a Commercial Driver’s license (CDL) if required for supply vehicle(s) they will be operating on or off USAFA, to include applicable endorsements (i.e., hazardous materials). SP personnel shall complete Airfield Driving safety training from 306th FTG Airfield Management prior to operating on the airfield.

1.15.7. SP shall ensure personnel assigned to weapons handling/cleaning are qualified to perform assembly, disassembly, cleaning, functional checks, perform disposition, and clearing of all weapons associated with this contract.

1.15.8. Fuels. SP shall provide a fuels POC who is responsible for ground and aviation fuels functions. Fuels POC shall have authority to act for SP on daily ground and aviation fuels-related matters. Individual(s) designated to perform Fuels accounting functions shall have completed all required courses.

1.15.9. Fuels Training and Certification SP must be fully qualified in servicing military Aircraft to include refueling and defueling operations. SP shall direct, receipt, storage, and issue operations for petroleum products IAW AFI 23-201 and DLA Energy programs.

1.15.10. Fuels Personnel. Fuels personnel shall have a valid driver’s license and/or a CDL (if required for category of refueling vehicle(s) they will be operating on or off USAFA), to include applicable endorsements (i.e., hazardous materials). They must complete Airfield Driving safety training from 306th FTG airfield Management prior to operating on the airfield.

1.15.11. Munitions POC. SP shall identify a single POC responsible for munitions functions.

POC shall have authority to act for SP on daily munitions related matters. SP shall provide a letter identifying munitions inspectors and qualifications to Munitions Accountable Supply Officer (MASO), CORs, and Chief COR for approval before performing munitions-related tasks

IAW DAFMAN 21-201.

1.15.12. SP shall ensure all personnel are trained, certified, and recertified IAW DAFMAN 21- 201 Chapters 2, 2.5, 2.7, 2.8, 2.9, 2.11 and all applicable subparagraphs in each section.

1.15.13. Munitions and Fuels Personnel. Munitions and Fuels personnel shall have a valid driver’s license and/or a CDL as required for the category of hazardous materials they will be transporting on or off USAFA to include applicable endorsements (i.e., hazardous/explosive materials). All personnel shall complete applicable traffic safety training courses IAW DAFI 91- 207, prior to transporting munitions. They must complete flight line driving safety training from 306th FTG Airfield Management Division prior to operating on flight line.

1.15.14. Cargo Movement Management. SP shall identify a single POC responsible for cargo movement functions. POC shall have authority to act for SP on daily freight/traffic related matters.

1.15.15. SP shall perform outbound/inbound Report of Shipment (RESHIP) operations.

1.15.16. Cargo Movement Specialist. Cargo movement personnel shall have a valid driver’s license and/or a CDL (if required for category of vehicle(s) they will be operating on or off USAFA) to include applicable endorsements (i.e., hazardous materials). They must complete Airfield Driving safety training from 306th FTG Airfield Management prior to operating on the airfield.

1.15.17. SP shall ensure cargo and freight personnel have the knowledge, ability, and skills to operate and troubleshoot all commercial and handheld power equipment utilized in the cargo and shipping section.

1.16. Identification Badges and Security Requirements

1.16.1. Upon completion of the appropriate security background investigation and a favorable determination, the Government will issue either a Defense Biometric Identification System (DBIDS) card, or Common Access Card (CAC) to SP personnel for identification IAW USAFAI 31-111.

1.16.2. SP personnel shall wear their SP identification badge on their external clothing where it can be easily seen during hours of operation. (NOTE: Will not be able to display when the CAC is being used as a token for access to Government networks). SP contract employees will also be required to display the USAFA Circulation Control Badge (CCB) while working within the cadet area.

1.16.3. Physical Security/Safeguarding Government Facilities/Property. SP shall be responsible for the physical security and safeguarding of all Government property provided for SP use DoD 5200.08-R, Physical Security Program IAW DAFI 31-101& DAFI 23-111. At end of each workday all Government facilities, equipment, and materials shall be secured as building configuration permits. Vaults and safes shall be maintained IAW DODM 5200.01 Vol 3 AFMAN 16-1404 Vol 3, Information Security Protection of Classified Information, Enclosure 3.

1.17. General Training (Formal and Informal).

1.17.1. Formal Training. As new or significant upgrades or changes to existing systems or processes occur, or to gain or maintain job proficiency, SP employees may be required to attend DoD formal training courses during the life of this contract (to include TDYs). SP shall submit requests for classroom slots to functional COR for approval/disapproval based on contract requirements.

1.17.2. SP shall ensure their employees complete Controlled Unclassified Information training utilizing the Air Force myLearning web site (https://lms-jets.cce.af.mil/moodle/) as part of their initial information protection training. SP shall also provide annual refresher training as required, or necessary.

1.17.3. Informal Training. The following training will be provided by host base and is mandatory, unless otherwise indicated, for employees filling positions indicated. Requests to attend training courses at a host base will be submitted to the appropriate base agency through

CO/FD not later than 60 days after transition start date, unless mandatory completion dates dictate otherwise. SP shall submit new training requirements to the functional COR as they are identified.

TYPE OF TRAINING ATTENDED BY PROVIDER #HRS/FREQ

a. Unit Point of Contact (Previously Functional Area Records Manager

(FARM)

Unit Point of Contact (For Records Management) myLearning

(222RM)

1 Hr/Annual

b. Real Property Building Manager

Facility Managers Online/10

CEOP

3 Hrs/Annual

c. Explosive Safety Training

Munitions Handlers Base Safety 1 Hr/Annual

d. Munitions Crew Chief Designated Munitions Crew Chief

Base Safety 3 Hrs/Annual

e. T.O. Class

Individuals maintaining Technical Orders (course is web based; TODO/Library Custodian General Course REV 1).

TO Library

POC

1 Hr/Annual

f. Controlled Area Training

Personnel performing duties in a Controlled Area.

SFS

Personnel

1 Hr/Annual

g. Airfield Driving & Safety

Personnel driving on the airfield.

AETC 306th OSS 1 Hr/Annual

h. Office POC (Previously Records Custodians)

Office POC (For Records Management) myLearning (222RM) 1 Hr/Annual

i. Controlled Unclassified Information

Personnel accessing Government Information Systems.

myLearning 1 Hr/Annual

j. DoD Cyber Awareness Challenge

Personnel accessing Government Information Systems.

myLearning 1 Hr/Annual

k. IT Custodian Primary and Alternate IT Custodians

10 CS

(online)

1 Hr/Annual

l. Operations Security All Personnel myLearning 1 Hr/Annual

m. Hazardous Materials Management Process and EESOH-MIS Courses.

Cargo and Mobility personnel myLearning 1 Hr/Annual

n. Hazardous Material Certification Preparers Class

Cargo & Munitions Personnel

Ft Carson 80 Hrs/Bi-annual

1.17.4. SP shall provide internal/external training necessitated by changes and amendments to manuals and regulations and by inspection, audit, surveillance, or COR reports.

1.17.5. SP can submit a vehicle request to 10 LRS/LGRDDO for Government vehicle support for loading/unloading/transportation for oversized loads. SP should contact the dispatcher at 333- 2230 to request support.

1.18. SP Quality Control. SP shall develop and maintain a quality control program/plan in all areas to ensure PWS services are performed IAW contract requirements. SP is encouraged to use innovative processes and continuous quality improvement in PWS performance. SP shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services; to include surveillance and analysis of all internal operations. This surveillance shall be done monthly for each functional area and inputs emailed to the functional area COR. Analysis results shall be maintained, and a repository of statistical data retained, to determine logistics activity effectiveness. This data will be used to provide briefings to Government auditors, staff assistance teams, Inspector General teams, etc., and may be requested by CO, FD, and functional COR. At a minimum, SP shall develop a quality control plan addressing all current functional areas identified in Section 2, Service Summary (SS) Table.

1.19. Self-Inspection Program. Manage self-inspection program IAW AFI 90-201, and DAFI 20-112. MICT Self-Assessment Communicator (SAC) can be obtained from the Management Internal Control Toolset (MICT) website, https://mict.cce.af.mil/ (Air Force Portal access required). Provide results to functional COR by established suspense date for review/validation and upload into MICT. Areas not in compliance; SP shall immediately notify functional COR and prepare written documentation identifying deficiency, corrective action, preventive measures, and Estimated Completion Date (ECD). Government reserves the right to refute ECDs. 10% MICT communicators will be reviewed each month (except May and December) and annually with changes made to each MICT communicator to update the database.

1.19.1. SP shall be inspection ready at all times. MICT communicators shall be updated monthly and maintained in an inspection ready status in all areas. MICT will be revalidated annually.

1.20. Inspections. SP shall support and participate in Federal, DoD, Air Force, State, County, and local inspections (i.e., Air Force Environmental, Safety, Occupational Health, Fire Protection, Higher Headquarters directed CIs, etc.). SP shall conform to standards listed in PWS and Attachment 1 (MICTs). If improper procedures or unsafe conditions exist, SP shall remove personnel and/or equipment from unsafe condition and notify Flight Chief, CORs, CO and HQ USAFA/SE. Department of Labor (DoL) OSHA inspectors are authorized right of entry to inspect any place of employment operated by an Air Force SP, (referred to as “NO NOTICE” inspections.) Notify HQ USAFA/SE and COR if an OSHA inspector visits unescorted by an Air Force Safety Technician and/or COR. Non-compliance with safety requirements can result in work stoppage, inexcusable delays, and/or costly fines issued by DoL. SP shall be liable for any fines or penalties resulting from such failure. See Attachment 2 for inspection workload estimates.

1.21. Environmental Requirements. SP shall ensure their facilities, work areas, personnel, and programs on USAFA comply with environmental laws, regulations and permits.

Immediately notify functional CORs when potential violation conditions exist. SP shall ensure policies and procedures are established to protect the health and safety of employees and community to minimize or eliminate risks of environmental pollution. SP shall be liable for any failure to comply with the foregoing requirements, environmental damage, remediation, and any fines or penalties resulting from such failure.

1.21.1. SP Environmental Plan. SP shall develop, manage, and maintain a complete environmental plan to assure compliance with all environmental statutes and regulations. Submit the Environmental Plan to CO for FD approval within 30 days after transition period start and within five (5) days as changes occur.

1.21.2. Hazardous Waste Collection. SP shall ensure proper collection and turn-in of generated hazardous, universal waste; toxic, special, or radiological wastes; and materials. Hazardous Waste Management is identified IAW AFI 32-7001 and AFI 32-7002.

1.21.3. Environmental Management Systems. SP shall be qualified and participate in the Installation Environmental Management System, as required by Executive Order 13423 Strengthening Federal Environmental, Energy, and Transportation Management.

1.21.4. Safety Data Sheets (SDS). SP shall maintain a current copy of each SDS required for their materials/chemicals in each work center. Must be available 24/7 for review.

1.22. SP Vehicles. SP shall have an adequate number of vehicles to meet PWS requirements.

SP-owned vehicles shall be marked with company designation. Vehicles must be insured and shall be state licensed prior to being utilized on USAFA. Privately owned vehicles must comply with Colorado State Statutes, DoD, Air Force and USAFA regulations and road signs for operation of motor vehicles. All vehicles are subject to search.

1.23. Conservation of Utilities. SP shall educate employees in utilities conservation practices and responsibilities for operating under conditions to prevent waste of utilities.

1.24. Telephone Services. Government telephone services are provided for transmission of Government information only. Telephone communications are subject to security monitoring

IAW DAFI 10-712. Access to Government Local Area Network (LAN), e-mail, internet and Government networks and servers shall be limited to official use only.

1.25. Housekeeping. SP shall ensure good housekeeping practices are utilized to provide a healthy and clean environment throughout performance of the contract. Trash cans must be emptied at the end of shift if full. The Government will provide custodial services for occupied Government provided facilities at the same level provided to Government employees. All other services shall be SP’s responsibility.

1.26. Refuse Collection. The Government will make available refuse collection and disposal services for SP at Government expense in direct support of the PWS. Emptying of individual trash receptacles at end of each workday or as needed into Government-provided dumpsters is the responsibility of SP employees. Dumpsters are available for SP use for disposal of items. SP shall follow guidelines established by USAFA regarding proper disposal of refuse. SP shall not dump prohibited items in dumpsters. SP shall comply with base-recycling programs.

1.27. Fire Protection. Fire protection shall be IAW USAFAI 32-2001. SP shall inspect all extinguishers in their functional areas monthly. Fire extinguishers shall be kept in their designated locations. SP shall appoint a facility manager in each functional area (supply, munitions, and fuels. Manage any unserviceable fire extinguishers with CE in building 8110 southwest side. All personnel shall be familiar with fire extinguishing equipment, placement, inspection, and operation; location of fire alarm stations; how to report a fire; and building evacuation plans.

1.28. Records Management. Records management includes creation, use, maintenance, storage, and disposition of information as a government record, regardless of media. All records, files, documentation, working papers, and software provided by the Government or generated in performance of this contract become and remain Government property. SP shall maintain records, files, documentation, and working papers IAW DAFI 90-160, using AFRIMS (http://afrims.amc.af.mil), and other pertinent directives as supplemented. If requested by Government, provide original record or a reproducible copy of any such record within five (5) working days of receipt of request.

1.28.1. Serve as Unit POC [previously Functional Area Records Managers (FARM)] for all documents maintained in support of this contract and assign a Unit POC, Office POC (previously Records Custodians) and Commander’s Delegate (previously Chief of Office Records) as required. SP shall ensure employees designated as Unit POC, Office POC and Commander’s Delegates comply with DAFI 33-322, Records management and Information Governance Program.

1.29. Safety. SP shall provide a written safety program to CO for acceptance NLT 60 calendar days after the start of the transition period. Ensure all personnel are aware of safety requirements and responsibilities. Manage all work areas to ensure a safe environment is always maintained.

Document safety training received for the tasks, equipment, machinery, and tools personnel are required to operate. Provide timely support to HQ USAFA Safety Office to resolve safety related issues. SP shall provide all required Personal Protective Equipment (PPE) in a clean and serviceable condition. SP shall provide any issues to the functional COR ASAP.

1.29.1. A written safety plan shall cover safety related information outlined in Section 2 and be approved by functional COR.

1.30. Incident/Mishap Reporting. In the event of a safety incident/mishap as described in DAFI 91-204 and USAFA Sup 1, SP shall take reasonable and prudent action to establish control of the scene, prevent further damage to persons or property and preserve evidence until released by investigative authority through CO. Immediately report incident to functional COR and HQ USAFA/SE.

1.30.1. If Government elects to conduct an accident/mishap investigation, cooperate fully (to include toxicology testing), and assist Government personnel in conducting investigation.

1.30.2. SP POC will identify employee(s) to be tested and applicable substance screening.

Accomplish specified testing using a certified (i.e., approved by the Government) medical substance abuse toxicological testing facility. Test results will be provided to CO and/or FD if requested. Positive test for illegal substances can result in restricted access to USAFA.

1.30.3. SP shall comply with inspectors from Federal, DoD, State, County, and local, inspection agencies making routine inspections of SP operations and work sites checking for regulatory compliance to standards.

1.30.4. SP shall be responsible for establishing safety requirements and briefing all subcontractors who qualify as applicable contractors under this contract.

1.30.5. SP shall immediately secure accident scene and wreckage until released by accident investigative authority. Immediately report fuel spills (except Class I spills) to Fire Department, Flight Chief and CORs. SP shall follow current Base Civil Engineering (BCE) hazardous emergency response plan and maintain spill kits with inventory on-site or located on vehicles as required to contain any spills.

1.30.6. SP shall ensure a complete review is made of Technical Orders (T.O.s) to identify any existing hazardous conditions or those potentially developing. Known hazardous conditions "CAUTIONS" or “WARNINGS" are listed in T.O.s applicable to this project. Prior to beginning work, all concerned personnel shall be apprised of dangers involved, proper safeguards required, and type(s) of PPE to be used.

1.30.7. Should hazardous conditions arise during course of this work which have not been recognized in applicable T.O.s or by this exhibit, work areas shall be directed to cease work immediately, and CORs shall be notified.

1.31. Administrative and Deliverables. Receive, review, coordinate, implement, and initiate corrective action on Air Force Inspection System Program and Command Interest Items IAW

DAFI 90-201.

1.31.1. SP shall prepare and submit AF Form 332s (10 CES work order request) to functional COR for modifications to facilities.

1.31.2. SP shall process mandatory required reports IAW DAFI 20-112. Provide the following reports as required for review by functional COR, and approval by Accountable Officer:

Deliverables Date Required

a. Transition Plan 30 days prior to contract award

b. Safety Plan/Program 60 days After Transition

c. Develop spill response plan (Areas that deal in HAZMAT)

60 days After Transition

d. Develop a fuels Quality Control Plan 60 days After Transition

e. Develop an Organizational fuel tank training program

60 days After Transition

f. Contract Quality Control Plan Inspections Monthly

g. Emergency Fuels Support Plan Annually

h. Supply Inventory Schedule Annually (start of fiscal year)

i. Base Reusable Container Program Procedures/Report (End of month)

Annually on 31 December or sooner.

j. Letters requesting/approving Record Forced Change Output (FIX) documentation

As Required

k. Narrative Unfunded…