Draft PWS 2 Mar 23.pdf

1. GENERAL INFORMATION/DESCRIPTION OF SERVICES AND DELIVERABLE

1.1. Background. The 10th Logistic Support Squadron, 10 LRS/LGRM) is responsible for managing, issuing, receiving, storing, inventory, inspection, equipment, hazardous material, shipping, and tracking of AF owned material, along with munitions and fuels management for United States Air Force Academy (USAFA) mission requirements supporting the Cadet Wing.

1.2. US Air Force Academy Mission. The United States Air Force Academy (USAFA) is a military service academy graduating approximately 1,000 Air Force officers annually from a cadet corps of approximately 4,000 to 4,500. USAFA sits on approximately 18,500 acres located at the foot of the Rocky Mountains and has over 8,600,000 square feet of facilities with elevations ranging from 6,020-9,050 feet. Daytime work force is comprised of approximately 6,800 military, civilian and contract employees. The USAFA mission draws senior level visibility from the public, athletic organizations, Department of Defense (DoD), and politicians from all levels of Government. Approximately 2,000 residents from all DoD service agencies live in residential housing units. Emergency operations at USAFA are staffed by a mix of military, civilian employees, and contract personnel. USAFA is recognized worldwide as the premier developer of officers, leaders with impeccable character and essential knowledge, prepared and motivated to lead our Air Force and nation. USAFA’s mission is to inspire and develop outstanding young men and women of character to become officers motivated to lead the world's greatest aerospace-force.

1.3. Magnitude of Effort. The Period of Performance is 1 May 2024 through 30 April 2029:

Base plus 4 option years.

1.4. Inherently Governmental Functions. The performance of management and administrative support can occasionally blur the lines between support and the performance of functions that are inherent to the Government. At no time shall the SP perform inherently governmental functions as specified in FAR 7.5 – Inherently Governmental Functions. If it is unclear whether a particular function is inherently governmental, the SP shall consult with the Contracting Officer for clarification.

Note: Throughout the entirety of this Performance Work Statement (PWS) the contractor will be identified as Service Provider (SP).

1.5. SP Manpower Reporting.

1.5.1. The SP shall report ALL SP labor hours required for performance of services provided under this contract for the CFAM IT-ED Support Services via a secure data collection site. The SP is required to completely fill in all required data fields for Enterprise Contractor Manpower Reporting Application at http://www.eCRMA.mil.

1.5.2. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September.

While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. SPs may direct questions to the Contractor Manpower Reporting Application (CMRA) help desk.

1.5.3. Uses and Safeguarding of Information: Information from the secure web site is proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the SP name and contract number associated with the data

1.6. Service Provider (SP) Background Checks.

1.6.1. SP shall process employees requiring physical access to the installation and/or logical access to government computers, devices, networks and information systems with the appropriate security background investigation necessary to perform their duties by the performance start date IAW DoD 5200.02 AFMAN 16-1405, Air Force Personnel Security Program, DoD 5220.22-M, National Industrial Security Program, and National Industrial Security Program (NISP) 32 Code of Federal Regulations (CFR) Part 117.

1.6.1.1. SP shall initiate a Tier 1 security background investigation via the National

Background Investigative Services (NBIS) for personnel requesting access to government computers, devices, networks and information systems (to exclude classified information) 15 days prior to performance start date. The SP shall coordinate with the USAFA Information Protection office (HQ USAFA/IP) on all employees requiring a Tier 1 security background investigation. In addition, the SP shall have these employees complete and submit a completed DD Form 2875, System Authorization Access Request (SAAR) and AF Form 4394, Air Force User Agreement Statement - Notice and Consent, to their government organizations’ Cyber Security Liaison and Security Assistant for coordination and access.

1.6.1.2. SP employees that require elevated or otherwise administrative privileged access to unclassified Government owned computers, network devices and/or operations systems, shall submit a Tier 3 security background investigation via NBIS and comply with requirements outlined in; 1) DAFMAN 17-1303, Air Force Cybersecurity Workforce Improvement Program, paragraph 2.20 and 3.1., 2) have certifications listed under DOD 8570.01-M., Information Assurance Workforce Improvement Program, para C5.3., and 3) submit a completed USAFA Form 75 - USAFA Privileged User Agreement, to the 10 Communications Squadron for processing, prior to being granted access.

1.6.1.3. The SP shall also process a Tier 3 security background investigation, via NBIS, for all personnel who; 1) require access to classified networks, computers, devices, material and information, 2) are assigned custody, maintenance, transportation, disposal, or security responsibilities for AA&E and fuels on military installations IAW DoDM 5100.76-M, IC 2, Physical Security of Sensitive Conventional Arms, Ammunition and Explosives, dtd Apr 17, 2012, Enclosure 3, para 8(a), 60 days prior to performance start date.

1.6.2. The SP shall notify the COR when an employees’ Single Agency Check, Tier 1, or Tier 3, security background investigation is out of scope, denied, or revoked for any reason.

1.7. The SP shall perform service consistent with stated thresholds and support of Base

Support Plans in the following areas.

a. Material Supply, Equipment, Mobility & Hazardous Material Pharmacy

b. Fuels Ground & Aviation

c. Cargo Inbound/Outbound shipping, Packing & Crating

d. Munitions USAFA and Colorado Front Range Installations Peterson SFB, Schriever SFB, Cheyenne Mountain SFA, Fort Carson (Two AF units)

1.7.1. USAFA and SP Organizational Relationship. SP shall integrate seamlessly into the

USAFA organization. There are six primary mission elements and multiple Colorado Front Range installations requiring direct support services under this PWS:

a. HQ 10th Air Base Wing (10 ABW)

b. Commandant of Cadets (Cadet Wing - CW)

b. Dean of Faculty (DF)

d. Directorate of Athletics (AD)

e. USAFA/Preparatory School (PL)

a. 306th Flying Training Group (FTG)

1.7.2. The 10 ABW is responsible for USAFA installation and support services, including tenant organizations on any Academy property. CWs role is to manage military aspects of cadet life; DF provides traditional academic instruction. Directorate of Athletics manages all aspects of athletic programs and operations. USAFA/PL supports Preparatory School activities; 306th FTG supports USAFA flying related activities. SP shall provide support to USAFA units listed above through 10 LRS &10 CONS.

AETC Major Tenant

*SP is assigned to 10 LRS

1.8. SP Responsibilities/Support. SP shall be responsible for services/programs identified in PWS and shall be the single Point of Contact (POC) for these USAFA-wide programs. SP shall provide support identified within PWS to USAFA and tenant organizations. Additionally, SP shall provide support to USAFA personnel and sponsored events outside USAFA areas (i.e., Fairish Recreation Area, Bullseye Air Strip).

1.8.1. To perform work contained in this PWS, SP shall be expected to furnish all labor, supervision, vehicles, equipment, tools, materials and other items and services (except those identified as Government Furnished Equipment (GFE)) to perform Logistics Support Service functions at USAFA. Performance shall be In Accordance With (IAW) Federal, Department of Defense (DoD), Air Force, State, County, and local laws & regulations, contract terms and conditions and PWS requirements & standards. Estimated quantities of work are listed in the PWS. Specific services performed under this PWS are listed in various PWS subsections. Listed below are overarching services required within

PWS.

1.8.2. Supply. SP shall provide supplies, equipment, personnel, materials, vehicles, supervision, and other items and services necessary to operate Integrated Logistics System (ILS-S) and subsystems of ILS-S, Standard Base Supply System (SBSS) and Enterprise Solutions-Supply (ES-S). In performing base supply activity functions for FB/FE accounts. ILS-S prescribes standardized processes for all material management activities operated or supported by ILS-S and applies to all ILS-S users. SP shall manage IT system Defense Property Accountability System (DPAS).

1.8.3. HAZMART. SP shall print and issue labels for all stock listed hazardous material

(HAZMAT) IAW AFMAN 32-7002, Chapter 3, Hazardous Materials Management, USAFA

SUPERINTENDENT CC

10 MSG

10 ABW CW DF PL AD

10 LRS*

306 FTG

except for 10 MDG for USAFA. When a contractor material list is submitted, review/evaluate materials brought onto the installation to determine whether it is a hazardous material, and if so, ensure it is authorized for use and tracked. SP shall use Air Force Enterprise Environmental Safety and Occupational Health-Management Information System (EESOH-MIS) to track hazardous material accounts, record hazardous material transactions, and print labels. SP shall obtain approval from Hazardous material Management Process (HMMP) team to establish transitory and permanent hazardous material accounts. SP shall attend quarterly HMMP meetings to ensure cohesiveness within the HMMP team. HAZMART requirements are commonly referred to as the location, organization, or function that performs as the HAZMAT Tracking Activity (HTA) where inventory, receipt, and issue data are captured in EESOH-MIS and operates IAW AFMAN 32-7002, Environmental Compliance and Pollution Prevention. Any unit using hazardous material (HAZMAT) must be supported by HAZMART. SP HAZMART must ensure request for HAZMAT has an authorization approved prior to issue from Hazardous Materials Management Process (HMMP) team with an approved hazardous materials Safety Data Sheet (SDS). SP shall ensure all labels are issued to the correct contractors in EESOH-MIS. SP, HAZMART is also authorized to be a member of (HMMP) team. All requests, regardless of pathway, source of supply (e.g., LRS, CE Material Control) or user (e.g., government or contractor), shall be responded to within 3 business days by SP. Material monitoring procedures below need to be consistent with LRS procedures IAW AFMAN 23-122, for hazardous materials.

1.8.4. Equipment. SP shall input data in applicable materiel management IT system to account for and manage the DPAS Force Systems Management (FSM) module which is the authoritative source for managing equipment authorization records for USAFA and tenant units, to include data for Chief Financial Officer (CFO) assets. Any Higher Headquarters/FIAR requirements shall also be in compliance. SP shall ensure Key Supporting Documentation (KSD) is maintained in Master Jacket File. SP shall ensure all equipment accounts use Defense Property Accountability System (DPAS) as the APSR to account for equipment. SP shall maintain a history of equipment accounts as directed by office file plan.

1.8.5. Cargo Movement. SP shall provide surface freight services, manufacture special containers or dunnage, pack, ship, receive, block & brace cargo, perform freight services and operate the government furnished Cargo Movement Operation System (CMOS) computer system. SP shall follow Cargo Movement function IAW AFI 24-602-3.1.

Inbound Cargo receives all MILSTRIP and non-MILSTRIP shipments consigned to the host installation and executes transportation functions IAW DTR 4500-9-R Part II, Chapter 203. Inbound Cargo is responsible for receipting accountable property into the ILS-S for materiel addressed to the host installation’s Stock Record Account Number (SRAN) and destined for the supply activity, refer to Attachment 9 of this instruction.

1.8.6. Fuels. SP shall operate Ground and Aviation Fuels Account “FP7000” to fuel and defuel assigned and transit aircraft and perform operations using the DLA furnished FMD system.

1.8.7. Munitions. SP shall requisition, receive, issue, store and inspect all munitions, and maintain all support records for the Munitions Account “FV7000” by utilizing the government furnished Global Ammunition Control Point/Theater Integrated Combat Munitions (GACP/TICMS), and Agile Munitions Support Tool (AMST).

1.8.8. Mobility. SP shall use mobility accountability IT system to manage and account for USAFA operational Individual Protective Equipment (IPE). SP will oversee secure storage of IPE and training gear. Issue IPE assets to deployers and home-station Security Forces for response measures. Provide contingency and exercise support. Store and issue clean and serviceable training gear for Chemical Warfare Defense Training.

Providing customer service, support during inspections and deployments, and making shipments. Manage and maintain all mobility weapons in a Safe, Clean, and Serviceable condition. Maintain inventory of mobility assets. Ensure centralized purchases of IPE are received and processed for incoming property from Air Force Consolidated Mobility Bag Activity (CMBA).

1.9. Guidance/Instruction Changes. SP shall immediately implement all changes to identified guidance/instruction (i.e., DAFI, DAFMAN, OI, etc.) which does not result in additional cost. If additional cost is anticipated, SP shall notify CO and provide a cost estimate, stating the change due to appropriate guide/instruction. If SP does not notify CO within thirty (30) calendar days of learning of the change, SP shall implement the change at no additional cost to the government. SP shall not implement a change affecting contract costs without written approval from CO.

1.10. SP Generated Information. Information generated and maintained under this contract, to include government-furnished information, must be available for government review upon request. SP stipulates; any documents or information collected because of efforts under this contract is property of the US Government and shall not be released either formally or informally without government consent. Any SP produced documentation is considered government official records, shall be maintained IAW DAFI 90-160360 and AF Records Management System.

1.11. E-Pubs Review. SP shall screen e-Pubs and other promulgating agencies semi-annually or when notified to obtain updates/changes to regulations, supplements, amendments, and listed publications necessary in the performance of SP’s duties during the life of the contract and identify updates/changes to government.

1.12. Hours of Operation. Normal Hours. The government reserves the right to establish specific days and performance times for any work under this PWS. SP shall work extended hours to ensure timely completion of work at no additional cost to the government. Working hours for each functional area are specified below. Functional areas listed below must always have physical presence in each area during the hours listed.

Offices will not be closed during lunch time hours. SP shall coordinate with the COR/s prior to offices being unmanned. After coordination, a contact number shall be posted in each functional area not manned. Ensure enough personnel are on-duty to support all mission requirements. Personnel performing Pick-up and Delivery are required to leave their office to complete required duties, which could leave their office unmanned during business hours.

Areas Hours

a. Supply Customer Service, Equipment

Management, Freight, Munitions, Mobility, Weapons, HAZMAT, Inspection, Pick-up and Delivery, Ground Fuels and TODO.

700 - 1600, Monday thru Friday.

b. Aviation Fuels 700 - 1600, Monday thru Saturday

1.12.1. Hours of Operation for Aviation Fuels. Operations hours are based on scheduled flight operations. SP shall man fuel operations appropriately to be prepared for early/late scheduled flight returns. Actual times and locations of aircraft refueling will be provided by a flying schedule or verbal request via phone or radio from supported squadrons.

Earliest refueling times can be prior to first take-off as published on the daily flying schedule Latest refueling will take place is 30 minutes after sundown; due to safety concerns regarding limited flight line, parking ramp lighting and environmental issues caused by possibly over filling aircraft, due to open port refueling. Duty hours will change as summer days become longer. Special events: SP shall be notified by CO or FD prior to special event activities (Graduation, Parents Weekend, football games, etc.).

(Admin Note: Ground fuels personnel or their alternate(s) are required to depart their offices to refuel Organization Fuel tanks or deliver test samples to Peterson SFB).

1.12.2. Recognized Federal Holidays

a. New Year’s Day 1 January

b. Martin Luther King Jr. Birthday Third Monday in January

c. President’s Day Third Monday in February

d. Memorial Day* Last Monday in May

e. Juneteenth* 19 June

f. Independence Day* 4 July

g. Labor Day* First Monday in September

h. Columbus Day* Second Monday in October

i. Veterans’ Day* 11 November

j. Thanksgiving Day Fourth Thursday in November

k. Christmas Day 25 December

NOTE: An asterisk (*) next to a holiday indicates it may be a normal flying day; aircraft operation and fuel servicing must be available if required.

1.12.3. Expanded Hours. Upon CO notification, SP shall provide services to support national commitments, up to and including a declared war generating surge requirements.

Services shall be provided 24 hours a day, 7 days a week as required for duration of the emergency. Surge requirements, beyond SP capabilities, may be augmented by the government, at its option, when it perceives mission accomplishment is endangered. SP shall support USAFA exercises as required (typically four (4) exercises per year).

1.12.4. SP shall provide support to USAFA for any request requiring processing during other than the normal duty hours specified in para 1.12. Support will include as a minimum one (1) hour response time for complete logistics support on any customer request requiring processing, i.e., receiving, issuing, packaging and shipment of materials.

1.12.5. SP can receive outside normal duty hour call notifications from CO, FD, Flight

Chief, CORs and/or first responders to perform physical security to the vault located at building 8110 and/or the Munitions Storage area. SP shall provide physical presence to 10 SFS alarm activation/failure notifications at any time, within one (1) hour of notification.

If required, SP may be tasked to provide constant surveillance (24 hours a day) of Munitions Storage Area (MSA) and Mobility Weapons Vault (MWV) until alarms are repaired and reactivated.

1.12.6. If activation requires effort outside normal duty hours or workload outside parameters of any variation in workload provisions of this contract, such increase in SP effort shall be subject to negotiated equitable adjustment. The request for an equitable adjustment can be submitted by SP to the government after the fact.

1.12.7. Base Closures Due to Inclement Weather (Non-crisis situations). Non-mission essential SP personnel will take appropriate actions when 10 ABW/CC authority implements delayed reporting, early release, or base closure IAW USAFA Plan 32-1002, Snow and Ice Control Plan.

1.13. SP Services during Crisis. Some services under this contract must be provided in a crisis declared by National Command Authority (NCA) IAW DoDI 100.22. If a crisis is declared by NCA, CO, FD, the Flight Chief will notify SP by any means of communication available. SP shall establish and maintain a complete contingency plan to ensure continuation of identified services during periods of emergency, such as a national wartime mobilization. Plan shall be provided to the government within (30 days) of the start of the transition period IAW DFARs 252.237-7023. After contract award, plan revisions shall be submitted to CO, within 30 days after revision is deemed necessary.

The government will review and approve plan or return plan to SP with requests for corrections or changes within 30 days of submission. After award, SP shall submit updates or changes to plan within five (5) working days after changes. For services not required in a crisis declared by the NCA, CO, FD, the Flight Chief will notify SP by any means of communication available. SP’s employee(s) shall not perform non required services. SP shall resume services upon notification by the Government that the crisis is over. SPs employee shall report to normal place(s) of performance the next business day, unless requested by the government to report the same day as notified. If contingencies or exercises require effort outside normal duty hours or workload outside the parameters of any variation in workload provisions of this contract, increase in SP efforts shall be negotiated and reasonable costs reimbursed. Likewise, should any activation, exercise or reduced hours result in decreased SP efforts; a downward equitable adjustment shall be negotiated. There shall not be costs paid by the government to SP during a crisis except those costs incurred for work performed under this contract. Mission Essential services to be performed during a crisis are:

a. Mobility: deployment and weapons (As Required)

b. Fuels: ground and aviation (As Required)

c. Munitions: (As Required)

d. Cargo: (As Required)

e. Supply: (As Required)

1.14. Temporary Duty (TDY). SP shall send personnel TDY, supporting PWS requirements as directed by the government. Cost for TDYs shall be SPs responsibility (SP responsible for Lodging, Travel and Per Diem. Government pays for required training).

1.15. SP Personnel Work Requirements. SP shall provide a Point of Contact (POC) responsible for contract work performance within 5 working days after transition period start. POC shall have full authority to act for SP on contract matters relating to daily contract operation. Submit in writing to CO the POC name with contact numbers, within five (5) days after transition period start. Submit changes in writing to CO, FD, and Flight Chief as they occur. POC shall be available during normal duty hours within 30 minutes to meet with government personnel designated by CO to discuss problem areas.

After normal duty hours, POC shall be available (by phone or in person) within one (1) hour. POC shall participate in quality improvement initiatives, meetings, seminars, teams, and training seminars, etc., as requested by the CO/FD, Flight Chief and CORs.

1.15.1. Contract Employees. SP shall not employ persons for work on this contract if such employee is a potential threat to health, safety, security, and general well-being or operational mission of USAFA and its population. SP shall not employ any person who is a Government employee if employment creates a conflict of interest unless such person seeks and receives approval IAW DoD 5500.7-R, Chapter 5.

1.15.2. Employees shall present a neat, clean, and professional appearance always, unless precluded by assigned work. Employees shall be easily recognized as SP employees by wearing SP provided identification i.e., name tags/badges always (unless a safety hazard is created).

1.15.3. SP employees who interact with government personnel shall be always respectful, not confrontational, able to read, write, speak, and understand the English language fluently.

1.15.4. SP shall ensure employees have required and valid professional certifications and licenses before performing PWS associated tasks under this contract.

1.15.5. Supply POC. SP shall identify a single POC responsible for Supply functions.

POC shall have authority to act for SP on daily supply related matters. Supply POC should have experience working in Air Force Standard Base Supply System (SBSS).

Name of this person shall be designated in writing to CO at the start of the contract.

1.15.6. Supply Personnel Drivers’ Licenses. Supply personnel shall have a Commercial Driver’s license (CDL) if required for supply vehicle(s) they will be operating on or off USAFA, to include applicable endorsements (i.e., hazardous materials). SP personnel shall complete Airfield Driving safety training from 306th FTG Airfield Management prior to operating on the airfield.

1.15.7. Fuels. SP shall provide a fuels POC who is responsible for ground and aviation fuels functions. Fuels POC shall have authority to act for SP on daily ground and aviation fuels related matters. Individual(s) designated to perform Fuels accounting functions shall have completed required course(s).

1.15.8. Fuels Personnel. Fuels personnel shall have a valid driver’s license and/or a

Commercial Driver’s License (CDL) if required for category of refueling vehicle(s) they will be operating on or off USAFA, to include applicable endorsements (i.e., hazardous materials). They must complete Airfield Driving safety training from 306th FTG airfield Management prior to operating on the airfield.

1.15.9. Munitions POC. SP shall identify a single POC responsible for munitions functions.

POC shall have authority to act for SP on daily munitions related matters. SP shall provide a letter identifying munitions inspectors and qualifications to Munitions Accountable Supply Officer (MASO) & Flight Chief for approval before performing munitions related tasks IAW DAFI 21-201.

1.15.10. Munitions and Fuels Personnel. Munitions and Fuels personnel shall have a valid driver’s license and/or a CDL as required for the category of hazardous materials they will be transporting on or off USAFA to include applicable endorsements (i.e., hazardous/explosive materials). All personnel shall complete applicable traffic safety training courses IAW DAFI 91-207, Chapter 4, prior to transporting munitions. They must complete flight line driving safety training from 306th FTG Airfield Management Division prior to operating on flight line.

1.15.11. Cargo Movement Management. SP shall identify a single POC responsible for cargo movement functions. POC shall have authority to act for SP on daily freight/traffic related matters.

1.15.12. Cargo Movement Specialist. Cargo movement personnel shall have a valid driver’s license and/or a Commercial Driver’s License (CDL) if required for category of vehicle(s) they will be operating on or off USAFA to include applicable endorsements (i.e., hazardous materials). They must complete Airfield Driving safety training from 306th FTG Airfield Management prior to operating on the airfield.

1.16. Identification Badges and Security Requirements

1.16.1. Upon completion of the appropriate security background investigation and a favorable determination, the Government will issue either a Defense Biometric Identification System (DBIDS) card, or Common Access Card (CAC), to SP personnel for identification IAW USAFAI 31-111, Chapter 1.

1.16.2. SP personnel shall wear their contractor identification badge on their external clothing where it can be easily seen during hours of operation. (NOTE: Will not be able to display when the CAC is being used as a token for access to government networks).

SP contract employees will also be required to display the USAFA issued Circulation Control Badge (CCB) at all times while working within the Cadet area.

1.16.3. Reserved.

1.16.4. Physical Security/Safeguarding Government Facilities/Property. SP shall be responsible for the physical security and safeguarding of all government property provided for SP use DoD 5200.08-R; Physical Security Program IAW DAFI 31-101, Chapters 6, 7, & 8 & DAFI 23-111, Section C. At end of each workday, all government facilities, equipment and materials shall be secured as building configuration permits. Vaults and Safes shall be maintained IAW DODM 5200.01 Vol 3 AFMAN 16-1404 Vol 3, Information Security Protection of Classified Information, Enclosure 3.

1.16.5. Reserved

1.17. General Training (Formal and Informal).

1.17.1. Formal Training: As a result of new or significant upgrades or changes to existing systems or processes, or to gain or maintain job proficiency, SP employees may be required to attend other DoD formal training courses during the life of this contract (to include TDYs). SP shall submit requests for classroom slots to Flight Chief for approval/disapproval based on contract requirements.

1.17.1.1. SP shall ensure their employees complete Controlled Unclassified Information training utilizing the Air Force myLearning web site (https://lms-jets.cce.af.mil/moodle/ <https://lms-jets.cce.af.mil/moodle/> ) as part of their initial information protection training. SP shall also provide annual refresher training as required, or necessary.

1.17.2. Informal Training: The following training will be provided by host base and is mandatory, unless otherwise indicated, for employees filling positions indicated. Requests to attend training courses at host base will be submitted to the appropriate base agency through CO/FD not later than 60 days after transition start date, unless mandatory completion dates dictate otherwise. SP shall submit new training requirements to the Flight Chief as they are identified.

TYPE OF TRAINING ATTENDED BY PROVIDER #HRS/FREQ

a. Unit Point of Contact (Previously Functional Area Records Manager

(FARM)

Unit Point of Contact (For Records Management) myLearning

(222RM)

1 Hr/Annual

b. Real Property Building Manager

Facility Managers Online/10

CEOP

3 Hrs/Annual

c. Explosive Safety Training

Munitions Handlers Base Safety 1 Hr/Annual

d. Munitions Crew Chief Designated Munitions Crew Chief

Base Safety 3 Hrs/Annual

e. T.O. Class

Individuals maintaining T.O.s (course is web based; TODO/Library Custodian General Course REV 1).

TO Library

POC

1 Hr/Annual

f. Controlled Area Training Personnel performing duties in a Controlled Area.

SFS Personnel 1 Hr/Annual

g. Airfield Driving & Safety Personnel driving on the airfield.

AETC 306th

OSS

1 Hr/Annual

h. Office POC (Previously Records Custodians)

Office POC (For Records Management) myLearning

(222RM)

1 Hr/Annual

i. Controlled Unclassified Information

Personnel accessing Government Information Systems.

myLearning 1 Hr/Annual

j. DoD Cyber Awareness Challenge

Personnel accessing Government Information Systems.

myLearning 1 Hr/Annual

k. IT Custodian Primary and Alternate IT Custodians

10CS (online) 1 Hr/Annual

l. All Personnel Operations Security myLearning 1 Hr/Annual

m. Hazardous Materials Management Process and EESOH-MIS Courses.

Cargo and Mobility personnel myLearning 1 Hr/Annual

n. Hazardous Material Certification Preparers Class

Cargo & Munitions Personnel

Ft Carson 80 Hrs/Bi-annual

1.17.3. SP shall provide internal/external training necessitated by changes and amendments to manuals and regulations and by inspection, audit, surveillance, or COR reports.

1.17.4. SP can submit a vehicle request to 10LRS/LGRDDO for 10 or 15-ton government forklift support for oversized loads. In the event an unscheduled load is delivered, SP should contact the dispatcher at 333-2230 and a driver will be called in to provided support.

1.18. SP Quality Control. SP shall develop and maintain a quality control program/plan in all areas to ensure PWS services are performed IAW contract requirements. SP is encouraged to use innovative processes and continuous quality improvement in PWS performance. SP shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services; to include surveillance and analysis of all internal operations. This surveillance shall be done annually for each functional area. Analysis results shall be maintained, and a repository of statistical data retained to determine supply activity effectiveness. This data will be used to provide briefings to government auditors, staff assistance teams, Inspector General Teams, etc., and may be requested by CO, FD, Flight Chief or CORs. As a minimum, SP shall develop a quality control plan addressing all current areas identified in Section 2, Service Summary (SS)Table.

1.19. Self-Inspection Program. Manage self-inspection program IAW 90-201, and DAFI 20-112, Chapter 3, or when requested by CO, FD or CORs utilizing PWS and Attachment 1. MICT Self- Assessment Communicator (SAC) can be obtained from Management Internal Control Toolset (MICT) website, https://www.my.af.mil/reservenetprod/mic/mict/mymictview.aspx. Provide results to Flight Chief and CORs by established suspense date for review/validation and upload into MICT. Areas not in compliance; SP shall immediately notify COR and prepare written documentation identifying deficiency, corrective action, preventive measures, and Estimated Completion Date (ECD). Government reserves the right to refute ECDs. All MICT communicators will be reviewed each month (except May and December) and a change will be made to each MICT communicator to update the database.

1.19.1. SP shall be always inspection ready. MICT communicators shall be updated monthly and maintained in an inspection ready status in all areas. MICT will be revalidated annually.

1.20. Inspections. SP shall support and participate in Federal, DoD, Air Force, State, County, and local inspections (i.e., Air Force Environmental, Safety, Occupational Health, Fire Protection, Higher Headquarters directed CIs, etc.). SP shall conform to standards listed in PWS and Attachment 1 (MICTs). If improper procedures or unsafe conditions exist, SP shall remove personnel and/or equipment from unsafe condition and notify Flight Chief, CORs, CO, & HQ USAFA/SE. Department of Labor (DoL) OSHA inspectors are authorized right of entry to inspect any place of employment operated by an Air Force SP;

they are for the most part, “NO NOTICE” inspections. Notify HQ USAFA/SE and COR if an OSHA inspector visits unescorted by an Air Force Safety Technician and/or COR.

Non-compliance with safety requirements can result in work stoppage, inexcusable delays, and/or costly fines issued by DoL. SP shall be liable for any fines or penalties resulting from such failure. See Attachment 2 for inspection workload estimates.

1.21. Environmental Requirements. SP shall ensure their facilities, work areas, personnel, and programs on USAFA comply with environmental laws, regulations and permits. Immediately notify Flight Chief or CORs when potential violation conditions exist. SP shall ensure policies and procedures are established to protect the health and safety of employees and community to minimize or eliminate risks of environmental pollution. SP shall be liable for any failure to comply with the foregoing requirements, environmental damage, remediation, and any fines or penalties resulting from such failure.

1.21.1. SP Environmental Plan. SP shall develop, manage, and maintain a complete environmental plan to assure compliance with all environmental statutes and regulations.

Submit the Environmental Plan to CO for FD approval within 30 days after transition period start and within five (5) days as changes occur.

1.21.2. Hazardous Waste Collection. SP shall ensure proper collection and turn-in of generated hazardous, universal waste, toxic, special, or radiological wastes, and materials.

Hazardous Waste Management is identified IAW DAFI 32-7042.

1.21.3. Environmental Management Systems. SP shall be qualified and participate in the Installation Environmental Management System, as required by Executive Order 13423 Strengthening Federal Environmental, Energy, and Transportation Management.

1.21.4. Safety Data Sheets (SDS). SP shall maintain a current copy of each SDS required for their materials/chemicals in each work center. Must be available 24/7 for review.

1.22. SP Vehicles. SP shall have an adequate number of vehicles to meet PWS requirements. SP owned vehicles shall be marked with company designation; vehicles must be insured and shall be state licensed prior to being utilized on USAFA. Privately owned vehicles must comply with Colorado State Statutes, DoD, Air Force and USAFA regulations and road signs for operation of motor vehicles. All vehicles are subject to search.

1.23. Conservation of Utilities. SP shall educate employees in utilities conservation practices; responsibilities for operating under conditions to prevent waste of utilities.

1.24. Telephone Services. Government telephone services are provided for transmission of government information only. Telephone communications are subject to security monitoring IAW DAFI 10-712, Chapter 4. Access to government Local Area Network (LAN), e-mail, internet and government networks and servers shall be limited to official use only.

1.25. Housekeeping. SP shall ensure good housekeeping practices are utilized to provide a healthy and clean environment throughout performance of the contract. Trash cans must be emptied at the end of shift if full. The Government will provide custodial services for occupied Government provided facilities at the same level provided to government employees. All other services shall be SPs responsibility.

1.26. Refuse Collection. The Government will make available refuse collection and disposal services for SP at government expense in direct support of PWS. Emptying of individual trash receptacles at end of each workday or as needed into government-provided dumpsters is responsibility of SP employees. Dumpsters are available for SP use for disposal of items. SP shall follow guidelines established by USAFA regarding proper disposal of refuse. SP shall not dump prohibited items in dumpsters. SP shall comply with base-recycling programs.

1.27. Fire Protection. Fire protection shall be IAW USAFAI 32-2001, Chapters 2, 4 & 5.

SP shall inspect all fire extinguishers in their area monthly. Fire extinguishers shall be kept in their designated locations. SP shall notify facility manager of any unserviceable fire extinguishers. All personnel shall be familiar with fire extinguishing equipment placement and operation, location of fire alarm stations, how to report a fire, and building evacuation plans.

1.28. Records Management. Records management includes creation, use, maintenance, storage, and disposition of information as a government record, regardless of media. All records, files, documentation, working papers, and software provided by the Government or generated in performance of this contract become and remain Government property. SP shall maintain records, files documentation, and working papers IAW DAFI 90-160, using (AFRIMS (http://afrims.amc.af.mil)) and other pertinent directives as supplemented. If requested by Government, provide original record or a reproducible copy of any such record within five (5) working days of receipt of request.

1.28.1. Serve as Unit POC (Previously Functional Area Records Managers (FARM) for all documents maintained in support of this contract and assign Unit POC, Office POC (Previously Records Custodians) and Commanders Delegates (Previously Chief of Office Records) as required. SP shall ensure employees designated as Unit POC, Office POC and Commanders Delegates comply with DAFI 33-322, Records management and Information Governance Program.

1.29. Safety. SP shall provide a written safety program to CO for acceptance NLT sixty-(60) calendar days after the start of the transition period. Ensure all personnel are aware of safety requirements and responsibilities. Manage all work areas to ensure a safe environment is always maintained. Document safety training received for the tasks, equipment, machinery, and tools personnel are required to operate. Provide timely support to HQ USAFA Safety Office to resolve safety related issues. SP shall provide all required Personal Protective Equipment (PPE) in a clean and serviceable condition.

1.29.1. Written safety plan shall cover safety related information outlined in Section 2 and be approved by Flight Chief.

1.30. Incident/Mishap Reporting. In the event of a safety incident/mishap as described in DAFI 91- 204, and USAFA Sup 1. SP shall take reasonable and prudent action to establish control of the scene, prevent further damage to persons or property and preserve evidence until released by investigative authority through CO. Immediately report incident to COR and HQ USAFA/SE.

1.30.1. If government elects to conduct an accident/mishap investigation, cooperate fully

(to include toxicology testing), and assist government personnel in conducting investigation.

1.30.2. SP POC will identify employee(s) to be tested and applicable substance screening.

Accomplish specified testing using a certified (i.e., approved by the government) medical substance abuse toxicological testing facility. Test results will be provided to CO and/or FD if requested. Positive test for illegal substances can result in restricted access to

USAFA.

1.30.3. SP shall comply with inspectors from Federal, DoD, State, County, and local, inspection agencies making routine inspections of SP operations and work sites checking for regulatory compliance to standards.

1.30.4. SP shall be responsible for establishing safety requirements and brief all subcontractors who qualify as applicable contractors under this contract.

1.30.5. SP shall immediately secure accident scene and wreckage until released by accident investigative authority. Immediately report fuel spills (except Class I spills) to Fire Department, Flight Chief and CORs. SP shall follow current Base Civil Engineering (BCE) hazardous emergency response plan and maintain spill kits with inventory on-site or located on vehicles as required to contain any spills.

1.30.6. SP shall ensure a complete review is made of T.O.s to identify any existing hazardous conditions or those potentially developing. Known hazardous conditions "CAUTIONS" or WARNINGS" are listed in T.O.s applicable to this project. Prior to beginning work, all concerned personnel shall be apprised of dangers involved, proper safeguards required, and type(s) of PPE to be used.

1.30.7. Should hazardous conditions arise during course of this work which have not been recognized in applicable T.O.s, or by this exhibit, work areas shall be directed to cease work immediately, and CORs shall be notified.

1.31. Administrative and Deliverables. Receive, review, coordinate, implement, and initiate corrective action on Air Force Inspection System Program and Command Interest Items IAW DAFI 90-201, Chapter 2.

1.31.1. SP shall Prepare and submit AF Form 332s (10 CES work order request) to COR for modifications to facilities.

1.31.2. SP shall process mandatory required reports IAW DAFI 20-112, Chapter 2. Provide the following reports as required for review by Flight Chief and CORs, and approval by Accountable Officer:

Deliverables Date Required

a. Transition Plan. 30 days prior to contract award

b. Safety Plan/Program. 60 days After Transition

c. Develop spill response plan (Areas that deal in HAZMAT)

60 days After Transition

d. Develop a fuels Quality Control Plan 60 days After Transition

e. Develop an Organizational fuel tank training program

60 days After Transition

f. Contract Quality Control Plan. Annual

g. Emergency Fuels Support Plan. Annual

h. Supply Inventory Schedule (start of fiscal year)

Annual

i. Base Reusable Container Program Procedures/Report. (End of month)

Annual

j. Letters requesting/approving Record Forced Change Output (FIX) documentation (as required).

As Required

k. Narrative Unfunded Requirements, when requested by FD/COR.

As Required

l. Equipment Management Reports. As Required

m. Identity Change document requests, prior to processing (FCH).

As Required

n. Customer Backorder Review/Validation Products.

As Required

o. Precious Metals Recovery Program. Bi-Annual (Every 2 years)

p. Certificate of Transfer for supply accounts (FET) (Inter-Custody Receipt/Transfer).

Inter-Custody Receipt/Transfer

q. MICT monthly checks (1st of month)

Monthly

r. Wood Packaging Material Monthly Report. (End of month)

Monthly

s. Project Activity Report. Monthly

t. Scrap Metal Report. Monthly

u. Supply Information Newsletter. Monthly

v. Consolidated Inventory Adjustment Register Report (M10/NGV836), (monthly requirement).

Monthly

w. Inventory Analysis Report (M-30) Monthly

x. Quarterly updated Supply Report (How goes it).

Quarterly

y. Completed Supply Customer Training. Quarterly

z. Degraded Operations Contingency

Plan.

Semi-Annual

aa. Supply Discrepancy Report (SDR) Semi-Annual Analysis.

Semi-Annual

bb. SP Organizational Chart by section Start of Contract/Key Personnel Change

cc. After Hours Support Letter. Start of Contract/Key Personnel Change

dd. Weekly Activity Report (WAR) (Wednesdays)

Weekly

1.32. Correspondence. All correspondence requiring 10 LRS CL signature will be forwarded to CORs for review prior to submission to Flight Chief.

1.32.1. Develop, revise, and submit for publishing, operating instructions, and supplements where local options permitted by regulation to expand or clarify a process procedure IAW DAFI 20-112, Chapter 2. Instructions, supplements, and regulations developed or revised by SP shall be approved by FD with submittal through COR prior to publication.

1.32.2. SP shall receive, control, distribute, and store classified correspondence and documentation IAW DODM 5200.01 Vol 3 AFMAN 16-1406 Vol 3 AFI 31-401, Information Security Protection of Classified Information, Enclosure 2 and 3. Government will provide USAFA/LRS unit specific critical information lists (CIL), Director’s Emphasis List, and OPSEC Signature Management letter. SP shall be familiar and comply with OPSEC Letters, Policies, and Directives, to include DAFI 10-701.

1.33. Publications. Most publications, T.O.s, and forms are accessible through the Air

Force E- Publishing Library (AFEPL) at:

a. https://www.dtic.mil/whs/directives/infomgt/forms/formsprogram.htm

b. https://www.e-publishing.af.mil

c. https://www.my.af.mil/faf/FAF/fafHome.jsp

d. USAFA Portal Web Site

1.33.1. Utilize https://techdata.wpafb.af.mil/toprac/to-syste.htm for all functional areas.

Maintain and update all T.O.s IAW DAFI 31-401, Chapters 1 & 5, T.O. 00-5-1, and T.O.

00-5-15.

1.33.2. Notify CORs prior to, or as soon as possible, of key/critical processes or unscheduled processes not listed within Supply Newsletter or Munitions Schedules for oversight (i.e., weapons/ammunition shipments in or out, short notice taskings, schedule changes, unusual operations, seldom performed tasks or large in scope tasks, mobility and weapons processes/tasks, alarm outage notifications etc.).

1.34. Employee List. Submit a list of employees to CORs within start of contract and update list as changes occur.

1.35. Strike Plan. Submit Strike Plan for acceptance within thirty (30) days after the start of the transition period. Strike Plan shall address how SP will provide required services during a labor dispute. CO will consider accepting any changes to plan within thirty (30) days of occurrence.

1.36. Network Access Requirements. Network Access Requirements. SP employees requiring access to Air Force unclassified computer systems or networks shall complete the DoD Cyber Awareness Challenge course utilizing the Air Force myLearning web site (https://lms-jets.cce.af.mil/moodle/ <https://lms-jets.cce.af.mil/moodle/>). Submit a completed AF FM 4394, Air Force User Agreement Notice and Consent Provision, along with DD Form 2875, System Authorization Access Request (SAAR) to CORs for signature same day as performance start date.

1.37. Transition Period. Purpose of the 30-day transition-in period is for follow-on SP orientation to ensure a smooth transition between incumbent SP and follow-on SP. SP shall:

a. Observe work accomplished by incumbent SP employees. SP will be allowed access to facilities to familiarize supervisors, key personnel and staff with equipment, reporting, work scheduling and procedures.

b. Become thoroughly familiar with work requirements and procedures.

c. Complete hiring of personnel to ensure satisfactory performance beginning on contract start date. SP shall not solicit Government personnel for employment during their duty hours.

d. Obtain security clearances, as required. SP shall provide and maintain only properly trained, qualified, and/or certified personnel, at contract start.

e. Complete/develop necessary work plans/procedures. SP shall assume responsibility for all functions and full staffing as required to support PWS from 30 days after the start of transition or earlier upon mutual agreement of parties.

f. Complete development of quality control plans and procedures.

g. Follow-on SP shall be allowed escorted access to facilities listed in Appendix F to familiarize personnel with equipment, and work environment. SP shall not interfere with production efforts of incumbent personnel. Coordinate access to Government facilities with FD/CO to preclude interference.

h. SP will complete a joint GFE/GFM inventory with government within the 30-day transition period.

i. SP shall be responsible for all transition associated costs.

j. Complete IT asset accountability training with the 10th Communications Squadron and complete IT asset transfer from 10 LRS/LGRM IAW 17-1203.

k. SP shall be responsible for all transition items located in PWS in a timely manner.

1.37.1. Transition Plan. SP shall submit transition plan NLT thirty (30) days before the start of transition. Plan shall include a phase-in schedule, which shall preclude any adverse impact on installation’s mission. After award of contract, any changes to transition plan, shall be submitted to CO for acceptance. Either SP or government may suggest changes.

1.37.2. Phase-out Transition Period.