FA700017R0027_Site_Visit_Slides_-_HVAC_Arnold_Hall_-_14_June_2017.pdf

Pre-Proposal Site Visit

Repair/Sustain HVAC – Arnold Hall

14 June 2017

This document may contain FOR OFFICIAL USE ONLY (FOUO) information which must be protected under the Privacy Act and AFI 33-332 and does contain Source Selection Sensitive Information – See FAR 2.101 and 3.104.

Pre-Proposal Site Visit

AGENDA

Introductions Rules of Engagement for Site Visit Prospective Offeror Responsibilities Brief Description of Project Review of Section L Review of Section M Cellphone usage on the Academy Driving Tour of USAFA Questions

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Introductions

Contracting Office Personnel Aaron Vollbracht –Contracting Officer Leila Bussey – Contract Specialist

Civil Engineering Aleut Personnel David Van Dale – Contracting Officer Representative

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Site Visit Rules of Engagement

Contractors must submit all questions in writing Contractors must stay with escorts during site visit Attendance sheets will be posted on FedBizOpps Photos are only to be taken of the construction areas. NO photos of cadets.

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Prospective Offerors Responsibilities

Prospective offerors must submit questions in writing via email Questions are due not later than 12PM MST, 20 June 2017

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Prospective Offerors Responsibilities

CAUTION - Prospective Offerors MUST propose labor rates using the Davis-Bacon Wage Determination provided with the solicitation.

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Brief Description of Project

This acquisition is for the procurement of personnel, equipment, tools, materials, supervision, and other items and services necessary to sustain/repair HVAC units at the United States Air Force Academy (USAFA), Colorado. Upgrade HVAC equipment consisting of air handling units, controls, reheat coils, piping, and ductwork. Most piping and ductwork insulations are original and some areas contain asbestos.

Type of Contract: Firm Fixed Price, Indefinite Delivery/Indefinite Quantity (IDIQ)

Magnitude of Construction: $1,000,0000 and $5,000,000 Period of Performance: 360 calendar days NOTE: The Large Vehicle Inspection Site (LVIS) must be used for all commercial deliveries and large vehicle (those having dual rear wheels or multiple axles). Large commercial vehicles will not use the North Gate. The LVIS is open 24/7.

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Section L

PLEASE READ SECTIONS L&M CAREFULLY!

L-1 Proposal Preparation Instructions

Offerors are required to meet all solicitation requirements, including terms and conditions, and representations and certifications, in addition to those identified as evaluation factors and subfactors.

Failure to meet a requirement may result in an offer being ineligible for award.

Proposals must be complete, stand-alone, and respond directly to the requirements of this solicitation; alternate proposals will not be accepted.

Response shall consist of two (2) separate parts; Part I- Price Proposal and Part II- Past Performance Information

Presenter Presentation Notes

PLEASE READ SECTIONS L&M CAREFULLY!

L-1 Proposal Preparation Instructions Offerors are required to meet all solicitation requirements, including terms and conditions, and representations and certifications, in addition to those identified as evaluation factors and subfactors.

Failure to meet a requirement may result in an offer being ineligible for award.

The government intends to award a contract without discussion with respective offerors. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete rationale.

Proposals must be complete, self-sufficient, and respond directly to the requirements of this solicitation; alternate proposals will not be accepted.

Response shall consist of two (2) separate parts; Part I- Price Proposal and Part II- Past Performance Information

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Section L

PART I- Price Proposal Insert proposed unit prices for every item in the Bid Schedule

(Attachment 2 to the solicitation) for each year.

Multiply the provided estimated quantity by the proposed unit price.

Insert an extended amount for each item.

Unit Prices and extended amounts must be rounded to the nearest whole cent (dollar values must not have more than two decimal places).

Presenter Presentation Notes

*No Page Limit. Submit 1 original and 1 compact disk (CD) with electronic data files, in accordance with paragraph 3(c)

*Complete blocks 14 through 20C of the RFP Section A, SF1442. In doing so, the offeror acceded to the contract terms and conditions as written in the RFP Sections A through J. Enter applicable CAGE code and DUNS number in block 14. These sections constitute the model contract.

PART I- Price Proposal Insert proposed unit prices for every item in the Bid Schedule (Attachment 2 to the solicitation) for each year.

Multiply the provided estimated quantity by the proposed unit price.

Insert an extended amount for each item.

Unit Prices and extended amounts must be rounded to the nearest whole cent (dollar values must not have more than two decimal places).

See examples on the following slides.

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Section L

PART II- Past Performance Information Quality and Satisfaction Rating for Contracts Completed in only the Past Three Years Performance Surveys:

Provide a list of no more than ten (10), of the most relevant contracts performed for Federal agencies and commercial customers within the last three (3) years from the issue date of this solicitation.

Recent past performance is defined as past performance on contracts within the last three years from t he issue date of this solicitation. Past performance for contracts exceeding the timeframe for this definition of recency will be excluded.

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Section L

PART II- Past Performance Information cont… Furnish the following information for each contract listed:

1. Company/Division Name that performed the effort

2. Product/Service (type of glass replacement performed)

3. Contracting Agency/Customer

4. Contract Number

5. Contract Dollar Value

6. Period of Performance

7. Verified, up-to-date name, email address, address, telephone number of the contracting officer or point of contact

8. Comments regarding compliance with contract terms and conditions

9. Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions.

Describe mitigating circumstances or actions taken to correct the unacceptable condition and preclude recurrence.

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Section L

L-3 Special Instructions for Delivering Hard Copy Proposals Please mail your package as access to the USAF

Academy may be difficult.

Proposals may be submitted in person at the South Gate of the USAF Academy in the Pass and Registration building (8486 South Gate Boulevard, USAFA, CO 80840) for one hour 1:00 p.m.-2:00p.m. MDT, on the closing date of the solicitation.

Late Proposals will not be accepted.

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Section M

M-1 Basis for Contract Award This is a competitive best value source selection in which competing offerors’ past performance history will be evaluated on a basis significantly more important than cost or price considerations.

Price Factor: Initially, the government shall rank all proposals by price, including any option prices if applicable. For proposal evaluation purposes, contract line items numbers (CLINs) shall be evaluated as follows: CLIN 0001 =Total Evaluated Price

Past Performance Factor: Next, starting with the lowest priced offeror, the government will evaluate offerors’ past performance in order to assign an overall performance confidence rating.

See Section M for complete evaluation criteria

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Cell Phone Usage on USAFA

Cellphone usage on the United States Air Force Academy (USAFA) Use of hand held devices is prohibited

If call must be taken or sent, pull over to the side of the road and park Penalties for use include points assessed and a seven-day suspension of driving privileges on USAFA

Hands-free devices can be utilized

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QUESTIONS?

Pre-Proposal Site Visit