Attch_1_SOW_Glass_Replacment_July_2016.pdf

STATEMENT OF WORK

FOR

REPLACEMENT AND INSTALLATION

OF

GLASS

Reviewed By:

Functional Commander

COR

Contracting Officer

US Air Force Academy, CO

UNITED STATES AIR FORCE ACADEMY

COLORADO

25 July 2016 i

TABLE OF CONTENTS

PARAGRAPH DESCRIPTION PAGE

1. Description of Services 1

1.1. Basic Services 1

1.1.1. Verification of Dimensions 1

1.1.2. Special Stock Level 1

1.1.3. Special Requirements 1

1.1.4. Workmanship 1

1.1.5. Protection and Safety 1

1.1.6. Working on Roofs 2

1.1.7. Disposal 2

1.1.8. Load Limits on Pavement 2

1.1.9. Asbestos Containing Materials 2

1.1.10. Warranty Service 2

1.1.11. Submittals 2

1.2. Work Identification 2

1.2.1. Work Performed Under Government Credit Card 2

1.2.2. Work Performed by Task Order/Delivery Order 2

1.2.3. Preparation and Replacement 3

1.3. Invoices 3

1.4. Requirement to Accept Credit Card 3

2. Government Furnished Property and Services 3

2.1. Material Storage 3

2.2. Security Police and Fire Protection 3

3. Compliance with Laws and Regulations 3

4. Quality Assurance 3

5. Hours of Operation 3

5.1. Holidays 4

6. Vehicles 4

7. Specific Procedures 4

8. Performance of Services During Crisis 5

8.1. Participating in Exercises 5

ATTACHMENTS

1 Load Limits 6

STATEMENT OF WORK

FOR

REPLACEMENT AND INSTALLATION OF GLASS

1. Description of Services. The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to perform replacement and installation of glass at the United States Air Force Academy, Colorado. The contractor shall perform in a manner which will minimize disruption to normal Air Force Academy operations.

1.1. Basic Services. Replacement and installation of glass may include entrance/exit glass doors, fixed glazed panels, fixed or sliding glazed units, fixed or moveable window units, spandrels, mirrors, and blast resistant glass. Services shall include caulking of windows. Some buildings at the Academy are as high as six (6) stories.

1.1.1. Verification of Dimensions. The contractor shall be specifically responsible for the coordination of the work with the appropriate building manager. The contractor shall visit the premises and thoroughly familiarize himself with all details of the work and working conditions, verify all dimensions in the field, and advise the Contracting Officer of any discrepancy before performing any work.

1.1.2. Special Stock Level. The contractor shall have the capability to replace, at any time, at least two

(2) each center lites and two (2) each side (ventilator) lites in the cadet dormitories (Sijan Hall, Building 2348 and Vandenberg Hall, Building 2360). Glass is 1/4” thick heat absorbing, glare reducing, tempered, polished plate glass set to match existing with neoprene tubing or elastometric compound. The center lites are 68” x 78” and the side lites are 38” x 68”.

1.1.3. Special Requirements.

1.1.3.1. Glass is 3/8” thick in the Sijan Hall and Vandenberg Hall stairwells at 1st floor and terrazzo levels, excluding transoms (transom glass is 1/4” clear tempered).

1.1.3.2. Fairchild Hall Library, new addition, terrazzo level; glass is 1” tempered and insulated.

1.1.3.3. Heat Plant, Building 2560.

1.1.3.3.1. Colored Glazing provide: 3/8” clear SF Vanceva or equal which is also described as 1/4” fully tempered, acid etched, clear SF100#1 outer pane, 015” blue 50% PBV Vanceva, .015” black 50% PVB Vanceva, .015” Arctic Snow 65% PVB Vanceva laminating interlayers and 1/8” clear heat strengthened inner pane.

1.1.3.3.2. Clear Glazing provide 3/16” clear tempered out pane, .030 PBV laminating interlayer and 3/16” clear tempered inner pane.

1.1.3.4. Other areas as specified on work orders.

1.1.4. Workmanship. All materials and equipment shall be installed in accordance with recommendations of the manufacturer and as approved by the Contracting Officer, to conform with the contract documents.

The glass installation shall be accomplished by journeyman commercial glazers with a minimum of three

(3) years experience in the specific type of work required. The contractor shall submit proof of the three (3) years of experience to the Contracting Officer prior to contract start and no later than one (1) workday after subsequent changes.

1.1.5. Protection and Safety. The contractor shall be responsible for the protection of the structure and its contents against damage resulting from his operations, and shall provide and maintain reasonable protection against damage from natural causes (e.g. rain/snow) during the replacement of glass. The contractor shall provide and maintain suitable barriers and warning devices, subject to the approval of the

Contracting Officer, to isolate his work area from normal access by unauthorized personnel, and shall conduct operations in strict conformance with the safety requirements of OSHA and AFOSH standards.

1.1.6. Working on Roofs. While working on the roof of any Academy building, all contractor personnel shall wear shoes with soft rubber soles and heels. Personnel shall be prohibited on roofs when the Academy is experiencing high winds, roofs are snow covered or the ambient temperature is below 40 degrees F.

1.1.7. Disposal. The contractor shall haul all non-salvageable items and trash off the Academy grounds and dispose it in accordance with applicable federal, state, and local laws. The contractor shall pick up any materials dropped or blown off vehicles immediately.

1.1.8. Load Limits on Pavement. The limit for vehicles and stockpiled materials on all areas of open deck walkway pavement over Cadet Area building structures and access bridges is shown at Attachment 1. The contractor shall adhere to these limitations. Vehicle traffic on walkway pavement shall be limited to equipment with pneumatic tires. Steel wheel rollers and tractors with steel lugs will not be allowed on walkway pavement.

1.1.9. Asbestos Containing Material. The contractor shall be responsible for notifying the Contracting Officer when materials/products suspected of containing asbestos are discovered. The government shall test the identified items for asbestos and if tests determine asbestos is present the government shall be responsible for removal and disposal.

1.1.10. Warranty Service. The contractor shall provide warranty service for all glass replacement and installation and shall include manufacturer’s warranty requirements. Contractor shall provide written warranty and manufacturer’s information/warranty on all glass units commencing from the date of installation, and indicating detailed location of installation, building name and number. Contractor shall warranty against leakage, glass defect or seal failures for a period of twelve (12) months after acceptance by the government. Seals which are warranted for a period longer than twelve (12) months by the manufacturer shall be warranted for the longer warranty period by the contractor.

1.1.11. Submittals. The contractor shall submit AF Form AF-EMIS 3952, “Chemical/Hazardous Materials Request Authorization” along with Material Safety Data Sheet (MSDS) for approval of chemicals that will be used such as degreasers, cleaners, lubricants, glazing compounds, etc. The government reserves the right to prohibit the use of any materials, supplies, or equipment and the contractor shall not use any materials, supplies, or equipment without prior government approval. All submittals, especially including loose pages, shall state the name of the contractor and contract number.

1.2. Work Identification.

1.2.1. Work Performed Under the Government Credit Card. Glass replacement and installation requirements shall be identified to the contractor by the inspector. The inspector shall provide to the contractor a work order depicting the work order number, location of work, point of contact, and the telephone number for the point of contact. The inspector and contractor shall be in total agreement on the cost for the work and the cost shall not exceed $2,000.00. Work shall be completed within fifteen (15) days.

Delays or extensions shall be coordinated with the inspector.

1.2.2. Work Performed by Task Order/Delivery Order. The inspector shall identify glass replacement/installation requirements by submitting work orders, independent government estimates (IGEs), and the funding document to the Contract Specialist. If the work is to be accomplished under the “Non Pre-priced” CLIN, (Contract Line Item Number), the inspector shall submit a Statement of Work to the Contract Specialist in addition to the aforementioned documents. The Contract Specialist shall then provide the work orders to the contractor and solicit price quotes for the individual work orders. Upon receipt of the price quotes, the Contracting Officer shall either give the contractor a “Notice to Proceed” or in the event of a price dispute, shall work with the inspector and the contractor to resolve the price dispute. No work shall be done prior to the resolution of price disputes. Work shall be completed within

(15) working days. Delays or extensions shall be coordinated with the inspector and Contract Specialist.

1.2.3. Preparation and Replacement. Upon receipt of a requirement, the contractor shall accomplish the following:

a. Through field verification, determine the actual dimensions, thickness, type, quality, and color of glass required.

b. Provide and install the replacement glass and all related new material and items required.

c. Remove temporary plywood. Plywood installed over broken/cracked windows shall be turned in to the facility manager. The contractor shall notify CE Customer Service Desk at 333-2790 for pick-up of plywood for re-use. Under no circumstances shall plywood be left outside any facility.

d. Thoroughly clean rebates, grooves, moldings, and other reusable existing window installation items.

1.3. Invoices. Once work is completed, the contractor shall notify the inspector for inspection of glass replacement/installation. The inspector will sign off on USAFA Form 101 (Work Order Completion Report) and the Contract Pre-Final/Final Inspection and Acceptance Report - Construction, provided by the Contracting Office (10 CONS). The inspector will return signed forms to 10 CONS at which time the contractor will be notified that the invoice may be submitted via Wide Area Work Flow (WAWF).

1.4. Requirement to Accept Credit Card. The contractor is required to accept the government credit card for all work under $2,000.00. The contractor shall provide an invoice to the inspector for all work to be paid by the government credit card.

2. Government Furnished Property and Services. There is no government furnished property or government furnished services under this contract.

2.1. Material Storage. The contractor’s material and equipment storage site shall be limited to the area where work is being accomplished. The area shall be kept orderly and free of litter. Storage shall be restricted to the work area and shall not include flammable materials. The area shall be clean and neat, free of fire hazards and free of unsanitary conditions and safety hazards. The contractor shall be responsible for their own security measures. The government will not be responsible for theft or vandalism to the contractors’ equipment or materials.

2.2. Security Police and Fire Protection. Security Police and Fire Protection services shall be provided by the government. The contractor shall have the following telephone numbers.

Security Police: 333-2000 Fire Protection and Emergency: 911

3. Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable federal, state, and local laws, regulations, and requirements governing the work required under this contract. In the event applicable laws and regulations change during the term of this contract, the contractor shall be required to comply with such laws when they come into effect. This Performance Work Statement will NOT be revised to incorporate changed laws and regulations.

4. Quality Assurance. The government will evaluate the contractor’s performance by appointing inspector(s) to monitor performance to ensure services are received. The government may inspect each task as completed or as deemed appropriate.

5. Hours of Operation. The contractor shall normally perform the services required under this contract during the hours 7:30 A.M. to 4:30 P.M., Monday through Friday. The contractor must seek and obtain Contracting Offier’s approval to work after hours, weekends, or holidays.

5.1. Holidays. The following are official government holidays.

New Year’s Day Labor Day Martin Luther King Day Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

6. Vehicles. All vehicles used for this contract shall have the company name prominently displayed on both doors of the vehicle and shall be maintained clean and painted to present a neat appearance. All vehicles shall be operated in accordance with base traffic regulations and if communications equipped, equipment shall comply with base frequency regulations.

7. Specific Procedures.

7.1. Daily Work Schedule. The contractor shall submit to the government a daily work schedule for each workday. The schedule shall include as a minimum a list of work orders in progress, the location of work and list of personnel on site. The schedule shall be delivered to the COR(s) by 8:00 A.M. each day of operation. The contractor shall immediately notify the COR(s) throughout the day of any changes in the schedule.

7.2. Work Orders. Individual work requirements will be identified to the contractor on a work order which the contractor will use to develop a price proposal utilizing unit prices from the bid schedule.

7.3. Estimating. The COR(s) will prepare an independent estimate for each work order. The contractor shall estimate the cost and measurements of work orders and submit a written proposal to the Contracting Officer. The required turn around for proposals shall not exceed 72 hours after receipt of work order. The written estimate shall include contract priced line items and quantities. Any drawings needed to clarify the description shall be included on the Work Order Supplement.

7.4. Confirmation of Estimate. The Contracting Officer shall review the work order and contractor's estimate. Prior to commencement of work, the contractor shall receive notice to proceed from the Contracting Officer that the contractor's estimate has been approved or rejected. The Contracting Officer may direct the contractor to commence work and subsequently confirm or reject the estimate. In the event that the estimate is rejected; the sum shall be negotiated, approved and documented prior to issuance of a task order.

7.5. Completed Work. The COR(s) shall be immediately notified in the event of conditions that result in the interruption of work. The contractor shall immediately notify the COR(s) should the requirements change, from what has been authorized, at any time after the contractor's estimate has been approved AND prior to commencement of the work.

7.6. Government Inspection. When the Contractor considers that the work is completed and acceptable to the Government, he shall inform the Glass Replacement COR(s) that the work is complete and ready for inspection. The Glass Replacement COR(s) may inspect the work at any time. In the event that the work is not acceptable, the COR(s) shall record a list of items to be corrected, and schedule a date for re-inspection. A subsequent inspection may take place in order to review the corrected items. The contractor shall take whatever action necessary to ensure corrections are made no later than the scheduled date for re-inspection.

7.7. Government Approval of Work. The government will notify the contractor if work for a specific work order is not acceptable. Invoices for a specific work order shall not be permitted until the COR(s) has accepted the work. Clean up shall take place prior to approval of work.

7.8. Invoice. The contractor shall submit invoices on a monthly basis. Invoices shall be submitted upon receipt of approved work order completion reports. Any work orders not completed and accepted during the calendar month shall not be included in the invoice but rather shall be carried forward to the next month's invoice.

7.9. Documentation and Records. At the completion of the contract, all records shall be turned over to the government.

8. Performance of Services During Crisis Declared By the Secretary of Defense or Overseas Combatant Commander. The contractor shall not perform services during a crisis declared by the Secretary of Defense or the Overseas Combatant Commander.

8.1. Participation in Exercises. Contractor personnel are required to participate in contingency or “real world” exercises (e.g. fire drills, RAMs (random anti-terrorism measures), or active shooter exercises), if they are working in an area where such an exercise is implemented. Contractor personnel shall follow instructions given them pertaining to the exercise.

ATTACHMENT 1