FA7000-13-R-0009-0003_Grounds.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1. Amdend Clause 52.212-1.

2. Amend Clause 52.212-2.

3. Replace the Performance Work Statement (PWS) dated 5 March 2013 w ith the revised Performance Work Statement Dated 30 July 2013.

4. Provide soil tests for 2011, 2012, and 2013.

5. All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 12

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 31-Jul-2013

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA7000-13-R-0009

X 9B. DATED (SEE ITEM 11)

25-Jun-2013

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

31-Jul-2013

CODE

10 CONS - FA7000

WILSON, E.

8110 INDUSTRIAL DR STE 200

LGCA

USAF ACADEMY CO 80840-2315

FA7000 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

FA7000-13-R-0009

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

ADDENDUM TO FAR 52.212-1

THIS SECTION IS FOR SOLICITATION PURPOSES ONLY. THIS SECTION WILL BE PHYSICALLY

REMOVED FROM ANY RESULTANT AWARD, BUT WILL BE DEEMED INCORPORATED BY

REFERENCE.

Addendum to FAR 52.212-1 – Instruction to Offerors-Commercial Items (Feb 2012)

FAR 52.212-1 IS HEREBY TAILORED AS FOLLOWS:

1. 52.212-1 INSTRUCTION TO OFFERORS-COMMERCIAL ITEMS (Feb 2012)

Addendum to FAR 52.212-1(b), Submission of Offers. Submit signed and dated offer to 10 th

Contracting Squadron, 10 CONS/LGCA, Erica Wilson, Contract Specialists, 8110 Industrial Drive, USAF Academy, CO 80840. Offers must submit by the date and time specified in blocks 6 and 8 on the SF 1449. Facsimile and e-mail proposals will not be accepted, no exception.

Addendum to 52.212-1(b), Submission of Offerors. The subparagraph(s) are tailored as follows:

Paragraph (b) (5) is deleted in its entirety.

Paragraph (b) (9) Acknowledgements of Solicitation Amendments is replaced with the following:

Provide a written statement that the offeror’s proposal incorporates all amendments to the solicitation (if applicable).

Paragraph (b) (10) is deleted in its entirety.

Addendum to 52.212-1(c), Period for acceptance of offers. The paragraph is tailored as follows: “The Offeror agrees to hold the price in its offer firm for 120 days from the date specified for receipt of offers.”

Addendum to 52.212-1(e), Multiple offers. This paragraph is deleted in its entirety.

Addendum to 52.212-1(f), Late submissions, modifications, revisions, and withdrawals of offers. The subparagraphs are tailored as follows:

Paragraph (f)(1) Offerors are responsible for submitting offers, and any modifications revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation.

Addendum to 52.212-1(h) Multiple Awards is amended as follows: “The Government will award a contract on an

“all or none” basis, multiple awards shall not be contemplated.”

This contract will be awarded as a Firm Fixed Price (FFP) Indefinite Delivery/Indefinite Quantity (IDIQ). This will be a competitive Best Value Source Selection using Performance Price Trade-Off (PPT) procedures under Federal

Acquisition Regulations (FAR) 12 and 15, the Department of Defense Source Selection Procedures and AFFARS

5315 which competing offeror’s past performance history will be evaluated on a basis approximately equal to cost or price consideration.

2. FORMAL COMMUNICATIONS. Requests for clarification and information concerning the solicitation must be provided in writing no later than 10 days prior to closing. Answers will be compiled and posted electronically to the Federal Business Opportunities Website: https://www.fob.gov. Questions may be fax, e-mailed or delivered via U.S. mail service to the information listed in block 9 of the SF 1449 of the solicitation.

3. Quality Assurance Assessment Plan (QASP). Attachment 4 is provided for information purposes.

4. Addendum to 52.212-1 PROPOSAL PREPARATION INSTRUCTIONS

General Instructions:

NOTICE TO OFFERORS: Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this Solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

(a) To assure timely and equitable evaluation of the proposal, the offeror must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, and representations and certifications. Failure to meet a requirement may result in an offer being ineligible for award.

Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompany rationale. The proposal must be complete, self-sufficient, and respond directly to the requirements of this solicitation; alternate proposals will not be accepted. The response shall consist of two (2) separate parts: Part

I – Price Proposal, and Part II – Past Performance Information.

(b) This section provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The offeror’s proposal must include all data and information requested and must be submitted in accordance with these instructions. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

(c) In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

(d) The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer’s opinion, adequate price competition exists no additional data will be requested and certification under FAR 15.406-6 will not be required. However, if at any time during this competition the contracting officer determines that adequate competition no longer exists; offerors may be required to submit cost data to the extent necessary for the contracting officer to determine the reasonableness and affordability of the price.

(e) Initially, offerors shall be ranked according to price, including option prices. An offeror’s proposed prices will be determined by multiplying the quantities identified in the pricing schedule by the unit price for each line item to confirm the extended amount of each. Copies of the pricing schedule will be necessary in order to submit an offer for each option year.

(f) If the lowest price evaluated offer is judged to have “Satisfactory Confidence” or higher performance rating that offer represents the best value for the Government and the evaluation process stops at this point. Award shall be made to that offeror without further consideration of any other offers.

5. PART I – PRICE PROPOSAL – Submit original and one (1) copy

(a) Complete blocks 12, 17(a), 19, 20, 21, 22, 23, 24 and 30(a) (b), and (c) of the SF1449. In doing so, the offeror accedes to the contract terms and conditions as written in the SOLICITATION, with attachments. The

SOLICITATION constitutes the model contract.

https://www.fob.gov/

(b) The offeror shall complete the Bid Schedule of the solicitation and submit with the Part I – Price Proposal in accordance with these instructions. The complete proposal price consists of adding all the SF 1449 Continuation

Sheet Schedule CLINs and the completed exhibit for each option year’s total price. The proposed prices shall be based on the offeror’s own technical approach and the Government’s Performance Work Statement (PWS) requirements set forth herein.

(c) Insert proposed UNIT and EXTENDED prices in Technical Exhibits A, B, C, D, & E (Attachment 2).

Attachment 2 shall be filled in and returned in its entirety with Part I – Price Proposal. The extended amount must equal the whole dollar unit prices multiplied by the estimated quantity. All dollar amounts SHALL be ROUNDED

TO THE NEAREST DOLLAR. The unit price of the offeror’s proposal shall control any conflict between the unit price and the extended amount submitted in response to this solicitation. The proposal(s) must be submitted for a base year and four (4) option years.

(d) Complete the necessary fill-ins at FAR 52.209-5, Certification Regarding Responsibility Matters.

(e) Complete the necessary fill-ins at FAR 52.209-7, Information Regarding Responsibility Matters.

(f) Either complete Representation and Certification in SAM at https://sam.gov or the necessary fill-ins and certification in provision FAR 52.212-3 and its Alternate I. If FAR 52.212-3 and its Alternate I are completed in hard copy it shall be returned along with the offeror’s proposal.

(g) Complete the necessary fill-ins at FAR 252.209-7998, Representation Regarding Conviction of a Felony

Criminal Violation under any Federal or State Law (Deviation 2012-O0007) (MAR 2012)

(h) Complete the necessary fill-ins at FAR 252.209-7999, Representation by Corporations Regarding an

Unpaid Delinquent Tax Liability or a Felony Conviction Under any Federal Law (Deviation 2012-2012-O004) (JAN

2012)

(i) Complete the necessary fill-ins at DFARS 252.212-7000, Offeror Representations and Certifications –

Commercial Items (included in the solicitation).

(j) Provide a written statement that the offeror’s proposal incorporates all amendments to the solicitation (if applicable).

(k) The offeror shall provide a statement that they understand they must meet all requirements stated in the

PWS.

(l) A letter of authorization for the contracting officer to verify offeror’s financial responsibility. Include financial institution’s name, address and primary point of contact and phone numbers for financial institutions.

6. PART II – PAST PERFORMANCE INFORMATION - Past performance information - Only references for relevant (same or similar type) contracts are desired. Past performance reference information shall be submitted separately from the cost proposal. The maximum number of pages will be 50 pages.

(a) Present and Past Performance information will be used to determine acceptable performance of the services proposed. Only references for same or similar type contract are desired.

(b) Quality and Satisfaction Rating for Contracts Completed in the Past Three Years (from issue date of solicitation): Provide information currently available (letters, metrics, customer surveys, independent surveys, etc.)

which demonstrates customer satisfaction with overall job performance and quality of completed product/service for same or similar type contract. In addition, explain corrective actions taken in the past, if any, for substandard performance and any current performance problems such as cost overruns, extended performance periods, etc.

https://sam.gov/

(c) Past Performance Surveys: The Government will evaluate the quality and extent of offeror’s performance deemed relevant to the requirements of this solicitation. The Government will use information submitted by the offeror and other sources such as other Government offices and commercial sources, to assess performance. Provide a list of no more the five (5) of the most relevant contracts performed for Government agencies and commercial customers within the last three (3) years from the date of this solicitation. In the past performance information, directly link the past performance information submitted to the contractor having performed the effort, and tie the information to the work the contractor is proposed to perform in this effort. The primary contractor (offeror) must be listed as the primary on at least one (1) of the relevant contract performed. Past performance for contracts exceeding the time frame for this definition of recency will be excluded from evaluation.

Relevant contracts include information on contracts that are relevant in demonstrating your ability to perform the proposed effort. This includes support for services of the same magnitude (quantities, dollar value, and level of work area dispersal) and type/complexity (high visibility locations, such the cemetery and athletic fields). Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate and include contact information and phone number/e-mail for the primary point of contact for each contract. This may include a discussion of efforts accomplished by the offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk. The Government is not bound by the offeror’s opinion of relevancy. Relevancy determination will be based on support for all services to include maintaining grounds, athletic fields and cemetery maintenance, trees, shrubs, hedges to include replacements, maintaining bedding and planted areas, operating and maintaining irrigation systems, removing debris and policing grounds, composting activities, funeral support, snow and ice removal, and other services in the solicitation to the defined magnitude and complexities defined in this requirement. Describe why the listed contract/project is relevant. The following relevancy definitions apply:

Table 4. Past Performance Relevancy Rating

Rating Definition

VERY RELEVANT Present/past performance efforts involve essentially the same scope and magnitude of effort and complexities this solicitation requires.

RELEVANT Present/past performance effort involved similar scope and magnitude of effort and complexity this solicitation requires

SOMEWHAT RELEVANT Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

NOT RELEVANT Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

(d) Submit information on contracts that are relevant in demonstrating your ability to perform the proposed effort. Include rationale supporting your assertion of relevance. Offerors are required to explain what aspects of the contract are deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate.

(e) Currency or Recency of Past Performance Information: Current performance will generally have greater impact during the performance assessment process than recent performance. Performance that is more recent will usually have more impact than less recent performance. Current (for the purposes of this solicitation) is defined as performance that is taking place at the present time. Recent past performance is defined as past performance on contracts within the last three (3) years from the issue date of this solicitation. Past performance for contracts exceeding the time frame for this definition or recency will be excluded from evaluation

(f) The evaluation of past performance information will take into account past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition. Contracts older than three years will not be considered. Furnish the following information for each reference:

(m) Company/Division name

(ii) Service Provided

(iii) Contracting Agency/Customer

(iv) Contract Number

(v) Contract Type

(vi) Contract Dollar Value

(vii) Period of Performance

(viii) Verified, up-to-date name, address, FAX and telephone number of the contracting office and other points of contact familiar with this contract

(ix) Comments regarding compliance with contract terms and conditions

(x) Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions and mitigating circumstances, or actions taken to correct the unacceptable condition and preclude recurrence.

NOTE: Do not leave any of the above information blank. If not applicable to the specific contract request you state

“not applicable”.

(g) In addition to the above information, the offeror shall submit Attachment 5 of this solicitation, Past

Performance Questionnaire (PPQ), by mail to the list of most relevant contract references. Instruct these references to complete the Past Performance Questionnaire and return to:

10 CONS/LGCA

Attn: Erica Wilson/Carol Mohr, FA7000-R-13-R-0009

8110 Industrial Drive, Suite 200

USAF Academy, CO 80840

Or via e-mail to erica.wilson.7@us.af.mil or carol.mohr@us.af.mil

(h) Offerors are encouraged to have the questionnaires submitted early to the Contracting Officer. Any PPQ sent directly from a proposing offeror will not be accepted or evaluated. For the purpose of expediency of evaluation, please instruct references to respond to the PPQ as soon as possible Completed past performance surveys shall not be reviewed by the offeror. ONCE THE SURVEY IS COMPLETED, IT IS CONSIDERED

“SOURCE SELECTION SENSITIVE”, and is only viewed by Government personnel directly involved in the evaluation process for this acquisition. It is the sole responsibility of the offerors to ensure questionnaires are submitted by the solicitation closing date and time. The offerors are encouraged to follow-up with respondents for completed questionnaires, but are not required to.

(i) The Government reserves the right to conduct a pre-award survey on prospective contractor(s) to determine the ability to perform. Offerors are advised that accomplishment of a pre-award survey is part of the evaluation process and not to be construed as an indication that an offer will be received or the offeror is in the best position to receive an award.

(j) If a teaming arrangement is contemplated, provide complete information as to the arrangement, including any relevant and recent past performance information on previous teaming arrangements with the same partner. If this is a first time joint effort, each part to the arrangement must provide a list of past and present relevant contracts

(combined data not to exceed limits above for one offeror). If the prime contractor has no past performance and relying their subcontractor’s past performance, the prime contractor may be assess as unknown confidence rating and depending on the past performance information on the subcontractor, their past performance may or may not be assessed as defined in the DoD Source Selection Procedures, Table 3 then the two ratings will be combined.

mailto:erica.wilson.7@us.af.mil mailto:carol.mohr@us.af.mil

(k) Subcontractor Consent: Past performance information pertaining to a subcontractor cannot be disclosed to the primary offeror without the subcontractor’s consent. Provide with the proposal a letter from all subcontractors

(that past performance information is submitted for), consenting to the release of their past performance information to the prime contractor.

(l) Documents submitted in response to this solicitation must be fully responsive to and consistent with the following.

1. Requirements of the solicitation, Performance Work Statement (PWS), Government standards and regulations pertaining to the PWS.

2. Proposal preparation instructions (Addendum to FAR 52.212-1, Instructions to Offerors –

Commercial Items).

3. Basis of Contract Award (Addendum 52.212-2, Evaluation – Commercial Items).

4. Any limitation on the number of proposal pages. Pages exceeding the page limitations set forth in

Addendum 52.212-1 will not be read or evaluated, and will be removed from the proposal.

5. Format for proposals – Part I and II shall be as follows:

(a) A page is defined as one face of an 8 ½” x 11” sheet of paper (white or ivory in color) containing information. Charts, tables, or diagrams, may not exceed 11” x 17” and will be counted as two pages.

Includes all appendices, charts, graphs, diagrams, tables, photographs, etc. Cover for volumes, table of contents, indices, title pages, cross reference indices, and section dividers/tables will not be included in the page count if they are inserted solely to provide ease to reader in locating volumes/sections of the proposal. They will be counted if they contain any other information, (e.g. diagrams, extraneous data, etc.). Pages marked “This page intentionally left blank” will not be counted.

(b) Typing shall not be less than 12 font, with 1” margins. Smaller, legible font size may be used for charts and tables.

(c) Elaborate formats, binding or color presentations are not desired or required. Company name and solicitation number shall be included in the header of each page. Submit the proposal using three ring binders; all binders shall be capable of lying flat when opened. Submit a separate binder for each Part I and Part II of the proposal.

GENERAL INFORMATION

INFORMATION REGARDING SUBMISSION OF PROPOSAL: Hand carried proposals must be submitted to the th

Contracting Squadron, 10 CONS/LGCA located at 8110 Industrial Drive, Suite 200, USAF Academy

(USAFA), CO. The sealed envelope or package used to submit your proposal must show the time and date specified for receipt, the solicitation number, and the name and address of the offeror.

Offerors are cautioned that the USAFA has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance. SOME DALAY SHOULD BE ANTICIPATED WHEN

HAND CARRING PROPOSALS. Offerors should allow sufficient time to obtain a visitor pass and arrive at the th

Contracting Squadron PRIOR to the time specified for receipt. Late proposals will be processed in accordance with (IAW) FAR 52.212-1(f) “Late submission, modifications, revisions, and withdrawals of offers”.

If an offeror does not possess a current USAFA CAB, the offeror must contact Erica Wilson, Contract Specialist, at erica.wilson7@us.af.mil or (719) 333-6368 to coordinate delivery of their proposal to the USAF Academy South

Gate Pass and Registration Center (PCR), Building 8486. Prior to 1 Aug 2013, offerors may arrange for proposal mailto:erica.wilson7@us.af.mil delivery between 8:00 A.M. and 3:00 P.M. local time. On 1 Aug 2013, an individual from 10 CONS/LGCA will be available at the South Gate PRC to accept proposals between 11:00 AM and 12:00 PM local time.

FEDERAL HOLIDAYS: The following Federal Legal Holidays are observed by this base:

New Year’s Day 1 January

Martin Luther King’s Birthday Third Monday in January

Presidents Day Third Monday in February

Memorial Day Last Monday in May

Independence Day 4 July

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day 11 November

Thanksgiving Day Fourth Thursday in November

Christmas Day 25 December

JOINT VENTURE AGREEMENT – Joint Ventures are allowable on competitive 8(a) set-asides, however, the joint venture agreement must be received by Small Business Administration (SBA) prior to proposal due date and approved before award of any resulting contract. If you are contemplating a joint venture on this project, you must advise your assigned SBA Business Opportunity Specialist (BOS) as soon as possible. It is also recommended that the agreement by submitted as soon as practicable to ensure compliance with establish regulations. Any corrections and/or changes needed can be made only when you BOS has adequate time for a thorough review before the proposal due date. NO CORRECTIONS AND/OR CHANGES ARE ALLOWED AFTER TIME OF

SUBMISSION OF PROPOSAL

ADDENDUM TO FAR 52.212-2

Addendum to FAR 52.212-2 EVALUATION—COMMERCIAL ITEMS (JAN 1999)

1. BASIS FOR CONTRACT AWARD: This is a competitive Best Value Source Selection conducted in accordance with Federal Acquisition Regulation (FAR) 12 and 15, as supplemented by the Defense Federal

Acquisition Regulation Supplement (DFARS), and the Air Force Federal Acquisition Regulation Supplement

(AAFARS) in which competing offeror’s pasts performance history will be evaluated on a basis significantly more important than cost or price consideration. By submission of its offer in accordance with the instructions provided in FAR 52.212-1, Instruction to Offerors, the offeror accedes to the terms of this model contract and all such offers shall be treated equally except for their prices and performance records. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. This award will result in a Firm-Fixed Price Indefinite Delivery/Indefinite Quantity contract. The evaluation process shall proceed as follows:

A. Price Evaluation. Initially, offers shall be ranked according to the total evaluated price. An offeror’s proposed prices will be determined by multiplying the quantities identified in the Pricing Schedule by unit price for each Contract Line Item Number (CLIN) to confirm the extended amount for each. The extended amounts will be added together to determine the total evaluated price. The unit price of the offeror’s proposal shall control any conflict between the unit price and the extended amount submitted in response to this solicitation. Copies of the

Pricing Schedule will be necessary in order to submit a proposal for each Option Year. An offeror’s total evaluated price will be determined by adding CLINs below (a), exhibits (b), and the six month option period (c) using option year four prices.

a. For proposal evaluation purposes, CLINs shall be evaluated as follows:

CLIN 0001 + 0002 + 0003 + 0004 +0005 + 0006 + 0007 + 0008 + 0009 + 0010 + 0011 + 0012 + 0013 +

0014 + 0015 + 0016 + 0017 + 0018 + 0019 + 0020 + 0021 + 0022 + 0023 + 0024 + 0025 + 0026 + 0027 +

0028 + 0029 + 0030 + 0031 + 0032 + 0033 + 1001 + 1002 + 1003 + 1004 +1005 + 1006 + 1007 + 1008 +

1009 + 1010 + 1011 + 1012 +1013 + 1014 + 1015 + 1016 + 1017 + 1018 + 1019 + 1020 + 1021 + 1022 +

1023 + 1024 + 1025 + 1026 + 1027 + 1028 + 1029 +1030 + 1031 + 1032 + 2001 + 2002 + 2003 + 2004

+2005 + 2006 + 2007 + 2008 + 2009 + 2010 + 2011 + 2012 + 2013 + 2014 + 2015 + 2016 + 2017+ 2018 +

2019 + 2020 + 2021 + 2022 + 2023 + 2024 + 2025 + 2026 + 2027 + 2028 + 2029 +2030 + 2031 + 2032 +

3001 + 3002 + 3003 + 3004 + 3005 + 3006 + 3007 + 3008 + 3009 + 3010 + 3011 + 3012 + 3013 + 3014 +

3015 + 3016 + 3017+ 3018 + 3019 + 3020 + 3021 + 3022 + 3023 + 3024 + 3025 + 3026 + 3027 + 3028 +

3029 + 3030 + 3031 + 3032 + 4001 + 4002 + 4003 + 4004 + 4005 + 4006 + 4007 + 4008 + 4009 + 4010 +

4011 + 4012 + 4013 + 4014 + 4015 + 4016 + 4017 + 4018 + 4019 + 4020 + 4021 + 4022 + 4023 + 4024 +

4025 + 4026 + 4027 + 4028 + 4029 + 4030 + 4031 + 4032 + six months of Option 4 = Aggregate of Total

Extended Price.

b. The estimated quantities identified in Technical Exhibits A, B, C D & E (Attachment 2) will be multiplied by the proposed unit price for each Exhibit Line Items Number (ELIN). The extended amounts for each ELIN will then be totaled to obtain the estimated TOTAL COST for each performance period.

The unit price of the offeror’s proposal shall control any conflict between the unit price and the extended amount submitted in response to this solicitation. The unit prices for Exhibit A – E will become part of the contract for the base and all option years.

c. As part of the price evaluation, the Government will evaluate its option to extend services (see FAR

Clause 52.217-8) by adding six (6) months of the offeror’s final option period price to the offeror’s total price. Offerors are required only to price the base and option periods. Offerors shall not submit a price for the potential six (6) month extension of services period. The Government may choose to exercise the

Extension of Services option at the end of any performance period (base or option periods), utilizing the rates of the current performance period.

The Government intends to award based on the aggregate of all CLINs. The additional six month of Option 4 pricing is strictly part of the evaluation process to determine the contractor’s total evaluated price. It will not be added to the price of the contract. Failure to propose for any item in the Bid Schedule may cause the offeror’s proposal to be rejected as non-responsive. The price evaluation will document the reasonableness and affordability of the proposed total evaluated price. The Government will award to the offeror whose proposal represents the best performance for an affordable price. Multiple contracts will not be awarded as a result of this solicitation.

B. Performance Confidence Assessment. The contracting officer shall seek recent and relevant performance on all offeror’s based on (1) the references provide by the offeror and (2) data independently obtain from other

Government and commercial sources.

1. Using questionnaires and information submitted under Addendum to FAR 52.212-1, Proposal

Preparation Instruction, Part II, Past Performance, the contracting officer shall seek relevant performance information on all offerors based on (1) the present/past references provided by the offeror and (2) data independently obtain from other Government and commercial sources as well as questionnaires. Relevant performance includes effort involving similar scope or greater in scope, magnitude and complexity than the effort described in this solicitation. Past Performance that does not meet the recency requirement in Addendum to FAR

52.212-1, Proposal Preparation Instruction will be excluded from evaluation.

2. Past Performance will address areas pertaining to the following attributes to which an assessment will be made:

(a) Quality: The quality of work can be measure by how well the offeror conformed to or met contract requirements, specifications and standards of good workmanship (e.g. commonly accepted technical, professional, environment, or safety and health standards).

(b) Technical: Technical can be measure by the offeror’s ability to perform a project to meet technical specifications, contract terms and conditions, all local, state and federal regulations as related to performing projects.

(c) Schedule: Schedule can be measure in terms of timeliness in which a contractor completes, or has completed schedules, administrative requirements, and contract requirements.

(d) Business Relations: Business relations can be measure by the offeror’s integration and coordination of activity needed to execute the contract; the timeliness, completeness and quality of problem identification, and corrective action plans; proposal/modification submittals; the contractor’s history of reasonable and cooperative behavior; and customer satisfaction.

3. The Government reserves the right to seek information on higher price offerors if none of the lower priced offerors receive a “Satisfactory Confidence” or higher performance assessment rating. The purpose of the past performance evaluation is to assess the degree of confidence the Government has in the offeror’s ability to provide grounds maintenance and landscaping service that meet users’ needs, based on the offeror’s demonstrated record of performance. The assessment process will result in an overall performance confidence assessment rating of Substantial Confidence, Satisfactory Confidence, Limited Confidence, No Confidence, or Unknown Confidence as defined in the DoD Source Selection Procedures, Table 5, Performance Confidence Assessment. Past performance regarding predecessor companies, key personnel who have relevant experience, or sub-contractors that will perform major or critical aspects of the requirement will be considered as high as past performance information for the principal offeror. Offerors with no relevant pasts or present performance history or the offeror’s performance record is so limited that no confidence assessment rating can be reasonably assigned shall receive the rating

“Unknown Confidence”, meaning the rating is treated neither favorably nor unfavorably (neutral).

Table 5 – Performance Confidence Assessments

Rating Description

SUBSTANTIAL CONFIDENCE Based on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

SATISFACTORY CONFIDENCE Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the requirement.

LIMITED CONFIDENCE Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

NO CONFIDENCE Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

UNKNOWN CONFIDENCE (NEUTRAL) No recent/relevant performance record is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

4. In evaluating past performance, the Government reserves the right to give greater consideration to information on those contracts deemed most relevant to the effort described in this solicitation. For each effort evaluated, a relevancy determination of the offeror’s present and past performance, including joint ventures, subcontractors and/or teaming partners, will be made. In determining relevancy for individual contract, consideration will be given to the effort, or portion of the effort, being proposed by the offeror, teaming partner, or subcontractor whose contract is being reviewed and evaluated. Relevance will be assessed for contracts that are most similar to the effort, or portion of the effort, for which that contractor is being proposed, and may contribute to an overall higher relevancy determination for the offeror. The Government is not bound by the offeror’s opinion of relevancy. The definitions in the DoD Source Selection Procedures Table 4 apply:

Table 4. - Past Performance Relevancy Ratings

Rating Definition

VERY RELEVANT Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

RELEVANT Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

SOMEWHAT RELEVANT Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires

NOT RELEVANT Present/past performance involved little or none of the scope and magnitude of effort and complexities this solicitation requires

5. Recent past performance is defined as past performance on contracts within the last three (3) years from the date of this solicitation. Past performance for contracts exceeding the time frame for this definition or recency will be excluded from evaluation.

6. If the lowest price evaluated offer is judged to have a “Satisfactory Confidence” or higher performance rating and the offeror is determined to be responsible, that offer represent the best value for the Government and the evaluation process stops at this point. Award shall be made to that offeror without further consideration of any other offers.

7. If the lowest priced offer is not judged to have a “Satisfactory Confidence” or higher performance rating, all proposals will be evaluated. The Source Selection Authority (SSA) shall then make an integrated assessment best value award decision.

8. Offerors are cautioned to submit sufficient information and in the format specified in the proposal preparation instructions to permit a meaningful assessment of past performance. Offerors may be asked to clarify certain aspects of their proposal or respond to adverse past performance information to which the offeror has not previously had an opportunity to respond. Adverse past performance is defined as past performance information that supports a less than satisfactory rating on any evaluation on any evaluation element or any unfavorable comments received from sources with a formal rating system. Communication conducted to resolve minor or clerical errors will not constitute discussions and the contracting officer reserves the right to award a contract without the opportunity for proposal revision.

9. The Government intends to award a contract without discussions with respective offerors. The

Government, however, reserves the right to conduct discussions if deemed it is in the best interest of the

Government. The Government reserves the right to award one or no contract at all, depending on the quality and affordability of proposals submitted. Failure to propose for any item in the Pricing Schedule may cause the offeror’s proposal to be rejected as non-responsive.

SITE VISIT INSTRUCTIONS

1. An organized site visit has been scheduled for:

2 July 2013 at 8:00 AM MST

2. Participants will meet at :

Building 8486, Pass and Registration

8486 South Gate Blvd

USAF Academy, CO 80840

3. Additional Requirements:

Prospective offerors planning to attend the 2 July 2013 site visit must contact the Point of Contact (POC) listed below NOT LATER than 28 June 2013, 12:00 PM MST. Please provide the POC with the names of the attendees.

Prospective Offerors must arrive at the USAF Academy South Gate Pass and ID, Building 8486, at 8:00 AM

MST to check in. Park and meet in the dirt lot east of Building 8436. A bus will depart from Building 8486 promptly at 8:15 AM MST.

Transportation will be provided by the Government from Building 8486 and back following the site visit.

There will be a break for lunch where prospective offerors will have an opportunity to purchase a meal. You may also bring your lunch along.

Anyone who plans to attend the site visit, but fails to contact the Contract Specialist prior to the deadline stated above will not be permitted to attend the site visit. The number of personnel for the site visit is limited to no more than two per contractor.

Prospective offeror’s will not be allowed to drive their own vehicles and must remain with the group at all times. All questions SHALL be submitted in writing NOT LATER THAN 3:00 PM MST ON 9July 2013. There will be no questions answered during the site visit.

Please address additional question to the POC:

Erica Wilson

719-333-6368

Erica.wilson.7@us.af.mil

*NOTE: Individual operating a motor vehicle on a Department of Defense installation are not permitted to use a cellular telephone unless utilizing a hands-free device. Violators may be ticketed.

EXHIBIT/ATTACHMENTS

Exhibit/Attachment Table of Contents

Document Type Description Pages Date

Attachment 1 Atch 1-Performance 143 30 July 2013

Work Statement

Attachment 2 Atch 2-Technical 20

Exhibits

Attachment 3 Atch 3-Wage 9 19 June 2013

Determination No.2005-2079

Revision 14

Attachment 4 Atch 4-Quality 13

Assurance Surveillance

Plan (Will be removed from final contract)

Attachment 5 Atch 5-Past Performance 7

Questionnaire

(End of Summary of Changes) mailto:Erica.wilson.7@us.af.mil