Attachment_1_Environmental_Sampling_PWS_revised_Apr_17_2017_(004).pdf

PERFORMANCE WORK STATEMENT FOR

HAZARDOUS WASTE AND STORM WATER SAMPLING SERVICES AT

DOBBINS ARB, GEORGIA

FA6703-17-Q-0006

17 APR 2017

SECTION I

GENERAL REQUIREMENTS

1.0 DESCRIPTION OF SERVICES. Contractor shall provide all labor, materials, equipment, transportation, and tools necessary to provide monthly, seasonal and on-call environmental sampling and analytical services for Dobbins Air Reserve Base (Dobbins ARB), Georgia, as coordinated by, and designated through, the Environmental Flight of the Mission Support Group, Base Civil Engineering Squadron (94MSG/CEV). Analytical services and collection methods shall be performed in accordance with applicable local, state, and Federal regulations. Services shall include, but are not limited to: sample collection, sample preservation, field sample collection records, sample transportation, chains-of custody, laboratory analyses, analysis reports, Quality Control reports, and consultation.

1.2 HOURS OF OPERATION. On-site work shall be accomplished on weekdays, Monday through Friday, between the hours of 8:00 A.M. and 4:00 P.M.

1.3 QUALIFICATIONS. The Contractor and any sub-contractors shall have all appropriate licenses and/or certifications necessary to perform the work prior to the bid date.

1.3.1. The Contractor shall be responsible for using qualified, trained and experienced employees to take the samples required. Contractor shall submit (reference submittal section 2.5.1.) copies of current qualifications and/or certifications for the employee(s) to be designated to take the samples on Dobbins

ARB.

1.3.2. The Contractor shall utilize analytical laboratories which are NELCA certified, and which shall be accredited by Florida and Georgia governing the type(s) of analyses performed. The designated laboratory to be used shall have all necessary State and Federal permits and/or licenses required to operate said laboratory facility. Contractor shall submit (reference submittal section 2.5.2.) copies of current laboratory certification, accreditation and license.

1.4. SECURITY. Dobbins ARB is a limited access federal facility. Entrance to the base is controlled and security is enforced. Some sampling sites are behind locked gates/fences, and will require the Contractor to be escorted by 94 MSG/CEV in order to access the sampling site.

1.4.1. The Contractor shall complete and submit security forms (reference submittal section 2.5.3.)

provided by the Contract Administrator to obtain appropriate access to Dobbins ARB for each Contractor employee to perform work under this service contract. Completed forms shall be submitted to the Contract Administrator within seven (7) days after award of this contract. Any changes in personnel or vehicles originally submitted and accepted by the government shall require revised security forms to be submitted at least seven (7) days prior to any service performance to ensure prompt access to the base work site.

1.4.2. Contractor employees shall keep their base access passes or badges on their person at all times while working on Dobbins ARB. Contractor vehicle passes shall be displayed in the window dashboard at all times while on the installation.

1.4.3. Dobbins ARB Security Forces reserves the right to check all personnel and vehicles entering or exiting the base or any on site facility. Compliance with all security requirements will minimize delay in gaining access to the work site. Any consequences of Contractor delay due to Contractor noncompliance with these security requirements shall be the responsibility of the Contractor.

1.5. FIRE PROTECTION. The Contractor shall take all necessary precautions to ensure all operations are performed in a fire-safe manner and that they are in compliance with all applicable local, state and federal codes and regulations. Should any medical or fire emergency arise during work while on Dobbins property, the Contractor shall immediately contact the Dobbins ARB Fire Department at (678) 655-3117.

1.6 SAFETY. All work shall be accomplished by Contractor employees in accordance with OSHA 29 CFR 1910, OSHA 29 CFR 1926, and applicable AFOSH Standards. Additionally, the Contractor shall conform to any safety requirements and/or restrictions as identified by the Base Safety Officer at any time.

1.7 DEFINITIONS. The following definitions apply to this Statement of Work.

ARB - Air Reserve Base BOD - Biochemical Oxygen Demand BTEX – Benzene, Toluene, Ethyl Benzene, Xylene CEV - Civil Engineering Environmental Flight CFR – Code of Federal Regulations COD - Chemical Oxygen Demand CQ – calendar quarter CWA – Clean Water Act DO - Dissolved Oxygen EPA – U. S. Environmental Protection Agency GAEPD – Georgia Environmental Protection Division GADNR – Georgia Department of Natural Resources IAW – In accordance with mg/L – milligrams per liter ml - milliliter NELAC - National Environmental Laboratory Accreditation Conference NIST – National Institute of Standards and Technology NPDES – Nation Pollution Discharge Elimination System NWS – National Weather Service OCGA – Official Code of Georgia Annotated OSHA - Occupational Safety and Health Administration OWS – Oil / Water Separator pH – Measurement of the Hydrogen ion (H+) concentration in liquids RCRA – Resource Conservation and Recovery Act TCLP - Toxic Characteristic Leaching Procedure TMDL – Total Maximum Daily Load TOD – Total Oxygen Demand TRPH – Total Recoverable Petroleum Hydrocarbons TSS - Total Suspended Solids VOC - Volatile Organic Compounds

SECTION 2

TECHNICAL SPECIFICATIONS

GENERAL. The Contractor shall furnish all labor, supplies, transportation, equipment, materials, and office support necessary to collect, analyze, and report findings for industrial waste water, storm water, facility materials, and industrial waste from Dobbins ARB, GA. Routine storm water sampling is needed to meet permit conditions, and is based upon precipitation events. Industrial waste characterization sampling will occur as needed. Industrial wastes may be hazardous or non-hazardous, and shall include, but not be limited to: aircraft paint solids and liquids, aircraft maintenance fluids and paints, vehicle maintenance solids and liquids, off-spec fuels, washrack sludge, facility maintenance solids and liquids;

and other industrial wastes. Sampling may also be required to characterize soils, oil/water separator sludge, petroleum-contact water, storm drain sludge, or sewage sludge.

2.1. SAMPLING LOCATIONS. All samples shall be performed within the fenced boundary of Air Force property known as Dobbins Air Reserve Base, in Marietta, Cobb County, GA.

2.1.1. STORM WATER SAMPLING POINTS. Storm water sampling shall be accomplished at eight (8) sampling points located throughout the base storm water collection system, drainage canals, swales and trenches. These sampling points are shown in Attachment 1. Steep slopes and uneven terrain are common within the storm water system. Potential encounters with small wild animals shall be anticipated, including but not limited to, poisonous snakes, feral dogs and cats, and coyotes, which have been observed at some of the more remote sites.

2.1.2. OTHER SAMPLING POINTS. Waste characterization samples shall generally be taken from waste containers located at Building 748 (Hazardous Waste Storage Facility). Sampling may also occur at oil/water separators, sewer manholes, facility floors and structural members, and storm drains.

Government personnel will assist the contractor in locating areas or facilities where waste samples are requested to be taken when the sampling is scheduled.

2.2 SCHEDULING SAMPLING EVENTS

2.2.1. The Contractor is responsible for scheduling quarterly storm water sampling based upon anticipated precipitation events. Quarterly storm water sampling shall be conducted during the first qualifying rainfall event of each calendar quarter (CQ). CQ1: January through March, CQ2: April through June, CQ3: July through September, and CQ4: October through December. A “qualifying event” is a rainfall event that results in precipitation greater than 0.1 inches of rain which occurs at least 72 hours after the previously qualifying rainfall event. Contractor shall review available meteorological forecasts, advisories and notices every business day and determine in advance if an attempt to collect storm water samples will be made that day. Contractor shall document these daily determinations in order to support any lack of sampling performed during a quarter due to lack of precipitation meeting the qualifying event criteria.

2.2.1.1. Samples shall be taken within the first 45 minutes of time at which runoff discharge begins during a qualifying rainfall event, or as soon as practical thereafter, as long as the runoff discharge continues, during normal business hours for Dobbins ARB.

2.2.1.2. If a qualifying event has not occurred during the first thirty-five (35) business days of a quarter, the Contractor shall sample during the next rain event during which runoff is continuing during normal business hours.

2.2.1.3. The Contractor is responsible for: anticipating the need to attempt sampling as effectively as possible; the protection of their employees during severe weather; and the minimization of repeated trips to Dobbins ARB.

2.2.1.4. Report of Daily Sampling Attempt Determinations. Contractor shall record their daily determinations to attempt to capture storm water samples at Dobbins, and submit them in a report (reference submittal 2.5.5.). This report shall list the following information for each day of each month of each calendar quarter:

the date the determination (will collect samples; will not collect samples) a brief synopsis of each day’s weather forecast, weather advisories and any other weather data upon which the Contractor justifies the determination copies of the meteorological data used to make the determination the time of the determination the time of an attempt made (if made) the description of the success, or lack of success, of the attempt (if made)

2.2.2. All other sampling events shall be coordinated and scheduled with 94 MSG/CEV upon Contractor receipt of an email letter requesting specific sampling service.

2.3 EQUIPMENT

2.3.1. The Contractor shall document sufficient equipment and materials to complete the sampling work specified. The Contractor shall submit (reference submittal section 2.5.4.) their list of equipment be used to conduct sampling activities for government review.

2.3.2. All sampling equipment shall be free from contaminants (properly decontaminated) prior to entering Dobbins ARB. All equipment decontamination shall be accomplished prior to entering Dobbins ARB; no chemicals shall be brought onto Dobbins ARB except for those inside prepared sample containers.

2.3.3. Fecal coliform sampling containers shall be sterile and shall be preserved prior to entering Dobbins, as required by specific analytical procedures.

2.3.4. The Contractor shall ensure that only appropriate containers as specified and/or supplied by the laboratory are used. Subsequent to sampling, proper sample preservation methods shall be employed during the transportation of the collected samples to the laboratory. Expenses incurred by the Contractor to perform resampling as a result of unsatisfactory sampling procedures, contaminated equipment or equipment failure shall not be reimbursed by the Government.

2.4. SAMPLING AND ANALYSES. An estimated quantity of samples by type (storm water, hazardous waste) is provided in Attachment 2 of this document. Samples shall be collected, transported and delivered to the laboratory within the prescribed holding time of the most time-sensitive parameter, and shall be accompanied by an appropriately completed Chains of Custody documents. Sample analyses shall be performed IAW US EPA and State of Georgia requirements. Analytical results and supporting documentation shall be reported as indicated in Section 2.5 Submittals.

2.4.1. Storm Water

2.4.1.1. MOBILIZATION. One (1) storm water event per calendar year quarter (CQ), are required to be sampled by the Contractor, four (4) events per calendar year. The Contractor shall monitor National Weather Service (NWS) weather reports daily for potential rainfall events that may occur around Dobbins ARB to determine if a qualifying rainfall is likely to occur or is occurring, requiring mobilization and capture of storm water samples. This is a determining criterion for mobilization to sample storm water outfalls. The Contractor shall notify 94 MSG/CEV by phone (678-655-4898 or 678-655-5264) of every anticipated attempt to perform storm water sampling. Notification shall take place no later than two hours after the Contractor has made a determination to attempt sampling

2.4.1.2 FIELD OBSERVATIONS. Visual field observations shall be made at each of the eight (8) outfalls during every sample collection event. All observations made during a sampling event shall be documented and submitted in the Storm Water Field Observation report (reference submittal 2.5.6.).

Collection and documentation of the following field parameters is required at each outfall:

Sample location

Date/time sampled Sample pH Color Odor Visual turbidity (clarity) Foam Oil sheen Floating solids Suspended solids Other obvious indicators of potential storm water pollution Additional observations are to be included at the Contractor’s discretion

2.4.1.3. SAMPLING PARAMETERS. Grab samples shall be obtained from each of the eight (8) outfalls. The Contractor shall plan in advance the order in which samples will be obtained to ensure that applicable analytical holding times are met for ALL parameters sampled. The Contractor shall ensure that the same employee assigned to collect samples on Dobbins ARB is available to conduct the visual monitoring and sampling for every sampling event throughout the term of this contract to ensure the greatest degree of consistency possible when recording observations. Storm water samples shall be prepared for analysis of the following parameters:

Biochemical Oxygen Demand (mg/L) Chemical Oxygen Demand (mg/L) Total Oxygen Demand (mg/L) Total Copper (mg/L) Total Lead (mg/L) Total Zinc (mg/L) Total Cadmium (mg/L) Total Oil & Grease (EPA Method 1664) (mg/L) Total Suspended Solids (mg/L) Turbidity (NTU)

2.4.1.4. FIELD BLANKS. The Contractor shall prepare a field blank sample consisting of distilled water in appropriate sample containers for each parameter sampled during the sampling event. The blank shall be prepared in the field under the sampling conditions prevailing during the sampling event. The blank shall be identified with a unique sample number for quality control of sampling equipment and containers.

The blank results shall be reported in the Analytical Report.

2.4.1.5. DUPLICATE SAMPLES for OUTFALLS 3, 4 and 5. The Contractor shall collect a duplicate set of samples during each sampling event from sampling points Outfall 3, 4, or 5. The duplicate samples shall be identified under a unique sample number for quality control of sample collection. The duplicate results shall be reported in the Analytical Report.

2.4.1.6. ANALYTICAL RESULTS REPORTING FOR STORM WATER SAMPLING EVENTS

2.4.1.6.1. Contractor shall email initial analytical results with Field Observations to 94 MSG/CEV within 2 days of receipt.

2.4.1.6.2. Contractor shall produce and submit a quarterly Storm Water Analytical Report (reference submittal 2.5.7.2.) for all storm water samples taken within one calendar quarter, which shall include: the analytical results; the Chain-of-Custody logs; the QC results; the blank results; the duplicate results; the results for any follow-on resampling performed during the quarter; the List of Daily Sampling Attempt Determinations; and Field Observations made. This report shall be submitted within seven (7) days of the end of each quarter.

2.4.1.6.3. If no qualifying rainfall event occurs during a calendar quarter, the Contractor shall submit a Report of No Qualifying Rainfall Event (reference submittal 2.5.8.), stating that sampling could not be performed due to the lack of qualifying rainfall events during that quarter. Contractor shall substantiate this report with the Report of Daily Sampling Attempt Determinations (reference submittal 2.5.5.), which shall be supported by NWS or other recognized meteorological records used for that quarter. This report shall be submitted within seven (7) days following the end of the quarter.

2.4.2 Waste Characterization

2.4.2.1 Waste characterization samples are not recurring and shall only be scheduled upon request.

Contractor shall coordinate a date and time with 94 MSG/CEV to collect any waste samples after receiving a request for sampling. Waste characterization is generally single phase of known substance.

Contractor shall submit via email to 94 MSG/CEV the analytical results of waste samples within 24 hours of receiving the results from the laboratory (reference 2.5.9.). Turn-around time for waste analyses is expected to be less than five (5) days. Waste characterization may not require all of the parameters listed below, and generally only requires TCLP metals and flash point; however, the Contractor shall be prepared to sample for all of the following characterizations:

Corrosivity [pH meter using Method 9040C of EPA SW-846] Flash Point [Pensky Martens Closed Cup using ASTM Standard D 93-79 or D 93-80, or a

Setaflash Closed Cup Tester using ASTM Standard D 3278-78] Toxicity [TCLP Test Method 1311, for: Arsenic, Barium, Benzene, Cadmium, Carbon tetrachloride, chlordane, chlorobenzene, chloroform, chromium, o-cresol, m-cresol, p-cresol, total cresol (if o-, m-, and p-cresols cannot be differentiated), 2,4-D, 1,4-Dichlorobenzene, 1,2- Dichloroethane, 1,1-Dichloroethylene, 2,4-Dinitrotoluene, Endrin, Heptachlor, Hexachlorobenzene, Hexachlorobutadiene, hexachloroethane, Lead, lindane, mercury, methoxychlor, methyl ethyl ketone, nitrobenzene, pentachlorophenol, pyridine, selenium, silver, tetrachloroethylene, toxaphene, trichloroethylene, vinyl chloride, 2,4,5-trichlorophenol, 2,4,6-trichlorophenol, 2,4,5-TP (Silvex).]

RCRA Metals [EPA Method 6010C for metals with the exception of waste antifreeze, which requires Method 6020, andEPA Method 7470A for Mercury

TCLP Volatiles [EPA Method 8260B] TCLP Semi-Volatiles [EPA Method 8270D] Reactivity [methods to detect properties which will meet 40CFR261.23]

2.4.2.3. The Contractor will maintain a Quality Assurance plan specifying the numbers, types, and frequency of quality assurance measures employed during this contract. Quality assurance methods include, for example: field duplicates, field and/or laboratory blanks, spiked samples, duplicate samples.

Some program sampling protocols specify random sampling methodology. The Contractor shall employ these methods when requested by CEV to collect samples governed by those methods.

2.4.2.4. ANALYTICAL RESULTS REPORTING FOR WASTE SAMPLING EVENTS. The Contractor shall submit analytical reports for all waste analyses performed.

2.4.2.4.1. Contractor shall submit via email the initial analytical results of waste samples to 94 MSG/CEV within 2 days of receipt.

2.4.2.4.2. Contractor shall produce and submit a quarterly analytical report, including: the Chain-of- Custody logs, the QA/QC results, the blank results, the duplicate results taken, and any follow-on resampling results, for all waste samples taken within one calendar quarter. This report shall be submitted within seven (7) days following the end of the quarter.

2.4.2.4.3. If no waste samples are taken during a quarter, no quarterly analytical report is necessary to be submitted.

2.4.3 Laboratory.

2.4.3.1 The Contractor shall arrange for analyses, and deliver the samples to, a Georgia certified laboratory. The Contractor shall ensure the laboratories selected for use maintain current accreditation under NIST and NELAC during the performance period of this contract. Samples shall be analyzed using federally approved and/or state-approved methodologies. The laboratories providing analytical services must be NELAC certified and hold any other current certification(s) recognized by the GAEPD for all analyses to be performed under this contract. The Contractor shall submit proof of certification (reference submittal 2.5.2.) before any work under this contract is permitted. The Contractor's laboratory(s) must be able to achieve the minimum detection limits (MDL) for all contaminants. Any published revisions of MDLs during the time period of this contract must be adhered to.

2.4.3.2. Samples shall be collected by qualified, certified sampling personnel. Contractor shall submit current qualification documentation (reference submittal 2.5.1.) for persons designated to take samples on Dobbins. Due to Dobbins ARB security requirements, the Contractor shall make every effort to use the same employee for each event, as practical. Samples shall be collected and preserved IAW federal and/or state approved methodology. Samples will be stored, packaged and shipped in accordance with instructions provided by the laboratory. All shipping and transportation arrangements and costs for shipping of samples shall be the responsibility of the Contractor. All sampling personnel shall initiate a chain of custody log, which shall be completed by the laboratory and submitted with the analytical report.

2.4.3.2. Contractor shall ensure sample delivery or shipments of samples shall arrive at the laboratory within specified holding times appropriate the analyses required. The holding times for each analytical method shall not be exceeded.

2.4.3.3. Samples received at the laboratory which exceed their holding time, or are otherwise unable to be analyzed in accordance with the specified standards for reasons due to poor sampling technique, damage during transport or contamination, shall be retaken by the Contractor at the Contractor’s expense.

2.4.3.4 Pricing for the sampling shall include the following costs, as appropriate to the sampling requested:

2.4.3.4.1 Labor costs associated with sample collection, packaging, documentation, and chain-of-custody;

2.4.3.4.2 Travel costs associated with collection and shipment of the samples to the laboratory; and

2.4.3.4.3 Preparation and submission of one (1) hard copy of each analytical report and one electronic copy of each analytical report.

2.5 SUBMITTALS

2.5.1. Sampling Employee Qualifications (reference sections 1.3.1. and 2.4.3.2.). Contractor shall submit legible copies of current certifications and/or licenses for sampling personnel, designated by the Contractor to perform the sample collection work required within this contract, with bid proposal for government review.

2.5.2. Laboratory Qualifications (reference sections 1.3.2. and 2.4.3.1.). Contractor shall submit legible copies of current certifications and/or licenses for all accredited NELAC laboratories to be used, and copies of current qualifications, certifications and/or licenses for sampling personnel to perform the work, with bid proposal for government review.

2.5.3. Secure Access Forms (reference section 1.4.1.). Contractor shall submit completed security forms provided by Contract Administrator within seven (7) days after award of this contract. Any changes in personnel or vehicles originally submitted and accepted by the government shall require revised security forms to be submitted at least seven (7) days prior to any service performance to ensure prompt access to the base work site.

2.5.4. Equipment List (reference section 2.3.1.). Contractor shall submit their list of equipment to be used to conduct the sampling activities with bid proposal for government review.

2.5.5. Daily Sampling Attempt Determinations (reference section 2.2.1.4.). Contractor shall document their daily sampling determinations of whether or not they planned to attempt to sample storm water events at Dobbins, including: the date, the time of the determination (attempt or not to attempt), the time of an attempt made if made, the result of the attempt (were samples successfully capture or not) if made, and a brief synopsis of each days’ weather forecast, weather advisories and any other weather data upon which the Contractor based his determination to attempt or not attempt to capture samples. The Contractor shall document justification for not attempting sampling, as well as their attempts to sample, mainly using daily weather observations showing no precipitation in the area. This report shall be included in the Storm Water Analytical Report (reference submittal 2.5.7.2.) as supporting documentation, or shall be submitted with the Report of No Qualifying Event (reference submittal 2.5.8.)

as justification for not taking samples during any quarter where no storm water sampling occurred.

2.5.6. Storm Water Field Observation Report. Contractor shall document observations made during storm water sampling events (reference section 2.4.1.2.) and submit them with the Analytical Report (reference section 2.5.7.2.).

2.5.7 Storm Water Analytical reports shall be submitted to 94 MSG/CEV at the end of each quarter where in at least one sampling event occurred. Analytical reports shall be in electronic format, adobe (pdf). Signed hard copy documents (i.e. chain of custody logs) shall be scanned as adobe (pdf) files as well.

2.5.7.1. Initial results shall be emailed to 94 MSG/CEV with Field Observations within 7 days of receipt.

2.5.7.2. Storm Water Analytical Report. This report shall include: the Chain-of-Custody logs for each sampling event, the QA/QC results for each sampling event, the blank results for each sampling event, the duplicate results for each sampling event, any follow-on resampling results, the Field Observations Report, and the List of Daily Sampling Attempt Determinations, for all samples taken within one calendar quarter.

2.5.8. Report of No Qualifying Rainfall Event. In the event that no qualifying rainfall event occurs during a calendar quarter, the Contractor shall submit a Report of No Qualifying Rainfall Event stating that sampling could not be performed due to the lack of qualifying rainfall events during that quarter.

Contractor shall substantiate this report with the Report of Daily Sampling Attempt Determinations (reference submittal 2.5.5.), which shall be supported by NWS or other recognized meteorological records used for that quarter. This report shall be submitted within seven (7) days following the end of the quarter.

2.5.9. Waste Characterization Analyses Results. Contractor shall submit via email to 94 MSG/CEV the analytical results of waste samples within 24 hours of receiving the results from the laboratory. Turn-around time for waste analyses is expected to be less than five (5) days. Analytical reports shall be in electronic format, adobe (pdf). Signed hard copy documents (i.e. chain of custody logs) shall be scanned as adobe (pdf) files as well.

ATTACHMENT 1

STORM WATER SAMPLING POINT LOCATIONS

ATTACHMENT 2

ESTIMATED QUANTITIES BY SAMPLE TYPE

STORM WATER SAMPLE

PARAMETERS

# SAMPLES

PER

EVENT

(see note 1)

# SAMPLING

EVENTS PER

YEAR

BIOLOGICAL OXYGEN

DEMAND

10 4

CHEMICAL OXYGEN DEMAND 10 4

TOTAL OXYGEN DEMAND 10 4

CADMIUM (TOTAL) 10 4

COPPER (TOTAL) 10 4

LEAD (TOTAL) 10 4

ZINC (TOTAL) 10 4

TOTAL SUSPENDED SOLIDS 10 4

OILS/GREASES 10 4

TURBIDITY 10 4

Note 1: Sampling quantities are based on eight (8) outfall sampling points, one field duplicate, and one field blank per sampling event.

WASTE

CHARACTERIZATION

SAMPLE PARAMETERS

# SAMPLES

PER

EVENT

# SAMPLING

EVENTS PER

YEAR

TCLP EXTRACT 1 4

TCLP VOLATILES 1 4

TCLP SEMI-VOLATILES 1 4

TCLP RCRA METALS 1 4

CORROSIVITY 1 4

FLASHPOINT 1 4

REACTIVITY 1 4