Q A_23-26_Dec_2014_with_Site_Visit_Pictures.pdf

AUAB Custodial & Grounds Maintenance Solicitation

FA5702-15-T-0001

Questions & Answers

Week of (23 – 26 Dec 2014)

Please ensure you review all Q&A’s posted on FBO, some questions may have been answered previously.

Q1 - Our company has entered into a teaming agreement with a local Qatari company possessing the necessary Commercial Registration. The Team plans on bidding under our company name using CAGE Code, DUNS Number and TIN. Is this arrangement acceptable to the USG to meet Commercial Registration requirements? If acceptable does USG require submission of Teaming Agreement with our proposal?

A1 – As this is a Qatari requirement the Commercial Registration requirements are determined to be met by the Government of Qatar. No teaming agreement will be required for submission with the quote.

Q2- Will payment for the services be made to the contractor on monthly basis or is there another mechanism in place?

A2 - Payment will be made on a monthly basis. Keep in mind payment for the first month will be submitted after work for the first month has been completed. Once a complete and accurate invoice has been submitted, invoices take 30 days until payment is made.

Q3 - What nationality of workers are restricted from working on Al Udeid Air base?

A3 - Currently the U.S. Government has designated individuals who are natives of or hold a passport from the following countries are not permitted to work, visit, or be escorted on Al Udeid Air Base: (Qatari Security Forces maintain a separate list that may be different).

Iran North Korea Cuba Iraq Somalia Syria Sudan Yemen Russia Afghanistan Pakistan Peoples Republic of China (PRC)

Q4 - If contractor site manger and alternate manager are not allowed to stay inside the Al-Udeid Airbase then it can be assumed that their presence is only required on the base during working hours or when the cleaning is being carried out at the base, correct?

A4 - Correct

Q5- Can you please provide pictures of the type of weed growth and terrain around the fence line?

A5 – Yes, pictures from site visit locations will be posted to the Federal Business Opportunities website.

Q6- Will the contractor be allowed to work on odd hours i.e. after regular work hours?

A6 - Yes – 24 hour operations are acceptable. Badging for 24/7 operations must be submitted and approved.

Q7- Are the facility compounds well lit for after sunset operations?

A7 – No, not all facilities are well lit during evening hours

Q8 - Can a road cleaning machine be allowed to be parked at the base?

A8 – No, street sweepers are not required for this requirement

Q9 - Since the storage of consumables (for atleast say a weeks supply provided by the contracting officer) is the responsibility of the contractor then will sufficient storage space be provided by the government to the contractor?

A9 - Storage of consumables is provided

Q10 - When you write "CC Transient Cadillac W/ Shower" does this mean the Cadillac ONLY has showers or has BOTH Showers and WC units?

A10 - Both

Q11 - Do all the cadillacs (as per specs of different Cadillac's) only have showers and WCs with ablution units located outside the cadillacs, is that correct?

A11 - They vary.

Q12 - Do the dorm restroom units have lockers for the officers for storage?

A12 – There is no storage for officers. Some cadillacs have storage lockers for consumables and some do not.

Q13 - All the areas in sqft defined in the table requiring Level 2 cleaning only includes restrooms, correct?

A13 - Correct

Q14 - Reference: Page 21 of the RFQ under Quote Requirements / Volume I - Price / Solicitation, Offer, and Award (SF 1449) - It states to Complete Blocks 26 of the SF 1449, yet on the SF 1449 it states that this block is for “Govt. use only.” Does the Government still want offerors to complete this box?

A14 - Yes

Q15 - Reference: Page 22 of the RFQ under Volume II – Technical, first paragraph, last two sentence - It states “Technical submissions should include the company name on the cover page only. All other pages will be sanitized of company name and logo if submitted. Can the offeror use company name in the content of Volumes I and III?

A15 – No, company information shall only be annotated on the cover page.

Q16 - Reference: Page 3-8 of the RFQ Supplies or Services and Price/Costs. Do these forms need to be filled out and included together with the Pricing Schedule in Volume I of our proposal or is this form for post contract award?

A16 – Pricing should be completed in Attachment 3, pages 3-8 will be utilized for the post contract award.

Q17 - We would like to know if the Government will provide the shower curtains(Para A.1.2.1) under this contract or if it is under the Contractor's responsibility to replace as and when needed.

A17 – The Government will not provide shower curtains. It will be the Contractor’s responsibility to replace as needed.

Q18 - Must the Bid be presented on a prescribe paper , form and/or along with a specific format provided by the Air Force or on FedBizz?

A18 – The quote shall be provided via email to the points of contact shown in FedBizOps. Please present the quote in accordance with the solicitation instructions and attachments.

Q18 - Annex 1 to Appendix A Air Force Custodial Standards lists “N/A” for Level 2 Cleaning (Basic), however Annex 2 to Appendix A has a list of facilities that require level 2 cleaning. Can the Government please clarify if the Offeror is to create their own cleaning requirements (i.e. 2 x week) for these facilities?

A18 – Any levels of cleaning where an N/A is annotated denotes that type of cleaning is not required for the level of service it is listed under.

Q19 - What is the actual number of caddies/latrine to be serviced? The number of personnel, equipment, supplies may need to be mortified. The actual appears different than the solicitation quotes or should the bidder calculate from the solicitation quotes.

A19 - There are currently 77 cadillacs listed in the PWS, all of which are cleaned 2x daily per the Level 4 requirements. However, the actual number of open Cadillacs will vary as some are closed for repairs from time to time. The CORs will notify the contractor when a Cadillac is closed for repairs so their schedule can adjust accordingly. It is expected that the overall number of Cadillacs will reduce in the future. Calculations should be based off of what facilities are listed in the PWS.

Q20 - Appendix A. reads Custodial Services A.1.4 Contractor Provided Equipment and Supplies is that the actual provider or is the Military the provider and if so what are they providing?

A20 – The equipment provided by the Government is listed in Para. A.1.4.3 of the PWS.

Q21 - The actual current award of approximately $967,000 .00 USD- What was the length of time of contract 1, 2, 3, 4, 5, 6 months?

A21 – This question was answered in previous Q&A’s, please review.

Q22 - Are in fact the grounds still a part of the current contract and will continue to be?

A22 – Grounds maintenance services are not currently being performed and are not a part of the current contract.

Q23 - What are the actual number of caddies being serviced on a daily bases? Does that Military monitor this work?

A23 – All caddies are serviced at least once per day. Contracting Officer Representatives will utilize various methods to monitor work.

Q24 - Are Military the only Escorts for the Contract allowed or can Americans be allowed to be if not escorts but Caddy Supervisors?

A24 – The Contractor may quote the use of a USN as a Caddy Supervisor however, it is not a PWS requirement. If a USN is to be an escort they will require escort training provided by the Government before commencement of supervision. Caddy Supervisors must have “eyes-on” OCN’s at all times.

Q25 - All the areas in sqft defined in the table requiring Level 2 cleaning only includes restrooms, correct?

A25 – Yes, level 2 cleaning is only restrooms.

Q26 - What assistance can contracting provide in base access to new American employees? Do we need this in information in the bid just as housing? Also, who would be responsible for making the CAC Cards for the Americans?

A26 – The Contractor is responsible for base access requests paperwork for new USN employees. There is no support provided to USN’s. All housing and additional support should be accounted for in the contractor’s quote. CAC cards are made by the Government once the proper documents have been provided and the USN has been properly vetted.

Q27 - Below is our question concerning DBA Worker’s Compensation Insurance.

Reference:

2 LIABILITY:

The Government shall not be held responsible for damages to property or for injuries or death to persons, which might occur without fault on the part of the Government as a result of, or incident to, performance of work. Contractor is responsible for providing proper/adequate insurance in accordance with Qatari Laws, Qatari Regulations, and FAR

Clauses 52.228 -- Worker’s Compensation Insurance; 52.228 -- Worker’s Compensation and War-Hazard Insurance.

Would the US government will provide additional CLIN for DBA insurance?

Is the US Government willing to reimburse DBA CLIN?

Would the US Government be willing to accept local/Private Workers compensation insurance company in lieu of obtaining DBA insurance thru authorized company by the United States Department of Labor?

A27 – No, the Government will not be providing a DBA Insurance CLIN. A DBA Insurance CLIN will not be reimbursed. Where DBA insurance is exempt, proof of local/private workers compensation insurance shall be provided to the Contracting office.

Q28 - When Foreign National companies submit bid with limited English is there a specific form or format officially required?

A28 – Quotes shall be submitted in English according to the instructions identified in the solicitation and associated documents. See solicitation page 19 Addendum to FAR 52.212-1 – Instructions to Offerors – Commercial Items.

Q29 - Can they provide the actual required information?

A29 - See solicitation page 19 Addendum to FAR 52.212-1 – Instructions to Offerors – Commercial Items. There are also fill-in clauses which are required and annotated as such in the solicitation. All required information to be submitted is outlined in the solicitation.

Q30 - In reviewing the Custodial and Grounds requirements it is concise and clear- Clean properly the areas -No technique or graphic?

A30 – It will be up to the Contractor to determine which techniques are required to perform the service in accordance with the PWS.

Q31 - What is the must have information required?

A31 - A29 - See solicitation page 19 Addendum to FAR 52.212-1 – Instructions to Offerors – Commercial Items. There are also fill-in clauses which are required and annotated as such in the solicitation. All required information to be submitted is outlined in the solicitation. Read it thoroughly and ensure all the required documents requested are submitted.

Questions & Answers

Week of (23 – 26 Dec 2014)

Q32 - Can photographs be provided in Bid of past, current and or proposed conditions of the

Grounds and Caddies?

A32 – Photographs are located below.

AUAB CUSTODIAL & GROUNDS

MAINTENANCE PICTURES

SMALL CADILLAC/IN-FACILITY RESTROOM

LARGE CADILLAC

IN-FACILITY RESTROOM

LARGE CADILLAC W/ SHOWERS

GAZEBO & BUNKER

LARGE CADILLAC W/ SHOWERS

VEGETATION & FENCELINE

TYPICAL FENCELINE

MEMORIAL PLAZA (GRAVEL AREA ONLY)