F1F3B16181A001-Attachment__1_Move_project_PWS_2Aug16.doc

DEPARTMENT OF THE AIR FORCE

31ST FIGHTER WING (USAFE)

AVIANO AIR BASE, ITALY

Attachment #1

PERFORMANCE WORK STATEMENT

FURNITURE DESIGN FLOOR PLAN SOLUTION, MOVE AND INSTALLATION SERVICE FOR

BUILDING 403, BUILDING 470 AND BUILDING 410, AREA C, AVIANO AIR BASE, ITALY

1. DESCRIPTION OF SERVICES.

1.1. OBJECTIVE. The 31st Fighter Wing will be relocating multiple organizations within Aviano AB. The objective of this service contract is to update the furnishings in the affected facilities to accommodate the organizations which will be moving into the space.

This service will provide design, purchase and installation of the furniture required to support the number of workstations, as well as establish an image of continuity among the furniture within the facility, to include existing furniture remaining in place.

a. GENERAL. The contractor will provide a design floorplan and submit illustrations for each of the three locations that meets the technical specifications outlined in Attachment #2 entitled “Technical Specifications, building 430, building 407 and building 410, Area C, Aviano Air Base, Italy”. The contractor will utilize the current, in-place, furniture located within each facility (identified or in Attachment#2, entitled “Technical Specifications” Building 430, building 407 and building 410, Area C, Aviano Air Base, Italy, and Attachment #3 Floor Plans), as well as furniture proposed by the contractor as part of the furniture design plan solution. All proposed furniture shall be of the same quality of material as the current furniture in place at all facilities. The contractor will provide all personnel, equipment, materials, tools, supervision, shipping and transportation necessary to provide a furniture design floor plan, and subsequently deliver and install all new furnishings and complete any required overall set-up and re-organization of current furnishings to fulfill the requirements specified in this Performance Work Statement (PWS) and in Attachment#1.

b. All furniture products and installation shall comply with all applicable State and local host nation building laws, local ordinances and regulations. The contractor will comply specifically and in accordance with (IAW) the Friuli-Venezia Giulia Region’s paragraph 2.2 of the “Guidelines on health and hygiene in the production workplaces” (D.G.R. 16 November 2013 n. 2117): areas intended for office use must have a surface of at least 8 square meters if intended for a worker and 12 square meters for two workers. For each worker, after the second, additional 6 square meters are required. Subject to the need of larger surfaces in relation to the specific activity.

In addition and IAW Italian D.M. (Decreto Ministeriale) 10 March 1998, the workplaces, for safety reasons, must have adequate space to ensure freedom of movement:

· at least 100 cm for the chair between the edge of the desk and the nearest obstacle;

· at least 80 cm for the passageways; if the obstacle is represented by an archive the measures reported are referred to the space remaining with the drawers open.

Moreover the minimum width of a way out cannot be less than 0.80 meters.

1.1.2

STANDARDS.

All workmanship must meet the standards specified herein and be accomplished in accordance with applicable industry standards, equipment manufacturers guidelines, applicable regulations, and applicable laws. Standards include, but are not limited to the Occupational Safety and Health Act Code of Federal Regulation (OSHA CFR), the Italian Safety Legislative Decree (D. lgs) 81/2008 and the UNI norms related to the furniture sector.

SERVICES REQUIRED. The contractor will provide a furniture design floor plan solution for each the four (4) locations described in Attachment#1, Performance Work Statement and shall submit illustrations (i.e.. plan view and elevation), drawn to scale with an itemized listing of all furniture products and components, showing his solution for the workstation. The listing shall include a descriptive literature of each product and component required for the workstation, the nomenclature, size, quantity and the related contract catalogue page number where the product or component is listed. The floor plan that will be provided must be able to work within the confines of the attached building schematic and work within all applicable health and safety standards as described above. The design floor plan must re-use the existing furnishings identified in Attachment#2 Technical Specifications to the maximum extent practicable and the new one should be coordinated in both style and finish with the existing one. The floor plan must utilize the current LAN (computer internet connection) and phone connections . Owing to the fact that the Facility Drawings of Bldgs#430, #407 and #410 are merely indicative, the contractor will have the responsibility to verify the dimensions of each of the four (4) office areas, the locations of computer, electricity plugs and telephone connections, so as the existing office furniture in order to be able to provide the final furniture design floor plan solution.

As a minimum, each individual ergonomic workstation solution has to be composed of: a desk with the ability to support one individual, two computer monitors, one keyboard, one central process unit (CPU) and a telephone, of two storage areas (one cabinet with three (3) drawer units, one lockable filing cabinet with two (2) drawer units and two (2) suspended cabinets) and must provide a workspace which meets the requirements outlined in the general and standards section of this PWS. The various components will be positioned within easy reach of the station occupant. Sufficient panels shall be provided to effectively house the specified components and to facilitate the occupant’s office tasks.

The contractor shall supply furniture as shown in the furniture design floor plan solution and all the furniture materials shall be new, unused, produced from current components and shall be delivered ready for use. The contractor will be responsible for the unpacking and installation of the new furniture at the designated locations.

For building 407 only (First and Ground Floor), the contractor will be responsible for moving the old furniture to the covered parking area of building 407.

1.3 STAGING AND STORAGE. This project does not identify a location or locations, within the facilities for staging storage and uncrating furniture as it is delivered and prepared for installation. The contractor shall be responsible to coordinate with the CO and the COR all the furniture work installation in order to provide the appropriate space for receiving, storing and securing of furniture product.

1.4 CLEAN UP AND DISPOSAL

OF WASTE MATERIALS. The contractor will clean up each of the four (4) locations indicated in Attachment#1, Perfromance Work Statement and dispose of old furniture, waste materials or trash outside Aviano Air Base area in accordance with this paragraph and all applicable state and local regulations, standards, codes and laws. The contractor shall at all times keep the job site, including staging and storage areas used by the contractor, free of accumulations of waste material or trash. This material will be removed on a daily basis, as a deterrent to accumulation debris. Prior to completion of the work, the contractor shall remove from the vicinity of the work all packaging trash, unused materials, and other like material, belonging to the contractor. Waste material must be disposed of by removal from the job site and disposed in accordance with the above. In addition, any fees or charges to be paid for disposal of material shall be paid by the contractor.

1.5 SITE VISIT. A site visit will be conducted, prior to proposal submission, to allow contractors to have a site picture on the available area. Contractors will be able to take measurements, pictures and create sketches to assist with proposals during the site visit.

1.6 SURVEY OF EXISTING CONDITIONS. A survey of existing conditions with the contractor will be conducted for each area prior to furniture installation in order to verify the condition of the installation area.

1.7 PHASING OF DELIVERIES. The un-used old furniture removal and the new furniture installation will be accomplished by phases which is estimated to begin early Septmeber 2016 and completed by November 2016. The contractor must arrange delivery to the customer’s location in accordance to the installation schedule. A tentative schedule for installation is listed below but an updated phasing schedule will be provided to awarded contractor within five (5) calendar days from the date of award.

1.7.1 Phase 1: Location: bldg. 407, first floor; Move and Installation Time: September 2016 (Phase 1a: Left side of the first floor; Phase 1b: Right side of first floor)

1.7.2 Phase 2: Location: bldg. 407, ground floor; Move and Installation Time: October 2016

1.7.3 Phase 3: Location: bldg. 430, first floor; Installation Time: November 2016

1.7.4 Phase 4: Location: bldg. 410, Rm. 102, Installation Time: November 2016

1.8 SERVICE SUSPENSION. The Government will notify the Contractor at least 48 hours prior to the scheduled installation if the service postponed. The Contractor will coordinate a new date and time with the 31st Contracting Squadron.

2 GOVERNMENT FURNISHED PROPERTY/EQUIPMENT/SERVICES. No Government furnished property will be provided for this service.

3 GENERAL INFORMATION.

3.1 CONTRACTOR PERSONNEL. All work under this contract must be performed in a skillful and workmanlike manner. Contractor employees must conduct themselves in a proper, efficient, courteous, and businesslike manner. The Government reserves the right to remove from the job site any contractor’s personnel who endangers persons or property, and whose performance is inconsistent with the interests of military security, or whose presence deters the accomplishment of work. Current rules and regulations applicable to the premises, where the work will be performed, shall apply to the contractor and its employees while working on the premises. These regulations include, but are not limited to security requirements, smoking restrictions and safety procedures as outlined in the site regulations. The contractor will be responsible for confining his personnel and work to the designated project areas. Contractor will be also responsible for ensuring that the installation personnel are identifiable and provide continuous on-site management (Supervision) any time furniture is being installed and delivered. Contractor personnel who will perform services on Aviano AB will be required to submit applications/supporting documentation in advance of performance in order to be cleared for Base access.

3.2 CONTRACTOR COMMUNICATIONS. To facilitate communication between the Government and the Contractor, the Contractor must designate and maintain an email account(s) and contact telephone number(s) for the entire life of the contract.

3.3 CONTRACT MANAGER (CM). The contractor must provide the Government the names of all supervisors, CM and alternates, authorized to act on behalf of the contractor. The CM must be available during Normal Working Hours, and within 48 hours of notification, be able to meet at Aviano AB with the Contracting Officer (CO) and or the Contracting Officer Representative (COR) to discuss problematic areas. CM and alternate contacts information must be provided to the CO and the COR within 10 working days of contract award. The Contractor’s CM, Call Reception Personnel, must have a good command of the English Language in order to properly and independently coordinate services with United States Government Personnel.

3.4 ALCOHOL AND DRUGS - The consumption of alcohol or drugs while on duty is strictly prohibited. Contract personnel found under the influence of alcohol or drugs during duty will be immediately suspended from duty. The Contractor will be notified and will have to provide an immediate replacement.

3.5 REMOVAL OF CONTRACTOR'S EMPLOYEES - Upon the Contracting Officer's determination, the Contractor shall not allow any employees to perform under this contract in the event an employee’s behavior in any way jeopardizes the safety, security or general well-being of the contract.

3.6 LIABILITIES AND RESPONSIBILITIES. The Contractor is responsible for the damages occurred to persons and/or for the loss and damages that can occur to property during the performance of this contract as a result of the Contractor’s fault or negligence. The successful offeror will be held responsible for any damage or marks to existing on site construction and furniture resulting from new furniture installation and related work by installers and offeror’s employees. The contractor will provide appropriate protection to existing finished surfaces in order to avoid possible costs for restoration of building and existing furniture fit-out conditions. The Contractor is responsible for the service(s) performed under this contract until final completion and acceptance. The Contractor must safeguard all building occupants while performing the service under this contract.

3.7 ENVIRONMENTAL CONSIDERATIONS. All furniture products lines offered must meet the Green Certifications Standards for Low Emitting Products for Indoor Environment. The furniture products have to be made with low formaldehyde emission level (Class E1) and they must be free of harmful substances.

3.8 ENVIRONMENTAL PROTECTION. No chemical or hazardous products shall be brought onto Government property without the approval of the 31 CES Environmental Element.

3.9 ENVIRONMENTAL SPILLS. If the Contractor becomes aware of any spills or releases of any substance listed in 40 CFR 302 into the environment, it must immediately report the incident to the Government Representative.

�We are not using all the existing furniture…only that being identified during the design phase. This read like all current furniture is to be reused.

�Include LN workplace requirements memo

�This may not be possible in all locations. I was under the impression that once the design was completed and approved we would put a WOMS request into COMM to add or move connections as required.

�misspelled

�What about the disposal of old furniture not used in the design?