FA5641-17-T-0010_RAB_MSA_2748-2753_IDS_Comb_Syn_&_Sol.pdf

FA5641-17-T-0010

COMBINED SYNOPSIS/REQUEST FOR QUOTE:

United States Air Forces in Europe (USAFE) Ramstein Air Base (RAB) Munition Storage

Areas (MSA) Buildings 2748-2753 Intrusion Detection Systems (IDS)

INTRODUCTION

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. Additionally, the Government will utilize simplified procedures in accordance with Subpart 13.5. This announcement constitutes the only solicitation; proposals are being requested and a separate solicitation will not be issued.

(ii) The reference number for this procurement is FA5641-17-T-0010 and is issued as a Request for

Quotation (RFQ).

(iii) This solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular (FAC) 2005-95, Defense Acquisition Circular DPN 20161222, and Air

Force Acquisition Circular AFAC 2017-0127.

(iv) This solicitation is not a set-aside or restricted. The North American Industry Classification System

Code is 561621 – Security Systems Services (except Locksmiths). The Government’s intent is to award a

Firm-Fixed Price (FFP) contract vehicle.

(v) USAFE has a requirement for the offeror to provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to develop a 100% Installation Design Package (IDP) and post-installation As-Built IDP, procurement of equipment/materials, installation, and 100% Space and Naval Warfare Systems Center

(SPAWARSYSCEN) Atlantic System Operation and Verification (SOVT) / United States Air Force—

Europe (USAFE) Phase 1 – 3 certification of installed Electronic Security System (ESS) component, as defined in the Statement of Work (SOW) [except for those items specified as Government furnished services (GFS)].

(vi) Place of performance and acceptance is on site at Ramstein Air Base, Germany. Delivery and

Installation of items/equipment shall be occurred within twelve (12) months after the receipt of the award/order (ARO).

(vii) For questions regarding this RFQ, please contact the Contracting Officer, Mr. Justice S. Smith at justice.smith@us.af.mil and the Contract Specialist, Mr. Stefan Scherer at stefan.scherer.1.de@us.af.mil.

All questions regarding the RFQ must be submitted via email and must be received no later than 0800 hours Central European Summer Time (CEST), 1 Sep 2017. No other questions will be accepted beyond this date.

mailto:%20justice.smith@us.af.mil mailto:%20justice.smith@us.af.mil mailto:stefan.scherer.1.de@us.af.mil

CLIN

Description – Delivery and Installation to be completed seven

(7) months after Receipt of Order

Quantity /

Unit of

Issue

Unit

Price

Total Price

Procurement and Installation

1 Lot will include the following:

Procurement, installation, design, and USAFE Phase 1-3 testing of an Electronic Security System at Ramstein Air Base, Germany, in accordance with attached Statement of Work

(SOW) and all associated Appendices.

Pricing Arrangement: Firm Fixed Price

FOB: Destination

1 Lot $ $

Grand Total Price:

Prices must be without Tax

Vendor Name:

Phone Number:

Email Address:

Address:

DUNS #:

CAGE Code:

Payment/Discount Terms:

Warranty:

Signature & Date:

TECHNICAL POINTS OF CONTACT (POCs)

Primary: Andy Hernandez

Phone: +(49) 711 729-437 e-mail: andrew.hernandez3@navy.mil

Alternate: To be determined (TBD)

CLAUSES AND PROVISIONS

The following Federal Acquisition Regulations (FAR), Defense FAR Supplement (DFARS), and Air

Force FAR Supplement (AFFARS) clauses and provisions apply to this acquisition.

CLAUSES INCORPORATED BY REFERENCE

52.202-1 Definitions NOV 2013

52.204-2 Security Requirements AUG 1996

52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.211-6

52.212-3

Brand Name or Equal

Offeror Representations and Certifications—

Commercial Items

AUG 1999

JAN 2017

52.212-4 Contract Terms and Conditions--Commercial Items JAN 2017

52.223-18 Encouraging Contractor Policies To Ban Text

Messaging While Driving

AUG 2011

52.232-8 Discounts For Prompt Payment FEB 2002

52.232-11 Extras APR 1984

52.232-33 Payment by Electronic Funds Transfer – Systems for JUL 2013

Award Management

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013

52.232-40

52.247-34

252.203-7000

Providing Accelerated Payment to Small Business

Subcontractors

F.o.B. – Destination

Requirements Relating to Compensation of Former

DoD Officials

DEC 2013

NOV 1991

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower

Rights

SEP 2013

252.203-7994 Prohibition on Contracting with Entities that Require NOV 2016

Certain Internal Confidentiality Agreements -

Representations

252.203-7995 Prohibition on Contracting with Entities that Require NOV 2016

Certain Internal Confidentiality Agreements

252.204-7000 Disclosure Of Information OCT 2016

252.204-7003 Control Of Government Personnel Work Product APR 1992

252.204-7004 Alt

A

System for Award Management FEB 2014

252.204-7005 Oral Attestation of Security Responsibilities NOV 2001 mailto:andrew.hernandez3@navy.mil

252.204-7008 Compliance With Safeguarding Covered Defense

Information Controls

OCT 2016

252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

OCT 2016

252.204-7015

252.211-7003

Notice of Authorized Disclosure of Information for

Litigation Support

Item Unique Identification and Valuation

MAY 2016

MAR 2016

252.211-7008

252.222-7002

Use of Government – Assigned Serial Numbers

Compliance With Local Labor Laws (Overseas)

SEP 2010

JUN 1997

252.223-7006

252.223-7008

Prohibition on Storage, Treatment, and Disposal of Toxic or Hazardous Materials

Prohibition of Hexavalent Chromium

SEP 2014

JUN 2013

252.225-7012 Preference For Certain Domestic Commodities DEC 2016

252.225-7041 Correspondence in English JUN 1997

252.225-7042 Authorization to Perform APR 2003

252.229-7000 Invoices Exclusive of Taxes or Duties JUN 1997

252.229-7001 Tax Relief SEP 2014

252.229-7002 Customs Exemptions (Germany) JUN 1997

252.229-7007 Verification of United States Receipt of Goods JUN 1997

252.232-7003

252.232-7008

Electronic Submission of Payment Requests and Receiving Reports

Assignment of Claims (Overseas)

JUN 2012

JUN 1997

252.232-7010 Levies on Contract Payments DEC 2006

252.233-7001 Choice of Law (Overseas) JUN 1997

252.244-7000 Subcontractors for Commercial Items JUN 2013

252.246-7000 Material Inspection And Receiving Report MAR 2008

252.246-7003 Notification of Potential Safety Issues JUN 2013

252.246-7007 Contractor Counterfeit Electronic Part Detection AUG 2016 and Avoidance System

252.246-7008 Sources of Electronic Parts OCT 2016

252.247-7023 Transportation of Supplies by Sea APR 2014

5352.215-9000 Facility Clearance MAY 1996

5352.223-9000 Elimination of Use of Class I Ozone Depleting NOV 2012

Substances (ODS)

CLAUSES INCORPORATED BY FULL TEXT

ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

(APRIL 2014)

The offeror shall submit a quote in response to this RFQ as follows:

A. The offeror must meet all the requirements as identified in this RFQ, Attachment 1 – Statement of

Work, and all associated Appendices and documentation.

FACTOR 1 – Price

B. The offeror shall insert a unit price in US dollars, extended amounts for Contract Line Item Number

(CLIN) 0001, as well as a grand total for the entire requirement. If the offeror fails to provide an extended amount or if the total price and extended amount do not calculate correctly, the quoted unit price will take precedence. The amount proposed shall be rounded to the nearest US dollar. Quotes not submitted in the US dollar currency will not be considered for award.

FACTOR 2 – Technical

The proposal shall at a minimum:

C-1. Sub-Factor 1 – Technical Approach: The offeror shall demonstrate an adequate technical approach to successfully accomplish the tasking outlined in the SOW. This work requires a high degree of expertise focused in performing of ESS design and installation on USAFE Locations. For evaluation purposes, the Offeror shall provide an example design of a past Contractor (CTR) engineered and installed Vindicator Intrusion Detection System. Offerors shall supplement statement with OEM certifications (SOW Section 5.12-5.13, 9.11-9.1.3). The narrative response shall not exceed four (4) pages not including the title page and table of contents.

C-2. Sub-Factor 2 – Staffing Plan: The offeror shall provide a staffing plan with organizational chart in order to provide the needed manpower for this tasking including Security Clearances and who will be performing what duties. (SOW Paragraph 5.12-5.13, 9.11-9.1.3). The organization chart does not count toward page count.

D. Proposals shall be valid for 365 days from date of proposal submission with actual delivery of each item ordered to be identified within the initial contract award.

E. Quotes shall be provided in accordance with this solicitation and all associated documentation.

The quotes must provide a completed, signed copy of page one (1) of this combined synopsis/solicitation and any forthcoming Amendments.

F. SUBMIT QUOTES VIA EMAIL TO: Justice S. Smith, Contracting Officer, and Stefan Scherer, Contract Specialist, at justice.smith@us.af.mil and stefan.scherer.1.de@us.af.mil. The Government does not guarantee retrieval or evaluation of any quote not submitted via email to the POCs above. Quotes are due no later than 15 Sep 2017, 1400 CEST. Please note that e-mail submissions are subject to size and type restrictions, typically limited to less than 2 megabyte in size per e-mail. If multiple e-mails are sent, they must be marked in a manner that allows the Government to verify the number of e-mails that are sent by a single offeror (e.g. 1 of 2, 2 of 2). It is the offeror’s responsibility to verify that the e-mail was received; the offer is complete and can be viewed. The Government neither will be responsible for any offer not received nor any failure of the offeror to verify the receipt of the e-mailed offer, this does also apply to any questions submitted in regards to this RFQ.

(End of Provision)

ADDENDUM TO 52.212-2 - EVALUATIONS – COMMERCIAL ITEMS (OCTOBER 2014)

mailto:justice.smith@us.af.mil

A. The Government will award a FFP contract resulting from this RFQ to the only one responsible offeror whose offer conforming to the RFQ will be most advantageous to the Government. The basis of this evaluation will be Lowest Price Technically Acceptable. The following factors will be used to evaluate offers:

The evaluation process shall proceed as follows:

Step 1 – The Government will first evaluate all proposals for price, ranking the offerors from lowest to highest total evaluated price.

Step 2 – The lowest priced proposal will then be evaluated for technical acceptability. If at any point during the technical evaluation, the offeror is determined unacceptable, the evaluation will proceed to the next lowest priced offeror. If the lowest priced offeror is technically acceptable, the Government reserves the right to award without further evaluation. Based on the price analysis technique contained in FAR

15.404-1(b)(2)(i), the Government reserves the right to review or evaluate additional offerors’ proposals solely to assist in determining price reasonableness. Award will be made to the lowest priced technically acceptable offeror.

B. The Government may award without further explanations. However, the Government reserves the right to enter into a dialogue with the offeror at any time during the evaluation process.

The following factors shall be used to evaluate offers:

Factor 1 - Price: An offeror’s proposed price will be determined by multiplying the UNIT PRICE by the

Government provided quantity for each required service to confirm the AMOUNT.

Arithmetic Discrepancies. For the purpose of initial evaluation of offers, the following will be utilized in resolving arithmetic discrepancies as submitted by the offeror.

a. Obviously misplaced decimal points will be corrected.

b. If there is a discrepancy between unit price and extended amount, the unit price will govern; the

Government will utilize the unit price and will correct any errors in the extension of unit price.

c. Apparent errors in extended prices per CLIN will be corrected.

Factor 2 - Technical: The technical factor will be evaluated on an Acceptable/Unacceptable basis. Each rating is defined below.

RATING DEFINITION

Acceptable Proposal meets the minimum requirements of the solicitation.

Unacceptable Proposal does not meet the minimum requirements of the solicitation.

The following is provided in regards to the Government’s technical evaluation:

a. Subfactor 1 – Technical Approach. The Government will assess the offeror’s proposed example design of a past CTR engineered and installed Vindicator Intrusion Detection System, including the required OEM certifications. The Government will check the following in order to determine the offerors technical approach “Acceptable:”

Offerors ability to provide quality shop drawings, showing enough details where the installers are able to install the devices, conduits, down to wiring using the designs. Delivering only one sheet as the entire drawing package will be considered unacceptable

Floor plans, one-line diagrams, cable diagrams, wiring diagrams, conduit plans, and fabrication details correspond to each other

Lack of mistakes such as incorrect wiring of the batteries with battery test switch, mixing high voltage AC power cable with low-voltage communication/data cables, etc.

b. Subfactor 2 – Staffing Plan. The Government will assess the offeror’s proposed staffing plan. The

Government will check the following in order to determine the offerors technical approach “Acceptable:”

Staffing plan including a detailed organizational chart, identifying the required manpower, labor categories, and associated/required security clearances, for this requirement

52.212-5 -- Contract Terms and Conditions Required to Implement Statutes or Executive Orders --

Commercial Items (DEVIATION 2013-O0019) (Jan 2017)

(a) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (a) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller

General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement.

Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(b)

(1) Notwithstanding the requirements of any other clause in this contract, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (b)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509).

(ii) 52.219-8, Utilization of Small Business Concerns (Oct 2014) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495). Flow down required in accordance with paragraph (1) of FAR clause 52.222-17.

(iv) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

(v) 52.222-26, Equal Opportunity (Sep 2016) (E.O. 11246).

(vi) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

(vii) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

(viii) 52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706).

(ix) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212).

(x) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O.

13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(xi) 52.222-41, Service Contract Labor Standards (May 2014), (41 U.S.C. chapter 67).

(xii) __X__ (A) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O.

13627).

___ (B) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 E.O. 13627).

(xiii) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for

Maintenance, Calibration, or Repair of Certain Equipment--Requirements (May 2014) (41 U.S.C. chapter

67.)

(xiv) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for

Certain Services--Requirements (May 2014) (41 U.S.C. chapter 67)

(xv) 52.222-54, Employment Eligibility Verification (Oct 2015).

(xvi) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015) (E.O. 13658).

(xvii) 52.222-59, Compliance with Labor Laws (Executive Order 13673) (Oct 2016) (Applies at $50 million for solicitations and resultant contracts issued from October 25, 2016 through April 24, 2017;

applies at $500,000 for solicitations and resultant contracts issued after April 24, 2017).

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/ https://www.acquisition.gov/

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

(End of Clause)

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area

WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

http://farsite.hill.af.mil/ https://www.acquisition.gov/

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based

Training Course and use the Practice Training Site before submitting payment requests through

WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic

Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

Combo

Note: If a “Combo” document type is identified but not supportable by the Contractor's business systems, an “Invoice” (stand-alone) and “Receiving Report” (stand-alone) document type may be used instead.)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

Place of Performance

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC F78900

Issue By DoDAAC FA5641

Admin DoDAAC FA5641

Inspect By DoDAAC F3N039

Ship To Code F3N039

Ship From Code N/A

Mark For Code N/A

Service Approver (DoDAAC) F3N039

Service Acceptor (DoDAAC) F3N039

Accept at Other DoDAAC N/A

LPO DoDAAC N/A

DCAA Auditor DoDAAC N/A

Other DoDAAC(s) N/A

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send

Additional Email Notifications” field of WAWF once a document is submitted in the system.

Contracting Officer: justice.smith@us.af.mil

Contract Specialist: stefan.scherer.1.de@us.af.mil

Technical Point of Contact: andrew.hernandez3@navy.mil

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

Defense Finance and Accounting Service (DFAS) - Europe, ATTN: Limestone, Kleber Kaserne, dfaseucs@dfas.mil, phone: +49-631-411-6529/6383

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

5352.201-9101 OMBUDSMAN (JUN 2016)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

mailto:justice.smith@us.af.mil mailto:andrew.hernandez3@navy.mil

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB

Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Primary:

Mr. Erik Symanski

AFICA/KU, UNIT 3103, APO, AE 09094-3103

AFICA/KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, Germany

E-mail: erik.symanski@us.af.mil

Tel: DSN: (314)480-2209 Fax: (49)-6731-47-2025

Alternate:

Ms. Heidi Hoehn

AFICA/KU, UNIT 3103, APO, AE 09094-3103

AFICA/KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, Germany

E-mail: heidi.hoehn.de@us.af.mil

Tel: DSN: (314)480-9330 Fax: (49)-6731-47-2025

Concerns, issues, disagreements, and recommendations that cannot be resolved at the

Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

5352.242-9000 CONTRACTOR ACCESS TO AIR FORCE INSTALLATION (NOV 2012)

GERMANY – Base Access

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

mailto:erik.symanski@us.af.mil mailto:heidi.hoehn.de@us.af.mil

(b) In addition to the access documentation requirements listed below, the contractor shall submit a written request on company letterhead with a copy to the unit responsible for contract oversight

(Contracting Officer Representatives), with a copy to the contracting officer, listing the following:

contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The approved individuals in paragraphs (1) and (2) below, will endorse the request and forward it to the issuing base pass and registration office or security police (Long

Term Pass office at the West Gate of Ramstein AB, GE or the Installation Pass Office, Spangdahlem AB, GE) for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, valid vehicle insurance certificate, and provide any local document requirements listed in this paragraph, to obtain a vehicle pass.

(1) For construction projects send the written request to either 86 CES/SABER (Ramstein projects) or 52

CES/SABER (Spangdahlem projects).

(2) For services contracts, send the written request to the Contracting Officer Representative for your contract as designated in writing by the Contracting Officer.

A. US CITIZENS:

1. US Citizens employed under contract with Technical Expert, Troop Care, Analytical Support, or

Military Exigency status, are vetted for performance and base access through DOCPER. Go to the

DOCPER Internet site at http://www.per.hqusareur.army.mil/cpd/docper for information not covered below, i.e., AE Reg 715-9 FAQs (Frequently Asked Questions), Informative presentations, and a wealth of other status-related info.

(a) In accordance with the Exchange of Notes (dated 27 Mar 98) implementing the Provisions of Articles

72 and 73 of the German Supplementary Agreement (SA) to the North Atlantic Treaty Organization

(NATO) Status of Forces Agreement (SOFA), non-German citizens of a NATO member country who perform services on US Government contracts shall not start work in Germany without meeting one of the following criteria:

(1) Troop Care Status accreditation (TCSA)

(2) Analytical Support Status accreditation (ASSA)

(3) Military Exigency (ME) via TESA or ASSA

(4) TESA/ASSA TDY

(5) Exemption from German work permit ("fax back")

(6) German work permit or compliance with European Union member nation exchange laws and regulations

(7) Certificates of limited tax liability and a German work permit

(b) Current Common Access Card (CAC) procedures:

(1) DOCPER issues the DD 1172-2.

(2) The Contracting Officer’s Representative at the unit level (QAP/COR), as the Trusted

Agent (TA), creates a Contractor Verification System (CVS) account for the contractor employee to enter and complete online personal information.

(3) The employee takes a copy of the DD 1172-2 and proof of CVS entry into the database to the pass and identification issuing office to obtain CAC.

(c) In addition to the contract clause AFFARS clause 5352.242-9001, CACs for Contractor Personnel, local policy directs the contractor to turn in CACs to the issuing office and provide written/signed documentation, by the Program Manager or equivalent, of the office and date CACs were returned for any actions. Contract clauses are located at http://farsite.hill.af.mil/VFFARa.HTM.

(d) The contractor shall allow German government authorities to visit the contractor's work areas for the purpose of verifying the status of positions and personnel as Technical Expert (TE)/Troop Care

(TC)/Analytical Support (AS) employees. Such visits will not excuse the contractor from performance under this contract or result in increased costs to the Government.

(e) If the contractor's employees will be performing in the Federal Republic of Germany under the conditions identified in paragraphs (a)(6) through (a)(8) of this clause, DOCPER is not involved in the process.

B. RESIDENT OF EUROPEAN UNION OR NATO-MEMBER (i.e., Contractor and Contractor

Employee):

TEMPORARY BASE ACCESS OR CONTRACTS LESS THEN 90 DAYS IN DURATION:

Temporary pass issued if:

1. Contract period is less than 90 days

2. A favorable rating on the screening is not available for contract employee. Note: Once a favorable rating is received, the employee returns for issuance of a new pass for the total contract period requested in the original paperwork.

3. Required Documents:

i. 17 Page questionnaire or 604-1B) must be filled out entirely for it to be of any use to us

(addresses, phone numbers, zip codes etc)

ii. Original and copy of Passports or Personal Ausweiss

iii. Original and copy of PGCC (Police Good Conduct Certificate)

BASE ACCESS FOR CONTRACTS WITH A PERFORMANCE PERIOD OF MORE THAN 90 DAYS:

Mandatory Installation access procedures apply when contractors require access under this contract at least three (3) times per week for a period of at least 90 days.

1. Procedures to receive an Installation Pass (IP) are as follows:

a. USAFE Form 79:

i. The 577 card holder in the unit receiving services, will be responsible for completing the USAFE

Form 79 and insuring the pass applicant has all of the required documents to obtain an IP.

b. Proof of Identification - Valid Identification Documentation:

i. Police Good Conduct Report (PGCC) obtained at the local court house – provide original plus one copy

ii. Ausweis (German ID or National ID) – provide original plus one copy

c. Additional Mandatory Requirements:

i. If local national employees reside outside of Germany or are subcontractors under a prime contractor, written verification of contract data may be needed. Information is available from individuals issuing letter cited in paragraph 1(b).

ii. Work permit if individual is a citizen is from a country other than where contract performance will occur

iii. 17 page questionnaire for back ground investigation unless investigation was accomplished within the last five years.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101, Volume 1, The Air Force Installation Security Program, and

AFI 31-501, Personnel Security Program Management, paragraphs 7.4.2. Issuing Restricted Area Badges,

7.9. Unescorted Entry to Restricted Areas -- Single Badge System and 7.15 Controlled Area Access.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the office that issued the approved letter forwarded to the Long Term Pass and

Registration Office (Ramstein) or Installation Pass Office (Spangdahlem).

(f) Failure to comply with these requirements may result in withholding of final payment.

(End of Clause)

5352.242-9001 COMMON ACCESS CARDS (CAC) FOR CONTRACTOR PERSONNEL (NOV

2012)

(a) For installation(s)/location(s) cited in the contract, contractors shall ensure Common Access Cards

(CACs) are obtained by all contract or subcontract personnel who meet one or both of the following criteria:

(1) Require logical access to Department of Defense computer networks and systems in either:

(i) the unclassified environment; or

(ii) the classified environment where authorized by governing security directives.

(2) Perform work, which requires the use of a CAC for installation entry control or physical access to facilities and buildings.

(b) Contractors and their personnel shall use the following procedures to obtain CACs:

(1) Contractors shall provide a listing of personnel who require a CAC to the contracting officer. The government will provide the contractor instruction on how to complete the Contractor Verification

System (CVS) application and then notify the contractor when approved.

(2) Contractor personnel shall obtain a CAC from the nearest Real Time Automated Personnel

Identification Documentation System (RAPIDS) Issuing Facility (typically the local Military Personnel

Flight (MPF)).

(c) While visiting or performing work on installation(s)/location(s), contractor personnel shall wear or prominently display the CAC as required by the governing local policy.

(d) During the performance period of the contract, the contractor shall:

(1) Within 7 working days of any changes to the listing of the contract personnel authorized a CAC, provide an updated listing to the contracting officer who will provide the updated listing to the authorizing government official;

(2) Return CACs in accordance with local policy/directives within 7 working days of a change in status for contractor personnel who no longer require logical or physical access;

(3) Return CACs in accordance with local policy/directives within 7 working days following a CACs expiration date; and

(4) Report lost or stolen CACs in accordance with local policy/directives.

(e) Within 7 working days following completion/termination of the contract, the contractor shall return all

CACs issued to their personnel to the issuing office or the location specified by local policy/directives.

(f) Failure to comply with these requirements may result in withholding of final payment.

Attachments to this RFQ:

Attachment 1 Statement of Work 20 Pages

Attachment 2 Ramstein MSA B2748-2753 Conceptual Design 4 Pages

Attachment 3 Department of Defense Form 254 2 Pages