Solicitation_FA5641-17-R-0004.pdf

PDF 426 KB Posted Dec 4, 2017

Attached to: AFICA USAFE Medical Coding II
Solicitation number: FA564117R0004
Issued by: Department of the Air Force Materiel Command Installation and Mission Support Center Installation Contracting Agency

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File	Type	Posted
FA5641-17-R-0004-0001.pdf	PDF	Dec 27, 2017
Response_to_Industry_Questions.pdf	PDF	Dec 21, 2017
Attachment_3_-_PPP_Questionnaire.pdf	PDF	Dec 4, 2017
Attachment_1_-_PWS.pdf	PDF	Dec 4, 2017
Attachment_2_-_CDRL_Package.pdf	PDF	Dec 4, 2017

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SEE ADDENDUM

(No Collect Calls)

FA564117R0004 04-Dec-2017

b. TELEPHONE NUMBER

(49) 631 536 6860

8. OFFER DUE DATE/LOCAL TIME

07:00 AM 15 Jan 2018

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE

NO.

FA56419. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

THOMAS M. COLLINS

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF

AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

764 SCONS

UNIT 3187

APO AE 09094-3187

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE F2M4AK 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

X SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

AFMOA SGAR

2261 HUGHES AVE, STE 153

JBSA LACKLAND TX 78236

TEL: FAX:

FAX:

TEL: (49) 631 536 8519 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE

SMALL BUSINESS

SIZE STANDARD:

$32,500,000

NAICS:

518210

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE

WOMEN-OWNED SMALL BUSINESS

PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL

ITEMS (CONTINUED)

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

FA564117R0004

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Medical Coding Services

FFP

Two Month Phase-In Period in accordance with (IAW) Paragraph 5.3 of Attachment 1 - Performance Work Statement (PWS)

NOT SEPARATELY PRICED

SIGNAL CODE: A

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 10 Months

Medical Coding Services IAW Attachment 1

FFP

Medical coding support for complete, timely, and accurate medical coding provided to HQ USAFE/SG and The Air Force Medical Service Medical Coding Program Office (AFMS MCPO), AFMOA/SGAR in compliance with the Military Health Services Coding Guidelines and conducted on site at Aviano Air Base (AB), Italy; Ramstein AB, Germany; Spangdahlem AB, Germany; and Royal Air Force (RAF) Lakenheath, United Kingdom (UK).

FOB: Destination

SIGNAL CODE: A

NET AMT

PSC Code: R408

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Data Requirements

FFP

NOT SEPARATELY PRICED

In accordance with Attachment 2, CDRL Package, the following is a list of data deliverables:

A0001 Monthly Program Status Report PWS Para. 8.1 A0002 Listing of Personnel PWS Para. 8.2 A0003 Outpatient Coding Report PWS Para. 8.3 A0004 Inpatient Coding Report PWS Para. 8.4 A0005 Report of Training Accomplished PWS Para. 8.5 A0006 Employee Training Control Plan PWS Para. 8.7 A0007 MTF Quality Control Plan PWS Para. 8.8 A0008 Weekly Issues Log PWS Para. 8.6

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1002 12 Months OPTION Medical Coding Services IAW Attachment 1

FFP

FOB: Destination

SIGNAL CODE: A

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

OPTION Data Requirements

FFP

NOT SEPARATELY PRICED

In accordance with Attachment 2, CDRL Package, the following is a list of data deliverables:

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

2002 12 Months OPTION Medical Coding Services IAW Attachment 1

FFP

FOB: Destination

SIGNAL CODE: A

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

OPTION Data Requirements

FFP

NOT SEPARATELY PRICED

In accordance with Attachment 2, CDRL Package, the following is a list of data deliverables:

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

3002 12 Months OPTION Medical Coding Services IAW Attachment 1

FFP

FOB: Destination

SIGNAL CODE: A

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

OPTION Data Requirements

FFP

NOT SEPARATELY PRICED

In accordance with Attachment 2, CDRL Package, the following is a list of data deliverables:

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

4002 12 Months OPTION Medical Coding Services IAW Attachment 1

FFP

FOB: Destination

SIGNAL CODE: A

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

OPTION Data Requirements

FFP

NOT SEPARATELY PRICED

In accordance with Attachment 2, CDRL Package, the following is a list of data deliverables:

NET AMT

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 N/A N/A N/A N/A 0002 Destination Government Destination Government 0003 N/A N/A N/A N/A 1002 N/A N/A N/A Government 1003 N/A N/A N/A N/A 2002 N/A N/A N/A Government 2003 N/A N/A N/A N/A 3002 N/A N/A N/A Government 3003 N/A N/A N/A N/A 4002 N/A N/A N/A Government 4003 N/A N/A N/A N/A

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 N/A N/A N/A N/A

0002 POP 16-SEP-2018 TO

15-JUL-2019

N/A AFMOA SGAR

2261 HUGHES AVE, STE 153

JBSA LACKLAND TX 78236

F2M4AK

0003 N/A N/A N/A N/A

1002 POP 16-JUL-2019 TO

15-JUL-2020

N/A AFMOA SGAR

2261 HUGHES AVE, STE 153

JBSA LACKLAND TX 78236

1003 N/A N/A N/A N/A

2002 POP 16-JUL-2020 TO

15-JUL-2021

N/A AFMOA SGAR

2261 HUGHES AVE, STE 153

JBSA LACKLAND TX 78236

2003 N/A N/A N/A N/A

3002 POP 16-JUL-2021 TO

15-JUL-2022

N/A AFMOA SGAR

2261 HUGHES AVE, STE 153

JBSA LACKLAND TX 78236

3003 N/A N/A N/A N/A

4002 POP 16-JUL-2022 TO

15-JUL-2023

N/A AFMOA SGAR

2261 HUGHES AVE, STE 153

JBSA LACKLAND TX 78236

4003 N/A N/A N/A N/A

CLAUSES INCORPORATED BY REFERENCE

52.203-12 Limitation On Payments To Influence Certain Federal

Transactions

OCT 2010

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper

MAY 2011

52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-21 Basic Safeguarding of Covered Contractor Information

Systems

JUN 2016

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, or Proposed for Debarment

OCT 2015

52.209-7 Information Regarding Responsibility Matters JUL 2013 52.212-4 Contract Terms and Conditions--Commercial Items JAN 2017 52.214-34 Submission Of Offers In The English Language APR 1991 52.214-35 Submission Of Offers In U.S. Currency APR 1991 52.222-24 Preaward On-Site Equal Opportunity Compliance Evaluation FEB 1999 52.222-29 Notification Of Visa Denial APR 2015 52.223-10 Waste Reduction Program MAY 2011 52.224-1 Privacy Act Notification APR 1984 52.224-2 Privacy Act APR 1984 52.228-3 Worker's Compensation Insurance (Defense Base Act) JUL 2014 52.228-4 Workers' Compensation and War-Hazard Insurance Overseas APR 1984 52.229-6 Taxes--Foreign Fixed-Price Contracts FEB 2013 52.232-18 Availability Of Funds APR 1984 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.237-2 Protection Of Government Buildings, Equipment, And

Vegetation

APR 1984

52.237-3 Continuity Of Services JAN 1991 52.242-13 Bankruptcy JUL 1995 52.242-15 Stop-Work Order AUG 1989 52.242-17 Government Delay Of Work APR 1984 52.245-1 Government Property JAN 2017 52.245-9 Use And Charges APR 2012 52.253-1 Computer Generated Forms JAN 1991 252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7000 Disclosure Of Information OCT 2016 252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

OCT 2016

252.204-7011 Alternative Line Item Structure SEP 2011 252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

OCT 2016

252.205-7000 Provision Of Information To Cooperative Agreement Holders DEC 1991 252.209-7004 Subcontracting With Firms That Are Owned or Controlled By

The Government of a Country that is a State Sponsor of Terrorism

OCT 2015

252.211-7007 Reporting of Government-Furnished Property AUG 2012 252.215-7008 Only One Offer OCT 2013 252.222-7002 Compliance With Local Labor Laws (Overseas) JUN 1997 252.223-7006 Prohibition On Storage, Treatment, and Disposal of Toxic or

Hazardous Materials

SEP 2014

252.225-7005 Identification Of Expenditures In The United States JUN 2005

252.225-7020 Trade Agreements Certificate--Basic (Nov 2014) NOV 2014 252.225-7041 Correspondence in English JUN 1997 252.225-7042 Authorization to Perform APR 2003 252.227-7015 Technical Data--Commercial Items FEB 2014 252.227-7037 Validation of Restrictive Markings on Technical Data SEP 2016 252.229-7000 Invoices Exclusive of Taxes or Duties JUN 1997 252.229-7001 Tax Relief SEP 2014 252.229-7003 Tax Exemptions (Italy) MAR 2012 252.229-7006 Value Added Tax Exclusion (United Kingdom) DEC 2011 252.229-7008 Relief From Import Duty (United Kingdom) DEC 2011 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

JUN 2012

252.232-7008 Assignment of Claims (Overseas) JUN 1997 252.232-7010 Levies on Contract Payments DEC 2006 252.233-7001 Choice of Law (Overseas) JUN 1997 252.239-7001 Information Assurance Contractor Training and Certification JAN 2008 252.242-7005 Contractor Business Systems FEB 2012 252.243-7001 Pricing Of Contract Modifications DEC 1991 252.243-7002 Requests for Equitable Adjustment DEC 2012 252.244-7000 Subcontracts for Commercial Items JUN 2013 252.245-7001 Tagging, Labeling, and Marking of Government-Furnished

Property

APR 2012

252.245-7002 Reporting Loss of Government Property APR 2012 252.245-7003 Contractor Property Management System Administration APR 2012 252.245-7004 Reporting, Reutilization, and Disposal SEP 2016 252.247-7023 Transportation of Supplies by Sea APR 2014 252.247-7024 Notification Of Transportation Of Supplies By Sea MAR 2000

CLAUSES INCORPORATED BY FULL TEXT

52.212-1 ADDENDUM TO INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JAN 2017)

1. GENERAL INSTRUCTIONS:

To assure timely and equitable evaluation of the quote, the offeror must follow the instructions contained herein.

Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or sub-factors.

Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Non-conformance with the instructions in the Addenda to 52.212-1 may result in an unfavorable quote evaluation. The response shall consist of four (4) separate volumes: 1) Price; 2) Technical Proposal; 3) Past Performance; and 4) Administrative Documents.

1.1. POINT OF CONTACT/REQUEST FOR QUOTES (RFQ) QUESTIONS

The Contracting Office is the sole point of contact for this acquisition. Address any questions, concerns to the Contracting Office as soon as possible, but no later than 0700 CET, December 18, 2017. The subject of the email shall be “Questions – FA5641-17-R-0004.” Questions shall annotate a reference to the specific RFQ element to which they pertain. All questions submitted by the deadline set forth above will be taken into consideration and answered via posting to FedBizOpps. Written requests for questions shall be sent to the Contracting Officer (CO), Tom Collins (thomas.collins.16.de@us.af.mil) and the Contract Specialist (CS), James Mercurio (james.mercurio@us.af.mil).

1.2. DISTRIBUTION

All referenced documents for this RFQ are available on the Federal Business Opportunities (FedBizOpps) website at http://www.fbo.gov. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this RFQ.

Quotes shall be sent via electronic mail to the CO, Tom Collins (thomas.collins.16.de@us.af.mil) and the CS, James Mercurio (james.mercurio@us.af.mil). Timely receipt of quotes is the sole responsibility of the offeror. All quotes volumes shall be submitted by 0700 CET, January 15, 2018. Quotes shall remain valid for 365 days after receipt.

Hand delivered or mailed quotes will be accepted, but are not required. Quotes are considered delivered when they are received by the identified CO/CS in paragraph 1.1 or a 764 Specialized Contracting Squadron representative.

2. SPECIFIC INSTRUCTIONS

2.1. The offeror shall prepare the proposal as set forth in the Proposal Organization Table below. The titles and contents of the volumes shall be as defined in this table, all which shall be within the required page limitation and with the number of copies as specified. Pages exceeding the page limitations set forth in this Section will be removed from the proposal and will not be read or evaluated and may render the proposal unacceptable.

Table 2.1 Proposal Organization

ELEMENT TITLE PAGE LIMITS

VOLUME I Price As required

VOLUME II Technical Proposal 40

VOLUME III Past Performance 20

VOLUME IV Administrative:

Forms, fill-ins, required information, documents, and records

As required

2.2. The page limitation for all volumes is inclusive of all material except: the front and back cover, title page, transmittal letters, tabs, and table of contents. When both sides of a page display printing, it shall be counted as two

(2) pages. No material may be incorporated by reference. Each volume shall contain a table of contents. Tab indexing shall be used to identify sections.

2.3. All volumes shall contain pages 8 ½ X 11 inches and text using no smaller than 10 pitch, Times New Roman Font. Elaborate formats, bindings or color presentations are not desired or required.

3. VOLUME I – PRICE (FACTOR 1)

3.1. Provide a firm fixed price (FFP) proposal in accordance with the Contract Line Item Numbers (CLINs) on Standard Form (SF) 1449 Continuation Sheet. Appropriate completion and execution of pricing information on SF 1449 Continuation Sheet EXCEPT FOR NOT SEPARATELY PRICED CLINs 0001, 0003, 1003, 2003, 3003, and 4003.

3.1.1. All proposed prices shall be submitted in U.S. dollars and amounts proposed shall be rounded to the nearest dollar.

3.2. The offeror’s proposal shall include a signed copy of the Standard Form 1449. This includes:

3.2.1. Acknowledged Solicitation Amendments. Provide all executed Standard Forms 30, or other appropriate amendment acknowledgments (if applicable).

3.2.2. Complete all blanks for unit and total prices in the Price Schedule.

4. VOLUME II – TECHNICAL PROPOSAL (FACTOR 2)

4.1. General: Information the offeror deems appropriate to address the technical criteria should be included in the proposal in an orderly format and be consistent with the evaluation criteria for award set forth in the Addendum to FAR Clause 52.212-2 of this solicitation. Proposal paragraphs shall correspond to the below evaluation factor and pertinent Performance Work Statement (PWS) paragraphs (where referenced). To facilitate evaluation, the information contained in Volume II shall be specific, detailed, and clearly demonstrates that the offeror has a thorough understanding of the requirement for the accomplishment of this effort.

4.2. SUBFACTOR 1: Technical Approach – The Offeror shall describe, in detail, its technical approach and overall ability to perform Medical Coding support services at United States Air Forces in Europe Military Treatment Facilities. This description shall, at a minimum, specifically address the Offeror’s knowledge and understanding of DOD and AF coding and coding systems, as well as applicable MHS coding systems; demonstrated accuracy in coding patient encounters (PWS paragraphs 4.1.16.2.1-3); and demonstrated timeliness in coding patient encounters (PWS paragraph 4.1.16.1).

4.3. SUBFACTOR 2: Management Approach – The offerors are required to submit a Management Plan to include the following:

4.3.1. The process for a 60-day phase-in period that assumes full responsibility for performance at the start of the basic contract period. This shall include, but is not limited to the following requirements. Security clearances, host nation clearances, associated background checks, facility clearance, approvals, permits, delivery of submittals, and the Department of Defense Contractor Personnel Office (DOCPER) requirements (see PWS).

4.3.2. A competent point of contact or team for the phase-in period with position title(s), role(s) and responsibilities and authorities.

4.3.3. Approach for interfacing with the Government team, the incumbent contractor, stakeholder and customers.

4.3.4. Personnel hiring plan ensuring personnel certifications, information systems training, and technical knowledge.

4.3.5. The Offeror shall submit written information that shall describe the Offeror’s management approach, including an approach to staffing that will lead to the successful accomplishment of the requirement.

4.3.6. The Offeror shall explain how their chain of command practices will contribute in a positive manner to ensuring completion of all tasks (particularly emphasizing communications, accounting, crosschecks on schedule early enough to take necessary corrective actions, and flexibility in allocating resources based on Government priorities).

4.3.7. The Offeror shall submit a draft Quality Control Plan (QCP) with their proposal and a final version of the Quality Control Plan after contract award but before the period of performance starts. The QCP pages do not count against the page limit for the technical volume.

4.3.8. Submit a Staffing Plan that provides the following:

4.3.8.1. The offeror's overall management approach for supplying qualified personnel in accordance with the PWS.

4.3.8.2. The offeror's approach to provide training and education to maintain currency in the qualifications outlined in the PWS for contractor personnel and validate contractor personnel qualifications where required (i.e., current technology and data).

4.3.8.3. Each offeror shall demonstrate at least three years' experience in applying its management approach to support the sourcing, hiring, managing, placing, and training of DoD healthcare management staff. Subcontractor's management approach shall not be included for this requirement.

4.4. SUBFACTOR 3: Past experience – The Offeror shall submit written information which effectively demonstrates the Offeror’s relevant past experience that is the same or similar in size, scope, and complexity to the services contained within the PWS. The description shall contain as a minimum: relevant contracts, scope summary, and experience with Medical Coding Services in an overseas environment including multiple countries/sites and timeframes. This past experience shall not be older than three (3) years counted from the date set for receipt of quotes for this RFQ and shall have been performed for at least one continuous year.

4.4.1. The proposal shall provide evidence of the Offeror’s particular past experience (for this purpose, experience refers to what an Offeror has done, not how well it was accomplished) in performing proposed coding processes and procedures.

4.4.2. The Offeror’s quote shall provide evidence that the offeror has performed work on contracts in an OCONUS (Outside Continental United States) environment.

5. VOLUME III – PAST PERFORMANCE (FACTOR 3)

5.1. The offeror shall provide relevant and recent past performance information on three (3), but no more than five

(5) contracts utilizing Attachment 3, Past Performance Questionnaire. A minimum of three (3) of the Past Performance Questionnaires must be related to the prime offeror’s performance, not that of any subcontractors, teaming partners, or joint venture partners. Past performance information is relevant information regarding a contractor’s actions under previously awarded contracts or orders. Examples include, but are not limited to, the contractor’s conformance to contract requirements and to standards of good workmanship; forecasting and controlling costs; adherence to schedules, including the administrative aspects of performance; reasonable and cooperative behavior and commitment to customer satisfaction; reporting into databases; integrity and business ethics; and business-like concern for the interest of the customer.

5.2. Relevant Past Performance Information. The offeror shall provide past performance information on previous and/or current contracts, same or similar to this solicitation with an annual contract value of $250K or more.

5.3. Recent Past Performance Information. The offeror shall provide past performance information on previous and/or current contracts for Medical Coding within the last three years (from the date set for receipt of proposals) covering a period of at least one year. The Proposal shall describe contract(s) deemed relevant to the proposed effort and identify the related contractual elements (i.e., what parts of the past performance contracts relate to the current proposed effort. Such descriptions shall include a discussion of Offeror problems encountered on prior contracts as well as past efforts to identify and manage program risk. Each Offeror is required to provide a Past Performance Volume. For the Past Performance Volume, no more than five (5) or less than three (3) relevant past performance contracts should be submitted. For past performance references, an individual task order counts as a contract; multiple task orders under a contract count as separate contracts. Task Orders will be evaluated separately and will not be combined with other task orders.

5.4. If services were performed as a subcontractor, teaming partner, and/or joint venture state the overall contract value and associated subcontract value. In addition, the contractor shall provide past performance information on any subcontractor, teaming partners, and/or joint venture partner who is anticipated to perform twenty-five (25) percent or greater of the effort based on the total estimated cost, or who will perform efforts that are critical to the overall successful performance. The Government may consider to review individual past performance of joint venture partners. In order to facilitate the past performance assessment process a Subcontractor Consent Form, Attachment 4, shall be completed to allow the Government to discuss past and present performance information with the prime contractor during the selection process.

5.5. The information for each contract or subcontract shall include the following:

i. Contracting Agency/Customer

ii. Contract Number (for subcontracts, provide the prime contract number and subcontract number)

iii. Contract Type

iv. Total Contract Dollar Value per Year and/or Total Amount

v. Date of Award

vi. Period of Performance

vii. Description of Requirement

viii. CO’s Name or Commercial Customer Point of Contact, Telephone Number and E-mail address

ix. NAICS code

5.6. Offerors will be evaluated on their past performance under recent and relevant contracts/subcontracts for support similar to this solicitation. Offeror shall ensure that Past and Present Performance Questionnaires, provided at Attachment 3, are sent to a minimum of 3 (three) but no more than 5 (five) past performance references. A listing of these references shall be included in the Past Performance Volume. Once responded to, Questionnaires shall be submitted directly to the PCO. The Government will utilize the Past Performance Questionnaire, (Reference Attachment 3 of the RFP) in addition to the contractor provided narratives to evaluate the quality and extend of offeror’s past performance. Additionally, the Government may contact references other than those identified by the offeror. The Government may also review the Past Performance Information Retrieval System (PPIRS), Contractor Performance Assessment Reporting System (CPARS) and/or other past performance information sources to obtain additional information that will be used in the evaluation of an offeror’s past performance.

5.7. The offeror shall also submit a Summary page containing the following:

5.7.1. Description of the role of the offeror and/or each subcontractor. Information for each current or previously performed contract with details to relevancy and recency.

5.7.2. Consent Letters executed by each subcontractor. (Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor’s consent.) If applicable, provide with the proposal a letter from all subcontractors that will perform major aspects of the requirement consenting to the release of their past performance information to the prime contractor. (See Attachment 4 of the RFP: Subcontractor Consent Form).

(End of provision)

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award one contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation is determined to be the lowest price technically acceptable (LPTA) proposal with acceptable past performance. The Government may award without interchanges, reserving the right to hold interchanges if deemed necessary by the CO.

The Evaluation Factors are:

FACTOR 1 – Price

FACTOR 2 – Technical

SUBFACTOR 1 – Technical Approach SUBFACTOR 2 – Management Approach SUBFACTOR 3 – Experience

FACTOR 3 – Past Performance.

(1) FACTOR 1 – Price. All offeror’s proposed price will be determined by multiplying the quantities identified in the SF 1449 Continuation Sheet by the proposed unit price for each Contract Line Item Number (CLIN) to confirm the extended amount and the total amount. Unrealistically high, low or unbalanced prices may serve as a basis for rejection of the proposal. The price evaluation will document the reasonableness and completeness of the total evaluated price.

(i) Arithmetic Discrepancies. For the purpose of initial evaluation of offers, the following will be utilized in resolving arithmetic discrepancies found on the face of the Price Schedule as submitted by the offeror.

(A) Obviously misplaced decimal points will be corrected;

(B) Discrepancy between unit price and extended price, the unit price will govern;

(D) Apparent errors in extended prices per CLIN will be corrected.

(ii) For the purpose of offer evaluation, the Government will proceed on the assumption that the Offeror intends his/her offer to be evaluated on the basis of the unit price. The totals arrived at by resolution of arithmetic discrepancies listed above will be so reflected on the abstract of offers. These correction procedures shall not be used to resolve any ambiguity concerning which offer is low.

(2) FACTOR 2 – Technical. The technical criteria below will be used to evaluate proposals for accuracy and completeness. The ratings applied to Technical Capability will be Acceptable or Unacceptable. Offerors must have an Acceptable rating on SUBFACTOR 1 – Technical Approach, SUBFACTOR 2 – Management Approach and SUBFACTOR 3 – Experience in order to receive an overall acceptable rating for FACTOR 2.

RATING DEFINITION

Acceptable Proposal meets the requirements of the solicitation.

Unacceptable Proposal does not meet the requirements of the solicitation.

(i) SUBFACTOR 1 – Technical Approach: The Government will evaluate quotes to determine whether the offeror has successfully demonstrated its knowledge, skills, and abilities of the tasks to be performed, as well as the technical approach and methodology and flexibility that will be utilized in accomplishing successful performance of Medical Coding at United States Air Forces in Europe Medical Treatment Facilities. To be considered “Acceptable” the offeror will successfully demonstrate:

(A) A knowledge and understanding of DOD and AF coding and coding systems, as well as applicable MHS coding systems, including, but not limited to: Coding Compliance Editor (CCE), Composite Health Care System (CHCS), Ambulatory Data Module (ADM), Essentris, MHS Genesis, and Armed Forces Health Longitudinal Technology Application (AHLTA). (PWS paragraphs 3.1.1, 3.2.1, 3.3.1, 4.1).

(B) The ability to demonstrate coding accuracy IAW PWS Paragraph 4.1.16.2 as follows:

(1) Paper‐based outpatient encounters (e.g. APV and ER) not less than 6/hour with a 97% accuracy rate (the current Air Force Standard for coding accuracy);

(2) Electronic record based outpatient encounters and inpatient rounds not less than 11/hour with a 97% accuracy rate; and

(3) Inpatient discharges not less than 2/hour with a 97% accuracy rate.

(1) Review and coding of 97% of all outpatient clinic visit records within three (3) days post encounter;

(2) APVs within 15 calendar days of the encounter;

(3) Inpatient stays within 30 calendar days of discharge; and

(4) Daily inpatient rounds within three (3) calendar days of the encounter.

(ii) SUBFACTOR 2 – Management: The Government will evaluate proposals to determine whether the offeror has submitted the required Management Plan that clearly demonstrates its ability to successfully accomplish the items outlined in the Addendum to FAR Provision 52.212-1, paragraph 4.3. In order to determine the acceptability or non-acceptability of the Offeror's Management Approach, the Government will evaluate the Offeror's Staffing Plan to determine the adequacy of the Offeror's proposal in addressing the items referenced in FAR Provision 52.212-1, paragraph 4.3.8 and subsections 4.3.8.1 – 4.3.8.3 thereto.

(iii) SUBFACTOR 3 – Past Experience: The Government will evaluate quotes to determine whether the offeror has demonstrated its capabilities and experience on previous and/or current Medical Coding Services indicating that the offeror has in the past performed requirements of similar magnitude within the last three (3) years. Details as to the type of information to include is outlined in Addendum to FAR Provision 52.212-1, paragraph 4.4.

(iii)(a) To be considered “Acceptable” the offeror will successfully demonstrate:

1. Experience in performing medical coding and training within the last 3 years counted from the date set for receipt of proposals for this RFQ and shall have been performed for at least one continuous year.

2. Experience on contracts in an OCONUS environment within the last 3 years.

(3) FACTOR 3 – Past Performance. Past Performance will be evaluated based on subjective assessment of how well the offeror performed on past recent and relevant work, as outlined in Addendum to FAR Provision 52.212-1, paragraph 5. Offeror must receive an Acceptable rating to receive an award. This rating is based upon offeror-provided information, or information obtained from any other sources of past performance information, indicating performance of Medical Coding as follows:

Recency Assessment. An assessment of the past performance information will be made to determine if it is recent.

To be recent, the effort must be ongoing or must have been performed within the last five (5) years from the date of issuance of this solicitation. Past performance information that fails this condition will not be evaluated.

Relevancy Assessment. The Government will conduct an evaluation of all recent performance information obtained to determine whether the services performed under those contracts are relevant. For each recent past performance citation reviewed, the relevance of the work performed will generally be assessed as to the relevancy of the effort as defined in the table below. In determining the relevancy of effort performed under individual past performance contracts, the government will only consider the specific effort or portion consistent with that proposed by the contractor. The Past and Present Performance Questionnaire and information obtained from other sources will be used to establish the relevancy of past performance. The Government will use the following definitions:

Rating Definition Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown. (See note below.)

Unacceptable Based on the offeror’s performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

Note: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a) (2) (iv)). Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “Unknown” shall be considered “Acceptable.”

(i) The Past Performance information may be obtained from the following sources:

(A) Reference List (Please see details in 52.212-1, Paragraph 5.6.).

(B) Past Performance Questionnaires (PPQ).

(C) Past Performance Information available from other sources such Federal Awardee Performance and Integrity Information System (FAPIIS).

(4) AWARD PROCESS: The Government intends to award to the lowest priced, technically acceptable offeror with an acceptable past performance rating; the Government reserves the right to hold communications at any point during the evaluation. The evaluation process is as follows:

(i) The Government will first evaluate all proposals for price, ranking the offerors from lowest to highest total evaluated price. A price fair and reasonable determination will be made on the apparent successful offer prior to award. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement, including the six-month extension available under FAR Clause 52.217-8, Option to Extend Services. For evaluation purposes of the six month Option to Extend Services clause, the extended total will be calculated by multiplying the proposed unit price for CLIN 4002 by 50%. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

NOTE: Pricing for the option periods will be evaluated for use under Federal Acquisition Regulation clauses 52.217-8 and 52.217-9

(ii) Technical: The apparent lowest price proposal, will then be evaluated for Technical Acceptability. Proposals must be rated “Acceptable” for all technical subfactors in order to be determined technically “Acceptable”. If the lowest priced offeror’s technical proposal is “Unacceptable”, the next low offeror’s technical proposal will be evaluated, continuing until an offeror with an “Acceptable” technical rating is identified. Based on the price analysis techniques contained in FAR 15.404(b)(2)(i), the Government reserves the right to review or evaluate additional offeror’s proposals solely to assist in determining price reasonableness.

(iii) Past Performance: The lowest priced, technically “Acceptable” offeror’s past performance will be evaluated.

If the lowest priced, technically “Acceptable” offeror’s past performance is determined to be “Unacceptable”, the Government will evaluate past performance of the next lowest priced, technically acceptable offeror. This process will continue, as needed, until an offeror is rated ”Acceptable” for past performance.

(iv) Once the lowest priced technically acceptable offer with acceptable past performance is identified, an evaluation will be conducted of the next lowest priced offer in order to determine technical acceptability. This evaluation is done to establish a basis for an apples-to-apples comparison and to aid in the determination that the lowest priced offer is fair and reasonable through competition. The Government reserves the right that if the lowest priced, technically “Acceptable” offeror’s past performance is determined to be “Acceptable”, the evaluation process will stop and the award will be made to that offeror, pending an affirmative price fair and reasonable determination.

(v) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.

Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (JAN 2017)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site located at https://www.sam.gov/portal. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.

(a) Definitions. As used in this provision --

“Administrative merits determination” means certain notices or findings of labor law violations issued by an enforcement agency following an investigation. An administrative merits determination may be final or be subject to appeal or further review. To determine whether a particular notice or finding is covered by this definition, it is necessary to consult section II.B. in the DOL Guidance.

“Arbitral award or decision” means an arbitrator or arbitral panel determination that a labor law violation occurred, or that enjoined or restrained a violation of labor law. It includes an award or decision that is not final or is subject to being confirmed, modified, or vacated by a court, and includes an award or decision resulting from private or confidential proceedings. To determine whether a particular award or decision is covered by this definition, it is necessary to consult section II.B. in the DOL Guidance.

“Civil judgment” means—

(1) In paragraph (h) of this provision: A judgment or finding of a civil offense by any court of competent jurisdiction.

(2) In paragraph (s) of this provision: Any judgment or order entered by any Federal or State court in which the court determined that a labor law violation occurred, or enjoined or restrained a violation of labor law. It includes a judgment or order that is not final or is subject to appeal. To determine whether a particular judgment or order is covered by this definition, it is necessary to consult section II.B. in the DOL Guidance.

“DOL Guidance” means the Department of Labor (DOL) Guidance entitled: ``Guidance for Executive Order 13673, `Fair Pay and Safe Workplaces' ''. The DOL Guidance, dated August 25, 2016, can be obtained from www.dol.gov/fairpayandsafeworkplaces.

“Economically disadvantaged women-owned small business (EDWOSB) Concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

“Enforcement agency” means any agency granted authority to enforce the Federal labor laws. It includes the enforcement components of DOL (Wage and Hour Division, Office of Federal Contract Compliance Programs, and Occupational Safety and Health Administration), the Equal Employment Opportunity Commission, the Occupational Safety and Health Review Commission, and the National Labor Relations Board. It also means a State agency designated to administer an OSHA-approved State Plan, but only to the extent that the State agency is acting in its capacity as administrator of such plan. It does not include other Federal agencies which, in their capacity as contracting agencies, conduct investigations of potential labor law violations. The enforcement agencies associated with each labor law under E.O. 13673 are--

(1) Department of Labor Wage and Hour Division (WHD) for--

(i) The Fair Labor Standards Act;

(ii) The Migrant and Seasonal Agricultural Worker Protection Act;

(iii) 40 U.S.C. chapter 31, subchapter IV, formerly known as the Davis-Bacon Act;

(iv) 41 U.S.C. chapter 67, formerly known as the Service Contract Act;

(v) The Family and Medical Leave Act; and

(vi) E.O. 13658 of February 12, 2014 (Establishing a Minimum Wage for Contractors);

(2) Department of Labor Occupational Safety and Health Administration (OSHA) for--

(i) The Occupational Safety and Health Act of 1970; and

(ii) OSHA-approved State Plans;

(3) Department of Labor Office of Federal Contract Compliance Programs (OFCCP) for--

(i) Section 503 of the Rehabilitation Act of 1973;

(ii) The Vietnam Era Veterans' Readjustment Assistance Act of 1972 and the Vietnam Era Veterans' Readjustment Assistance Act of 1974; and

(iii) E.O. 11246 of September 24, 1965 (Equal Employment Opportunity);

(4) National Labor Relations Board (NLRB) for the National Labor Relations Act; and

(5) Equal Employment Opportunity Commission (EEOC) for--

(i) Title VII of the Civil Rights Act of 1964;

(ii) The Americans with Disabilities Act of 1990;

(iii) The Age Discrimination in Employment Act of 1967; and

(iv) Section 6(d) of the Fair Labor Standards Act (Equal Pay Act).

"Forced or indentured child labor" means all work or service-

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

“Highest-level owner” means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

“Immediate owner” means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

“Inverted domestic corporation” means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

“Labor compliance agreement” means an agreement entered into between a contractor or subcontractor and an enforcement agency to address appropriate remedial measures, compliance assistance, steps to resolve issues to increase compliance with the labor laws, or other related matters.

“Labor laws” means the following labor laws and E.O.s:

(1) The Fair Labor Standards Act.

(2) The Occupational Safety and Health Act (OSHA) of 1970.

(3) The Migrant and Seasonal Agricultural Worker Protection Act.

(4) The National Labor Relations Act.

(5) 40 U.S.C. chapter 31, subchapter IV, formerly known as the Davis-Bacon Act.

(6) 41 U.S.C. chapter 67, formerly known as the Service Contract Act.

(7) E.O. 11246 of September 24, 1965 (Equal Employment Opportunity).

(8) Section 503 of the Rehabilitation Act of 1973.

(9) The Vietnam Era Veterans' Readjustment Assistance Act of 1972 and the Vietnam Era Veterans' Readjustment Assistance Act of 1974.

(10) The Family and Medical Leave Act.

(11) Title VII of the Civil Rights Act of 1964.

(12) The Americans with Disabilities Act of 1990.

(13) The Age Discrimination in Employment Act of 1967.

(14) E.O. 13658 of February 12, 2014 (Establishing a Minimum Wage for Contractors).

(15) Equivalent State laws as defined in the DOL Guidance. (The only equivalent State laws implemented in the FAR are OSHA-approved State Plans, which can be found at www.osha.gov/dcsp/osp/approved_state_plans.html).

“Labor law decision” means an administrative merits determination, arbitral award or decision, or civil judgment, which resulted from a violation of one or more of the laws listed in the definition of ``labor laws''.

“Manufactured end product” means any end product in product and service codes (PSCs) 1000-9999, except--

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

“Place of manufacture” means the place where an end product is…

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