FA5641-17-R-0004-0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to change the quote due date to 18-Jan-2018, no later than 1600 CET.

1. CONTRACT ID CODE PAGE OF PAGES

1 6

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 27-Dec-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA564117R0004

X 9B. DATED (SEE ITEM 11)

16-Nov-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

27-Dec-2017

CODE

764 SCONS

UNIT 3187

APO AE 09094-3187

FA5641 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

FA564117R0004

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

52.212-1 ADDENDUM TO INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JAN 2017)

1. GENERAL INSTRUCTIONS:

To assure timely and equitable evaluation of the quote, the offeror must follow the instructions contained herein.

Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or sub-factors.

Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Non-conformance with the instructions in the Addenda to 52.212-1 may result in an unfavorable quote evaluation. The response shall consist of four (4) separate volumes: 1) Price; 2) Technical Proposal; 3) Past Performance; and 4) Administrative Documents.

1.1. POINT OF CONTACT/REQUEST FOR QUOTES (RFQ) QUESTIONS

The Contracting Office is the sole point of contact for this acquisition. Address any questions, concerns to the Contracting Office as soon as possible, but no later than 0700 CET, December 18, 2017. The subject of the email shall be “Questions – FA5641-17-R-0004.” Questions shall annotate a reference to the specific RFQ element to which they pertain. All questions submitted by the deadline set forth above will be taken into consideration and answered via posting to FedBizOpps. Written requests for questions shall be sent to the Contracting Officer (CO), Tom Collins (thomas.collins.16.de@us.af.mil) and the Contract Specialist (CS), James Mercurio (james.mercurio@us.af.mil).

1.2. DISTRIBUTION

All referenced documents for this RFQ are available on the Federal Business Opportunities (FedBizOpps) website at http://www.fbo.gov. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this RFQ.

Quotes shall be sent via electronic mail to the CO, Tom Collins (thomas.collins.16.de@us.af.mil) and the CS, James Mercurio (james.mercurio@us.af.mil). Timely receipt of quotes is the sole responsibility of the offeror. All quotes volumes shall be submitted by 1600 CET, January 18, 2018. Quotes shall remain valid for 365 days after receipt.

Hand delivered or mailed quotes will be accepted, but are not required. Quotes are considered delivered when they are received by the identified CO/CS in paragraph 1.1 or a 764 Specialized Contracting Squadron representative.

2. SPECIFIC INSTRUCTIONS

2.1. The offeror shall prepare the proposal as set forth in the Proposal Organization Table below. The titles and contents of the volumes shall be as defined in this table, all which shall be within the required page limitation and with the number of copies as specified. Pages exceeding the page limitations set forth in this Section will be removed from the proposal and will not be read or evaluated and may render the proposal unacceptable.

Table 2.1 Proposal Organization

ELEMENT TITLE PAGE LIMITS

VOLUME I Price As required

VOLUME II Technical Proposal 40

VOLUME III Past Performance 20

VOLUME IV Administrative:

Forms, fill-ins, required information, documents, and records

As required

2.2. The page limitation for all volumes is inclusive of all material except: the front and back cover, title page, transmittal letters, tabs, and table of contents. When both sides of a page display printing, it shall be counted as two

(2) pages. No material may be incorporated by reference. Each volume shall contain a table of contents. Tab indexing shall be used to identify sections.

2.3. All volumes shall contain pages 8 ½ X 11 inches and text using no smaller than 10 pitch, Times New Roman Font. Elaborate formats, bindings or color presentations are not desired or required.

3. VOLUME I – PRICE (FACTOR 1)

3.1. Provide a firm fixed price (FFP) proposal in accordance with the Contract Line Item Numbers (CLINs) on Standard Form (SF) 1449 Continuation Sheet. Appropriate completion and execution of pricing information on SF 1449 Continuation Sheet EXCEPT FOR NOT SEPARATELY PRICED CLINs 0001, 0003, 1003, 2003, 3003, and 4003.

3.1.1. All proposed prices shall be submitted in U.S. dollars and amounts proposed shall be rounded to the nearest dollar.

3.2. The offeror’s proposal shall include a signed copy of the Standard Form 1449. This includes:

3.2.1. Acknowledged Solicitation Amendments. Provide all executed Standard Forms 30, or other appropriate amendment acknowledgments (if applicable).

3.2.2. Complete all blanks for unit and total prices in the Price Schedule.

4. VOLUME II – TECHNICAL PROPOSAL (FACTOR 2)

4.1. General: Information the offeror deems appropriate to address the technical criteria should be included in the proposal in an orderly format and be consistent with the evaluation criteria for award set forth in the Addendum to FAR Clause 52.212-2 of this solicitation. Proposal paragraphs shall correspond to the below evaluation factor and pertinent Performance Work Statement (PWS) paragraphs (where referenced). To facilitate evaluation, the information contained in Volume II shall be specific, detailed, and clearly demonstrates that the offeror has a thorough understanding of the requirement for the accomplishment of this effort.

4.2. SUBFACTOR 1: Technical Approach – The Offeror shall describe, in detail, its technical approach and overall ability to perform Medical Coding support services at United States Air Forces in Europe Military Treatment Facilities. This description shall, at a minimum, specifically address the Offeror’s knowledge and understanding of DOD and AF coding and coding systems, as well as applicable MHS coding systems; demonstrated accuracy in coding patient encounters (PWS paragraphs 4.1.16.2.1-3); and demonstrated timeliness in coding patient encounters (PWS paragraph 4.1.16.1).

4.3. SUBFACTOR 2: Management Approach – The offerors are required to submit a Management Plan to include the following:

4.3.1. The process for a 60-day phase-in period that assumes full responsibility for performance at the start of the basic contract period. This shall include, but is not limited to the following requirements. Security clearances, host nation clearances, associated background checks, facility clearance, approvals, permits, delivery of submittals, and the Department of Defense Contractor Personnel Office (DOCPER) requirements (see PWS).

4.3.2. A competent point of contact or team for the phase-in period with position title(s), role(s) and responsibilities and authorities.

4.3.3. Approach for interfacing with the Government team, the incumbent contractor, stakeholder and customers.

4.3.4. Personnel hiring plan ensuring personnel certifications, information systems training, and technical knowledge.

4.3.5. The Offeror shall submit written information that shall describe the Offeror’s management approach, including an approach to staffing that will lead to the successful accomplishment of the requirement.

4.3.6. The Offeror shall explain how their chain of command practices will contribute in a positive manner to ensuring completion of all tasks (particularly emphasizing communications, accounting, crosschecks on schedule early enough to take necessary corrective actions, and flexibility in allocating resources based on Government priorities).

4.3.7. The Offeror shall submit a draft Quality Control Plan (QCP) with their proposal and a final version of the Quality Control Plan after contract award but before the period of performance starts. The QCP pages do not count against the page limit for the technical volume.

4.3.8. Submit a Staffing Plan that provides the following:

4.3.8.1. The offeror's overall management approach for supplying qualified personnel in accordance with the PWS.

4.3.8.2. The offeror's approach to provide training and education to maintain currency in the qualifications outlined in the PWS for contractor personnel and validate contractor personnel qualifications where required (i.e., current technology and data).

4.3.8.3. Each offeror shall demonstrate at least three years' experience in applying its management approach to support the sourcing, hiring, managing, placing, and training of DoD healthcare management staff. Subcontractor's management approach shall not be included for this requirement.

4.4. SUBFACTOR 3: Past experience – The Offeror shall submit written information which effectively demonstrates the Offeror’s relevant past experience that is the same or similar in size, scope, and complexity to the services contained within the PWS. The description shall contain as a minimum: relevant contracts, scope summary, and experience with Medical Coding Services in an overseas environment including multiple countries/sites and timeframes. This past experience shall not be older than three (3) years counted from the date set for receipt of quotes for this RFQ and shall have been performed for at least one continuous year.

4.4.1. The proposal shall provide evidence of the Offeror’s particular past experience (for this purpose, experience refers to what an Offeror has done, not how well it was accomplished) in performing proposed coding processes and procedures.

4.4.2. The Offeror’s quote shall provide evidence that the offeror has performed work on contracts in an OCONUS (Outside Continental United States) environment.

5. VOLUME III – PAST PERFORMANCE (FACTOR 3)

5.1. The offeror shall provide relevant and recent past performance information on three (3), but no more than five

(5) contracts utilizing Attachment 3, Past Performance Questionnaire. A minimum of three (3) of the Past

Performance Questionnaires must be related to the prime offeror’s performance, not that of any subcontractors, teaming partners, or joint venture partners. Past performance information is relevant information regarding a contractor’s actions under previously awarded contracts or orders. Examples include, but are not limited to, the contractor’s conformance to contract requirements and to standards of good workmanship; forecasting and controlling costs; adherence to schedules, including the administrative aspects of performance; reasonable and cooperative behavior and commitment to customer satisfaction; reporting into databases; integrity and business ethics; and business-like concern for the interest of the customer.

5.2. Relevant Past Performance Information. The offeror shall provide past performance information on previous and/or current contracts, same or similar to this solicitation with an annual contract value of $250K or more.

5.3. Recent Past Performance Information. The offeror shall provide past performance information on previous and/or current contracts for Medical Coding within the last three years (from the date set for receipt of proposals) covering a period of at least one year. The Proposal shall describe contract(s) deemed relevant to the proposed effort and identify the related contractual elements (i.e., what parts of the past performance contracts relate to the current proposed effort. Such descriptions shall include a discussion of Offeror problems encountered on prior contracts as well as past efforts to identify and manage program risk. Each Offeror is required to provide a Past Performance Volume. For the Past Performance Volume, no more than five (5) or less than three (3) relevant past performance contracts should be submitted. For past performance references, an individual task order counts as a contract; multiple task orders under a contract count as separate contracts. Task Orders will be evaluated separately and will not be combined with other task orders.

5.4. If services were performed as a subcontractor, teaming partner, and/or joint venture state the overall contract value and associated subcontract value. In addition, the contractor shall provide past performance information on any subcontractor, teaming partners, and/or joint venture partner who is anticipated to perform twenty-five (25) percent or greater of the effort based on the total estimated cost, or who will perform efforts that are critical to the overall successful performance. The Government may consider to review individual past performance of joint venture partners. In order to facilitate the past performance assessment process a Subcontractor Consent Form, Attachment 4, shall be completed to allow the Government to discuss past and present performance information with the prime contractor during the selection process.

5.5. The information for each contract or subcontract shall include the following:

i. Contracting Agency/Customer

ii. Contract Number (for subcontracts, provide the prime contract number and subcontract number)

iii. Contract Type

iv. Total Contract Dollar Value per Year and/or Total Amount

v. Date of Award

vi. Period of Performance

vii. Description of Requirement

viii. CO’s Name or Commercial Customer Point of Contact, Telephone Number and E-mail address

ix. NAICS code

5.6. Offerors will be evaluated on their past performance under recent and relevant contracts/subcontracts for support similar to this solicitation. Offeror shall ensure that Past and Present Performance Questionnaires, provided at Attachment 3, are sent to a minimum of 3 (three) but no more than 5 (five) past performance references. A listing of these references shall be included in the Past Performance Volume. Once responded to, Questionnaires shall be submitted directly to the PCO. The Government will utilize the Past Performance Questionnaire, (Reference Attachment 3 of the RFP) in addition to the contractor provided narratives to evaluate the quality and extend of offeror’s past performance. Additionally, the Government may contact references other than those identified by the offeror. The Government may also review the Past Performance Information Retrieval System (PPIRS), Contractor Performance Assessment Reporting System (CPARS) and/or other past performance information sources to obtain additional information that will be used in the evaluation of an offeror’s past performance.

5.7. The offeror shall also submit a Summary page containing the following:

5.7.1. Description of the role of the offeror and/or each subcontractor. Information for each current or previously performed contract with details to relevancy and recency.

5.7.2. Consent Letters executed by each subcontractor. (Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor’s consent.) If applicable, provide with the proposal a letter from all subcontractors that will perform major aspects of the requirement consenting to the release of their past performance information to the prime contractor. (See Attachment 4 of the RFP: Subcontractor Consent Form).

(End of provision)

(End of Summary of Changes)